User Guide

SAF-T Starter Solution for Poland

SAF-T (PL) Customizing
and Execution

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History
Version Responsible Date Change Description Pages
(incl. this)

1.0 Paul Taylor 23-05-2016 First publication 19

(I305417)
Daniela Schobert
(C5137886)

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Contents
1 Introduction .......................................................................................... 4
1.1 Legal Requirement .......................................................................................... 4
1.2 Scope.............................................................................................................. 4
2 Settings ................................................................................................ 4
2.1 Introduction ..................................................................................................... 4
2.2 How to Access the Customizing Views ............................................................ 5
2.2.1 Generic Settings Specify Generic Settings for Poland ................................ 6
2.2.2 Country-Specific Settings Poland................................................................ 6
2.3 Specify Generic Settings in detail .................................................................... 6
2.3.1 Specify Generic Information ............................................................................ 7
2.3.2 Map document type to invoice type [FI Invoices] ............................................. 7
2.3.3 Map Sales Category to Invoice Type ............................................................... 8
2.4 Country-Specific Settings in detail ................................................................... 9
2.4.1 Poland Specify Business Cases ............................................................... 10
2.4.2 Poland Specify Tax Code Details.............................................................. 11
3 Data Extraction .................................................................................. 12
3.1 Introduction ................................................................................................... 12
3.1 Preparing for Data Extraction ........................................................................ 13
3.2 Running the data extraction .......................................................................... 13
3.2.1 Extract........................................................................................................... 14
3.2.2 Delete ........................................................................................................... 15
3.2.3 System messages while executing ................................................................ 15
3.2.4 Output ........................................................................................................... 16
4 Business Add-in for Starter Solution ............................................... 16
Appendix A ..................................................................................................... 17
Appendix B ..................................................................................................... 19

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1 Introduction

1.1 Legal Requirement

With the new law "Ustawa o zmianie ustawy - Ordynacja podatkowa oraz niektrych innych
ustaw" (Dz.U. 2015 poz. 1649 , Law Amending the Tax Ordinance Act and others) of the Polish
legislation, published on October 20th 2015, a requirement comes into effect as of July 1st 2016,
for companies which employ over 250 employees, have a yearly turnover exceeding EUR 50
million and whose total assets balance sheet at the end of the fiscal year exceeds the PLN equiv-
alent of EUR 43 million.
The new requirement consists in producing an electronic file, the Jednolity Plik Kontrolny (JPK)
file (aka SAF-T file), for tax auditing purposes, upon request by the Tax Authorities. As described
in SAP Note 2304519, the SAP Starter Solution provides Customizing and Data Extraction func-
tionality, only, and will be complemented by the customers own SAF-T file creation logic.
Under the following link you can find all useful information regarding the legal requirement,
namely the XSD file, validators, description of the structure, links to legal texts, etc...
http://www.mf.gov.pl/kontrola-skarbowa/dzialalnosc/jednolity-plik-kontrolny
DISCLAIMER: As of the release date of this document, Polish legislature has maintained the
legal requirement under review and the current specification is subject to changes.

1.2 Scope
This User Guide describes the steps in the Starter Solution that are necessary to customize
settings and extract transactional data required for your creation of the SAF-T files, to submit to
the Polish tax authorities.
The Starter Solution delivers a report RPFIPL_SAFT, which allows you to customize settings
and extract the data mentioned above.

2 Settings

2.1 Introduction
Several customizing tasks must be carried out before executing the report to ensure that the
correct data is collected.
The views in the Starter Solution for Poland customizing are explained in this chapter. Use
these views to specify the particular cases that apply to your company.
NOTE: The entity on which the extraction is based is the company code. An extraction cannot be
created for multiple company codes in one step. The Starter Solution is not available for Interna-
tional entities which have Plants Abroad in Poland and are registered as VAT taxpayers, but do
not have a separate company code configured for Poland.

For the entire Starter Solution, the company code should be located in Poland.
RPFIPL_SAFT extractions must be deleted and run again when customizing settings are
changed and a new RPFIPL_SAFT extraction is needed with the new settings.

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2.2 How to Access the Customizing Views

The Customizing views for SAF-T Poland can be accessed directly by entering transaction
FIPL_SAFT (or executing the RPFIPL_SAFT report in SE38) and then selecting the Define
Settings radio button to navigate to the SAF-T Settings area menu.
1) Navigate to the next menu as needed
Generic Settings Specify Generic Settings
or
Country-Specific Settings Poland

Execute the customizing view for which you want to make or change settings. Once you have
accessed the required view, you create new settings by clicking the Create New Entry icon. Al-
ternatively, if you are just changing existing settings, select an entry and click the Change Entry
icon.
NOTE: After creating new entries or changing existing ones, always save the data before exit-
ing.

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2.2.1 Generic Settings Specify Generic Settings for Po-

land

This menu includes generic settings that are defined for your country. Therefore, always select
country PL before navigating to the specific sub-menu. Multiple definitions are possible, based
on company code and validity period.

2.2.2 Country-Specific Settings Poland

This menu includes settings for Poland. Open the menu belonging to Poland to access the next
sub-menu.

2.3 Specify Generic Settings in detail

In this chapter each of the sub-menus will be explained in terms of function, use and the meaning
of the fields. You can access the customizing view by menu navigation as explained above, or
using the transaction code FIPL_VC_GEN_SAFT.

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2.3.1 Specify Generic Information

Use this view to specify the generic parameters that define the scope of the data that needs to
be included in the various structures of the extraction. This customizing task is mandatory.

Select PL in the main Generic Settings view then double-click the Specify Generic Information view.

Create a new entry for each Company Code you require by clicking New Entries and using the fol-
lowing references:

Label Field Description Comment

Ctr LAND1 Country Defines the country of the company code
CoCd BUKRS Company Code The company code is an organizational unit
within financial accounting
Valid VALIDITY_FROM Valid From date The date, from which the setting is valid
From
Valid to VALIDITY_TO Valid To date The date, up to which the setting is valid
Ld LEDGER Ledger The unique identification of a special ledger.
Specifically for the KR (Accounting) table,
the following logic is applied:
LD is blank - all Ledgers will be ex-
tracted. In this case
FIPLD_FIDOC_H-DESCRIPTION
will be blank and must be filled dur-
ing XML creation by the user.
LD <> blank and one LD is chosen
- only this ledger will be extracted
and FIPLD_FIDOC_H-
DESCRIPTION will be filled with
Document Journal - Ledger
<Ledger>.
NOTE: In all cases FIPLD_FIDOC_H-
RLDNR and FIPLD_FIDOC_H-LDGRP will
be extracted into KR Extraction table, when
available.

2.3.2 Map document type to invoice type [FI Invoices]

According to the SAF-T Poland definitions, the various invoice types must be reported. In order
to be reported, the source FI invoices must be classified according to their corresponding SAF-T
invoice types.
In this customizing view the following is specified:
FI invoice document types that must be extracted for later inclusion in your SAF-T file
The SAF-T invoice type to which the document type corresponds

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Prerequisites
Manual FI Invoices checkbox in the Customizing view FIEUD_BC has been already se-
lected (see chapter Poland Specify Business Cases).

Label Field Description Comment

Ctr LAND1 Country Defines the country of the company
code
CoCd BUKRS Company Code The company code is an organiza-
tional unit within financial account-
ing
Valid VALIDITY_FROM Valid From date The date, from which the setting is
from valid
Valid to VALIDITY_TO Valid To date The date, up to which the setting is
valid
Type DOC_TYPE Document Type The type of source accounting docu-
ment
Inv.Type TAGT_INV_TYPE Target Invoice Type The type of invoice type to which the
document corresponds:
Original/Normal invoice (VAT)
Correction (KOREKTA)
Downpayment (automatically
assigned) (ZAL)
Other (POZ)

2.3.3 Map Sales Category to Invoice Type

For SD invoices it is necessary to define the InvoiceType according to their matching SAF-T-
specific InvoiceType. This is done based on the document category in the SAP system. You can
use this transaction to do the following:
Specify the possible sales document categories that must be included in the SAF-T

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Map sales document categories to the invoice types as required for SAF-T.
Use this customizing view to define sales document categories and their corresponding invoice
type.

NOTE: Downpayment invoices are an exception to this customizing because these are auto-
matically assigned to document type Downpayment (automatically assigned), so there is no
need for further customization. However, downpayment correction invoices require customi-
zation as a Correction invoice.

Label Field Description Comment

Ctr LAND1 Country Defines the country of the com-
pany code
CoCd BUKRS Company Code The company code is an or-
ganizational unit within finan-
cial accounting
Valid VALIDITY_FROM Valid From date The date, from which the set-
from ting is valid
Valid to VALIDITY_TO Valid To date The date, up to which the set-
ting is valid
DocCa VBTYPE SD Document Category The type of SD source docu-
ment
Inv.Type TAGT_INV_TYPE Target Invoice Type The invoice type to which the
document corresponds:
Original/Normal invoice
(VAT)
Correction (KOREKTA)
Downpayment (automati-
cally assigned) (ZAL)
Other (POZ)

2.4 Country-Specific Settings in detail

In this chapter each of the sub-menus will be explained in terms of function, use and the meaning
of the fields. You can access the customizing view by menu navigation as explained above, or
using transaction code FIPL_SAFT and selecting the customizing view.

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2.4.1 Poland Specify Business Cases

Define system or business cases that apply to your company. The report will behave accord-
ingly when extracting the data. Some of these options require additional customizing.
Note: This customizing task is mandatory.

For a new entry, define the general parameters (country key, company code and validity dates)
and proceed to define the details in the frames below. Flag the options that apply to your com-
pany:

Explanation of the parameters

Master Data
Field Description Content
MAIN_ALT_ACCT Main/Alternate Account Specifies which chart of accounts is
used in the system for Poland: the
Main or the Alternate chart of account.
Main if the Company Code
uses the primary CoA for Po-
land
Alternate if the Company
Code uses the country CoA
for Poland

Transaction Data
Field name Meaning
Manual FI Invoices Select if the system will include manual FI invoices transactional
data in the extraction.

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2.4.2 Poland Specify Tax Code Details

Define tax code details which are relevant to the SAF-T reporting process (these are the same
as your VAT tax declaration).
You can also define the mapping of tax codes to their respective FA or VAT structures. In the
case of tax-exemption codes, you can also describe the reason for the exemption (NOTE: make
these descriptions in Polish).

Explanation of the Table Fields

Description Field Comment

Tax Type TAXTYPE Define for which extraction table (FA- or
VAT-related) the tax will be included, for later
use in your XML file creator.
Country/ Region TAXCOUNTRYREGION Enter country PL
Tx TAXCODE Tax code in SAP system used in the docu-
ment posting.

ActKey ACCOUNT_KEY The account key is used to determined tax ac-

counts

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Description Field Comment

Tax.Code TAX_CODE_OFFICIA SAF-T tax code, which determines the origi-
nal tax code and matches it to the corre-
sponding FA or VAT structure.

NOTE: The Starter Solution delivers the ex-

traction of the transactional data while the
creation of the XML file is the customers re-
sponsibility. Therefore, the settings in the
Tax.Code (TAX_CODE_OFFICIA) field
should correspond to the logic in the XML
creation program of their design.

Tax Expiry date TAXEXPIRATIONDAT End of validity: last valid date for this tax rate.
Do not fill any date if the tax code is still in
force.
Description DESCRIPTION Official description of the tax code, i.e. spe-
cific article in the law that determines the tax
type.
NOTE: Enter this string in Polish, independ-
ent of the logon language.
Tax Exemption TAXEXEMPTIONREAS Reason for tax exemption.
Reason
NOTE: Enter this string in Polish, independ-
ent of the logon language.

3 Data Extraction

3.1 Introduction
The Starter Solution delivers a Data Extraction functionality, which as of the release date of the
solution provides the basis for the SAF-T XML file creation. This file creation solution is the re-
sponsibility of the customer, to develop and integrate.
The Data Extraction functionality allows you to collect and store transactional data you will later
use in the file creation process. This functionality uses dedicated tables for each type of XML
structure according to the law (WB - Bank Reports, KR Accounting, MAG Warehouse, FA
Invoicing and VAT VAT). These tables serve as aggregators, reducing the need to look up
data in a larger number of sources, in this way increasing overall performance of the solution.
You can find a detailed description of these tables in Appendix A.
Please note that the set of data collected into the extraction tables does not correspond to the
integral information needed to create a complete file. i.e. for the collection of master data only a
few calls are made to a number of master data tables and therefore such extraction tables are
not needed. Such information is queried at the moment of XML file creation.
NOTE: regarding Master Data changes please see SAP Note 380456 for more information.

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3.1 Preparing for Data Extraction

Once you have made settings in Customizing, the next step is to perform the data extraction, in
order to fill the extraction tables. Before running the extraction you must consider the following:
- For which date interval do you want to extract data?
- For which structures do you want to extract the data?
The answers to these questions determine the scope of the SAF-T file you will later create.

3.2 Running the data extraction

Execute the RPFIPL_SAFT report and then select the Extract Data radio button.
The selection screen for the data extraction will open. Here you can make your selection ac-
cording to the scope of the data you want to extract. All the selections on this screen are man-
datory.
Consider the explanation of each field shown below:

Field name Meaning

By selecting this radio button you determine that you want to extract
Extract
data and populate the extraction tables

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Field name Meaning

By selecting this radio button you determine that you want to delete
Delete
data from the extraction tables
Choose the option for which you want to perform the action. Press
the F4 key (or click the drop-down arrow) to see the possible values:
GL Entries / FI Invoices (for extractions to the KR extraction
table)
Movement of Goods (for extractions to the MAG extraction
Extraction Option table)
Bank statements (for extractions to the WB extraction table)
VAT (for extractions to the VAT extraction table)
Invoices (for extractions to the FA extraction table)

See Appendix A for more information.

The company code for which you wish to run the extract and create
Company Code the xml file, or remove data from the RPFIPL_SAFT extraction ta-
bles.
Specify the date interval of the data to be extracted. You can choose
the date interval by pressing the F4 key.
NOTE: This selection is based on the date configuration made under
chapter Poland Specify Business Cases as described above.
Extraction Date
The Date field provides an F4 help option that allows you to see the
intervals that have already been extracted. This will help the user to
choose the correct time intervals and/or the correct extract that al-
ready exists, instead of re-creating it.
Fiscal year The fiscal year for which you create the extraction.

NOTE: If the tables used by the RPFIPL_SAFT report are populated with data from a previous
run - for the same or overlapping period - you must first delete it before running the extraction
you need. See 3.2.2 Delete for information on how to delete a previous extraction.

3.2.1 Extract
Choose Extract to run the data extraction from your chosen module. If the data volume is high,
execute the report in background mode.
As stated above, it is not possible to run the extraction for overlapping date ranges.
Once you execute the Extract Data option, this extracts the data into the extraction tables based
on your choice of options. The data extracted will include any of the following source docu-
ments:

GL Entries / FI Invoices (for extractions to the KR extraction table)

Movement of Goods (for extractions to the MAG extraction table)
Bank statements (for extractions to the WB extraction table)
VAT (for extractions to the VAT extraction table)
Invoices (for extractions to the FA extraction table)

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Note: make sure that all settings are correctly done as described in chapter 2 Settings.

3.2.2 Delete
You may be required to delete extracted data, in particular if you are attempting to extract a time
interval that overlaps (partially or in full) with a pre-existing extraction.

Choose Delete under operation selection if you want to remove extracted data from the table.
Here are a few sample scenarios where you may want to delete extracted data:

New documents have been posted in a period after RPFIPL_SAFT data was last ex-
tracted.

Customizing settings have been changed and a new RPFIPL_SAFT extraction is

needed with the new settings.

You have previously created an extraction with the wrong selection criteria.

The data is no longer needed

The table size has reached storage limit

In order to view a list of existing extractions you can use input help (F4) in the Extraction Date
fields (in either the start date and end date), after entering a Company Code. You can then se-
lect from the list of existing extractions.
Note: When deleting RPFIPL_SAFT data you should be using the same date definition you
used when creating the extraction.

3.2.3 System messages while executing

While running the extraction or deletion the following situations will trigger a message:

Extraction:
Error message when only from date is provided.
Information message when no data is present for extraction.
Success message when data has been successfully extracted.
Error message if the extraction is performed for already extracted date range.
If the fiscal year set is different from the fiscal year of the interval. The same error mes-
sage will appear if the dates given belong to different fiscal years.
If the company code indicated is not configured in the customizing table.

Deletion:
Information message to avoid partial deletion.
Success message when data is deleted successfully.

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3.2.4 Output

Once the file creation is concluded the system displays a log reporting the number of entries for
each master data section as well as for the transaction data. The log is shown right after the ex-
ecution.
You can also look up table FIPLD_USER_HIST in transaction SE16 to display a list of extrac-
tion runs.

4 Business Add-in for Starter Solution

SAP provides a Business Add-in Interface (BAdI) to enable customers to have additional data
customization options or query logic for their SAF-T creation process. This BAdI provides the
ability for customers to select additional data to include in their SAF-T files, without changing the
Starter Solution core logic.
This logic is implemented after the execution begins, but before populating the extraction tables,
enabling additional data extraction and deletion functionality.
Consider the following technical information for your BAdI implementation:
Enhancement spot: ES_FIPL_SAFT
Interface for BAdI: IF_FIPL_SAFT_EXTRACTOR
BAdI FIPL_SAFT_EXTRACTED_DATA:

Methods EXTRACT_xxxxxxx: these methods provide the extracted data before they are
stored in the corresponding extraction tables. They are called from the UPDATE_DB
method of each extractor module:
EXTRACT_ACCOUNTING
EXTRACT_BANK
EXTRACT_INVOICES
EXTRACT_MOG
EXTRACT_VAT

Methods DELETE_xxxxxxx: these methods provide the data before they are deleted
from the corresponding extraction tables. They are called from the
DELETE_EXTRACTION method of each extractor module.
DELETE_ACCOUNTING
DELETE_BANK
DELETE_INVOICES
DELETE_MOG
DELETE_VAT

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Appendix A

Data extraction in the Starter Solution collects data from your source documents and stores
them in the Extraction Tables. Each extraction populates a given set of tables, as described be-
low:

Structure Extraction Option Extraction Tables Description

WB Bank statements FIPLD_BANK_H SAFT PL: Bank reporting Header
FIPLD_BANK_I SAFT PL: Bank reporting Items
FIPLD_BANK_SUM SAFT PL: Bank reporting Summary
KR GL Entries / FI FIPLD_FIDOC_H SAFT: FI Transaction Document
Invoices Header
FIPLD_FIDOC_I SAFT: FI Transaction Document
Item
FIPLD_FI_SUMMARY SAFT: FI Transaction Summary In-
formation
MAG Movement of Goods FIPLD_GOODS_H SAFT PL: Goods Movement Header
FIPLD_GOODS_I SAFT PL:Goods Movement Line Items
FIPLD_GOODS_SUM SAFT:MM: XML Goods movement
Transaction Count and Summary
FA Invoices FIPLD_SDINV_H SAFT: Invoices from SD/FI module
(Header)
FIPLD_SDINV_I SAFT: Invoices from SD/FI module
(Item)
FIPLD_SDTAX_SUM SAFT: Tax Summary for SD/FI in-
voices
FIPLD_INVSUMMARY SAF-T PL: Invoice Summary Infor-
mation
VAT VAT FIPLD_VAT_H VAT header extractor - SAFT-PL
FIPLD_VAT_I VAT item extractor - SAFT-PL
FIPLD_VAT_SUM VAT Summary extractor - SAFT-PL

Important Notes
Table FIPLD_SDTAX_SUM is populated in case customizing "Specify Tax Code De-
tails" is maintained with FA entries.
In the FIPLD_SDINV_I table, the extraction table shows the Returns (SHKZG) field as
X for credit and blank for debit.
Tables FIPLD_SDINV* are populated with invoices from the accounting (FI), sales (SD)
and purchase (MM) modules.
Cancellation and cancelled documents are included in the extraction tables
(FIPLD_FIDOC_H, FIPLD_GOODS_H, FIPLD_SDINV_H and FIPLD_VAT_H), and are
flagged with the XREVERSAL indicator as follows:
o 2 - cancellation document
o 1 - cancelled document
o <blank> - regular document

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A specific document type should be used for Self-billing invoices in both Sales and Pur-
chase scenarios. In this way, such documents are easy to recognize in the extraction,
allowing you to perform the correct mapping.

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Appendix B
This appendix provides a comprehensive list of SAP Notes, which contain detailed information on
the mapping of fields for each of the SAF-T Poland XML files that must be generated.

2312104 SAP Starter Solution for JPK (SAF-T) - Planned content of Extractor Tables for
JPK_VAT
2319052 SAP Starter Solution for JPK (SAF-T) - Planned content of Extractor Tables for
JPK_MAG
2318990 SAP Starter Solution for JPK (SAF-T) - Planned content of Extractor Tables for
JPK_FA
2319084 SAP Starter Solution for JPK (SAF-T) - Planned content of Extractor Tables for
JPK_WB
2319079 SAP Starter Solution for JPK (SAF-T) - Planned content of Extractor Tables for
JPK_KR

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