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PHOTOCOPIABLE

FINANCIAL DOCUMENTS
page

purchase order 2

delivery note 3

goods received note 4

invoice 5

credit note 6

statement of account 7

remittance advice and cheque 8

three column cash book 9

analysed cash book (receipts) 10

analysed cash book (payments) 11

petty cash book 12

double-entry accounts 13

journal pages 14

sales day book & sales returns day book 15

purchases day book & purchases returns day book 16

These documents are the copyright of Osborne Books Limited, 2013


They may be photocopied for private use and within an educational estblishment for
distribution to students.
Purchase Order
from

to

purchase order no

date

product quantity description


code

AUTHORISED

signature............................................................................................................date............................................

2
Delivery Note
from

to

delivery note no

delivery method

order reference

date

product quantity description


code

RECEIVED

signature.......................................................................................name (capitals)...............................................

date............................................

3
Goods Received Note
organisation

supplier

GRN no

date

quantity description order number

carrier consignment number

received by checked by

condition of goods copies to


(please tick and comment where needed)

good condition Buyer

damaged Accounts

shortages Stockroom

4
from
Invoice

to
invoice no

account

your reference

date/tax point

product description quantity unit unit total discount net


code price

GOODS TOTAL

terms
VAT

TOTAL

5
Credit Note
from

to
credit note no

account

your reference

our invoice

date/tax point

product description quantity unit unit total discount net


code price

reasons for credit GOODS TOTAL

VAT

TOTAL

6
Statement Of Account
from

to
account

date

date details debit credit balance

Total

7
Remittance Advice
to from

account no date

date your reference our reference payment amount

TOTAL

PAYMENT DETAILS

Bank: Date

Branch:

Pay
nly
eo
ye
pa
A/c

8
Dr Cash Book Cr

Date Details Account Discount Cash Bank Date Details Account Discount Cash Bank
code allowed code received

9
Dr (Receipts)

Date Details Account Discount Cash Bank VAT Cash Trade Other
code allowed Sales receivables income

10
Cr (Payments)

Date Details Account Discount Cash Bank VAT Cash Trade Other
code received Purchases payables expenses

11
Petty Cash Book PCB...................

Receipts Date Details Voucher Total Analysis columns


number payment VAT

12
Double-Entry Accounts

Dr Cr

Date Details Amount Date Details Amount

Dr Cr

Date Details Amount Date Details Amount

Dr Cr

Date Details Amount Date Details Amount

13
Journal

Date Details Reference Dr Cr


Date Details Reference Dr Cr


Date Details Reference Dr Cr


14
Sales Day Book

Date Details Invoice Account Total VAT Net


number code

Sales returns Day Book

Date Details Credit note Account Total VAT Net


number code

15
Purchases Day Book

Date Details Invoice Account Total VAT Net


number code

Purchases returns Day Book

Date Details Credit note Account Total VAT Net


number code

16