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As the party or
TAK V. MAKASIAR his counsel is not expected to be present at all times in his office or
residence, service is allowed to be made with a person in charge of the
FACTS: office, or with a person of sufficient discretion to receive the same in the
1. Vic Ang Siong issued a check in the amount of P 83,550,000.00 in favor of residence.
Concord-World Properties Inc., a domestic corporation.
2. The check was dishonored when presented for encashment. In the case under consideration, it is not disputed that the controverted
3. Petitioner Tam Wing Tak in his capacity as director of Concord filed an Resolution dismissing the complaint of the petitioner against Vic Ang Siong
affidavit-complaint with the Prosecutors Office charging Vic Ang Siong for was served on the former by registered mail and was actually delivered by
violation of BP 22. the postmaster on April 9, 1994 at said petitioners given address in the
4. Vic Ang Sion sought the dismissal of the case because petitioner had no record at No.5 Kayumanggi Street, West Triangle, Quezon City. The
authority to file the case on behalf of Concord, the payee of the dishonored registered mail was in fact received by S. Ferraro. The service then was
check, since the firms Board of Directors had not empowered him to act on complete and the period for filing a motion for reconsideration or appeal
its behalf. began to toll from that date. It expired on April 24, 1994. Considering that his
5. The City Prosecutor dismissed the criminal complaint. motion for reconsideration was filed only on July 7, 1994, the same was filed
6. A copy of the City Prosecutors resolution was sent be registered mail to beyond the prescribed period, thereby precluding further appeal to the Office
petitioner. of the respondent.[3]
7. Notwithstanding that petitioner was represented by counsel, the latter was
not furnished a copy of the resolution. We agree with petitioner that there is no generally accepted practice in
8. Petitioners counsel was able to secure a copy of the resolution and a the service of orders, resolutions, and processes, which allows service
motion for reconsideration was filed. upon either the litigant or his lawyer. As a rule, notice or service made
9. The City Prosecutor denied petitioners motion for reconsideration. upon a party who is represented by counsel is a nullity.[8] However, said
10. Petitioner appealed the dismissal of his complaint by the City Prosecutor rule admits of exceptions, as when the court or tribunal orders service
to the Chief State Prosecutor but the latter dismissed the same for having upon the party[9] or when the technical defect is waived.[10]
been filed out of time.
11. Respondent Chief State Prosecutor Zenon De Guia denied the motion for To resolve the issue on validity of service, we must make a determination as
reconsideration. to which is the applicable rule the rule on service in the Rules of Court, as
12. Petitioner then filed a civil case for Mandamus with the RTC of Quezon petitioner insists or the rule on service in DOJ Order No. 223?
City to compel the Chief State Prosecutor to file or cause the filing of an
information charging Vic Ang Siong with violation of BP 22. The Rules of Court were promulgated by this Court pursuant to Section 13,
13. RTC Judge Ramon Makasiar denied petition for Mandamus. Article VII of the 1935 Constitution[11] (now Section 5 [5], Article VIII of the
14. Motion for reconsideration filed was also denied. Constitution)[12] to govern pleadings, practice and procedure in all courts of
15. Hence this petition. the Philippines. The purpose of the Rules is clear and does not need any
interpretation.The Rules were meant to govern court (stress supplied)
PETITIONERS CONTENTION: procedures and pleadings. As correctly pointed out by the Solicitor
Petitioner submits that there is no such generally accepted practice which General, a preliminary investigation, notwithstanding its judicial nature,
gives a tribunal the option of serving pleadings, orders, resolutions, and is not a court proceeding. The holding of a preliminary investigation is
other papers to either the opposing party himself or his counsel. Petitioner a function of the Executive Department and not of the Judiciary.
[13]
insists that the fundamental rule in this jurisdiction is that if a party appears Thus, the rule on service provided for in the Rules of Court cannot
by counsel, then service can only be validly made upon counsel and service be made to apply to the service of resolutions by public prosecutors,
upon the party himself becomes invalid and without effect. Petitioner relies especially as the agency concerned, in this case, the Department of
upon Rule 13, Section 2 of the Rules of Court [4] and our ruling in J.M. Javier Justice, has its own procedural rules governing said service.
Logging Corp. v. Mardo, 24 SCRA 776 (1968) to support his stand. In
the J.M. Javier case, we held: A plain reading of Section 2 of DOJ Order No. 223 clearly shows that in
preliminary investigation, service can be made upon the party himself or
[W]here a party appears by attorney, notice to the former is not a notice through his counsel. It must be assumed that when the Justice Department
in law, unless service upon the party himself is ordered by the court... [5] crafted the said section, it was done with knowledge of the pertinent rule in
the Rules of Court and of jurisprudence interpreting it. The DOJ could have
SOLGENs CONTENTION: just adopted the rule on service provided for in the Rules of Court, but did
The Solicitor General, for respondents, contends that the applicable rule on not. Instead, it opted to word Section 2 of DOJ Order No. 223 in such a way
service in the present case is Section 2 of the Department of Justice (DOJ) as to leave no doubt that in preliminary investigations, service of resolutions
Order No. 223,[6] which allows service to be made upon either party or his of public prosecutors could be made upon either the party or his counsel.
counsel. Respondents argue that while a preliminary investigation has been Moreover, the Constitution provides that Rules of procedure of special courts
considered as partaking of the nature of a judicial proceeding, [7] nonetheless, and quasi-judicial bodies shall remain effective unless disapproved by the
it is not a court proceeding and hence, falls outside of the ambit of the Rules Supreme Court.[14] There is naught in the records to show that we have
of Court. disapproved and nullified Section 2 of DOJ Order No. 223 and since its
validity is not an issue in the instant case, we shall refrain from ruling upon
ISSUE: its validity.
Won service is valid - YES
We hold that there was valid service upon petitioner pursuant to Section 2 of
DOJ Order No. 223.
Which is the applicable rule: the rule on service in the Rules of Court, as
petitioner insists or the rule on service in DOJ Order No. 223?
HELD:
Petitioner instituted another action for the annulment of the deed of sale
between her and the heirs of Villamena. Petitioner also claims that the With the foregoing disquisition, we find that the March 28, 2006 MeTC
decision in Civil Case No. 2524 had not attained finality as she was not decision had, indeed, become final and executory.
properly informed of the MeTC decision.
Petitioner claims that she was denied her right to appeal when the March 28,
PNB VS CIR.
2006 MeTC decision was declared final and executory despite the fact that
the copy of the decision was served on her deceased counsel. She further SHORT FACTS:
claims that the MeTC decision had not attained finality due to improper
service of the decision. Moreover, petitioner avers that she has a clear and The Court of Tax Appeals En Banc (CTA En Banc) in C.T.A. E.B. NO. 145,
existing right and interest over the subject property which should be dismissed outright the Petition for Review filed by the Philippine National
protected by injunction. Finally, petitioner argues that jurisprudence allows Bank (PNB) for being filed four days beyond the additional 15 days granted
to file such petition. PNB argues that it was filed on time since it was mailed
the suspension of proceedings in an ejectment case at whatever stage when
on the last day of the extended period, which was on December 23,
warranted by the circumstances of the case. 2005.PNB filed a Petition for Review on Certiorari with the SC to set aside
and reverse said Resolutions.
Petitioner thus prayed that a TRO be issued, restraining respondents and all
persons acting for and in their behalf from executing the MeTC decision PNB mailed its petition for review via LBC Express, a private letter-
forwarding company, instead of registered mail. It claims that since the SC
dated March 28, 2006.
has repeatedly pronounced the primacy of substantive justice over technical
rules, then its procedural lapses should likewise be excused, especially since
RTC granted writ of preliminary injunction. CA reversed. no substantial rights of the CIR are affected.
Respondents fault the petitioner herself for not informing the MeTC of the ISSUE: WoN PNBs petition for review with the CTA was filed on time
death of her former counsel the moment she learned of such death.
HELD: NO. Petition was filed late
ISSUE: Won Service of the MeTC decision was valid and final and executory RATIO: It has been established that a pleading filed by ordinary mail or
by private messengerial service x x x is deemed filed on the day it is
HELD: YES actually received by the court, and not on the day it was mailed or
delivered to the messengerial service
Service of decision to a deceased lawyer is invalid and that the party
must be duly served by the final judgment in order that the final LONGER HELD:
judgment will become final and executory. WoN the circumstances warrant the relaxing of the rules in favour of
substancial justice - NO
We first determine the validity of the service of the March 28, 2006 MeTC
This Court would like to underscore the fact that PNB failed to
decision on petitioners counsel who, as of that date, was already deceased.
comply with not just one, but three procedural rules when it filed its petition
If a party to a case has appeared by counsel, service of pleadings and for review with the CTA En Banc.
judgments shall be made upon his counsel or one of them, unless
service upon the party himself is ordered by the court. Petition was filed late
It is worthy to note that PNB already asked for an additional Sec. 6. Contents of the petition. The
period of 15 days within which to file its petition for review with the CTA En petition for review shall (a) state the full names of the
Banc. This period expired on December 23, 2005. Knowing fully well that parties to the case, without impleading the court or
December 23, 2005 not only fell on a Friday, followed by three consecutive agencies either as petitioners or respondents; (b)
non-working days, but also belonged to the busiest holiday season of the contain a concise statement of the facts and issues
year, PNB should have exercised more prudence and foresight in filing its involved and the grounds relied upon for the
petition. review; (c) be accompanied by a clearly legible
duplicate original or a certified true copy of the
It is, however, curious why PNB chose to risk the holiday traffic in award, judgment, final order or resolution
an effort to personally file its petition with the CTA En Banc, when it already appealed from, together with certified true copies of
filed a copy to the other party, the CIR, via registered mail.[37] Considering the such material portions of the record referred to therein
circumstances, it would have been more logical for PNB to send its petition and other supporting papers; and (d) contain a sworn
to the CTA En Banc on the same occasion it sent a copy to the CIR, certification against forum shopping as provided in the
especially since that day was already the last day given to PNB to file its last paragraph of section 2, Rule 42. The petition shall
petition. Moreover, PNB offered no justification as to why it sent its petition state the specific material dates showing that it was
via ordinary mail instead of registered mail. Service by ordinary mail is filed within the period fixed herein.(Emphasis ours.)
allowed only in instances where no registry service exists.[38] Rule 13,
Section 7 reads:
This Court has already upheld the mandatory character of
Sec. 7. Service by mail. Service by attaching duplicate originals or certified true copies of the assailed decision
registered mail shall be made by depositing the copy in to a petition for review. [39] Moreover, pursuant to Section 7, Rule 43 of the
the post office, in a sealed envelope, plainly addressed Rules of Court, non-compliance with such mandatory requirement is a
to the party or his counsel at his office, if known, sufficient ground to dismiss the petition, viz:
otherwise at his residence, if known, with postage fully
pre-paid, and with instructions to the postmaster to Sec. 7. Effect of failure to comply with
return the mail to the sender after ten (l0) days if requirements. The failure of the petitioner to comply
undelivered. If no registry service is available in the with any of the foregoing requirements regarding the
locality of either the sender or the addressee, payment of the docket and other lawful fees, the
service may be done by ordinary mail. (Emphasis deposit for costs, proof of service of the petition,
ours.) and the contents of and the documents which
should accompany the petition shall be sufficient
Petition was not accompanied by the ground for the dismissal thereof. (Emphasis ours.)
required duplicate originals or certified
true copies of the decision and resolution
being assailed, and Affidavit of Service Anent the failure to attach the Affidavit of Service, Section 13, Rule 13 of the
Rules of Court provides:
The following provisions are instructive: Sec. 13. Proof of service. Proof of personal
service shall consist of a written admission of the party
Section 2, Rule 6 of the Revised Rules of the Court of Tax served, or the official return of the server, or the
Appeals: affidavit of the party serving, containing a full
While it is true that the Court may deviate from the foregoing rule, HELD: NO
this is true only if the appeal is meritorious on its face. The Court has not
hesitated to relax the procedural rules in order to serve and achieve
substantial justice.In the circumstances obtaining in this case however, the Section 10, Rule 13 of the Rules of Court provides:
occasion does not warrant the desired relaxation.[46] PNB has not offered any
meritorious legal defense to justify the suspension of the rules in its SEC. 10. Completeness of service. Personal service is complete upon
favor. The CTA Division has taken into consideration all of the evidence
actual delivery. Service by ordinary mail is complete upon the expiration of
submitted by the PNB, and actually allowed it a refund of 1,428,661.66, in
In this case, petitioner failed to present any concrete proof as to how, The fact that PBA repeatedly hired petitioner does not by itself prove that
when and to whom the delivery and receipt of the three notices issued petitioner is an employee of the former. For a hired party to be considered an
by the post office was made. There is no conclusive evidence showing that employee, the hiring party must have control over the means and methods
by which the hired party is to perform his work, which is absent in this case.
the post office notices were actually received by respondents, negating
The continuous rehiring by PBA of petitioner simply signifies the renewal of
petitioners claim of constructive service of the Labor Arbiters decision on the contract between PBA and petitioner, and highlights the satisfactory
respondents. The Postmasters Certification does not sufficiently prove services rendered by petitioner warranting such contract renewal.
that the three notices were delivered to and received by respondents; it Conversely, if PBA decides to discontinue petitioner's services at the end of
only indicates that the post office issued the three notices. Simply put, the term fixed in the contract, whether for unsatisfactory services, or violation
the issuance of the notices by the post office is not equivalent to of the terms and conditions of the contract, or for whatever other reason, the
delivery to and receipt by the addressee of the registered mail. Thus, same merely results in the non-renewal of the contract, as in the present
case. The non-renewal of the contract between the parties does not
there is no proof of completed constructive service of the Labor Arbiters constitute illegal dismissal of petitioner by respondents
decision on respondents.