Castleton Public Library, Board of Trustees

November 2016 Minutes

Monday, November 21, 2016

Welcome/Pledge of Allegiance:

The meeting was called to order by President Karis-Nix at 7:04 p.m.

Roll Call: Present: Olivia Karis-Nix, President; Sarah Niemitalo, Trustee; Maria
Marcucci, Trustee; Mary Claire Aitken, Trustee; Nathan Hans, Treasurer, and Melissa
Tacke, Library Director, Zack Goldstein, prospective new trustee, and Barb Kelp with the
Friends.
Absent: Ryan Mullahy, Vice President

Adoption of Agenda:
The agenda was adopted upon the motion of Treasurer Hans, seconded by Trustee
Aitken.

Public Comment:
None.

Presidents Report:
Public attendee, Zach will swear in as a trustee after Thanksgiving holiday. Filling term
ends 12/2016, and he will be reappointed in January 2017. Vote will be held in January
for officers.

Secretarys Report:
Review of minutes from October 2016. Treasurer Hans motioned to approve,
Trustee Aitken seconded.

Treasurers Report:
Tracking $8,000 surplus for year-end. The board received documentation regarding
library Treasurer role and best practices as outlined by NYS DLD. The board will consult
with UHLS before taking any action. Trustee Marcucci motioned to approve check
detail, Trustee Aitken seconded.

Directors Report:

Director Tacke states new staff member, Addy Hoffman, began work. Mia accepted a full
time position at another library so CPL has posted for a new Youth Services Librarian.
Director Tacke mentioned speaking with Director of East Greenbush Public Library
about possibly sharing a youth services librarian so that they position would be full-time
and less likely to result in turn over. Position is now posted for CPL part time youth
services librarian
Friends Report:
Barb Kelp states that although 11/18 Barnes and Noble event made more money than
last year it was still not as much as in past years. She thanked everyone that helped.
Boscovs also helped out. The therapy dogs were a big hit and we are hoping the online
sales boost funding.

Committee Reports:

Administrative Committee- Evaluations by staff and board of the Director are completed
and analyzed. The results were reviewed by the board in executive session.

Finance CommitteeTreasurer Hans and Director Tacke are finalizing the brochure. It
will be done before the next meeting so that it can be approved by the board.

Operations/Capital Projects Committee dormant for now.

Policy Committee: Disaster relief review still in process. Trustee Aitken and Director
Tacke are putting together the plan after this meeting. Their goal date for completion is
January.

Long Range Planning Committee

The committee has determined the following schedule for the new long-range plan:
November Meeting - Assess SWOT
January - Draft Survey
February/March - Finalize Survey and send out.
April - Focus Group
May - Collate Survey and Focus Group information
June/July - Planning Session
July/September - Finalize Plan
Director Tacke notes the last community survey was done in 2013. Zack showed the
board information he found regarding different survey costs (survey monkey, etc.) along
with postage. Postage funds already allotted from the surplus wish list.

Old Business

We reviewed items on the surplus wish list some of which included:

Laptopa must
Survey costs
Mobile hot spot
$1,000 books before kindergarten (for printing and publicity)
Story Corps Program fundingpossibly put into long range plan and incorporate
Castleton history.
President Karis-Nix motioned to approve the wish list. Trustee Niemitalo seconded.

New Business
Board Meeting Calendar for 2017Will be approved in next months meeting

SWOT analysis:
Strengths Weaknesses Opportunities Threats
Cozy feel Smaller Bigger space Funding-relying
collection on town
Great Meeting room Better location Netflix, amazon
Customer space
service
Do more with No water East
less fountain Greenbush
Local history Location Cultural
Changes (less
reading
parking
Lack of
accessibility
No elevator

Announcements
Director Tacke mentioned having been approached regarding CPL being a Field Goods
pick up location. The board had concerns about competing local farmers and resources.
It was determined this is not a good idea at this time.

Public Comment
Barb Kelp from Friends mentioned 110th anniversary coming up in 2019. This may be a
good opportunity for the library to have a special event.

Executive Session
Reviewed the Director evaluations.

Meeting adjourned upon motion by President Karis-Nix at 8:56 p.m.