Guidelines for filling of Input Data sheet of Works Program in 58 Column Format

Column Instructions Format to be filled Example Interdepending

No. columns Nos.
2 Year of Monitoring shall be filled Numeric value 2016
3 All the works which are sanctioned prior to 01-04- Numeric value 1 for Spill over works, 2 for New works 19
2016 are spill over work
4 Name of the Dept Alphabetical TWED, PRED,R&B etc
5 Enter Grant /Scheme (From Drop down list) Aphanumeric Art 275(1), CCDP etc
6 Head of Account- As per Budget Estimate Books. For Numeric values with - or values 4225-02-277-11-75 If Others is selected
Grants which are not shown in Budget book, select for others. Enter the source of grant like POITDA,
Others and enter values shown in example CTW, ZPGF, IAP etc
7 HOD Alphabetical For tribal welfare works enter CETW, for
pr works enter CEPR etc
8 DDO Code- DDO code of the Executive Engineer who Numerical 16022403004
Etc.
makes payment
9 to 13 District to Habitation names Alphabetical If District is selected, upto
Habitation level, the entry will be
on selection mode. If no particular
Habitation/Thanda/colony was
found in the drop down select list,
first select the nearest Habitation
and select Others option and
enterthat
Habitaion/Thanda/Colony name.
14 TSP area details Alphabetical Select values of S, N,O
depending upon the criteria
Column Instructions Format to be filled Example Interdepending
No. columns Nos.
15 Name of work shall be entered as per nomenclature Alphanumerical Construction of Post Matric
given in ADmn Sanction Proceedigns. For all road
Hostel at Salegaon, Providing
PWS scheme at Mulug,
works, ensure to add the start and end chainages Formation of BT road from
Pinapaka to Manugur (3/4 KM to
6/8 KM) etc
16 Type of work. T This is very important to apply filter Numerical Enter values of 1 for "Bldg'', 2 for 48 (a to e)
at later stages in the format.
"Road",3 for "DW", 4 for "MI", 5 for
Others)
17 Nature of work Numerical Enter values of 1 to 4
18 Admn sanction reference. No date information is to Alphanumeric GO Rt 48/TWSER(Ii)/2014/PSTW,
be entered in this field
RC No 345/45/Roads/2014/PSRD
etc
19 Admn Sanction Date. This fields is a Mandatory field Date format in dd/mm/yyyy 03/09/2012,27/04/2015 etc 3
to be entered and shall not be left blank
NOT like 3rdMarh 2011, March 14
2011 etc
20 Tech sanction authority. This is almost depends upon Numeric 1 (for CE), 2 (for SE) , 3 (for EE)
the value of work but shall be entered
21 Tech sanction number. This field shall not be left Numeric 1,45,23, etc.
blank. The original tech sanction number assigned
NOT like 12/2014, 23/2011/EE etc

shall be continued till closure of work even in case of

revised admn sanction are obtained at later stage of
that work.
22 Tech sanction date Date format in dd/mm/yyyy 03/09/2012,27/04/2015 etc
NOT like 3rdMarh 2011, March 14
2011 etc
Column Instructions Format to be filled Example Interdepending
No. columns Nos.
23 Procurement process shall not be left blank. By Numerical 1 to 5 depending upon the criteria
default for all works costing less than 10 lakhs in
TWED, the selection shall be for VTDA as per
guidelines
24 Fixing of Contractor/Agency. Numerical 1 or 2. (By default for all works costing
less than 10 lakhs in TWED, the selection
shall be for VTDA as per guidelines and
hence 1 shall be selected for such works)
25 Contractor Information- Name of the Contractor Alphabetical KilloLaxman, Chiarman, VTDA,
Badegaon,
Ms/AnjanaConstructions,Hyderab
ad, Satyanarayana Reddy, etc
26 Agmt Number Alphanumeric 2/2015-16, 2/2015-16/SE, 12/2015-
16/CE etc
27 Agmt Date. This is a mandatory field if the work is Date format in dd/mm/yyyy 03/09/2012,27/04/2015 etc 28
entrusted to contractor.
NOT like 3rdMarh 2011, March 14
2011 etc
28 Date fixed for completion. This is a mandatory field. Date format in dd/mm/yyyy 03/09/2012,27/04/2015 etc 27,29,31
NOT like 3rdMarh 2011, March 14
2011 etc
29 EOT status. This is a mandatory field Numerical 1,2,3,4 depending upon the 28,30
criteria. (if the date fixed for
completion is lower than the date
of entry, the value 4 cant be
entered)
30 Penalty imposed for EOT. Numerical 12000,345000 etc. Enter zero but 29
not keep blank.
Column Instructions Format to be filled Example Interdepending
No. columns Nos.
31 Revised date for completion in case of EOT is given Date format in dd/mm/yyyy 03/09/2012,27/04/2015 etc 29,28
NOT like 3rdMarh 2011, March 14
2011 etc. Shall not be kept blank
if value 2 is selected in column 29.
32 No of ST habitations benefitted. For General Road , Numerical 1,2,6,12, etc. In general, for
Drinking Water and Minor Irrigation works, the total
Building works, enter value 1
only.
number of ST habitations benefitted shall be entered
33 Total Population/ No of Ayacutdars. This is the total Numerical 12345,25,233786 etc.
benefiited population by the work. In case of Minor
Irrigation works, enter total number of ayacutdars
including ST ayacutdars
34 Total STPopulation/ No of ST Ayacutdars. This is the Numerical 345,16,145556 etc.
total benefiitedST population by the work. In case of
Minor Irrigation works, enter total number of
STayacutdarsexcluding other ayacutdars
35 Quantity of asset to be created by the work. i.e, Numerical 1234,3.65,12456 etc
Plinth area for Buildings, KMs for Roads, Extent of
Acres for Minor Irrigation or Lift Irrigation works in
Nos. No suffixes like SFT,KM,Acsetc shall be added
36 Unit of measurement of quantity entered in column Alphanetical E -Each /Nos (For population
35.
based works like DW etc
S -Sft (For building works etc)
K -KM (for Road works)
A- Acs (for irrigation works)
R-Rmt (for compoundwall works)
Column Instructions Format to be filled Example Interdepending
No. columns Nos.
37 & 38 Latitude and Longitude- For all building works, the Numerical in degree decimals 79.234567,
location of major block is to be taken. For all minor upto 6 digits
17.124578 etc

irrigation works the locaitn of head works is to be

taken. For all road works, the starting point of the
sanctioned road work is to be taken. For all Drinking
st
water work, the location of 1 Distribution Tap point
to be taken.
39 Est cost in Rs Lakhs Numerical upto 2 decimals 2.01, 23.45, 78.00 etc
40 Revised Cost in Rs Lakhs. By default, the Est Cost will Numerical upto 2 decimals 2.01, 23.45, 78.00 etc
be shown unless revised.
41 Expdrupto Previous financial year Numerical upto 2 decimals 2.01, 23.45, 78.00 etc
42 Expdrupto Previous Month Numerical upto 2 decimals 2.01, 23.45, 78.00 etc
43 Expdr during the Month Numerical upto 2 decimals 2.01, 23.45, 78.00 etc
44 Cumulative Expdr during the current financial year Numerical upto 2 decimals 2.01, 23.45, 78.00 etc
45 Cumulative Expdrupto date Numerical upto 2 decimals 2.01, 23.45, 78.00 etc
46 Value of Bills submitted on the work to PAO but Numerical upto 2 decimals 2.01, 23.45, 78.00 etc
waiting for payment
47 General Progress of Work. Mandatory Field. Numerical 1 to 6 depending upon the 57
criteria.
48(a to e) Detailed Progress of Work. Selected Field based on Numerical 1 to 6 depending upon the 47,16
options at Col 47 and Col 16. Can not be enabled
criteria.

unless option 5 is selected in col 47.

 Column Instructions Format to be filled Example Interdepending
No. columns Nos.
49,51,53,55 Names of the officers in-charge at present Alphabetical S.Satyanarayana, 50,52,54,56
station/work.
M.VeeraReddy,N.MuraliKrishnn
a etc
50,52,54,56 Contact Mobile numbers of the officers in charge Numerical 10 digits. 9490957127 etc. No prefix of 49,51,53,55
entered at col 49,51,53,55 respectively
Area code like919490958127

57 Reasons for Not started or stopped works- Will be Numerical 1 to 5 depending upon the 47
enbaled only if options 3 or 4 are selected in Col 47.
criteria.

58 Remarks Alphanumeric Proposed to be deleted, Forest

Clearance applied, To be
Handed over etc