International House North Denmark

Aalborg Denmark
26/02/2017

General Assembly Meeting Minutes of the Meeting

AGENDA:
1. Election of a Moderator and a minute taker.

2. Proposals from members.

3. Chairman's (or Board member's) presentation of the annual report for approval.

4. Treasurer's presentation of the StudyLife's accounts.

5. Approval of the accounts.

6. Determination of the quotas for the next academic year.

7. Election of five Board members and, if wished, one alternate among the candidates.

8. Election of one auditor for next year's General Assembly and, if wished, one alternate.

9. Any other items.

MINUTES:
13:00 Introduction of the meeting procedure by Stjepan Mikuli.

13:01 Stjepan Mikuli proposed Bogdan Truta as the minute taker, Bogdan Truta accepted.

13:02 Stjepan Mikuli proposed Martina Konen as the moderator, Martina Konen
accepted.

13:04 Martina Konen presented the second order of business which was proposals from
members. Stjepan Mikulic suggested to go through the Constitution and its possible
annexes.

13:05 Martina Konen started to present the Constitution and the proposed changes
(annexes). Members voted on every single matter. Only the most vital changes are
mentioned in the minutes.

13:12 Cash will be handled by the Treasurer instead of the President. All present members
agreed.

13:17 Martina Konen proposed the new Board member requirements and the
introduction of new Board member titles - Board member 1 and 2. All present members
agreed.
 International House North Denmark
Aalborg Denmark
26/02/2017
13:20 The Board can establish special departments. All present members agreed.

13:22 Small changes: the financial year dates changed from 1 October - 31 September to 1
February - 31 January. All present members agreed.

13:25 Martina Konen proposed that the next General Assembly to take place between
20 January and 1 March. All present members agreed.

13:29 All Chairmans official responsibilities will be transferred to the President. All present
members agreed.

13:30 Martina Konen proposed 2 new positions as vote counters. All present members
agreed.

13:32 Martina Konen proposed that all new candidates for a Board position need to
state when they became members on StudyLifes Facebook page, then Martina Konen
explained what do you need in order to become a member:

Pass the first semester exam.

Paid membership.
Pass the trial test.

All present members agreed.

13:34 Additional note by Martina Konen: quota needs to be paid before the trial. All
present members agreed.

13:35 The Constitution has been fully presented and all of the proposed changes have
been accepted.

13:37 Julia Orzechowska (the active Deputy Chairman) presents an overview of StudyLife in
2016, going through every event and few words about them. All of them are were
successful.

13:42 Martina Konen proposed Ana-Maria Pashova as this years auditor, Ana-Maria
Pashova accepted.

13:43 Stjepan Mikuli (instead of the resigned Borsi Csokas) presented the bank sheet with
complete transactions, and all information regarding the budget for 2016.

13:48 Stjepan Mikuli stated that all our events are financially positive, and presented all
the transactions from the personal account to the new company account.

13:50 Ana-Maria Pashova received a copy of the budget sheet and transactions and began
reviewing them.

13:51 Attendance list was passed around and a break was until 14:05.
 International House North Denmark
Aalborg Denmark
26/02/2017
14:05 Ana-Maria Pashova pointed out that we earned more at Balkan party held in
Benediktes than the Balkan party in Monkey Club. Stjepan Mikuli explained that was
because we gave out 2 beers instead of 1.

14:05 We paid 202 DKK for our websites domain at one.com, Marc Skau Meineche (the
co-founder of StudyLife) cancelled the domain, now we need to reapply. Everything else
was fine.

14:06 Martina Konen asked Ana-Maria Pashova if everything is in order with 2016
budget. Ana Maria Pashova responded positively.

14:07 Martina Konen proposed a quota of 75 kr. for a semester. The thought process
behind the increased quota was explained: the discounts that are included in the
membership are too big for only 50 kr. All present members agreed.

14:09 Martina Konen presented the list with candidates for the new board members:

President: Edin Kozic. All present members agreed.

Vice-President: Vacant until next General Assembly because of an invalid
application.
Treasurer: Stjepan Mikuli. All present members agreed.
Board Member 1: Simona Laskova. All present members agreed.
Board Member 2: Julia Orzechowska. All present members agreed.

All candidates came forward and gave a small speech.

Elections were held and all of the applicants have been accepted to their positions.

14:26 Martina Konen stated that we need an auditor. Yana Maximova Boozova
volunteered to be the auditor for next year. All present members agreed.

14:28 As there were no further items on the agenda, and there were no questions The
General Assembly finished with its work and the meeting was closed.