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HUMAN RESOURCES
HEALTH AND SAFETY: OHS APPOINTMENTS
SECTION: 1 23
National Renal Care (NRC) under the authority of the Chief Executive Officer (CEO)
will establish and maintain an Occupational Health and Safety (OHS) programme.
NRC will ensure that competent persons are appointed, trained and accountable for all
OHS issues.
1.2 PROCEDURE
The following legal appointments must be made in writing and the records must be
kept by the human resources department and updated as needed and be kept current.
All appointed persons must be made aware of their responsibilities and reporting
structure
An Organogram must also be visible in each unit displaying the areas OHS
appointments. All Operational (OM) and Deputy Operational Mangers (DOM) and the
National OHS Manager must have copies displayed in their offices.
1. Section 16(2) appointment of the Occupational Health and Safety Act (OHSA)
no 85 of 1993 The CEO can assign duties and shall delegate the task to the
Human Resources Director (HRD) and the DOMs. (Letter of appointment 1.4.1
and 1.4.1a)
2. All OMs will be appointed as Occupational Health and Safety Managers in their
designated area according to Section 8(2) (i) appointment of the OHSA. (Letter
of appointment 1.4.2)
4. The Human Resources Director shall sign all Health and Safety
Representatives (HSR) appointments, according to section 17(1) of the OHSA
after they have been nominated and elected. (Letter of appointment 1.4.4)
Representatives are appointed for two (2) years and this becomes part of
their normal job description.
All staff members must nominate and elect a suitable the HSR for their
unit. (nomination and election forms 1.6.1)
5. The HR Director or where the task was delegated to the Deputy Operational
Managers shall be appointed as the Chairperson of their HS Committee in
terms of Section 19 of the OHSA. (Letter of appointment 1.4.5 and 1.4.5a
respectively)
9. In each unit trained fire fighters and prevention coordinators will be appointed
after training. Adequate staff must be trained to cover all shifts. (Letter of
appointment 1.4.9)
10. A First Aid coordinator in terms of General Safety Regulations GSR 3 (4) of
OHSA no 85 of 1993 will be appointed in each area. (Letter of appointment
1.4.10)
11. A first aider will be appointed in terms of General Safety Regulations GSR 3 (4)
of OHS act no 85 of 1993 in each unit and office building. (Letter of appointment
1.4.11).
13. All elected and nominated OHS Representatives will be appointed as a member
of their regional joint committee member in their designated area in terms of
Section 19 of the OHSA NO 85 of 1993 as amended.(Letter of appointment
1.4.13)
14. Three nominated OHS Representatives will represent the employees on the
National OHS committee and will be appointed as a member of this committee
in terms of Section 19 of the OHSA NO 85 of 1993 as amended.(Letter of
appointment 1.4.13a)
15. CEO will remain ultimately responsible but will appoint a person to endorse
health and safety reports in each area and to ensure corrective action if
deviations occur. (Letter of appointment 1.4.14)
16. The CEO with the assistance of the Financial and Operations Directors,
Technical Manager, Operational Managers who so ever is responsible shall
ensure that all new contracts have an OHS clause and all old contracts have an
addendum to the existing contract. The South African statutory requirements
must be adhered to.
1.5 REFERENCES
SECTION 16 (2)
APPOINTMENT CHIEF EXECUTIVE OFFICERS ASSISTANT
3. You are hereby authorized to appoint, after nomination and elections suitably
qualified/competent employees as Health and Safety Representatives to assist
you in ensuring compliance by employees and persons entering the premises.
SECTION 16 (2)
APPOINTMENT CHIEF EXECUTIVE OFFICERS ASSISTANT
I _____________________ the CEO for National Renal Care according to the legal,
duty vested in me by the Occupational Health and Safety Act No 85 of 1993, Section
16(1) hereby appoint you______________________________ as Deputy Operational
Manager (DOM) to act as my assistant and are charged with the following duties.
3. You will ensure that there are nominated and elected Health and Safety
Representatives (HSR) in each area under your control.
4. You will ensure that your HS Representatives carry out their duties as is
reasonable practical.
5. You will have three monthly HS meetings or more frequently if needed with the
HS Representatives and report back to the OHS Manager in your area and
National OHS Manager who intern will report to the OHS National Committee.
1. Ensure that the workplaces under your control are safe and without risk to all
the employees of NRC.
2. Identify what hazards or risks that are attached to the work that is being
performed and identify precautionary methods are reasonable practicable to
reduce such risks.
4. Ensure that all employees comply with the safety standards and requirements
and that that they are implemented.
6. Ensure that all contractors, maintenance personnel and visitors to your area of
responsibility comply with the OHSA.
1. Ensure that all NRC workplaces are safe and without risk to the employees of
NRC.
2. Identify what hazards or risks are attached to the work that is being performed
and what precautionary methods are reasonable practicable to reduce such risks.
3. Ensure that all necessary training and supervision in all risks is provided to
employees to ensure their health and safety at work.
4. Ensure that all employees comply with the safety standards and requirements and
that any other standards and procedures are implemented.
6. Ensure that all contractors and maintenance personnel and visitors to your area of
responsibility comply with the above act.
1. Inspect and identify the hazards and deviations that may occur in your area of
responsibility according to the OHS Policy Plan.
2. Report the findings of your inspection in writing to the Health and Safety
Committee meetings.
4. Assist your immediate superior to investigate incidents and accidents and find
remedial action to prevent such events from re-occurring.
5. Ensure that fellow employees comply with the health and safety standards of
your workplace.
6. You will be notified of the time and place of the health and safety meetings.
3. Ensure that all minutes are signed by you and counter signed by the CEO or his
appointee as proof that minutes were seen.
Signature_______________________ Signature.__________________
Date____________________________Date______________________
ACCEPTANCE
3. Ensure that all minutes are signed by you and forwarded to the National OHS
Manager, who intern will forward to the CEO or his/her appointee as proof that
minutes were seen.
Signature_______________________ Signature.__________________
Date____________________________Date______________________
ACCEPTANCE
2. Identify hazardous chemicals that workers are exposed to and obtain the
necessary hazardous data sheets and have them available at the user points
and first aid stations.
5. Keep all personnel up to date with related hazards and emergency procedures.
Designation. Designation
Date. Date..
ACCEPTANCE
Signature: _________________________Date:___________________
Your responsibilities are to manage the generation, transport, storage and transport
and disposal of:
1. Medical waste.
2. Biological waste.
3. Sharps.
Disposal of above must follow relevant local municipal and Department of Health
legislation and NRC Policies.
Signature_________________________ Signature______________________
(For employer) (Witness)
Designation_______________________ Designation_____________________
Date____________________________ Date___________________________
ACCEPTANCE
Signed_____________________________ Date___________________________
To identify all possible fire risks and take actions to eliminate or reduce these as far as
possible.
ACCEPTANCE
I am aware of my responsibilities.
Signed_________________________ Date_______________________________
fire prevention and protection coordinator for your unit NRC __________________.
2. To identify all possible fire risks and take actions to eliminate or reduce
them.
3. To ensure that at least one trained fire fighter is on duty at all times.
Designation__________________ Designation_______________________
ACCEPTANCE
I am aware of my responsibilities.
Signed_______________________ Date______________________________
1. Ensure all first aid boxes are maintained in each unit and that the contents
comply with GSR 3, and establish whether any additional equipment is needed.
2. Ensure that there is a trained first aider in each NRC Dialysis Unit in your area
of responsibility and their certificate is valid at all times.
3. Ensure all first aiders have signed the NRC OHS appointment
4. Ensure that first aiders are trained in hazards related to NRCs operations.
Date: ____________________________Date______________________________
ACCEPTANCE
GSR 3 (4)
APPOINTMENT OF THE FIRST AIDER IN TERMS OF THE GENERAL
SAFETY REGULATIONS GSR 3 (4) OF THE OCCUPATIONAL HEALTH
AND SAFETY ACT NO 85 OF 1993 AS AMENDED
In terms of GSR 3 (4) you _________________ are hereby appointed as a first aid
team member for National Renal Care and are charged with the following duties.
3. Record the treatment and injuries in the register in the first aid box.
6. Inspect and replenish the first aid box as per OHS Inspection and checklist
plan.
Signature. Signature.
(For employer) (Witness)
Designation .. Designation
Date... Date: .
ACCEPTANCE
Signed__________________________ Date_________________________________
2. Joint regional committees will meet at least three monthly or more frequently if
needed at a prescribed time and venue.
3. National committee will meet at least six monthly, or more frequently if needed.
Signature___________________ Signature___________________________
Designation_________________ Designation__________________________
Date_______________________ Date_______________________________
ACCEPTANCE
Signed_________________________ Date____________________________
3. National committee will meet at least six monthly, or more frequently if needed.
Signature___________________ Signature___________________________
Designation_________________ Designation__________________________
Date_______________________ Date_______________________________
ACCEPTANCE
Signed__________________________ Date____________________________
1. Familiarize yourself with the contents of the Health and Safety Representative
reports and endorse it on behalf of the employer for your area.
2. Ensure corrective action is taken should any deviation form set standards
occur.
3. Report all deviations and corrective measures to the national health and
safety committee for the CEO to endorse.
Signature. Signature.
(Employer) (Witness)
Designation.. Designation
Date ...Date.
ACCEPTANCE
Signed: Date: .
Nomination:_______________________________________________