FI08 02 Asset Transactions - Aquistions

User Manual - FI08.
02
Title: Asset Transactions_Aquistions
Module Name Asset Management
OVERVIEW
Business Process Description Overview
An external acquisition is a business transaction resulting from the acquisition of an asset from a
business partner (in contrast to an "acquisition from internal production"). You can post the acquisition of
a purchased asset in several different ways, using different components of the R/3 System:
In Asset Management (AM) in integration with Accounts Payable

In Asset Management without direct posting to Accounts Payable (posting to a reconciliation
Account).
In Materials Management (MM) at goods receipt or invoice receipt.
If Accounts Payable is also installed, it is recommended that you use the integration advantage and post
"fixed asset to vendor" directly. This means that you can post the asset acquisition and the
corresponding vendor liability in one transaction. Using this transaction reduces the time and energy
required for data entry and the possibility for discrepancies. You can take planned cash discount
deductions into account at the time of the acquisition of the fixed asset.
The following transactions will be covered:
FI08.02.01 External Acquisition with vendor F-90

FI08.02.02 External Acquisition-Acquis. w/Autom. Offsetting Entry ABZON
FI08.02.03 External Acquisition-Clearing Offsetting Entry F-91
FI08.02.04 Credit memo in Invoice Year ABGL
FI08.02.05 Credit memo in Next Year ABGF
FI08.02.06 Post Capitalization ABNAN
FI08.02.07 Edit-Change document AB02
FI08.02.08 Edit-Display document AB03
FI08.02.09 Reversal-Other Asset Document AB08
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User Manual - FI08.02
FI08.02.01 Asset Acquisition with Vendor
Via Menus Accounting Financial Accounting Fixed Assets Postings

AcquisitionExternal Acquisition with Vendor
Via Transaction Code F-90
On screen Acquisition from purchase with Vendor Screen, enter information in the
fields as specified in the table below
Input - Required Fields Field Value / Comments

Document Date The vendor document date
Document Type The appropriate document type, will default by the system.
Company Code Select from the drop down.
Posting Date Defaults to System Date
Currency INR or appropriate currency based on the procurement
Posting Key Usually 70 Debit Asset
Account Asset Account ID
Transaction Type Usually 100 External Asset Acquisition
Amount The amount for which the capitalization to be done.
Asset Value Date Defaults to System Date
Business Area The appropriate Business area of the Company code
Posting Key (Line Item 2) Usually 31 Vendor Credit
Account Vendor Account Number
Amount The amount payable to Vendor.
Ensure the Asset Master has been created before acquisition can be posted.
Note down the Asset master number that has been created.
If along with Asset capitalization other revenue values to be credited to the vendor the same can
be done by posting multiple line items debiting the appropriate expense accounts.
Procedural Steps

Press Enter or click on the icon



Once entry is complete, it is highly recommended that the user review the financial document prior to
posting. This is done by clicking on the OVERVIEW icon or Document Simulate

Once satisfied with the displayed information, the document may be posted by clicking on the
SAVE icon or Document Post.

Document xxxxxxxxxx was posted in company code xxxx

END OF TRANSATION

FI08.02.02 External Acquisition-Acquis. w/Autom. Offsetting Entry
Note:
Use this procedure when you have received the Asset but not the received the invoice information from
the Vendor

AcquisitionExternal AcquisitionAcquisition With Automatic
Offsetting Entry
Via Transaction Code ABZON
On screen Acquisition with automatic offsetting Entry, enter information in the fields
as specified in the table below:

Asset Number Enter Asset Number
Amount Posted Enter the amount of Asset
Document Date Enter the Date of Source document
Value Date This date is the Asset capitalization date or the date from which system
starts depreciating the Asset

If you have not created asset master yet, you can create from here.


Simulate the entry by clicking on icon

To save the entry click on the icon

When Asset transaction is posted this is the message you will see displayed at the
bottom of the screen with document no 01xxx xxxxxxxx
<END OF TRANSACTION>

FI08.02.03 External Acquisition-Clearing Offsetting Entry

AcquisitionExternal Acquisition clearing offsetting entry
Via Transaction Code F-91
On screen enter information in the fields as specified in the table below:

Document date Enter a document date.
Posting date Date for posting a document to financial accounting.
Reference One of the key fields that can be used to search for documents at a later retrieval
date. Any user-defined text.
Document header text Enter the document header text , any text as per user.
Clearing text Enter the text for clearing document , any text
Radio button for clearing Select the appropriate radio button , mostly Transfer posting with clearing
Posting Key Enter the posting key 31
Vendor number Enter the Vendor number, from whom the asset is purchased.
Amount Enter the amount of acquisition.



Now click on the icon Process Open Items
In the screen enter the asset clearing GL account.


Again, click on icon: Process Open items
Select the entry for your amount only and rest of the entries should be deactivated.
Amount entered and assigned should be same.
Now click on the icon

Now click on Simulate in Document


Once the entry is checked , the document should be posted by clicking on the icon

Once the document is posted , the message in the screen below appears as:
Document xxxxxxxxxx was posted in company code xxxx
END OF TRANSACTION

FI08.02.04 CREDIT MEMO IN INVOICE YEAR

AcquisitionExternal AcquisitionCredit Memo in Invoice
year
Via Transaction Code ABGL

Company Code Enter your respective company code from the selection.
Asset number Enter the asset number for which the credit memo is sent
Sub asset number If the sub asset number exists, enter else leave blank.
Document date Enter the date of the document.
Amount Enter the amount to be posted for credit
Asset value date A default date comes, can be changed by the user.
Text Enter the text for the entry, any user defined text can be maintained.

Click on the icon to simulate the document

The entry will be generated, Click on SAVE icon to post the document.

When credit memo for asset transaction is posted this is the message you will see displayed at
the bottom of the screen with document no 1xxx xxxxxxxx
END OF TRANSACTION

FI08.02.05 CREDIT MEMO IN NEXT YEAR

AcquisitionExternal AcquisitionCredit Memo in next year
Via Transaction Code ABGL

Asset number Enter the asset number for which the credit memo is sent
Sub asset number If the sub asset number exists, enter else leave blank.
Asset value date A default date comes, can be changed by the user.


Click on the icon to simulate the document

The entry will be generated, Click on SAVE icon to post the document.

When credit memo for asset transaction is posted this is the message you will see displayed at
the bottom of the screen with document no 1xxx xxxxxxxx
END OF TRANSACTION
FI08.02.06 POST CAPITALIZATION

Post Capitalization
Via Transaction Code ABNAN

Existing Asset number Enter the asset number for which the credit memo is sent
Original value date Enter the date on which the asset should be capitalized.
Offsetting account number Enter the prior period expense account from the selection

Click on the Additional details tab It will be in dark blue

Click on the Simulate icon
Press Enter or click the icon

FI08.02.07 EDIT CHANGE DOCUMENT

Edit DocumentChange
Via Transaction Code AB02

Asset number Enter the asset number for whose document has to be changed.
Sub asset number If the asset sub number document is to be changed else leave blank.
Fiscal year Enter the fiscal year in which the document is posted.
Press Enter, the next screen as in the below figure will open

Select the row which document has to be changed.
Click on the details icon
The next screen as in the below figure will open

Only Text field is editable or can be changed, all other fields are grayed out.
Enter the text

Click on the SAVE icon
The message in the screen below will appear Asset Document changed
END OF TRANSACTION.

FI08.02.08 DISPLAY DOCUMENT

Edit DocumentDisplay
Via Transaction Code AB03

Asset number Enter the asset number for whose document has to be changed.
Sub asset number If the asset sub number document is to be changed else leave blank.
Fiscal year Enter the fiscal year in which the document is posted.
Press Enter, the next screen as in the below figure will open

Select the row for which documents to be displayed .
Then click on the details icon

Now click on the icon Acct Doc for accounting document.
The accounting entry passed can be viewed.
END OF TRANSACTION.


FI08 02 Asset Transactions - Aquistions

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User Manual - FI08.

Business Process Description Overview

In Asset Management (AM) in integration with Accounts Payable

The following transactions will be covered:

FI08.02.01 External Acquisition with vendor F-90

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FI08.02.01 Asset Acquisition with Vendor

Via Menus Accounting Financial Accounting Fixed Assets Postings

Via Transaction Code F-90

Input - Required Fields Field Value / Comments

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Press Enter or click on the icon

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Document xxxxxxxxxx was posted in company code xxxx

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FI08.02.02 External Acquisition-Acquis. w/Autom. Offsetting Entry

Via Menus Accounting Financial Accounting Fixed Assets Postings

Via Transaction Code ABZON

Input - Required Fields Field Value / Comments

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Press Enter or click on the icon

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Simulate the entry by clicking on icon

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To save the entry click on the icon

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FI08.02.03 External Acquisition-Clearing Offsetting Entry

Via Menus Accounting Financial Accounting Fixed Assets Postings

Via Transaction Code F-91

On screen enter information in the fields as specified in the table below:

Input - Required Fields Field Value / Comments

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Now click on the icon Process Open Items

In the screen enter the asset clearing GL account.

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Again, click on icon: Process Open items

Amount entered and assigned should be same.

Now click on the icon

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Now click on Simulate in Document

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FI08.02.04 CREDIT MEMO IN INVOICE YEAR

Via Menus Accounting Financial Accounting Fixed Assets Postings

Via Transaction Code ABGL

On screen enter information in the fields as specified in the table below:

Input - Required Fields Field Value / Comments

Press Enter or click on the icon

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Click on the icon to simulate the document

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