Learner Information System

Module for Division Planning Officers

Learner Reference Number (LRN)
The LRN is a unique and permanent 12-digit number assigned
to a person who enters the Philippines basic education
program
The LRN is intended to reference a Registry of Learners
which serves as a centralized and authoritative database of
learners basic information.
The LRN offers access to learner profiles in the registry and
even performance data as he or she completes the program,
whether it be in the formal or non-formal mode of learning
An LRN is issued to a learner when he or she registers in the
basic education program either at the start of the program
(i.e., kindergarten level) or when the learner transfers from a
school and has not yet been issued an LRN
Learner Information System (LIS)
A system for maintaining the registry of learners
aimed at meeting the following objectives
Provide a standardized registration system for learners
Track learner progress/performance
Provide learner information for better program planning and
supervision of schools and learning centers
Enhance management of learner records
 LIS Phases of Implementation
Phases Schedule Target Outputs
Pre-Implementation Aug 2011 Masterlist of Learners in Public Schools & ALS
Phase LRN Buildup Jul 2012 for SY/CY 2011
Initial Registry of Learners with LRNs
Phase 1 LIS Aug 2012 LIS deployed in schools and CLCs
Deployment & Jan 2013 Registry of Learners with LRN in Public
Establishment of Schools & CLCs for CY/SY 2012-2013
Learner Registry Centralized Registry of Learners
Phase 2 Feb 2013 LIS Enrollment Module operational in schools
Mainstreaming LIS and Mar 2014 and CLCs during enrolment period
Implementation in Registry of Private School Learners with LRN
Private Schools LIS Module for Private Schools deployed
EBEIS Integration
Phase 3 Expanded Apr 2013 Health & Nutrition Profile
Learner Profile Academic Profile for CY 2013
Pre-Implementation Phase
(Aug 2011 Jul 2012)
DO No. 67, s.2011 Submission of masterlist of learners
enrolled in public elementary and secondary schools as well as
ALS programs for CY/SY 2011-2012
DO No. 22, s. 2012 Adoption of the Unique Learner
Reference Number
Centralized generation of LRNs
Dissemination of Masterlist of Learners with corresponding
LRNs to schools and CLCs
Incorporation of LRNs in all records which refer to the
learner (eg. permanent record, report card, ALS certificate,
diploma, NAT results, etc.)
Phase 1 LIS Deployment and
Establishment of Learner Registry
Phase 1 Objectives
Issue LRN to all public school learners: new entrants, previous
SY enrollees with no LRN, Balik-Aral/Balik-Paaralan and
transferees from private schools
Register CY/SY 2012 learners in the school or learning center
Update or correct personal background and CCT information
of learners enrolled in SY 2011 and SY 2012
Cleanup invalid learner records such as duplicate LRNs found
within a school or learning center
Automate printing of names and LRNs of learners in templates
for Form 1
Phase 1 Objectives
Deploying and Stabilizing the LIS
Facilitate the incorporation of the LRN in all records which
refer to the learner
Generate summary reports which includes the age profile and
total enrollment
 Roles and Responsibilities
Regional Ensure the overall compliance of the Region in the
Director implementation of the LIS
Report the status of implementation of the LIS in the
National Mancom
Regional Ensure that all divisions submit their data for formal
Planning schools on time
Officer Provide assistance to the divisions as needed
Monitor and evaluate implementation of the LIS for
formal schools
Regional ALS Ensure that all divisions submit their data for ALS on
Supervisor time
Provide assistance to the divisions as needed
Monitor and evaluate implementation of the LIS for
ALS
 Roles and Responsibilities
Schools Ensure the overall compliance of the division in the
Division implementation of the LIS
Superin- Approve the deactivation of LRNs as requested by the
tendent school or ALS facilitator
Report the status of implementation of the LIS to the
RD in the Regional Mancom
Division ICT Assist the Planning Officer and ALS Supervisor in
Coord. ensuring that schools and ALS facilitators have access
to internet and computer facilities
Provide technical support in the implementation of the
LIS
Provide technical support in managing the user
accounts of schools and learning facilitators
 Roles and Responsibilities

Division Train/mentor the schools in the use of the

Planning online/offline LIS
Officer Manage the user accounts of schools
Ensure that all schools comply with the implementation
requirements of the LIS
Deactivate LRNs as requested by schools and approved
by SDS
Identify schools which will operate in online and offline
mode
Conduct random school visits to check on the
accuracy of learner data
 Roles and Responsibilities
Division ALS Train/mentor the ALS facilitators in the use of the LIS
Supervisor Ensure that all ALS facilitators have user accounts
Ensure that all ALS facilitators comply with the
implementation requirements of the LIS
Deactivate LRNs as requested by ALS facilitators and
approved by SDS
Conduct random visits to check on the accuracy of ALS
learner data
Issue LRN for learners enrolled in ALS programs
managed by non-DepEd entities
 Roles and Responsibilities
School Head Manage the implementation of the LIS in their
respective schools
Issue an LRN to learners with no LRN and enroll them
in appropriate grade level and section in current SY
Enroll transferees to the appropriate grade level and
section in current SY
Enroll previous SY enrollees to appropriate grade level
and section in current SY
Update or correct enrollment data, personal
background and CCT information of learners
Ensure accuracy of learner data and integrity of the
LRN
 Roles and Responsibilities
School Head Request DO for the deactivation of multiple LRNs
referring to one learner and learners who do not
actually exist in the school
Ensure compliance of DepEd Order 22, s. 2012
requiring the inclusion of the LRN in all forms which
refer to a learner
Manage the user accounts of class advisers if school
opts to divide encoding by section
Class Adviser Enroll appropriate SY 2011 enrollees to section
handled
Update or correct personal background and CCT
information of learners
 Roles and Responsibilities

ALS Issue an LRN to learners with no LRN

Facilitator Enroll SY 2012 learners to appropriate ALS program
Update or correct personal background of learners
Request DO for the deactivation of multiple LRNs
referring to one learner and learners who not actually
exist
Ensure accuracy of learner data and integrity of the
LRN
Ensure compliance of DepEd Order 22, s. 2012
requiring the inclusion of the LRN in all forms which
refer to a learner
Persons Authorized to Issue the LRN
Public/Private School - School Registrar or a designated
personnel responsible for maintaining the registry of
learners
Community Learning Center - Learning Facilitator
responsible for managing the CLCs registry of learners
ALS service providers - issuance of LRN shall be the
responsibility of the Division ALS Coordinator
LIS Website
Official website:
http://lis.deped.gov.ph

Official practice website:

http://lis.deped.gov.ph/practice

Temporary practice website: (to be disabled

when official practice website is ready)
http://beis.depedonline.net/lis_practice
 Division Planning
Roles and Responsibilities
Manage the user accounts of schools
Guidelines
The Division Planning Officer (DPO) can create user
accounts for the following user types :
Div Dist Sch Sec
Formal tion
Create LRN L L
Edit/Enroll learners L L L
Search learner F F
Deactivate LRN F
View transaction log F
User management L L
Generate summary reports F F F F
Generate Masterlist L L L
F-Full Access, L-Limited to area concerned
Manage the user accounts of schools

DPO logs in LIS Main Page

Manage the user accounts of schools

System displays welcome page for

DPO account
Manage the user accounts of schools

DPO clicks on the User facility in the

Main Menu
System displays the Search User Screen
DPO clicks on Add New User facility to
access the Add User Screen
Manage the user accounts of schools

DPO enters User Name, Password, Description and sets the

Access level to appropriate level (division, school district,
elementary/secondary school or section)
DPO selects appropriate school then clicks the Add button
Manage the user accounts of schools

System creates the user account

Manage the user accounts of schools

If the DPO wants to edit an existing account such as change

the password, DPO shall enter the account name/description in
the Search User box then click the Search button
System displays all users matching the search criteria
DPO clicks on the letter E beside the user name
Manage the user accounts of schools

System displays Edit User Screen

DPO makes the appropriate changes then clicks on Edit
System updates the database
Manage the user accounts of schools

If the DPO wants to delete an existing account, DPO shall click

the letter D beside the user name to access the Delete User
Screen
Manage the user accounts of schools

DPO clicks on the Delete button to confirm deletion of the

user account.
System delete user account
Deactivating an LRN
Guidelines
LRN deactivation is triggered by a written request from the
school head.
DPO reviews request and makes recommendation to the SDS.
DPO shall deactivate an LRN upon receiving approval from
SDS
The written request to deactivate an LRN shall follow the
format found in Enclosure 2 of DepEd Order 22, s. 2012
An LRN may only be deactivated if a learner was assigned
more than one LRN or if a learner does not actually exist in
the said school
The LRN of learners who have dropped out, died or
transferred out SHOULD NOT be deactivated
Deactivating an LRN
Deactivating an LRN

DPO clicks on the Deactivate LRN facility

in the Main Menu to access the Deactivate
LRN Select Division Screen
DPO clicks on Next to access the
Deactivate LRN Search Screen
Deactivating an LRN

DPO enters the LRN to be deactivated

System displays the appropriate learner
DPO clicks on the letter D beside the name to access the
Deactivate LRN Screen
Deactivating an LRN

DPO makes sure that the name of the learner matches with
the LRN being requested for deactivation
DPO enters the reason for deactivation and clicks Submit
System deactivates the LRN
View Transaction Log
Guidelines
The Transaction Log is a security feature which records all
transactions to revise the information of an learner as well as
the user who made the changes
Viewing the Transaction Log

DPO clicks on the Transaction Log facility

in the Main Menu to access the View
Transaction Log Screen
Viewing the Transaction Log

DPO enters the LRN and clicks on Search

System displays the transaction log of the searched LRN
Items for Development prior to Level 3
Training of Schools and ALS Facilitators
Data entry for name of teacher handling a section as well
as learner height and weight
Report generation of templates for school/ALS forms (eg.
Form 1, 3, 137, others)
Report generation for the Nutritional Status Report
Offline LIS for schools that are unable to access the
internet
Thank you