UNITED STATES PEACE CORPS

VACANCY ANNOUNCEMENT

Peace Corps/Zambia wishes to invite applications from suitably qualified persons to fill the
position of: Motor Pool Coordinator.

Location: Lusaka
Work Schedule: 40 hours/week
Starting salary: ZMW 152,500.00 per Annum

SCOPE OF WORK:

Basic Function:

The Motor Pool Coordinator (MPC) directs and coordinates the use and maintenance of motor
vehicles and the use of motor pool personnel to provide efficient transportation service to the post
that is in compliance with Peace Corps policy and host country law. The MPC maintains motor
pool records, prepares reports on vehicle operations and maintenance, and takes necessary action
to maintain and improve efficiency. The MPC also serves as a Receiving Officer for Post. The
position reports to the General Services Manager (GSM)

Specific Tasks and Responsibilities:

Day-to -Day Management of Motor Pool (60%)

Coordinate with GSM and Drivers all activities conducted by the Peace Corps fleet. Receive
travel requests and develop and disseminate vehicle allocation plans daily and weekly.

Supervise Peace Corps Drivers and Mechanic. Ensure that Drivers meet all PC requirements
for vehicle operation and carry out duties of as outlined in their statements of work.

Serve as a DriveCam Coach ensuring that Drivers drive safely and within the prescribed
speed limit. Provide coaching on risky behaviors as needed and provide best practices.
 Identify misconduct and/or repeat offenses and share with GSM for further disciplinary
action.

Continually upkeep vehicle fleet which currently consists of twenty (20) vehicles.

Ensure vehicles are refueled appropriately and in a timely manner. Authorize release of
Total TOM cards and Prokee tokens for the Embassy and file all copies of fuel receipts.

Check vehicles for mechanical faults by driving them, following up on trip report
recommendations and by following up on reports by Drivers and other staff members who
drive or ride in the vehicles.

Check seats belts, indicator lights, air bags, windows and other safety features to make sure
they are functioning properly. Any items not functioning well must immediately be
replaced or repaired.

Ensure all motor vehicles are equipped with necessary tools and first aid kits.

Supervise all vehicle maintenance and repairs works, with a preference, as much as
possible, for the works to be carried out by Peace Corps Zambia. Ensure vehicles are
repaired in a timely manner. Inform GSM of any difficulties encountered in effecting timely
repair.

Maintain a schedule of regular servicing (i.e. oil and filter changes, lubrication) and ensures
vehicles are serviced on schedule.

Appraise local outside vehicle repair facilities whenever repairs and maintenance cannot be
done in house and makes recommendations related to efficiency, economy and availability
to GSM.

Conduct in-house motor vehicle testing and training with drivers and mechanics to ensure
that they are conversant with procedures and are able to carry out maintenance and repairs
as recommended by the vehicle manufacturer.

Ensure vehicle fleet is in compliance with all local requirements, including mandatory
insurance, licensing, registration, and certification of fitness.

Ensure secure parking of vehicles in accordance with Peace Corps policy.

 Maintain vehicle cleanliness, coordinating cleaning practices with available staff and local
resources.

Assist with the procurement of rental vehicle services and certify road-worthiness and that
the rental vehicles and assigned drivers meet Peace Corps requirements.
Organize delivery of goods within Lusaka and to provinces using Peace Corps vehicles and
external contractors.

Maintains all vehicle documentation (20%).

Maintain individual vehicle file(s) for all official vehicles. Included in these files are titles,
registration, certificates of fitness, warranties, license copies, and other pertinent legal
documents. Also included are vehicle reports and mishap reports.

Ensure vehicle logs are reviewed monthly and submitted to the GSM for review and
signature.

Keep vehicle usage, maintenance/repair and operating cost records for each vehicle using
Vehicle Management Information System (VMIS).

Provide approved personal use mileage to the DMO for preparation of Bill for Collection.
Maintains records of personal use approvals.

Ensure all insurance policies are up to date and all accidents are reported both verbally and
in writing to the GSM in a timely manner.

Prepare annual vehicle status report and presents to GSM for approval within deadline.

Serve as Receiving Officer (15%)

Responsibilities as a receiving officer include accurate review of goods or services, their

accompanying invoices, and the purchase order/contract to ensure that the specifications, quality,
amounts, price, timeliness, etc. of the goods are consistent with the terms and conditions of the
contract/purchase order after successful completion of the requisite training to perform receiving
duties.

Required Qualifications:
In order to be selected for this position, the applicant must be a Zambian Citizen, must not have
been employed in intelligence-related activities, and must submit a typed cover letter and CV(with
at least three traceable references) that clearly documents how they meet each of the following
requirements;

Successful completion of senior secondary school is required.

Experience: 3 years increasing work experience, including clerical/office related duties,
dispatcher, chauffeur, motorcade logistics, knowledge of automotive maintenance, and/or
other transportation related experience is required
Excellent geographical knowledge of Lusaka and all of Zambia; Must fully understand
Zambian traffic laws and procedures; Working knowledge of vehicle fleet management and
vehicle maintenance procedures; USG regulations especially related to procurements,
receiving officer responsibilities and vehicle management.
Proficiency in oral and written communication in English is required
Demonstrated ability to work in multi-task environment; able to use personal computers,
primarily spreadsheet and database programs; unrestricted licensed driver with clean
driving record. Supervisory experience. Ability to work with minimum supervision.

Applications must arrive at the Peace Corps Office on or before the closing date of April 12, 2017.

Only short-listed candidates will be notified and no telephone inquiries will be entertained.
Address applications to:

The Human Resources Specialist,

Peace Corps Zambia,
Plot 71A Kabulonga Rd.
P.O. Box 50707, Lusaka, Zambia

Email: zm01-jobs@zm.peacecorps.gov clearly stating name and position applied for in the subject
line