Escolar Documentos
Profissional Documentos
Cultura Documentos
- PHASE 2 -
July 2010
1
TABLE OF CONTENTS
Contents
2
IV.4.2 Closure Financial Aspects................................................................................................51
LIST OF CONFIDENTIAL INFORMATION......................................................................................53
CONFIDENTIALITY AND FREEDOM OF INFORMATION AGREEMENT.................................54
1.0. Introduction and Overview...................................................................................................57
2.0. Purpose of the Agreement...................................................................................................57
3.0. Stakeholders Map..................................................................................................................57
4.0. Project Scope.........................................................................................................................58
4.1. The Dialogue Process.......................................................................................................59
4.1.1. The Ideas Competition......................................................................................................59
4.1.2. The Cost Performance Competition................................................................................59
5.0. Guidelines for Confidentiality and Freedom of Information (FOI)...................................59
5.1. Confidentiality.....................................................................................................................59
5.1.1 Scope and Principles of the Dialogue.......................................................................60
5.2. Freedom of Information (FOI).........................................................................................61
6.1. Overview............................................................................................................................61
6.2. Information Flow and using the Agreement..................................................................61
7.0. Parties of this Agreement......................................................................................................62
TECHNICAL ANNEXES......................................................................................................................63
1. Waste Generation
2. Reclamation and closure of existing municipal landfills and illegal dumps
3. Waste Forecast; (please see the annexed pdf file)
4. Map: Existing non-compliant landfills and dumpsites (please see the annexed pdf
file);
5. Map: Transport distances (please see the annexed pdf file)
3
Schedule 1
I.1 Definitions
4
Public-private partnership contract shall mean a contract of financial
interest concluded between a public and a private partner, the subject
of which is the design, financing, construction and maintenance of
infrastructure, supply of equipment and/or provision of services by a
private partner with the purpose of the latter being the provider of a
public service.
The competition of ideas stage will yield conceptual solutions for the
location, size, treatment / disposal technology, project implementation
schedule, indicative overall capital costs as well as capital expenditures
for each structure and unit operating treatment / disposal costs per ton
5
of delivered waste. The candidates which will develop technically and
environmentally feasible and affordable solutions (cost-effective) will be
taken through the next stage.
For the first stage of the dialogue, the conceding authority requests
candidates to submit outline solutions in which they will develop
proposals to meet the authority's needs. While it will not be possible to
hold candidates to commitments proposed in outline solutions, they will
be evaluated throughout the entire process. Based on the evaluation of
the outline solutions, the conceding authority will then decide to take a
limited number of candidates forward into the second stage of
dialogue. The conceding authority will decide on filtering both, the
solutions and candidates throughout the first and second stage and
even between the individual rounds in the scope of each stage.
Individual meetings will take place after the Outline Solutions are being
received and evaluated by the conceding authority, in order to clarify
and/or improve these.
6
selection and is intended to narrow the specification of the conceding
authority needs towards obtaining of comparable, affordable and
environmentally sustainable ideas / solutions to the waste management
problems). Descriptive tender documentation comprises of two parts:
Invitation to participate in the dialogue (ITPD) and Invitation to submit
outline solutions (ISOS).
7
Tender documentation shall mean a set of documents, information
and conditions constituting the basis for developing, submitting and
evaluating the bid. It shall be submitted alongside an Invitation to
submit final tenders (ITSFT) to the selected candidates in the third
phase of the competitive dialogue. It covers the call for final tenders,
evaluation criteria and other information necessary for the development
of tenders. After one or more solutions capable to satisfy the
Conceding Authority requirements are being identified, the dialogue
phase finishes and the invitation for submission of final tenders is
commencing. It is necessary that the final tenders contain all the
elements required for the performance of the project. The final tender is
not subject to change or negotiation. The final tenders should be based
on the solutions and contractual specifications discussed and agreed
upon during the dialogue phase.
8
Waste recovery is defined as any waste management operation that
diverts secondary raw materials and they include procedures for the
reuse of waste for recycling and using waste as a source of energy,
and excluding the incineration as a method for its final disposal.
Waste disposal shall mean the operations providing a final solution for
the waste that can not be re-used or processed, during which the
environment and human life and health are not endangered.
but excluding:
- Facilities where waste is unloaded in order to permit its preparation
for further transport for recovery, treatment or disposal elsewhere,
and
- Storage of waste prior to recovery or treatment for a period less
then three years as a general rule, or
- Storage of waste prior to disposal for a period less then one year.
The Competitive Dialogue (CD) for the subjected project will be carried
out in three phases: (i) pre-selection, (ii) dialogue and (iii) final tender &
selection of the most advantageous tenderer.
10
performance competition stage elaborated with sufficient level of detail.
Following evaluation, limited number will
be selected to move to the third and final
phase of the competitive dialogue.
ISFT Invitation to Submit Final The final tenderers will be invited to
Tenders (phase III) submit their final tenders prepared on the
basis of the final tender documentation
and following evaluation one of them will
be announced as the most economically
advantageous tenderer.
These ITPD and ISOS 1 represent the initiation of the Dialogue phase
of the Competitive Dialogue process.
The dialogue (second phase of the process) will take place over the
following two stages:
This is the first stage of the two stages anticipated. Dialogue meetings
with each candidate will be carried out at each stage to discuss the
Outline Solutions No. 1 and No. 2 respectively (please see Table 2
below).
1
Within the period between the Joint and Clarification Meeting, the Candidates will be able to
participate / organize a field visit and data collection meetings with officials.
12
opportunity to discuss both the indicative schedule of the Dialogue
Phase (Table 2) and Schedules 2 and 3 of the ISOS 1 on 14.09.10
during a joint meeting with the Committee members. In addition, they
will be able to express their view concerning the proposed extra
scoring system mentioned in Schedule 4. Within the period 14.09.-
17.09.2010 the candidates will obtain relevant information about the
project from national & local officials and during organized field visits.
Please note that the organization of meetings and field visits will be
carried out based on your comments filled in the Form of Responses to
the ITPD. Therefore, Candidates will submit their written requests on
the scope of information they would like to receive / discuss in the
Response Form in order to allow for timely organization and delivery of
required information / clarifications.
Note that the Committee reserves the right to amend the process as it
progresses. Candidates involved in the process will be consulted and
informed of any changes.
After the initial joint meeting, field visits and clarification meeting taking
place in the period 14.09-17.09.10, interested candidates will submit
their Outline Solutions No. 1 by the deadline 17.11.10, using the form
given in Schedule 6.
13
After the first round of individual meetings to take place in the period
20-23.12.10, the Committee may contact and/or invite all the
Candidates in the period from 17.19.01.2011 for additional discussion
in order to develop and refine or clarify issues to further develop ISOS
2 and the corresponding Outline Solutions No. 2.
Evaluation of final tenders will take place. The aim of the evaluation is
to select the solution which represents the best long term value for
money. Tender selection will be based on most economically
advantageous tender.
The Conceding Authorities are not bound to accept the lowest or any
solution and shall not be bound to use the candidate as a sole
concessionaire.
14
I.5 Manner of preparing and submitting Form of Response
The candidates shall enclose the original Form of Response and the
copy thereof in a sealed envelope, which:
15
The deadline for submission of the Form of Response is 25.08.2010 at
16:00 h local time.
The candidates shall enclose the original Outline Solution No. 1 and
the copy thereof, as well as copies of the printed editions (e.g.
brochures, photographs of waste management facilities they propose
to include in their outline solution etc.) in a sealed envelope, which:
16
- Is addressed to the following address: Center for Development of
the South-eastern planning region, Boro Dzoni street No. 10, 2400
Strumica, Republic of Macedonia, with the indication: For
competitive dialogue No. 1;
- Has a warning Do not open in the upper left corner, in order for it
not to be opened before the time and the date for submission of the
Outline Solution No. 1;
- Must not contain any labels of the candidate.
Any Outline Solution No. 1 submitted after the deadline for submission
shall be rejected as delayed.
I.8 Confidentiality
17
Please note that the clarifications to any questions will be circulated to
all candidates in the form of an information notice called a Circular
Advice Note (CAN). The closing date for candidates to raise questions
is by 05.11.2010.
I.13 Timetable and venues for meetings during the Dialogue phase
2
Candidates may apply for one, two and three LOTs according to the Statement of Requirements
(Schedule 2). Completeness of an Outline Solution No. 1 shall mean answering of all technical
questions per specific LOT being part of Schedule 3 and 7.
18
The candidates are informed that Joint, Clarification and Individual
Meetings will be held in Strumica, within the premises of the building
Dom na ARM. The timetable for individual meetings will be
dispatched to selected candidates after the evaluation of Outline
Solutions No. 1 and 2.
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Schedule 2
II.1 Introduction
The scope of the project has been broken down in three (3) independent lots.
The parties invited to participate in the Dialogue are free to tender for all 3 lots
or to compete to win one or two only. The successful Partner(s) that will be
contracted at the end of the Competitive Dialogue is(are) expected to invest
funds, professional staff and necessary equipment for the purpose of
implementing the project, or the acquired lot(s).
Priority in the Competitive Dialog is given to the Concession for Solid Waste
Disposal (LOT I). The successful candidate for the Concession for Solid
Waste Disposal is going to be selected strictly on price-quality-basis.
However, he may opt to acquire extra value scores during the first and second
stage of the Dialogue, by proposing intelligent technical and economical
solutions regarding the other two lots and their sub-lots. For more details
regarding extra scoring please refer to Schedules 4.
It is expected that the parties invited to participate in the Dialogue are fully
aware of and familiar with the relevant Macedonian environmental and other
pertinent legislative and regulatory requirements, and that the proposed
Outline Solutions will be fully compliant with the requirements.
3
Locations where the public enterprises dispose off the waste collected in the area are neither
organized nor do they comply with national and EU standards. Therefore, they are considered as non-
compliant landfills.
4
Population which doesnt obtain an organized waste collection dump their waste at the outskirts of
villages along roads and in river beds. These areas are considered dumpsites.
20
LOT I Concession for Solid Waste Disposal
LOT I.1: Key evaluation criterion7 for this lot is Disposal Unit Costs (t/m at
disposal quantity +/- 20%)8. For the quality related criteria please see the
evaluation grid in Schedule 4.
LOT I.2: Evaluation criteria: Technical concept and Lump Sum Costs. For the
ratio between these criteria please refer to evaluation grid in Schedule 4.
5
Industrial wastes shall bear non-hazardous properties, unless the facility/ies are in condition to treat
hazardous wastes with no harm for the environment.
6
That does not withstand to propose any sensible attempt to combine the treatment process for
municipal waste with an exploitation process, which converts the bio mass of agricultural waste into
heat, energy or any other useful resource.
7
Key evaluation criteria attached to lots and sub-lots in Schedule 2 are further elaborated in Schedule 4.
8
The bidder has to deliver a disposal (system) cost curve for the planed annual disposal quantities +/-
20%.
9
The location of the reception points are suggested to be chosen in view of optimising internal and
external transport of waste matters and in view of the acceptability of the location - preferably land
degraded by being currently used as dumpsite.
10
This does not represent an exhaustive list of relevant legislative and/or regulatory documents.
21
Rulebook on procedures and manner of operation, monitoring and
control of the landfill in the operational phase, monitoring and control of
the landfill during the closing period and after closure care for landfill,
as well as procedures and conditions for landfill care when they stop
with operation. (Official Gazette No. 156/2007)
Rulebook for acceptance of waste in landfills of each class, the
preparatory procedures for acceptance of waste, common testing
procedures, sampling and acceptance of waste (Official Gazette No.
8/2008)
Rulebook on the conditions that should be met by the landfills (Official
Gazette No. 78/2009)
Rulebook on the conditions in terms of technical means and the
equipment for performing of waste disposal activities, as well as the
conditions and the manner of the program for staff training (Official
Gazette No. 108/2009)
Rulebook on the common rules for managing of municipal and other
types of non-hazardous waste (Official Gazette No. 147/2007)
Rulebook on the quantity of biodegradable compounds that can be
disposed (Official Gazette No. 108/2009)
Rulebook on the manner and the conditions for storage of waste, as
well as conditions that should be fulfilled by the locations on which the
waste storage is carried out (Official Gazette No. 29/2007)
Rulebook on the form and the content of the application for
establishment of the landfill for non-hazardous and inert waste (Official
Gazette No. 133/2007)
Rulebook on the form and the content of the application for issuing a
permit for processing, treatment and / or storage of waste, the form and
the content of the permit and the minimum technical requirements for
performing of the processing, treatment and / or waste storage activity
(Official Gazette No. 23/2007)
Rulebook on the form and the content of the application for issuing a
permit and form and the content of the permit for landfill operator
(Official Gazette No. 140/2007)
Waste List (Official Gazette No. 100/05)
Rulebook on the form and the content of the journal for record keeping
of data on waste handling, the form and the content of the application
for identification of waste intended for transport and the form and the
content of the forms for annual reports on waste handling (Official
Gazette No. 7/2006)
Rulebook on the content and the manner of record keeping, storing
and maintaining of the records in the waste register (Official Gazette
No. 39/2009)
22
The successful tenderer will: develop comprehensive project documentation;
obtain all the necessary permits as provided by the law; hire machinery and
labor for construction of the waste treatment facilities and the sanitary landfill;
hire machinery and labor for closure of the current non-compliant dumpsite in
Dobrashinci, and will thereafter act as provider of the waste disposal service.
The Conceding Authorities will provide access to all the proposed waste
treatment facilities sites and the new sanitary landfill site, as well as the
necessary infrastructure with all the connections thereto, for sanitary and
technical water supply (connection to an existing nearby water supply system
or alternatively through underground wells), electricity and
telecommunications.
Key evaluation criterion: Collection Unit Costs (t/m at collected quantity +/-
20%). For the quality related criteria please see the evaluation grid in
Schedule 4.
The candidate shall propose appropriate solid waste collection and transport
arrangements for the transport of municipal waste and other types of waste
generated in the area, from the doorstep of the client to the appropriate
treatment facility. Therefore, the concession project may additionally include:
11
Transfer stations can be organized as waste treatment facilities in order to reduce waste quantities
going to the disposal site; in the case the treatment facility is foreseen at the location of the landfill, the
transfer stations will be intended to optimize the external collection system.
23
become a limiting factor. Any individual new arrangement requires finding a
solution for the consequences of terminating the existing arrangement.
The candidates are advised to test the ground for the willingness to change
the existing waste collection and transport arrangement either individually in
each of the 10 municipalities, or as a minimum in one predominantly urban
and one rural municipality from the Region. The results of the candidates
research shall form the basis for discussion in the first and second stage of
the Dialogue phase.
It is required that the waste collection and transport service meets the
requirements of a number of legislative and regulatory requirements of
Macedonia, such as the following:
The successful tenderer will: obtain all the necessary permits for organizing
the waste collection and transport service as required by the law; develop
comprehensive project documentation for all related facilities; hire machinery
and labor for construction of the facilities related to the service; provide the
necessary waste collection equipment and waste transportation vehicles; and
will thereafter act as provider of the waste collection and transport service.
24
The Conceding Authorities will provide access to the sites/facilities, as well as
the necessary infrastructure with all the connections thereto, for sanitary and
technical water supply (connection to an existing nearby water supply system
or alternatively through underground wells), electricity and
telecommunications.
There are several major non-compliant landfills located in the Region, which
are currently used by the urban municipalities for disposal of collected
municipal waste. In addition, other dumpsites exist, which accommodate
industrial or construction waste.
The candidates shall propose the technical concept along with a schedule for
closure of non-compliant landfills and dumpsites envisaged in the following
sub-lots:
LOT III.1: Evaluation criteria: Technical concept and Lump Sum Costs. For the
ratio between these criteria please refer to evaluation grid in Schedule 4.
In the event when the closure of the non-compliant landfills and/or dumpsites
is not an integral part of the concession project, the MoEPP inspectorate, in
cooperation with the local authorized inspectors for environment and the
25
communal inspectors, will ensure that all quantities of collected waste, which
will not be recycled or processed, end up at the waste disposal system (lot 1).
The Conceding Authorities are aware that the project success depends on
various commitments they need to make. Furthermore, they need to arrange
for various activities to minimize the construction, financial, environmental and
political risks. Therefore, they undertake inter-municipal dialogue to result into
a legally binding agreement for regulating their joint and several liabilities with
regard to the project implementation. In addition, there might be certain
unforeseen issues which may jeopardise the project success, such as
rejection of the project development by the public. Finally, the concession
period may depend on the waste treatment and disposal technology and on
the project final structure (LOTs). Highlights to these issues are given below.
The Concession for Solid Waste Disposal shall be issued jointly by the 10
participating municipalities. For that purpose they will sign an Inter-Municipal
Agreement. Draft inter-Municipal Agreement is enclosed in Schedule 8 for
your consideration. Its content and any needs for adjustment proposed by the
Candidates will be discussed during the Joint Meetings in September 2010.
Based on the Decree for selection of projects and criteria for selection of
projects and criteria for determination of the need for undertaking
environmental impact assessment (EIA) analysis (OGRM 74/2005), a full
environmental impact assessment (EIA) procedure should be carried out for
LOT I activities; LOT II and LOT III activities are subject to further decision by
the MoEPP regarding the need whether full EIA or only environmental
assessment (EA) procedure is pertinent. It should be noted, however, that EIA
procedure for LOT I has not been implemented thus far. Therefore, it will be a
responsibility of the successful LOT I tenderer to prepare, as part of the
overall project design/preparation activities, all necessary documents and
carry out the EIA process according to the pertinent Macedonian standards
and requirements.
In the event that the EIA procedure results in rejection of the project by the
public, whereas the selected private partner can provide evidence that such
26
an occurrence is not a result of his professional incompetence, negligence or
any other form of inappropriate manner in which the procedure is completed,
they will be compensated for all incurred reasonable expenses borne from the
time of signing the Concession Agreement.
27
Schedule 3
With the aim of improving the quality of Solid Waste Management in the
South-East Region in Macedonia by issuing one Concession for Solid Waste
Disposal (LOT I), one or more Concession(s) for Solid Waste Collection and
Transport (LOT II), and one or more Contracts for Closure of the non-
compliant landfills and dumpsites in the Region (LOT III), the Conceding
Authorities are conducting a Competitive Dialogue procedure. This Invitation
to submit Outline Solutions No. 1 (ISOS 1) represents the first stage in the
Dialogue phase.
28
would rather strive to also incorporate LOT II and LOT III into your
Outline Solution No. 1.
Please explain which major risks (e.g. risk during construction and/or
operation of planned facilities, financial risks, etc.) you anticipate for the
lot(s) that you consider applying for. Please explain your strategy how
the risks you accept to deal with will be addressed and overcome per
each lot respectively;
For LOT I, would you anticipate providing the services and other
contractual obligations in your own right, or by involving the Conceding
Authorities (i.e. contractual versus institutional concession)?
If LOT II activities are to be incorporated in your proposal, would you
anticipate providing the services and other contractual obligations in your
own right, or by involving the Conceding Authorities?
Proposed concession period (years) by lots12;
Explain how an effective liaison should be developed and maintained
with Conceding Authorities and existing public enterprises throughout the
duration of the Concession period.
29
and composition fluctuations; possibilities for modularization (phased
capacity/construction upgrading) to ensure treatment continuity;
maintenance regime and levels of redundancy; products and residues
generated; possibilities or intended uses of the treatment end-
products/residues; commissioning and testing regime; etc.
Description of proposed waste disposal method and all related facilities
and infrastructure/installations.
Description of proposed system/method for internal transport of waste
materials (if applicable) between different system facilities types and
quantities of waste transported, transportation means, etc.
Description of proposed method for closure/remediation of the existing
landfill at Dobrashinci.
Brief description of conformity of proposed waste treatment, internal
transport and disposal system with the pertinent EU and Macedonian
environmental standards and regulations, and indication of any potential
substantial environmental impacts during facility construction and
operation.
Provide outline technical drawings, brochures, etc. to support described
design approach and proposed technologies for all listed sub-lots.
State operating limits13 that you consider relevant for LOT I.1 and LOT
I.2I requirements to be agreed upon and transposed into the Concession
Agreement.
13
E.g. minimum annual waste quantity expected for treatment and/or landfilling; monthly (seasonal)
variations in waste quantity; expected waste composition characteristics; other considerations.
30
Outline specific infrastructure (e.g. water and electricity/energy supply)
and other related requirements to be supplied by the Conceding
Authorities.
III.2.3 Staffing Issues
Given the high unemployment rate in the Country, the Conceding Authorities
are highly interested in the potential for creation of employment opportunities
regarding the provision of public services envisaged with this project. Having
regard to this information, to the extent possible, please provide the following:
For the system as a whole and for each separate facility, provide
organizational structure (diagram) outlining specific skills requirements
and responsibilities for each planned job position to enable effective
operation of proposed waste treatment and disposal system. Please also
indicate the job positions that can be accommodated by local workforce.
III.2.4 Financial Aspects
Please provide the following:
Breakdown of costs and total capital investment (+/- 20% estimate) for
each proposed facility, and the waste treatment and disposal system as
a whole.
Unit operating costs (/t and/or /m3 +/- 20% estimate) per each system
component (i.e. waste treatment, waste disposal, internal waste
transport) for the planned annual waste disposal quantities.
31
State operating limits14 that you consider relevant for LOT II
requirements to be agreed upon and transposed into the Concession
Agreement.
14
E.g. minimum annual waste quantity expected for collection and transport; monthly (seasonal)
variations in waste quantity; expected waste composition characteristics; other considerations.
32
State operating limits15 that you consider relevant for LOT III
requirements to be agreed upon and transposed into the Concession
Agreement.
15
Please provide any operating limits of the new disposal and/or waste collection and transportation
system which may impact the construction timetable and/or relevant costs.
33
Schedule 4
IV. ISOS 1: EVALUATION OF OUTLINE SOLUTIONS NO. 1
The Committee will evaluate the Outline Solutions No. 1 proposed by the
Candidates by applying the scoring system outlined in Table 3.
The outcome of the evaluation will be the basis for selecting of the most
appropriate technical solution(s), on which grounds, the selected candidates
will be further invited to proceed according to the process envisaged in
sections I.2 and I.3.
The meeting of the following quality criteria will be evaluated for lots:
Candidates submitting solutions for one or two lots only, will not lose scores
for their lack of interest in covering of any individual lot. Hence, the final score
is not a sum of scores under specific lots, however, the logic of the lots`
interrelation will be assessed and candidates, who elaborate outline solutions
for more than one lot, thus contributing to the development of the overall
project solution, may obtain extra scores.
34
Table 3: Evaluation grid
Reference
Maximum Sub-
Evaluation Criteria to
Score weighing
Questions
LOT I Concession for Solid Waste Disposal
Unit Costs [/t; /m3] 60 III.2.4
Quality 40
Waste treatment and disposal solution
25 III.2.1
effectiveness
Project implementation schedule 10 III.2.2
Staffing 5 III.2.3
LOT II Concession(s) for Waste Collection and Transport
Unit Costs [/t; /m3] 60 III.3.3
Quality 40
Waste collection coverage and
25 III.3.1
transport system effectiveness
Project implementation schedule 10 III.3.1
Staffing 5 III.3.2
LOT III Closure and Remediation of Waste Dumps
Unit Costs [/m3; /m2] or
50 III.4.2
Investment (lump-sum)
Quality 50
Environmental impact (closure method
25 III.4.1
and its effectiveness)
Project implementation schedule 25 III.4.1
35
Schedule 5
ITPD: FORM OF RESPONSE
Cut Here
DELIVER TO:
ITPD Committee for implementation of the procedure
Center for Development of the South-eastern planning region
Boro Dzoni street No. 10, 2400 Strumica
Republic of Macedonia
Cut Here
36
ITPD: FORM OF RESPONSE
Date:
We are not able / do not wish to participate in the Dialogue phase due to the
following reasons16: ____________________________________________.
16
Please indicate the reasons for not participating in the Dialogue stage, or erase this sentence.
17
Candidates interested in participation in the Dialogue shall comment on the understandability of
relevant schedules of this Descriptive tender documentation / ISOS and ask for additional information
and/or clarification they would like to obtain with regard to relevant schedules and/or the Confidentiality
and Freedom of Information Protocol, propose changes in the indicative timeline, as well as locations
they would like to visit prior to submitting their Outline Solutions No. 1.
Candidates shall type within the relevant cell. There is no limit of number of characters, however, they
are strongly advised to provide comments as concise as possible.
37
Schedule 4 Evaluation of the Outline Solutions No. 1 extra scoring
Comments18:
Yours sincerely,
Signature:
Name and
Surname:
Designation19:
Name of
Candidate
Address
Telephone No.
E-mail
Date
18
Candidates will provide their opinion whether extra scoring system should be attached to prize
candidates who submit Outline Solutions No. 1 covering Lots II and/or III.
19
In case a person authorized by the responsible person signs the Form of Response, a document
signed by the responsible person on issuing authorization for signing the Form of Response shall also
be enclosed.
38
Schedule 6
Cut Here
DELIVER TO:
ISOS No. 1 Committee for implementation of the procedure
Center for Development of the South-eastern planning region
Boro Dzoni street No. 10, 2400 Strumica
Republic of Macedonia
Cut Here
39
ISOS 1: FORM OF OUTLINE SOLUTION NO. 1
I. Introduction
he candidate has to ensure that the text of his/her Form of outline solution:
- does not exceed 30 full pages (A4 size) of Arial 10 characters. The length of
the text and accompanying documents (maps, tables, graphs, brochures,
photographs etc.) is not limited. The limit of 30 pages refer to the narrative
part only, while the filled in tables providing critical information on the
contractual issues to the conceding authority are excluded from the narrative
part.
- responds, in the same sequence, to the headings listed below. It is expected
that the size of each section will reflect the relative importance of each
heading (ref. max. scores in the evaluation grid provided in Schedule 4). The
evaluation will be carried out in accordance with the evaluation grid and it will
be based on the information provided by the candidate in the Form of Outline
Solution No. 1 and respective annexes provided by the candidate;
- is drafted as clearly as possible to facilitate its assessment;
- includes the following annexes20:
i. Graph (curve) illustrating the unit waste disposal 21 and or collection &
transportation costs (if applicable) at disposal and/or collected
quantity +/- 20%, based on the selected Outline Solution No. 1.
ii. Maps requested under the III.1 - Description of proposed waste
treatment facilities number, capacity and location of waste
treatment facilities (please use maps provided in Schedule 9,
Technical Annexes);
iii. Outline technical drawings (i.e. for design issues requested in III.2.1,
III.3.1 and III.4.1 respectively), and
iv. Excel or other format of tables (i.e. for the timetables of activities
requested in III.2.2, III.3.1 and III.4.1 respectively, as well as for
financial information requested in III.2.4, III.3.3 and III.4.2.).
The candidates are invited to elaborate their approach to the following issues 22:
- The project scope in terms of its division into 3 lots and their sub-lots and
your approach to it, i.e. whether your focus will be on LOT I only or you would
rather strive to also incorporate LOT II and LOT III into your Outline Solution
No. 1.
20
Material provided in Annexes is subject to evaluation.
21
If you opt for LOT I, please provide the requested graphs for overall unit disposal
costs which include operating costs for all sub-lots elements: waste pre-treatment,
internal transport, final waste disposal and closure & remediation of the existing non-
compliant landfill at Dobrasinci.
22
The answers to these questions are not subject to evaluation.
40
LOT I
LOT II
LOT III
- Please explain which major risks (e.g. risk during construction and/or
operation of planned facilities, financial risks, etc.) you anticipate for the lot(s)
that you consider applying for. Please explain your strategy how the risks you
accept to deal with will be addressed and overcome per each lot respectively;
LOT II
LOT III
- For LOT I, would you anticipate providing the services and other contractual
obligations in your own right, or by involving the Conceding Authorities (i.e.
contractual versus institutional concession)?
LOT Involvement of conceding Comments25
authorities (municipalities)
LOT I
LOT II
23
Please thick the relevant yes/no answer.
24
You are free to comment to the proposed Lots structure and provide suggestions, if any.
25
It is not necessary to provide comments to this issue; however, it would help the
conceding authority with regard to the preparations for the development of the model
contract for the next stage of the dialogue process.
41
- Explain how an effective liaison should be developed and maintained with
Conceding Authorities and existing public enterprises throughout the duration
of the Concession period.
Please describe your approach to designing and developing of activities you propose to
match LOT I.1 and LOT I.2 requirements. Your response should include:
Flexibility in operation:
Maintenance regime:
26
For the description of facilities you may provide a map and outline technical drawings along
with tables illustrating their capacity and waste streams for treatment in annex, however, it is
important to provide a brief narrative description of the proposed treatment method. You may
also provide references of already implemented projects.
27
Types of waste to be treated, with expected annual quantities over the concession period for
each planned facility can be given in either narrative, or in tabular form as an annex.
42
Waste treatment facilities
- Description of proposed waste disposal method and all related facilities and
infrastructure/installations.
Waste disposal method:
Transportation means:
28
Provide a list of disposal facilities/installations; in addition, provide outline technical drawings
for the organization of the disposal site and approximate locations of facilities. At this stage it is
not necessary to make any design; however, it is important to realize how much space is
required for this part of the disposal system.
29
For this issue you may provide information either as part of the internal transport method, or
as annex, in tabular format.
43
Other, considered relevant:
Closure/remediation method:
Conformity of the proposed system with the EU and Macedonian legislation 31:
- State operating limits32 that you consider relevant for LOT I.1 and LOT I.2
requirements to be agreed upon and transposed into the Concession
Agreement.
30
You may provide outline technical drawings to indicate the closure / remediation area and
cross sections to illustrate the capping method.
31
List relevant EU Directives and associated targets your proposed solution is able to meet.
32
E.g. minimum annual waste quantity expected for treatment and/or landfilling; monthly
(seasonal) variations in waste quantity; expected waste composition characteristics; other
considerations.
44
LOT Operating limits Comments33
LOT I.1
LOT I.2
33
You may propose any prerequisites you deem necessary for transposition in the concession
agreement to address the operating limits issue.
34
Explain the works` sequence and overlaps, e.g. the overlaps between the closure /
remediation activities required at the new treatment / transfer and disposal site(s) and the start
up of construction works.
35
You can present your outline construction strategy (implementation schedule) requested in
section III.2.2 in tabular format and provide it in annex. It is important, however, to describe any
bottlenecks and your proposals to address them.
45
Measures to mitigate the impact of potential concurrent works:
Facility 1 deadline:
Preparatory works Facility 2 start up:
Preparatory works Facility 2 deadline:
Facility 2 start up:
Facility 2 deadline:
..
36
You can present the construction timetable in other format and enclose it in annex.
37
You may provide both a list of positions along with qualifications needed and a chart /
diagram with the work force requirements for each element of the LOT 1 system. Please
indicate which job positions can be taken by local workers.
46
Waste disposal facilities skills requirements and responsibilities:
LOT I.2
Facility 1:
Facility 2:
38
Please give the baseline (annual) waste quantities to which your estimate relates.
47
segregation and recycling; recycling growth during the concession
period; linkages with LOT I activities (if relevant); etc.
- .
Waste collection and transport system in the municipality X 39
Number, capacity and location of waste transfer facilities40:
Flexibility of operations:
39
You may either provide brief information for each municipality or as a minimum for one urban
and one rural municipality.
40
For the description of facilities you may provide a map and outline technical drawings along
with tables illustrating their capacity and waste streams for treatment in annex, however, it is
important to provide a brief narrative description of the proposed treatment method. You may
also provide references of already implemented projects.
41
Containers, trucks, other collection and transportation means.
42
Curb side and/or central collection; any other collection method.
43
Same as for LOT I.
48
- Propose your timetable (implementation schedule) for system set up and
development44.
- State operating limits45 that you consider relevant for LOT II requirements to
be agreed upon and transposed into the Concession Agreement.
44
Timetable may provide information on the service growth up to a full service coverage (for all
or selected two municipalities) and construction timetable for transfer facilities, if relevant. It
can be given in a similar tabular format as being given under the LOT I, or attached as an
annex.
45
E.g. minimum annual waste quantity expected for collection and transport; monthly
(seasonal) variations in waste quantity; expected waste composition characteristics; other
considerations.
46
Diagrams are provided in annexes.
47
Please give the baseline (annual) waste quantities to which your estimate relates.
49
III.4 LOT III Closure and Remediation of non-compliant landfills and
dumpsites
(max. 6 pages, A4, Arial 10)
Closure method48:
Prioritization model49:
Monitoring regime51:
Prioritization model53:
48
The closure method can be the same or it can differ from the method proposed for the non-
compliant landfill in Dobrasinci. If it is the same, you may refer to the method given under the
section III.2.1. without repeating it.
49
Please see the closure prioritization criteria given in Annex 10. These are given as an
illustration only while you are free to propose any other method which considers both the
environmental and financial impacts as prioritization criteria.
50
List and scope of construction works, if relevant.
51
Environmental indicators, number and frequency of samples.
52
The closure method can be the same or it can differ from the method proposed for the non-
compliant landfill in Dobrasinci. If it is the same, you may refer to the method given under the
section III.2.1. without repeating it. You should also provide a list of secondary non-compliant
landfills and dumpsites with a schedule for their closure.
53
Please see the closure prioritization criteria given in Annex 10. These are given as an
illustration only while you are free to propose any other method which considers both the
environmental and financial impacts as prioritization criteria. As a result of the proposed
50
Required construction works54:
- Brief description of the conformity of the closure method for non-compliant landfills
and/or dumpsites with the relevant EU standards.
Conformity of the proposed system with the EU and Macedonian legislation 55:
method you will provide a timetable of the closure with a list of landfills for closure.
54
List and scope of construction works, if relevant.
55
List relevant EU Directives and associated targets your proposed solution is able to meet.
56
Timetable may provide information on the service growth up to a full service coverage (for all
or selected two municipalities) and construction timetable for transfer facilities, if relevant. It
can be given in a similar tabular format as being given under the LOT I, or attached as an
annex.
57
Please provide any operating limits of the closure and remediation of non-compliant landfills
and dumpsites which may impact the construction timetable and/or relevant costs.
51
LOT III Estimated capital Estimated increase of
investment () unit operating costs
caused by te closure
[/t] or [/m3]
Closure and remediation
of major non-compliant
landfills
Closure and remediation
of secondary non-
compliant landfills
Other, considered
relevant
52
Schedule 7
Signature:
Name and
Surname:
Designation:
Name of
Candidate:
Date
53
Schedule 8
54
DRAFT
Confidentiality and Freedom of Information
Agreement
July 2010
55
Contents
56
V. 1.0. Introduction and Overview
There are numerous stakeholders within the process, both internal and
external, that will need to be aware of the Confidentiality Agreement and will
need to comply with the guidelines.
Committee
58
Please see the ISOS 1, Schedule 1: Instructions and Information for Candidates.
57
Center for Development of South-eastern
Planning Region
Advisors (external members
Candidates Public Enterprises
of the Committee)
General Public
Ministry of Environment and
Physical planning
Councils of 10
municipalities
Council for development of the
South-eastern planning region
rs Media
Local administration of
10 municipalities
59
Locations where the public enterprises dispose off the waste collected in the area are neither organized nor do
they comply with national and EU standards. Therefore, they are considered as non-compliant landfills.
60
Population which doesnt obtain an organized waste collection dump their waste at the outskirts of villages along
roads and in river beds. These areas are considered dumpsites.
58
4.1. The Dialogue Process
In the optimum case the Ideas by the Candidates` Competition furnish the
following results:
The optimum results of this Dialogue stage are seen in the developing further
of selected disposal and technical concept(s) in respective Outline Solutions
No. 2, at a level which allows for setting a Final Tender by the Committee.
59
provided in circumstances that create an obligation of confidence and
which has the necessary quality of confidence about it.
(ii) Individual meetings: Dialogue takes place in a series of parallel
individual discussions between the Committee and Candidates. The
resulting information will not be disclosed by the Committee in any
circumstances to other Candidates and/or any stakeholder participating
in the process.
(iii) Confidentiality Agreements: To provide an added safeguard, the
Committee will enter into confidentiality agreements with Candidates
and countersign Minutes of Meeting from each individual session.
(iv) Internal Code of Conduct: The Committee establishes procedures,
internally and with external members, to protect confidential
information, whereas every Committee member signs a Code of
Conduct.
Parties of this Agreement, exchange and share, in line with their legal
authority, data and information which are necessary to develop jointly the
preferred project scope, in terms of its technical and Concession Agreement
specifications.
The Dialogue shall cover all aspects of the contract. Dialogue sessions will
cover Candidates design approach, planning strategy (implementation
schedule), environmental and technical issues, financial proposals, as well as
contractual and legal structures including the allocation of risk and reward.
60
5.2. Freedom of Information (FOI)
Each stage of the process will have its own issues relating to Confidentiality
and FOI. Committee is required by the terms of the Competitive Dialogue
process, to maintain confidentiality with Candidates as to their proposals in
Outline Solutions No. 1 and 2.
Committee will however wish to advise both the Government of The Republic
of Macedonia and municipal councils from the Region on the progress. In
addition the Committee has taken into account current policy and law in
relation to Freedom of information and makes its own recommendations for all
stakeholders at each stage of the process.
The Committee shall make available to the media and to the general public
the evaluation results (names of candidates passing the previous stage) when
appropriate. However, details of the evaluation procedure shall not be
disclosed whatsoever.
Through the project, the Committee and its external members will have an
access to national and international, technical, financial and legal expertise, to
be employed at various stages of the process. The Committee members, both
the internal and external (experts), sign a Code of Conduct.
61
others who the provider of the confidential information has authorised to
receive the confidential information.
Outline Solutions No. 1 and 2 will be kept and locked at the premises of the
Centre for development of the South-eastern planning region. An access to
the key shall be restricted to the persons authorized by the President of the
Committee. Under no circumstances should the key be shared with anybody
who is not duly authorized for its use.
Evaluation Committee:
Member
..
Candidates:
Authorized person:
62
Schedule 9
TECHNICAL ANNEXES
1. Waste Generation;
2. Reclamation and closure of existing municipal landfills and illegal
dumps;
3. Waste Forecast (please see the annexed pdf file);
4. Map: Existing non-compliant landfills and dumpsites (please see the
annexed pdf file);
5. Map: Transport distances (please see the annexed pdf file)
63
Annex 1: MSW Generation Forecast
As noted before, the information regarding current waste generation provided by the
municipalities during the Survey are unreliable. The forecast of expected solid waste
generation throughout the analyzed project period is based on the following assumptions:
Unit waste generation rate for urban areas equals 300 kg x capita/year; for rural
areas: 200 kg x capita/year. These rates are adopted based on information from
other/previous waste management studies carried out in the country that included
analysis of current waste generation, following widely accepted and proven
methodology61;
The unit waste generation rates are assumed to be constant over the analyzed
period.
Population growth for the region of 0.22% annually, adopted based on official
statistical information;
The rural areas currently not covered with waste collection service will be gradually
introduced into the system, starting from 2010 and over a period of 5 years;
Extension of existing recycling activities carried out by the private and informal
sectors, combined with initiation (to a minor degree) of formal recycling by the public
sector, that will result in reduction of waste quantities to be transported and landfilled
will start in 2010 with a 1% waste reduction in the first year, and will gradually
increase to a maximum of 10% over a 5-year period;
Summarized information regarding forecasted municipal solid waste generation in the region
is given in Table 6.1.
As regards composition of the MSW, for purposes of this Study and since analyses of the
composition was not in the scope of activities for this pre-feasibility project assessment, the
values are adopted from the previously mentioned EAR-funded Feasibility Study for the
Central-East Region in Macedonia (Table 6.2 and Fig 6.1, below). The percentages of waste
components shown in the table are based on thorough assessment following proven
61
E.g.: Regional Waste Management Plan and Feasibility Study for Central-East Macedonia; Study financed by
the EAR (2005).
64
methodology, and are considered to be representative for the SE region as well as for other
regions in the country.
65
Annex 2: Reclamation and closure of existing municipal landfills and illegal dumps
It is concluded that current waste disposal practices at both official municipal landfills and
illegal dumps are at an extremely low level, resulting in deposits of waste disposed of
improperly and causing significant threat to human health and environmental pollution.
Hence, the need for reclamation, closure (clean-up) of existing municipal landfills operated by
PEs and illegal village dumps is identified as one of the imminent problems that need to be
addressed.
The hazard potential of the municipal landfills is defined by the following parameters:
The risk due to each hazard is a function of the probability of occurrence and
consequence of occurrence, which are a function of:
In order to classify the environmental risk of the municipal landfills, above-listed hazard
potential parameters (1 to 7) have been quantified and their potential hazard expressed with
values 0.4 to 1 depending on assessed influence potential for each of the four hazard areas.
The assessment is based on site visits, and information from hydro-geological, geological and
topography maps. Average value of all analyzed parameters for each hazard area is
consequently calculated, as well as an average value for the landfill as a whole, based on
which prioritization of the need for remediation of the existing landfills is determined. The
ranking/prioritization is assumed to be:
62
The Dobrosinci landfill in Vasilevo is not taken into consideration here, since it is proposed to be
upgraded to regional landfill.
66
Priority for
Average risk value Risk categorization
reclamation
0.2 0.4 High Risk I
0.1- <0.2 Medium Risk II
0.001 - <0.1 Low Risk III
Summary of the ranking of the existing municipal landfills in the Region is shown in Table 7.
Hazard Area
Gas Risk
Average
Contact
Surface
Surface
Ground
Priority
Water
Water
score
Municipal Landfill
Table 7: Summary of priority ranking for closure of existing municipal landfills in SE Region
67