Employee Self Service

HR Transformation Project User Manual

Purpose of this manual is to provide documentation to guide you for your access through ESS portal in
ERP. This manual details the step-by-step procedures / process flow to perform relevant services that
are relevant to you in SAP ESS [Employee Self Service] system.

On your first logon to ESS following screen will appear.

Once you click on OK, ESS screen will be displayed.

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 Employee Self Service
HR Transformation Project User Manual
1. ESS overview page

The ESS overview page displays a list of transaction types in the main window. Employees will see two
primary tabs Employee Self Service for all employees and Manager self-service will be additional tab
for HODs.

ESS and MSS

tab

Click to
expand the
lane.

Once you click on the service (checkbox), it is expanded to in the below available space.

Lane are
expanded
.

To further expand each Service Lane E.g. My Info, click on the Toggle setting icon at the top left of the
page.

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 Employee Self Service
HR Transformation Project User Manual

Toggle setting
icon

Employee self service (ESS) available services.

A complete list of employee-initiated ESS transactions is included in the ESS overview page. Below is the
list of services available under Employee self service.

Sr. No Lanes Services

1 Info Lane Leave request, Employee profile and organization chart.
2 My Service Clock in and out services, View time account balance,
Holiday calendar, Display Personal profile.
3 Approval All approval requests will be displayed which need action
from manager.
4 Substitution Substitute can be assigned by manager in his absence.

Click on the individual services to expand the service lane as mentioned in below pictures.

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 Employee Self Service
HR Transformation Project User Manual

Click to
expand the
lane.

See how to access all available services one by one.

Below services are available under My Info lane. Click on respective services to access.

My Info Lane

1. Leave request
2. Payslip
3. Organization chart
4. Personal profile

Click to Click to access Pay

apply for slip. Will not
leave and available now
attendance
correction.

Click to view
Click to access organization
personal chart.
information.

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 Employee Self Service
HR Transformation Project User Manual

1. Leave request

All leave requests can be created using this service from my info lane. Once you click on leave request
services from info lane below screen appears for application of leave.

Under Leave application You can apply for PL,SL,Unpaid,CL which will go for approval process .

Unpaid Leave This leave can be applied by the employee only when he/she has exhausted all leave
quotas of CL, SL and PL.

To apply half day leave enter start time & end time of leave mandatorily. Do not enter number of hours
for applying for half day leave.

To apply attandance correction select Out door duty or absence regularization with start time & end time.

For any missing punches use absence regularization with start time & end time.

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 Employee Self Service
HR Transformation Project User Manual

Click on leave
history to access
all requests.

2. Organization charts

Click on the organization charts service available in My info lane to view organization hierarchy of two
levels above and the immediate members reporting to you.

3. Employee profile

This service is used to see employees own personal details. Click on the employee profile service available
on the My info lane to open employee profile. This information will be available in the display mode only.

My Service lane

Below services are available under My services lane. Click on respective services to access.

1. Clock in and clock out display - To view Punch in/Out details

2. View time account balance To view leave balance
3. Holiday calendar To view holiday calendar
4. Personal profile To View personal details.

Click to expand
the lane and
view all
available
services.

Note: All services reflecting under Benefits & Payments are not available currently.

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 Employee Self Service
HR Transformation Project User Manual

1. Clock in and clock out display, view time balance and Holiday calendar.

To view punch-in and punch-out details for any correction apply Absence regularization from
leave request section.

Click on
working time
tab to access
time related Click to access
services. require service.

2. Personal profile

Employee details like Address, Emergency address, Family member / dependents, Bank information,
Personnel ID are displayed.

Click on personal
information Tab.

Click to
access.

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 Employee Self Service
HR Transformation Project User Manual

Approval Lane:

All approval requests raised by sub ordinates are displayed in this lane.

Pending requests
are displayed.

Substitution:

Applicable when a leave manager wants to assign his responsibilities to someone in his absence.

In this application, the person acting as a substitute gets an overview of applications that are substituted
to them by a substituting manager. The applications can be started on behalf of the manager from here.

Substitution
maintained are
displayed.

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 Employee Self Service
HR Transformation Project User Manual

For any query kindly reach out to helpdesk on below mail id

sap.hrhelp@shapoorji.com

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