Annex 1: Survey Questionnaire

1. IDENTIFICATION

Name of University ......................................................................................................................

2. ANNUAL ENERGY COSTS

2.1 Please indicate the universities approximate annual expenditure on:

Fuel...................................................... Electricity.............................................

3. ENERGY POLICY

3.1 Does the university have an energy policy? Yes o No o

3.2 Are energy policy objectives integrated into:
a New build/refurbishment specifications? Yes o No o
b Maintenance policy? Yes o No o
c Purchasing policy? Yes o No o
3.3 Is the university a signatory to the Making a Corporate Yes o No o
Commitment (MAAC) campaign?

4. ENERGY MANAGEMENT

4.1 How many staff have responsibility for energy management? ...................................
4.2 Is there an energy manager? Yes o No o
4.3 Approximately what percentage of his/her time is devoted to ...................................
energy management?
4.4 Does the university have an energy committee? Yes o No o
4.5 Is responsibility for energy delegated to building managers? Yes o No o
4.6 Have energy audits been conducted in major buildings? Yes o No o
4.7 Is an annual energy report produced? Yes o No o

5. ENVIRONMENTAL POLICY AND MANAGEMENT

5.1 Does the university have an environmental policy? Yes o No o

5.2 Does the university have an environmental manager? Yes o No o
5.3 Does the university have an environmental committee? Yes o No o
5.4 Has the universities environmental policy had a significant
impact on energy management? Yes o No o
5.5 Does the university have an accredited environmental
management system? Yes o No o
5.6 Does the university intend to develop such a system? Yes o No o
6. ENERGY INFORMATION SYSTEMS

6.1 At what level is energy use generally metered?

Site? Building? Individual department?
Electricity o o o
Hot water o o o
6.2 How frequently is energy use generally recorded?
Annually? Monthly? Weekly? Daily?
Electricity o o o o
Hot water o o o o

6.3 Do you monitor trends in energy consumption? Yes o No o

6.4 Are consumption records adjusted for weather conditions? Yes o No o
6.5 Is a monitoring and targeting scheme employed? Yes o No o
6.6 Is energy use compared to targets for major buildings? Yes o No o
6.7 Is energy performance advised to building users? Yes o No o
6.8 Are departments charged for the energy they consume? Yes o No o
6.9 Is consumption compared with sector benchmarks (e.g. the
HEFCE standards)? Yes o No o
6.10 If yes, please indicate how well the institution performs on average:
Very good Good Average Below average Poor
Electricity o o o o o
Fuel o o o o o

7. ENERGY MANAGEMENT SELF ASSESSMENT PROFILE

The following page contains a self assessment profile for energy management, developed by
the Department of Environment, Transport & the Regions. The profile grades organisational
performance on a five point scale. In each column, could you please circle the box that
corresponds most closely to current practice within your university.

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 SELF ASSESSMENT PROFILE OF ENERGY MANAGEMENT

Policy Organising Communication Information systems Awareness Investment

No explicit policy No energy No contact with energy No information system. No promotion of energy No investment in
management or any users No accounting for efficiency energy efficiency
formal delegation of energy consumption
responsibility for energy
consumption

Unwritten set of Energy management Informal contacts Cost reporting based Informal contacts used Only low cost
guidelines the part-time between engineer and on invoice data. to promote energy measures taken
responsibility of a few users Engineer compiles efficiency
someone with only reports for internal use
limited authority or within technical
influence department

Unadopted energy Energy manager in Contact with major Monitoring & targeting Some ad hoc staff Investment using short
policy set by energy post, reporting to ad- users through ad hoc reports based on awareness training term payback criteria
manager or senior hoc committee, but line committee chaired by supply meter data. only
departmental manager management and senior departmental Energy unit has ad hoc
authority are unclear manager involvement in budget
setting

Formal energy policy, Energy manager Energy committee used M&T reports for Programme of staff Same payback criteria
but no active accountable to energy as main channel individual premises awareness and regular as for all other
commitment from top committee representing together with direct based on sub-metering, publicity campaigns investment
management all users, chaired by a contact with major but savings not
member of the users reported effectively to
managing board users

Energy policy, action Energy management Formal and informal Comprehensive system Marketing the value of Positive discrimination
plan and regular review fully integrated into channels of sets targets, monitors energy efficiency and in favour of 'green'
with commitment of top management structure. communication consumption, identifies the performance of schemes with detailed
management. Clear delegation of regularly exploited by faults, quantifies energy management investment appraisal of
responsibility for energy energy manager and savings and provides both within and outside all newbuild and
consumption energy staff at all levels budget tracking the organisation. refurbishment
opportunities
8. ENERGY EFFICIENCY INVESTMENT

8.1 What investment criteria do you normally use for investment in energy efficiency?
........................................................................................................................................
8.2 Is there an annual budget for energy efficiency investment? Yes o No o
8.3 If yes, how much is it?.....................................................................................................
8.4 Are energy cost savings reinvested to fund future projects? Yes o No o

9. ENERGY SAVING OPPORTUNITIES

9.1 How much do you agree with the following statement:

There are a wide range of energy efficiency measures that could be implemented in my
university that would yield paybacks of less than four years at current energy prices
Strongly agree Agree Neutral Disagree Strongly Dont know
disagree
o o o o o o

10. INFORMATION SOURCES ON ENERGY EFFICIENCY OPPORTUNITIES

10.1 Please rank the usefulness of each of the following information sources on energy
efficiency opportunities.
Source Excellent Good Average Poor Dont use
a Colleagues within the university o o o o o
b Contacts in other universities o o o o o
c Energy manager groups/networks o o o o o
d DETR Best Practice Program o o o o o
e Professional associations o o o o o
f Professional/Technical journals o o o o o
g Technical conferences/seminars o o o o o
h Energy supply industry o o o o o
i Equipment suppliers o o o o o
j Other?......................................... o o o o o

11. CONTRACT ENERGY MANAGEMENT

11.1 Do you use contract energy management? Yes o No o

11.2 If yes, could you briefly indicate the coverage of the contract:
......................................................................................................................................................
......................................................................................................................................................
......................................................................................................................................................

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12. IMPLEMENTATION OF ENERGY EFFICIENCY MEASURES

The following tables list some suggested measures for reducing energy consumption in
universities. Please indicate the extent to which your university has implemented the
measure by assigning them a number on a scale from 1 (not implemented) to 5
(extensively implemented).

12.1 1 2 3 4 5
Space heating
a Restricting use of portable electric heaters? o o o o o
b Ensuring thermostats and temperature sensors
are located in the correct place? o o o o o
c Installation of thermostatic radiator valves? o o o o o
d Programming heating and ventilation controls to
match occupancy patterns and/or temperature? o o o o o
e Improvements to the zoning of heating areas? o o o o o
f Use of Building Energy Management System? o o o o o

12.2 Lighting 1 2 3 4 5
a Replacement of 38mm fluorescents with 26mm? o o o o o
b Use of high frequency electronic ballasts? o o o o o
c Use of compact fluorescents? o o o o o
d Use of photocell, acoustic or movement sensors? o o o o o
e Lighting controls integrated into Building Energy
Management System? o o o o o

12.3 1 2 3 4 5
Plantroom
a Insulation of pipes, valves and flanges? o o o o o
b Use of boiler sequencing controls? o o o o o
c Replacement of oversized boiler plant? o o o o o
d Installation of condensing boilers? o o o o o
e Replacement of central generation of hot water
with point of use applications? o o o o o
f Installation of CHP? o o o o o

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12.4 1 2 3 4 5
Building fabric
a Draught proofing of windows and doors? o o o o o
b Fitting door closers to external doors? o o o o o
c Retrofitting insulation to walls and roofs? o o o o o
d Installation of secondary or double glazing on
refurbishment? o o o o o
e Specification of insulation standards in new
buildings that exceed the building regulations? o o o o o

12.5 1 2 3 4 5
Electrical equipment
a Power factor correction o o o o o
b Specification of high efficiency office equipment
(e.g. power down facilities on computers)? o o o o o
c Specification of high efficiency catering
equipment? o o o o o
d Specification of high efficiency motors on motor
replacement o o o o o
e Use of variable speed drives (VSD) in pumps,
fans and other applications o o o o o
f Automatic switch off of fans & pumps when the
equipment they serve is not in use o o o o o
Others
Please highlight any other major energy efficiency measures that you have implemented but
which are not indicated above:
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13. BARRIERS TO ENERGY EFFICIENCY IMPROVEMENT

Studies from technology researchers commonly identify energy efficiency opportunities that
appear to be highly cost effective. The following have been suggested as reasons why such
investments are not made. Please indicate the importance of each reason by assigning
than a number from 1 (not important) to 5 (very important).

13.1 1 2 3 4 5
Reason
a Technology inappropriate at this site o o o o o
b Cost of disruptions /hassle /inconvenience o o o o o
c Cost of identifying opportunities, analysing cost
effectiveness and tendering o o o o o
d Cost of staff replacement, retirement, retraining o o o o o
e Poor technology performance (e.g. unreliable) o o o o o
f Lack of capital o o o o o
g Other priorities for capital investment o o o o o
h Strict adherence to capital budgets o o o o o
i Technical risk o o o o o
j Business/market uncertainty o o o o o
k Lack of information/poor quality information on o o o o o
energy efficiency opportunities
l Difficulty/cost of obtaining information on the
energy consumption of purchased equipment o o o o o
m Lack of time/other priorities o o o o o
n Lack of technical skills o o o o o
o Lack of staff awareness o o o o o
p Departments not accountable for energy costs o o o o o
q Energy objectives not integrated into operating,
maintenance or purchasing procedures o o o o o
r Low priority given to energy management o o o o o
s Low priority given to environmental
performance o o o o o
t Energy manager lacks influence o o o o o
u Conflicts of interest within the organisation o o o o o
Do you have any further comments on barriers to energy efficiency improvement?
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