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Assessment 3 Project
Duration:
Trainer will set the duration of the assessment.
Change Management- Assessment Task 3 LAST UPDATED: December 2015, Version No. 3.0
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Procedure
Part A
Using the scenario 1 information supplied, the student will conduct an implementation review. The student
will then consult with a union representative and General Manager to receive input and develop a revised
communication plan. The students will action the revised plan by delivering a 1520 minute information
session to employees. Finally, the student will consider making final revisions to the communications plan and
overall project plan and seek approval from the General Manager.
2. Following the communications plan provided in Appendix 6, develop a survey to gather feedback from
employees.
3. Meet with a union representative (your trainer) to receive and discuss the results of the survey.
Anticipate possible resistance by this stakeholder and promote your plans to gain acceptance. Ask for
additional input to help you revise your change management communications strategy.
4. Draft revised communications plan and overall project plan (from Assessment 2 Part A) in consideration
of barriers identified through consultation process (with your trainer acting as a union representative)
and those identified in risk analysis provided in Appendix 5. Highlight strategic elements in your plan
which you will deploy to gain trust and acceptance of change. Ensure you consider the needs of all
stakeholders to gain support for planned changes.
5. Meet with General Manager (trainer) to discuss ideas for revised communications plan and overall
project plan based on feedback.
7. Deliver session to employees (your trainer/other people enlisted by the trainer to perform in the role of
employees). Ensure you take a consultative approach to the session and invite participation, questions,
input, etc. and ensure you incorporate a creative technique, activity or tactic in the session.
8. Make final revisions to your communications and overall project plans based on feedback and
consultation (save these as separate documents to previous drafts). You may need to consider changes
to communication activities, training activities, and rollout of changes. Consult with GM (trainer) to
ensure changes are approved.
9. Submit all documents to your trainer as per the specifications below. Ensure you keep a copy of all work
submitted for your records.
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Part B
Based on Scenario 2 part 1 provided, you will develop an implementation plan to embed a new process. Based
on Scenario 2 part 2, you will need to amend your plan to ensure success.
1. Turn to the scenario 2 implement an innovative process (Appendix 3).
2. Review Part 1 Implementation. Examine all aspects of the new process to be implemented.
3. Develop action plans for 1) transition, and 2) communication. In each action plan, include:
4. Develop at least two contingency plans related to possible implementation issues you foresee in
relation to activities in your action plans.
6. Amend your action plans and contingency plans to address implementation failures.
7. Develop a schedule for evaluation and continuous improvement. Include regularly scheduled:
8. Submit documents to your trainer as per the specifications below. Ensure you keep a copy of all work
submitted for your records.
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Part B
You must provide:
action plans for transition, communication
two contingency plans related to transition and communication action plans
amended action plans and contingency plans based on data in part 2 of the scenario 2
evaluation and continuous improvement schedule
Your trainer will be looking for:
application of quality management and continuous improvement theories to planning and
scheduling activities
application of creativity and innovation theories to scheduling evaluation and continuous
improvement
application of organisational learning principles to continuous improvement planning
application of sustainability practices to planning/revising plans
analytical skills to identify improvement opportunities based on data in the scenario
demonstration of creativity skills to think laterally and identify improvement opportunities to revise
activities based on data in the scenario
demonstration of learning skills to develop options for continuous improvement from data in the
scenario
Appendix 3
Scenario 1 Task: Fast Track Couriers Pty Ltd
It is the end of the financial year and one month into the implementation of a change management strategy.
You are hearing that the implementation has not achieved the employees trust, understanding and support
that you expected and is essential for success, particularly among truck drivers.
You are an external change management consultant employed by Fast Track Couriers to revise the
communications strategy. You have been asked by the General Manager to develop and deliver an innovative
and more effective communications plan.
Following the communications plan (provided in Appendix 4), you will need to evaluate the management of
truck drivers through the change management process. Develop a survey to gauge trucker opinion on the
following ten dimensions of employee satisfaction:
Dimension Description
Trust Do employees trust the change management (CM) process and management?
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Diversity Are individual differences valued and appreciated by Fast Track Couriers?
Once you have completed the survey, meet with the union representative (trainer) to discuss results and get
additional input.
Draft a revised communications plan to conform to the identified risks in the risk management analysis.
After you have gathered input, meet with the General Manager (trainer) to discuss your suggested revision of
the communications plan.
You will then need to implement the revised plan. Part of the revised communications plan will include a 15
20 minute information session that you will deliver to the employees.
Goals
FTC has the following goals for the Change Management strategy:
Goal A: Implement PDA/GPS usage (productivity function) on truck fleet in the first quarter of the
2012 financial year.
Goal B: Implement one person/truck policy using automatic lift gates in the first quarter of the
2012 financial year.
Achievement of these goals should increase net profit in the next financial year by $200,000 due to increased
efficiencies and increased business.
Goal A is essential to the business to ensure (in the following order of importance):
1. Most efficient use of resources to cover market needs. Management will look at more than the raw
hours spent on job and consider all factors such as job difficulty, traffic conditions in order to optimise
fleet usage.
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Costs
It is projected that the costs incurred for the change will be:
Development costs
Implementation costs
Ongoing costs
Anticipated savings
By implementing the above measures the following savings have been budgeted:
savings of $300,000 per annum in staff turnover costs
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Part 2 Follow-up
Make the following assumptions:
The new program has been in place for eight weeks with the following outcomes:
After 16 weeks:
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Employees understand the importance of sustainability, but have no idea how to apply
sustainable practices to workplace or amend own work practices to make them more
sustainable.
Longer shifts are also resulting in people becoming tired and making errors.
The OHS representative is concerned that injuries might increase as a result.
People GREEN
Process GREEN
Technology GREEN
Structure. GREEN
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People/structure
Fast Track Couriers has implemented and recruited the people required to fill the roles in the following
organisational structure:
General
Manager/CFO
Human Resources
manager
Trucking team
Sales team (3) Accountant
(20)
Administrative
support/reception
Sales manager Coordinates sales team; provides sales team training; manages
performance of sales team.
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