8 SIMPLE STEPS TO

COMPUTERISE YOUR
ACCOUNTS BY USING
UBS ACCOUNTING
AZIZAH BINTI MOHD ZAIN
Manua
 PREFACE

This Manual 8 Simple Steps To Computerise Your Account Using UBS Accounting is produced as quick notes
to students that can refer to work with UBS Computerised Accounting.

Have fun learning!

Azizah Binti Mohd Zain

Lecturer
Hulu Langat Community College
 TABLE OF CONTENTS

Start With UBS Accounting 1

Step 1: Set Company Name & Accounting Period 2

Step 2: Create Chart of Account 3

Step 3: Enter Opening Balances 4

Step 4: Maintain Debtors Aging 5

Step 5: Organise Batches 6

Step 6: Enter Transaction : Add Entry 7

Step 7: Maintain Stock Value 9

Step 8: Reports 10
 START WITH UBS ACCOUNTING

11. Click at Sign in

Button

1. Double click at icon

10. Type password:UBS
12. Click at Cancel
button

9. Click at Yes
Button

2. Click at add button

8. Click at Ok
button

3. Type company name and directory

6. Select and double click at Manual Step 6 Ubs Main Screen Design

5. Click at cancel 7. Click at select button

4. Click at save button
button
 Step

1
SET COMPANY NAME & ACCOUNTING PERIOD
Housekeeping
Setup
General Setup
Enter Co. Name & Address
Enter Last Accounting Year Closing Date
Enter Starting And Closing Period

SET COMPANY NAME & ACCOUNTING PERIOD

2. Enter company
name & address
1. Go To 7.Housekeeping 1. Setup 1.
General Setup
3. Enter Last Accounting
Year Closing Date

4. Enter Starting and

Closing Period
Step By Step
Step 1: Go To 7.Housekeeping 1. Setup 1. General
Setup Company Profile
Step 2: Key in company name and details
Step 3 : Key in Last Accounting Year Closing Date 5. Click at Ok Button

Step 4 : Key in Starting Period & Closing Period

Step 5 : Click on Ok button to exit
 Step

2
Create Chart of Account
General
General Ledger A/C Maintenance
Click at ADD button
Key in the Chart of Account
Click at Save button
Click at Exit button
To view all accounts, go to General, Print Chart Of Accounts

CREATE CHART OF ACCOUNT

3. Key in the Chart of Account

4. Click at save
button
1.Go To 1. General 1.General Ledger
A/C Maintenance 2. Click at Add
Button
5. Click at exit
button
Step By Step
Step 1: Go To 1.General 1. General Ledger A/c Maintenance
Step 2: Click on Add button
Step 3 : Key in Account Number, A/C Description & Account
Type
Step 4 : Click on save button
Step 5 : Proceed to another account number and so on.
Step 5 : Click on exit button, once you have finished.
 Step

3
Enter Opening Balances
(Forthe first month of the financial year)
General
Enter Opening Balances
Key in the Opening Balances
Click at EXIT button

ENTER OPENING BALANCE

2. Enter Opening Balance

1. Go To 1. General 2 .Enter
Opening balance

Step By Step
Step 1: Go To 1. General 2. Enter opening
balances
Step 2: Enter opening balance
Step 3 : Click at exit button after finishing
entering. 3. Clict at Exit button
 Step

4
Distribute Last Year Aging
Debtors
Distribute Last Year Aging
Select Debtors name
Key in separate Debt amount into different period

DISTRIBUTE LAST YEAR AGING

2. Select debtors

3. Key in separate Debt amount

1. Go To 2. Debtors 2 .Distribute last
into different period
year aging

4. Click at Exit button

Step By Step
Step 1: Go To 2. Debtors 2. Debtors Last Year Aging
Step 2: Select debtors
Step 3: Key in separate Debt amount into different
period
Step 4: Select other debtors
Step 5: Distribute debts accodingly

.
 Step

5
Organise Batches
Transactions
Organise Batches
Enter Batches and period
Click at Add button
Click at Exit button

ORGANISE BATCHES

1. Go To 4. Transactions - 2. Organise
Batches

2. Click at add 3. Enter batches & period 5. Click at exit

Step By Step button button
Step 1: Go To 4.Transactions 2. Organise batches
Step 2: Click on Add button
Step 3 : Key in the Batch Type, Batch title, & Batch
period
Step 4 : Click on Add Button to add the next batch
until complete
Step 5 : Click on Exit button
 Step

6
Enter Transactions: Add entry
Transactions
Transactions File Maintenance
Click at Add button
Type the Batch No.
Type the period
Key in the transactions
Click at SAVE button
Click at Exit button

ENTER TRANSACTIONS : ADD ENTRY

3. Enter batch title

1.Go To 4. Transactions - 1. Transactions

File Maintenance

2. Click at add
button
Step By Step
Step 1: Go To 4.Transactions 1. Transaction File
Maintenance
Step 2: Click on Add button
Step 3: Key in the Batch title
 4. Type the
period 5. Key in debit transaction
-Date,Account No,
Reference No,Description
& Debit Amount

6. Click at save
button

7. Key in credit transaction

Step By Step -Date,Account No,
Step 4 : Type the period Reference No,Description
Step 5 : Key in debit transaction (Date, Account No, & Debit Amount

Reference No,Description & Debit Amount)

Step 6 : Click at save button
Step 7 : Key incredit transaction (Date, Account No,
Reference No,Description & Debit Amount)
Step 8: Click at save button
Step 9 : Proceed to another transaction and so on.

Step 7 : Key incredit transaction (Date, Account No, 8. Click at save

Reference No,Description & Debit Amount) button
 Step

7
Maintain Stock Value
General
Maintain Stock Value
Click at ADD button
Press ENTER to call out all 3 stock account number
Maintain stock value. Click at EXIT button

MAINTAIN STOCK VALUE

3. Press enter

4. Enter stock value

1. Go To 1.General 6. Maintenance
Stock Values

Step By Step
Step 1: Go To 1.General 6. Maintenance Stock Values 2. Click at Add 5. Click at Exit button
Step 2: Click on Add button button
Step 3 : Press ENTER to call out all 3 stock account number
Account
Step 4 : Enter stock value
Step 5 : Click on exit button, once you have completely
entered stock values
 Step

8
View Reports
Reports
View Ledger/Trial Balance/Profit & Loss Account/
Balance Sheet
Select Period
Click at Ok button

REPORTS

1. Go To 5.Reports 3. Trial Balance 2. Set Till which period

3. Click on Ok button
4. Click on Print/Preview button 5. Click on exit button

Step By Step
Step 1: Go To 5.Reports 3. Trial Balance
Step 2: Set Till which period
Step 3: Click on Ok button
Step 4: To print or preview, click on print/preview button
Step 5: Click on Exit button
Step 6: To print or preview other reports, step as above.