Tutorial1:

PlanningaProject

Microsoft Project 2010

InTutorialSection1.1 XP
youwill:
Learnprojectmanagementterminology
Understandthebenefitsofproject
management
ExploretheProject2010window
Checkandchangedefaultsettings
Entertasksandsaveaproject

NewPerspectivesonMicrosoftProject2010 2

1
 InTutorialSection1.2 XP
youwill:
Openandexploreanexistingproject
Examinedifferentprojectviews
ComparetheGanttChartandNetwork
Diagramviews
Useprojecttimescaleandcalendar
UseBackstageviewandPageSetupdialogbox

NewPerspectivesonMicrosoftProject2010 3

IntroductiontoProject XP
Management
ProjectManagement: processofinitiating,
planning,executing,controlling,andclosinga
project
ProjectGoal isthedesiredoutcome
Shouldbeshortandsimple,yetclearly
communicatescope,timeframe,andbudget.

NewPerspectivesonMicrosoftProject2010 4

2
 IntroductiontoProject XP
Management,Cont.
AProcessGroupisaseriesofstepsto
completeinordermoveontothenextphase
ofaproject.
Thereare5ProcessGroupsinProject
Management

NewPerspectivesonMicrosoftProject2010 5

ProjectManagementProcess XP
Groups

NewPerspectivesonMicrosoftProject2010 6

3
 Initiating XP

Settingtheprojectgoal
Identifyingstartorfinishdates
Identifyingtheprojectmanager
Identifyingprojectbudgetandquality
considerations

NewPerspectivesonMicrosoftProject2010 7

Planning XP

Enteringprojectinformation
Identifyingprojectsubdivisionsandmilestones
Documentingresources
Enteringrestrictions
AssigningResourcestotasks

NewPerspectivesonMicrosoftProject2010 8

4
 Executing XP

Producingworkresults
Requestingchanges
Recommendingimprovements
Creatingprojectrecords,reports,and
presentations

NewPerspectivesonMicrosoftProject2010 9

Controlling XP

Updatingproject
Managingresourcesandtasks
Meetmanagementtiming,resource,andcost
objectives
Changingproject

NewPerspectivesonMicrosoftProject2010 10

5
 Closing XP

Enteringfinalstatusoffinishedproject
Printingfinalreports
Reviewandanalyzeperformanceofthe
project

NewPerspectivesonMicrosoftProject2010 11

ProjectManagementTerminologyXP
Understandingkeyprojectterminologyis
fundamentaltoyoursuccessasaproject
manager:
Task ProjectManager
Duration Scope
StartandFinishDates Quality
Predecessorand Risk
Successor
Resources

NewPerspectivesonMicrosoftProject2010 12

6
 BenefitsofProjectManagement XP

Betterunderstandingofoverallprojectgoals
Betterunderstandingofalignmentwith
businessobjectives
Moreorganizedandstreamlinedwayto
manageaproject
Moreaccurateandreliableprojectstatus
information
Moreefficientuseofprojectresources

NewPerspectivesonMicrosoftProject2010 13

BenefitsofProjectManagement,XP
Cont.
Bettercommunication
Fasterresponsetoconflictingprojectgoals
Greaterawarenessofprojectprogress
Fasterprojectcompletion
Lowerprojectcosts
Fewerprojectfailures

NewPerspectivesonMicrosoftProject2010 14

7
 HowProject2010Supports XP
SuccessfulProjectManagement
MSProject2010

NewPerspectivesonMicrosoftProject2010 15

ChartandDiagramTools XP

TheGanttChartandNetworkDiagramaretwo
importantprojectmanagementtoolswithin
Project2010.
TheGanttChartprovidesagraphical
visualizationoftheproject.
Tasksareshownashorizontalbars
Illustratestaskdependencies

NewPerspectivesonMicrosoftProject2010 16

8
 BasicGanttChart XP

NewPerspectivesonMicrosoftProject2010 17

ChartandDiagramTools,Cont. XP

TheNetworkDiagramsprimarypurposeisto
showthecriticalpathoftheproject.
Tasksaredisplayedasboxes,callednodes.
Dependenttasksarelinkedtogethervialinklines.
Thecriticalpathistheseriesoftasksthatdictates
theearliestcalculatedprojectfinishdate.

NewPerspectivesonMicrosoftProject2010 18

9
 BasicNetworkDiagram XP

NewPerspectivesonMicrosoftProject2010 19

GettingStartedwithProject2010 XP
StartingProject2010
ViewBar
EntryTable
GanttChart
Timeline
Timescale
Amajorscale(theupperscale)
Aminorscale(thelowerscale)

NewPerspectivesonMicrosoftProject2010 20

10
 MicrosoftProjectWindow XP

NewPerspectivesonMicrosoftProject2010 21

ViewBarandViewTab XP

NewPerspectivesonMicrosoftProject2010 22

11
 EntryTable XP

NewPerspectivesonMicrosoftProject2010 23

GanttChartandSplitBar XP

NewPerspectivesonMicrosoftProject2010 24

12
 TheTimeline XP

NewPerspectivesonMicrosoftProject2010 25

TheTimescale XP

NewPerspectivesonMicrosoftProject2010 26

13
 GettingStartedwithProject2010,XP
Cont.
CurrentDate
WorkingDaysandNonworkingDays
SettingAutomaticScheduling
SettingProjectStartandFinishDates
EnteringTasks
SavingaProject
ClosingaProject
OpeninganExistingProject
SavingaProjectwithanewname
NewPerspectivesonMicrosoftProject2010 27

SettingtheSchedulingMode XP

NewPerspectivesonMicrosoftProject2010 28

14
 SettingProjectStartandFinish XP
Dates

NewPerspectivesonMicrosoftProject2010 29

ChangingtheCurrentDate XP

NewPerspectivesonMicrosoftProject2010 30

15
 EnteringTasks XP

NewPerspectivesonMicrosoftProject2010 31

TwoTasksEntered XP

NewPerspectivesonMicrosoftProject2010 32

16
 SavingaProject XP

NewPerspectivesonMicrosoftProject2010 33

WorkinginDifferentViews XP

ChartorGraphic: representationofdatausing
bars,boxes,lines,andimages
Sheet: Aspreadsheetlikerepresentationof
datainrowsandcolumns
Form: viewofmanypiecesofinformationto
focusonthedetailsofonetask
Combination: viewofmanytasksatthetopof
thescreen,viewoftaskdetailsbelow.

NewPerspectivesonMicrosoftProject2010 34

17
 CommonProjectViews(Task XP
Views)

NewPerspectivesonMicrosoftProject2010 35

CommonViews XP

GanttChartView
NetworkDiagramView
CalendarView
TaskInformationDialogBox
NotesTab,NotesIndicator
RelationshipView

NewPerspectivesonMicrosoftProject2010 36

18
 NetworkDiagramView XP

NewPerspectivesonMicrosoftProject2010 37

Calendarview XP

NewPerspectivesonMicrosoftProject2010 38

19
 TaskInformationDialogBox XP

NewPerspectivesonMicrosoftProject2010 39

NotesTab XP

NewPerspectivesonMicrosoftProject2010 40

20
 NotesIndicators XP

NewPerspectivesonMicrosoftProject2010 41

RelationshipDiagramView XP

NewPerspectivesonMicrosoftProject2010 42

21
 CommonViews,Cont. XP

EntryTable
ScheduleTable
SplitView
ZoominginandOut
TimescaleDialogBox
Changingthetimescale

NewPerspectivesonMicrosoftProject2010 43

EntryTable XP

NewPerspectivesonMicrosoftProject2010 44

22
 ScheduleTable XP

NewPerspectivesonMicrosoftProject2010 45

SplitView XP

NewPerspectivesonMicrosoftProject2010 46

23
 ZoomingInandOut XP

NewPerspectivesonMicrosoftProject2010 47

TimescaleDialogBox XP

NewPerspectivesonMicrosoftProject2010 48

24
 ChangingtheTimescale XP

NewPerspectivesonMicrosoftProject2010 49

SuccessfulPrinting XP

Thekeyaspectsofsuccessfulprinting:
Zoomingtoanacceptablemagnificationlevel
Printpreviewingyourwork
Usingthepagesetupdialogboxtomakechanges

NewPerspectivesonMicrosoftProject2010 50

25
 GanttChartinPrintPreview XP

NewPerspectivesonMicrosoftProject2010 51

PageSetup XP

NewPerspectivesonMicrosoftProject2010 52

26