Dao 2014 03

Republic of the Philippines
Department of Environment and Natural Resources
Visayas Avenue, Diliman, Quezon City
Tel NOS.929-6626to 29; 929-6633to 35
929-7041 to 43; 929-6252; 929-1669
Website: http:llwww.denr.gov.phE-mail: web@denrgov.ph
129 MAR 2014
ADMINISTRATIVE ORDER
NO. 3014 - .-0 3
SUBJECT : MANUAL OF AUTHORITIES O N HUMAN

RESOCJRCES DEVELOPMENT AND
ADRllNlSTRATWE MATTERS
In the interest of service and in line with the implementation of the I3BM-
approved DENR Rationalization Plan pursuant to Executive Order 366, a Manual of
Authorities on Human Resources Development and Administrative Matters is hercby
prescribed.
The attached Manual shall enhance transparency/accountability and serve as

reference to expedte the processing/approval of documents pertaining to Human
Resources Development and Administrative Matters. It shall provide guidance to ofticials
and employees on the delegated authorities at the Central Ofice, Bureaus, Regional
Offices, PENROs and CENROs.
This Order shall take effect immediately and supersedelrevoke all orders and
issuances inconsistent herewith.
Secretary
Let's Go Green !!!

Manual of Authorities
on Human Resources Development and Administrative Matters
TABLE OF CONTENTS
ACRONYMS
HUMAN RESOURCES DEVELOPMENT AND ADMINISTRATIVE MAlTERS
Page
I. GENERAL PROVlSlONS
Purpose and Objective ...................................................................... 1

Meaning of Approval........................................................................... 2
DelegatedAuthorrty............................................................................3
II. HUMAN RESOURCES DEVELOPMENT
A . Personnel Career Development
TraininglSeminar~WorkshoplCourses ....................................................
Local ...................................................................................
Foreign ................................................................................
Scholarship .....................................................................................
Permission to Study ..........................................................................
Permission to Practice Profession ..........................................................
B. Personnel Action
Appointment ...................................................................................
Designation ...................................................................................
ReassignmentI Recall .......................................................................
Detail I Secondment ........................ .................. ..................................
Resignation ........................................................................................
Retirement .................... . ...........................................................
Payroll (SalarylOther Personnel Benefits) ..............................................
Salary Adjustment I Step Increment......................................................
Leave of Absence ( W i or W i o u t Pay) ...............................................
Other Forms of Leave .....................................................................
Terminal Leave ..............................................................................
Oftice Clearance .............................................................................
Travel ..........................................................................................
Overtime Service ......................... . ..............................................
Issuance of Special Order .................................................................
Mamual of Authorities
C. Personnel Discipline
Preventive Suspension I Formal Charge Sheet . . ..... . .. . ..... . ........ . .. . ..... . .. 35

Dropping from the Rolls . ... . ........ ...... ........ .... . ... .. ... . ........ . ... ..... ...... 36-37
Dismissal . . ..... . ........ . . . . ..... . ... ..... . ..... .... ..... . . ....... . .. . ... ..... .. . . ...., .., , ,,. 38
A. Procurement of Goods, Works and Services
Procurement Planning ..... ..... ............... ... .. . . ..... . ........... . ..... ... , ..... . .. 39
Purchase Request (PR) .... ....... . ..... ... . ..... ..................... . ........ . ..... ... . . 40
Alternative Modes of Procurement .... . .............. ......... . ........ . ...... . . . ...... 41
Purchase Order (PO) I Contract ........ ............... ........ . ........ . ........ . ..... . . 42
Bidding and Awards .. . ... ..... . ..... ... . ...... .. . ..... . . . . ...... .. . ... ...... ... .. .. . . . . ...
. 43
B. Goods, Works and Services Contract Management and

Implementation
Contract Implementation..... ..... . . . . ..... . ........ . ... ..... . ........ . .. ...... ... . ..... ... 44-47
C. Disposal of Property
Disposal of Property lhru different Modes of Disposal . . ........ . ....... 48
tV. OTHERS
Acceptance of Donations I Grants .... . .. . ..... . . ........ ..... . ...... ... ...... ......... . 49
Memorandum of Understanding I Agreement ..... ..... .... ...... ... ..... . . . . ..... . .. 50
V. ANNEXES
Salient Features Annex A

List of Legal Bases Annex %
DENR Organizational Chart Annex C
on Human Rmources Development and Administrative Matters
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ACRONYMS
AA Attached Agency
ABC Approved Budget forthe Contract
ABD Assistant Bureau Director
ABM Agency Budget Matrix
ADA Authority to Debit Account
AGDB Authorized Government Depository Bank
A0 Administrative Officer
AOR Area of Responsibility
APP Annual Procurement Plan
ARD Assistant Regional Director
ARD MS Assistant Regional Director for Management Service
ARD TS Assistant Regional Director for Technical Service
AS Administrative Service
ASEC Assistant Secretary
ASEC FA Assistant Secretary for Finance and Administration
ASEC FASPs Assistant Secretary for Foreign Assisted and Special Projects
ASEC FO Assistant Secretary for Field Operations
ASEC HRDlS Assistant Secretary for Human Resource Development and

Information Systems
ASEC LA Assistant Secretary for Legal Affairs
ASEC PIA Assistant Secretary for Planning and International Affairs
BAC Bids and Awards Committee
BEDS Budget Execution Documents

BD Bureau Director
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e
BIR Bureau of Internal Revenue
BPMT Bureau Performance Management Team

8Tr Bureau of Treasury
BUREAU - L Bureau - Line
BUREAU - S Bureau - Staff
CAF Certificate of Availability of Funds
CENRO Community Environment and Natural Resources Office
CESB Career Executive Service Board
CHED Commission on Higher Education
CHIEF A 0 Chief Administrative Officer
CHIEF MSD Chief Management Service Division (PENRO)
CHIEF PDiv. Chief Personnel Division (CO)
CHIEF PMD Chief Planning and Management Division
CHIEF PSMD Property and Supply Management Division
GO Capital Outlay
COA Commission on Audit
cocs Compensatory Overtime Credits
COS Chief of Staff
CO PMT Central mce Performance Management Team
CO PSB Central Office Placement and Selection Board
CSC Civil Service Commission
CTO Compensatory Time Off
DBM Department of Budget and Management
DENR Department of Environment and Natural Resources
DC Division Chief
--
&
DENR MSPP Department of Environment and Natural Resources Merit Selection

and Promotion Plan
DepEd Department of Education
Dir Director
Dir AS Director for Administrative Service
Dir FMS Director for Financial and Management Servioe
Dir FASPS Director for Foreign Assisted and Special Projects Service
Dir HRDS Director for Human Resource Development Service
Dir LS Director for Legal Service
Dir PPS Director for Policy and Planning Service
DV Disbursement Voucher
EMB Environmental Management Bureau
EO Executive Order
FARs Financial Accountability Reports
FASPs Foreign Assisted and Special Projects
Fin. Finance
FMS Financial and Management Service
FP Financial Plan
GAA General Appropriations Act
GAAM Government Accounting and Auditing Manual
GSD General Services Oivision
GSlS Government Service Insurance System
GSSlU General Services SectiorhUnit
HDMF Home Development Mutual Fund
HEA Head Executive Assistant
HRDS Human Resource Development Service

Manuat of Authorities
IRR Implementing Rules and Regulations
LAA Letter Advice of Allotment
LCB Lowest Calculated Bid
LCRB Lowest Calculated and Responsive Bidder
LO1 Letter of Implementation
MC Memorandum Circular
MDP Monthly Disbursement Program
MGB Mines and Gmsciences Bureau
MOA Memorandum of Agreement
MOO Maintenance and Other Operating Expenses
MOU Memorandum of Understanding

NBC National Budget Circular
NCA Notice of Cash Allocation
NGAS New Government Accounting System
NGO Non-Government Organization
NOA Notice of Award
NTA Notice of Transfer of Allocation
NTP Nolice to Proceed
ObR Obligation Request
OIC Offcer-in-Charge
OP mce of the President

OR OPficial Receipt
PCARRD Philippine Council for Agricultural Research and Resource

Development
PCCl Philippine Chamber of Commerce and Industry
PCF Petty Cash Fund

-
6-
PD Presidential Decree
P Div Personnel Division
P Dir Project Director
PENRO Provincial Environment and Natural Resources Officer
PM Project Manager
PMT Performance Management Team
PO Purchase Order
PPS Policy and Planning Service
PR Purchase Request
PS Personnel Service
PSI3 Personnel Selection Board
PSIPOP Personnel Service Itemization and Plantilla of Personnel
RA Republic Act
RD Regional Director
RIS Requisition and Issue Slip
RPMT Regional Performance Management Team

RSMI Requisition of Supplies and Management Issued
SA A Sub-Allotment Advice
SAI Supplies Availability Inquiry
SC Scholarship Committee
SDO Special Disbursing Officer
S,M&E Supplies, Materials and Equipment

on Human Resources Development w nd Administrative Matters
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s
SG Salary Grade
SO Special Order
TESDA Technical Education and Skills Development Authority
USEC Undersecretary
USEC AIS Undersecretary forAdministration and Information Systems
USEC COS Undersec~etarylChiefof Staff
USEC FO Undersecretary for Field Operations
USEC PPFAPs Undersecretary for Policy, Planning and Foreign Assisted Projects
of Environment and Natural Resources
Departme~~t
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SUBJECT: GENERAL PROVISIONS SECTION 1
Page 1 of 50
I TOPIC: PURPOSE AND OBJECTlVES
In line with the thrust ofthe government to comply with the administrative reforms
for good governance, the Department of Environment and Natural Resources (DENR)
adopts this Manual of Authorities to define the limits of authority at various levels of
management from the Secretary down to the lowest level of supervision. All other
approving authoriies not included in this Manual remain with the Secretary.
The DENR Manual of Authorities is in compliance with the provisions of the Anti-
Red Tape Act of 2007 (RA 9485) and other pertinent Civil Service Commissbn (CSC)
Guidelines, Department of Budget and Management (D8M)Issuances, and COA Rules
and Regulations.
The objectives of the revised Manual of Authorities are the following:
1. To clarify the level of authority in the Central Offrce, Bureaus, Regional

Offices, PENROs and CENROs pursuant to CSCl DBM ICOA Rules;
2. To enhance the efficiency and ethical standards of the administrative and
human resource development services systems and procedures;
3. To promte transparency, accountability and responsibility among all
officialsof the Department; and
4. To guide clientele and other concerned officeslagencies in bansacting with
the Deparhent
Manual o f Authorities
on Human Resources Development and Administrative Mattem
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1
I
SUBJECT: GENERAL PROVISIONS SECTION 1
Page 2 of 50
i TOPIC: MEANING OF APPROVAL
I
The action of approving authorities indicated in this Manual is b a d on due

diligence and Completed Staff Work (CSW) e.g. processed by the concerned
stafflpersonnel. In cases where further approval of higher authorities and agencies
external to the Department is necessary, the signature of the approving authorities
listed in the Manual should not be taken to mean final approval.
The symbol and terms as used in this Manual shall m a n as follows:
a. The comma ( , ) shall mean that the preceding officials' initial while the last
official signs;
b. The bar ( I ) shall mean that concerned ofkial signs;
c. The "of shall mean that the second official shall sign in the absence of the
first authorized official;
d. The "and" shalt mean that both officials sign;
e. 'Concerned" ASEClUSEC means that the concerned official signs
depending on the delegated subject matter;
f. 'Authorized" means that an office order has been issued by the
SecretarylHead of Offrce authorizing himker to sign.
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SUBJECT: GENERAL PROVISIONS SECTION I

Page 3 of 50
TOPIC: DELEGATED AUTHORITY
Delegated authority set forth in this Manual cannot be further delegated without
prior approval of the Secretary, or the President of the Philippines in cases where
authority is delegated to the Secretary.
The authority pertains to the position rather than the person and is consistent with
the approved hierarchical structure of the organization.
Authority granted to e x h position is limited to transactions within its areas of

responsibilrty, consistent with department policies and government rules and regulations.
The Undersecretaries are authorized to issue special orders, only in the

performance of their dejegated authorities prescribed under this Orderhlanual.
In cases where the relevant issuances or the legal bases are not indicated, it is
understood that the Administrative Order accompanying this Manual of Authorities will
serve as such.
SUWECT: HUMAN RESOURCES DEVELOPMENT* (A. Personnel Career Development) SECTION 111
Page 4 of 50
TOPIC: TRAININGISEMINWORKSHOPICOURSES (Localfforeign) -
.
Ref.: A1
LEVELS OF RECOMMENDING APPROVING LEGAL
DESCRIPTION PARTICIPANTS APPROVAL AUTHORITY BASES
I. TRAINING1 SEMINAR/ Republic Act

WORKSHOP No. 10633
F.Y 2014
A. Local Section 32
a. Training Proposal and
Report
a.1. DENR Central Mfice All Levels and ASEC HRDlS USEC AIS
Initiated Stakeholders
a.2. Initiated by Bureaus All Offices

Within Bureau ABD BD
Nationwide ASEC HRDlS USEC AtS
a.3. Initiated by Regional All Offices

Office (including MGBl Within the ARD MS Concerned RD
EM0 1 PENRO 1 Region (within
CENRO) AORj
Cross-visit / ASEC HRDtS USEC AtS
Exchange
Program
(outside AOR)
a.4. Initiated by Other Third Level, PFNR
Training Providers Officer, CENR
Officer and DCs
Central Office ASEC HRDIS USEC AIS
Bureau 1 Region ASEC HRD1S USEC AIS
Below DC
w Central O
PTw Dir HRDS ASEC HRDlS
Bureau 1 Region ABD IARB MS BD / RD
*All agencies of the government shall review and formulate their human resource development and
training programs to make the same responsive to their organizational needs, human resource
requirements, and capability development and skills training of their personnel.
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SUBJECT: HUMAN RESOURCES DEVELOPMENT (A. Personnel Career Development)

SECTION Ill
Page 5 of 50
TOPIC: TRAlNINGISEMtNARMTORKSHOPICOURSES(LocallForeign) Ref.: A1
LEVELS OF RECOMMENDING APPROVING LEGAL
DESCRIPTION PARTICIPANTS APPROVAL AUTHORITY BASES
b. Certificate of Central Office 1

Completion1 Bureaus
Attendance Executive1 ASEC HRDlS Secretary or
Managerial USEC AIS
Technical1 Dir HRDS ASEC HRDlS

support
I I Bureau - S
II I I
I I Bureau - L
ABD
ABD
I
BD
BD I
EMBIMGB Chief A 0
Regional
1 Region I ARD MS
PENROICENRO Chief MSD I PENRO

CENRO
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SUBJECT: HUMAN RESOURCES DEVELOPMENT (A. Personnel Career Development) SECTION 111
Page 6 of 50
TOPIC: 1 -
Ref.:-
A1
LEGAL
- DESCRIPTION BASES
B. Foreign
a. International
Commitments
(Meetings, Seminars,
Workshops) -(EO
298 s. 2004;0
248A s. 1995; EO
248 s. 1995)) and
Foreign Scholarship
a,l, Nominations I USEC I ASECl Concerned USEC I Secretary

Confirmation I Heads of AAs USECAIS
Endorsement and All Dirs.
PENR Officer1 Concerned USEC 1 Secretary

CENR Officer1 USECAIS
DC & below
a.2. Travel Authority USEClASECl Concerned USEC, Secretary
Heads of AAs USEC AIS
and All Directors
1 2;;rI
PENR
OfficerlCENR
DC &
Concerned USEC I
USEC AIS
Secretary
a.3. Report on Travel All Levels

Authorities Issued COS
(to OP)
DESCRIPTION
Ill. Training Courses I
A. TESDN CHED I
DepEd Coordinated; and
Non-TESDA ICHED I
DepEd Coordinated
a. Dissemination of
invitation
b. Nomination1
Confirmation1
Endorsement
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LEVELS OF
PARTICIPANTS
Scholarships (EO 367)
except Certificate of Non-

Withdrawal from the
Course (of the TESDA I
CHED IDepEd
Coordinated)
All Levels
All Levels
--
TOPIC: TBAININGISEMINI WRKSHOP/C( JRSES (LocallForeign)

RECOMMENDING APPROVlNG
APPROVAL
Dir HRDS
Scholarship
Committee
/
AUTHORITY
ASEC HRDIS
USEC AIS
-
-
SECTION Ill
Page 7 of 50
def.: A1
LEGAL
BASES
c. Update Iadvice on All Levels Dir HRDS ASEC HRDIS

status of application1
nomination
d. Certificate of non- All Levels Dir HRDS 1 ASEC HRDIS

withdrawal from the
course
e. Scholarship Third Level USEC AIS Secretary

Service Contract
PENR ASEC HRDIS USEC AIS
OfficerlCENR
Officer1 DC &
Below
f. lssuancelvalidationl All Levels ASEC HRDIS USEC AIS

extension of
Passport
-
-
Pwe
- 8 of 50
TOPIC: SCHOIARSHIP (Local)
DESCRIPTION
LEVELS O f
PARTICIPANTS APPROVAL 1
I RECOMMENDING 1 APPROVING
AUTHORITY 1 LEGAL
BASES
Ill. SCHOLARSHIPS
k Local Scholarship Central Office1

Bureaus1
Regional Offices
a. DENR Sponsored
a.1. Scholarship Ail Levels Dir HRDS ASEC HROlS

Announcement
a.2. Selection of USEClASEClHeads Scholarship

Nominees of AAslDirs. Committee
PENR Officer1 Scholarship Secretary

CENR Offtcerl DC Corn mittee
Below DC Scholarship USEC AIS

Committee
a.3. Award of USEC I ASEC I USEC AIS Secretary

scholarship grant Heads of AAstDirs.
(thru Special
Order) and PENR Officer I USEC AIS Secretary
Scholarship CENR Officer I DC
Contract
Below DC Scholarship USEC AIS
Committee
s
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TOPIC: PERMISSION TO STUDY

SECTION Ill
Page 9 of 50
~
RECOMMENDING APPROVING
DESCRIPTION APPROVAL AUTHORITY
1. Third Level Concerned USEC Secrehy or USEC AIS

2. PENR Officer 1CENR ASEC FO, ASEC
ORcer HRDIS, LlSEC FO
3. Division Chief Dir HRDS 1 ASEC HRDIS
4. Below Division Chief
4.a SG 18-23
Central Oftice Dir HRDS ASEC HRDIS
Bureau S and L ABD ED
EMBIMGB Regional Chief A 0

RegionlPENROICENRO ARD MS
4.b Below SG 18
Central Office Dir HRDS
Bureau - S and L ABD

EMBMGB Regional Chief A 0 MC #2005-011
dated 5
RegionlPENROlCENRO ARD MS RD September
2005, Granting
Study Leave
5. Study Leave Privilege in Scholarship Committee USEC AIS Privilege to
Preparabon for BoardlBarl DENR
Examinations or Compleling Employees
Master's Degree preparing for
their BoardlBar
Examinations
or Completing
their Master's
Degree
Program
Department of Environment and Nat uml Resources
on Human Resources Development and Administrative Matten
Page 10 of 50
I TOPIC: PERMISSION TO PRACTICE PROFESSION Ref.:A1 to- A2
RECOMMENDlNG LEGAL
DESCRIPTION --APPROVAL BASES
( 1. Third Level Concerned USEC I

USEC AIS
Secretary
2. PENR Officer I CENR RD and USEC AIS Secretary

OFtcer I DC
3. Below DCs BDlRD and USEC AIS

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SUBJECT: HUMAN RESOURCES DEVELOPMENT (B. Personnel Action) SECTION Ill

Page 11 of 50
TOPIC: APPOINTMENT Ref.: A2
RECOMMENDING APPROVING LEGAL
DESCRIPTION APPROVAL AUTHORITY BASES
I I I
1 a. 'Third Level PSB Third Level and President
Secretary
--
PSB Third Level, USEC
b. PENR Oficer FO and USEC AIS
Regional PSB, USEC FO
rn
r
c. CENR Oficer and USEC AIS Secretary DENR MSPP
DENR MSPP
Central Ofice CO PSB SecretarylCOS
Bureau - S Bureau PSB SecretarylCOS
Bureau - L Bureau PSB SecretarylCOS
EMBiMGB Regional Regional PSB SecretarylCOS
Region Regional PSB SecretarylCOS
PENRO Regional PSB SecretarylCOS
e. Below Division Chief
Central Ofiice CO PSB USEC AIS CO PSB shall

administer an
Bureau - S Bureau PSB BD examination
(Competency
Test and Ethics
Bureau - L Bureau PSB BD
Oriented)
SUBJECT: HUMAN RESOURCES DEVELOPMENT (8.Personnel Action) SECTION Ill

Page 12 of 50
TOPIC: APPOINTMENT -
Ref .- A2
RECOMMENDING APPROVING LEGAT
DESCRlPTlON APPROVAL AUTHORITY BASES
EMBIMGB Regional Regional PSB Personality

Test (OPT))
Region Regional PSB for SG 18-23
positions in the
PENROiCENRO Regional PSB CO,Regional
and Bureau
Mftces and
shall review
results of
deliberahn.
f. Approvai of Contract of
Service
Central Office Concerned Dir, ASEC Concerned

HRDlS ASEClUSEC
Bureau - S ABD
Bureau - L ABO
EMBMGB Regional Chief A 0
Region ARD MS
PENROiCENRO CENROI Chief MSD PENRO

on Human Resources Development and Administrative Maners
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SUBJECT: HUMAN RESOURCES DEVELOPMENT (0. Personnel Action) SECTION Ill

Paae t 3 of 50
TOPIC: DESIGNATION
APPROVAL
1. Officer-in-Charge (OIC)
1 a.Above 30 days
1 a.1. Third Level USEC AIS Secretary
a.2. PENR Officer ICENR USEC FO Secretary

ORcer
1 a 3 Division Chief
Central ORce Concerned Dir IASEC I Secretary

USEC and USEC AIS
I Bureau - S Secretary
Bureau - L Secretary
EMBIMGB Regional Secretary
Region RD, USEC FO and Secretary

USEC AIS
PENRO RD,USEC FO and Secretary

USEC AIS
a.4. Below Division Chief
Central Oftice Concerned Dir IASEC USEC AIS

IUSEC and ASEC
HRDlS
Bureau - S BD and ASEC HRDlS USEC AIS
Bureau - L BD and ASEC HRDlS USEC AIS
EMBIMGB Regional RD and ASEC HRDlS USEC AIS
Region IPENRO I RD USEC FO 1

CENRO USEC AIS
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SUBJECT: HUMAN RESOURCES DEVELOPMENT (B. Personnel Action) Sf CTlON HI

Page 14 of 50
TOPIC: DESlGNATiON
DESCRlPTlON APPROVAL AUTHOWW BASES
b. Upto30daysNote(within
the AOR)
b.1 Third Level USEC AIS Secretary
b.2 Division Chief
Central Office ASEC HRDISMEA USEC AIS
Bureau - S ABD BD
Bureau - L ABD BD
EMBlMGB Regional Chief A 0 RD
RegionlPENROlCENRO RD USEC FO
b.3 Below Division Chief
Levet (within the AOR)
Central Office Concerned DirlHEA USEC AIS
Bureau - S ABD BD
Bureau - L ABD BD
EM8)MGB Regional Chief A 0 RD
Region ARD MS RD
PENROICENRO Chief MSDl CENRO PENRO
Note:
Designation up to 30 days shall be limitedto emergency cases and shall only cover replacement
Manual of Authorities -

Page 15 of 50
TOPIC: DESIGNATION
2. Petty-Cash Fund Custodian1

SDOlPropertylSupply
Custodian
Cental Office 1 ASEC FA 1 USEC AISICOS
Bureau - S ABD
Bureau - L ABD
EMBlMGB Regional Chief A 0
Region ARD MS
PENROICENRO PENRO
Department of Environment and Natwal Resources
SUBJECT: HUMAN RESOURCES DEVELOPMENT (B. Personnel Action) SECTlON Ill

Page 16 of 50
TOPIC: REASSIGNMENT I RECALL Ref.: A2 to A3
RECOMMEWDING APPROVING LEGAL
DESCRIPTION APPROVAL - BASES -
1. Third Level ( Concerned USEC Secretary Civil Service

Commission
2. PENR OfficerlCENR Officer ROIUSEC FO Secretary Memorandum
Circular No. 40
Series of 1998
3. Division Chief Concerned RDI Dirl dated 14
ASEClUSEC December
4. Below Division Chief 1998 and CSC
Resolution No.
061165 dated
05 July 2006
- Within Centml Mfice ASEC HRDIS USEC AIS
- Within the Bureau - S 1 ABO
I
-
-
Within the Bureau - L
Within EMB IMGB

l ABD
Chief A 0
I BD
Regional
- Within the Respective ARD MS

Region
-
Within the Province
Across DENR
I PENRu
Concerned Dir IASEC I
I RD
USEC AIS
Organizational Structure USEC
4.b Below SG 18
1 USEC AIS
- Central Office
I ASEC HRDtS I
- Within the Bureau - S
Within the Bureau - L

I I
-
I
-
I
Within EMBIMGB Regional Chief A 0
- - -
r
Page 17 of 50
DESCRIPTION RECOMMENDING LEGAL

BASES
- Within the Respective ARD MS

Region
( - Within the Province I CENRO IChief MSD

- Across DENR Concerned Dir I ASEC I
Organizational Structure USEC
2. Reassignment - is the movement of an employee across the organizational structure within the same d e p a m n t or i
agency, which does not involve a reduction in rank, status or salary. Reassignment across organizational sin~ctore
no objection letter t o m the present station to the recipient office.
- --i

Page 18 of 50
TOPIC: DETAIL3I SECONDMENT4
RECOMMENDING APPROVlNG AUTHORITY
DESCRlPTlON
- APPROVAL
A. Detail EO 292 Rules on

Personnel Actions
1. Third Level Concerned USEC, Secretav
USEC AIS Civil Service
Commission
Memorandum
2. First and Second Concerned Dirl ASECI Secretary Circular No. 40
Levels USEC Series 1998 dated
December 1998
and CSC
Resolution No.
061165 dated 05
1. Secondment of USEC AIS Secretary July 2006
Personnel
3. Deta~l- is the temporary mwement of an employee fm one deparbnent or agency to another. It dDes not involve a
reduction in rank, status, or salary and h s nat w i r e the issuance of andher appointment up to one (1) year The
detailed employee mtinues to receive hi* salary only from the mother ullitlagercy.
4 Secondment - movement d an employee fm one department or agency to another, h c h is temporary in nature and
may or may not require the issuance of an appointment, but may either invdve a reduction w Increase in
compensation Payment of oompensation shall b?charged to the mipisnt agency up to one (1) year.
Nole:
1. MOU shall be a-signed by both Head of respective Agencies.
2. Application for renewal of secondment should be filed three (3) months before expiration of the approved MOA
and subject to CSC approval.
k
m
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Page 19 of 50
TOPIC: RESIGNATION
RECOMMENDING APPROVlNG LEGAL
DESCRlPllON APPROVAL AUTHORIN BASES
Acceptance of Resignation
1. Third Level Secretary or President

Authorized Official
2. PENR Officer, CENR Officer 8 USEC FO 1 USEC AIS Secretary

Division Chiefs
3. Below Division Chiefs

I I
Central Office 1 ASEC HRDIS 1 USEC AIS
Bureau - S ABD BD
Bureau - L
I ABD I BD
EMBIMGB Regional
I1 RD I BD
Region
PENROICENRO
ARD MS
CENRO
I RD
PENRO
3.b Below SG 18
Central Office
I I
Bureau - S
Bureau - L
I ABD
ABD
Regional Office ARD MS
PENROICENRO ARD MS
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SUWECT: HUMAN RESOURCES DEVELOPMENT (B. Personnel Action) SECTION 111

Page 20 of 50
TOPIC: RETIREMENT Ref.:A3
DESCRIPTION I APPROVAL AUTHORITY BASES
1. RA 10154s.
2011 dtd.
1. Third Level USEC AIS July 14, 2011
as
Implemented
2. PENR Officer I CENR Gffcer 1 ASEC HRDlS USEC AIS by CSC MC
Division Chief No. 07,2013
3. Below Division Chief 1 2. DBM-GStS

Joint Circular
2013-1 dtd.
Central O f f ~ e Dir HRDS ASEC HRDlS
Bureau - S ABD BD
Bureau - L ABD BD
EMBIMGB Regional Chief A 0 RD
Region ARD MS RD
PENROICENRO ARD MS RD
5. Compulsory retirement - when one reaches the age of 65 years old and has satisfied the service requirement upon
retirement.
6. Optional retirement under the following condihns:
1. When one has rendered at least 15 years of service and is at least 60 years of age at the time of retirement (RA
8291).
2. When one has rendered at lewt 20 years of service (RA 1616).
3. When one reaches magic 87, where the length of service and age at the time of retirement totals 87 (RA 660)
-
&%a
e

Paae 21 of 50
TOPIC: PAYROLL7(SalarylOther Personnel Benefits) ~ e f . :A4
-
Signs I approves payrolls for Salary

and Other Personnel Benefts
(Regardless of Amounts)
I
Central Ofiice Chief PD Dir HRDS or Dir FMS
Bureau - S Chief AOlAO V(HRM0) ABD or BD
Bureau - L Chief A 0 (Adrnin) ABD or BD
EMBMGB Regional Chief A 0
Region Chief A 0 (Adrnin) ARD MS or RD
PENROICENRO Chief MSD PENRO or

Autholized DC
1
I
7. Payroll processing shall sbictly undergo the regular procedures in the Personnel DivisionlSection as well as the
usual Accounting process.
on Human Resources DeveIopment and Administrative Matters
SUBJECT: HUMAN RESOURCES DEVELOPMENT (B.Personnel Action) SECTION Ill

Page 22 of 50
TOPIC: SALARY ADJUSTMENTI STEP INCREMEHT Ref.: A4
I RECOMMENDING I APPROWNG LEGAL BAS-
DESCRIPTION I APPROVAL I AUTHORITY
I. Step Increment for
Meritorious Performance I
tength ofService Step-Increment
Salary Adjustment
A. Third Level I PENR PMT USEC AIS pursuant to CSC-
DBM Joint Memo
Officer1 CENR Officer
Circular 2012-01
dated 03 Sept.
0. Division Chief 2012:
Central Office
I ASEC HRD'S a. Length of
Bureau S and L
Region IPENROICENRO
II BPMT
RPMT 1 la
Service
b. Meritorious
Pehrmance
MGBiEMB Regional RPMT
C. Below Division Chief
Central Office
I CoPMT I Oir
Bureau - S
Bureau - L
l BPMT l ABD
I BPMT I
EMBlBMG Regional
RegionlPENROlCENRO
l RPMT
RPMT
I RD
ARD MS
Manual of Authorities ~-

Page 23 of 50
TOPIC: SALARY ADJUSThlENTl STEP INCREMENT Ref.: A4
RECOMMENDING APPROVING LEGAL BASES
I
II. Salary Adjustment
1 A. Third Level IPENR

OfficerlCENR Oficerl
DC
1
Central Office Dir HRDS ASEC HRDlS
1 Bureau - S and L 1 ABD
/ EMBlMGB Regional I Chief A 0
Region IPENROICENRO ARD MS
Central Office Chief PD Dir HRDS
Bureau - S Chief AO(Admin) I ABD

AOV (HRMO)
Bureau - L Chief A 0 (Admin) ABD
EMBlMGB Regional Chief A 0 RD
RegionlPENROlCENRO Chief A 0 (Admin) ARD MS

- e
SUBJECT: HUMAN RESOURCES DEVELOPMENT (B. Personnel Action) SECTION t 1 I

Page 24 of 50
TOPIC: LEAVE OF ABSENCE (WITH OR WITHOUT PAY)
PESCR'mo APPROVAL AUTHORlrY BASES
2. More than 30 days
2.a USECIASECI Dirs, Cancerned USEC Secretary

2.b PENR OfticeriCENR
OfficerlDivision Chief
1 RD,ASEC HRDIS 1 USECAIS
2.c Below Division Chief
1 central ~ m c e 1 Concerned Dir 1 ASECHRDIS 1

Bureau - S and L

I BD
RD
Region ARD MS RD
PENROICENRO PENROICENRO RD
3. 30 Days and Below

3.a USECIASECI Dirs. Concerned USEC Secretary
3.b PENR OfficerlCENR Concerned Dir I ASEC ASEC HRDlS

Officer/DC
3.c Below Division Chief
Central Office Concerned Dir 1 Dir ASEC HRDlS

HRBS
Bureau - S Chief A01 A 0 V (HRMO) ABD
Bureau - L
I Chief AQ I ABD
EMBlMGB Regional
I
i-
sm
<

Page 25 of 50
TOPIC: LEAVE OF ABSENCE (WITH OR WITHOUT PAY)
RECOMMENDING 1 APPROVING LEGAL BASES
DESCRIPTION APPROVAL 1 AUTHORITY
Region Concerned DC ARD MS
PENROICENRO Concerned DC PENRO
4. Monetization of Leave Credits '
a. 30 Days
Central Office 1 Concerned DC 1 Dir HRDS
Bureau - S and L ABD BD
EMBIMGB Regional Concerned DC RD
Region ARD MS RD
PENROICENRO CENROlChief MSD PENRO
b. Exceeding 30 days, or 50%

or more of the accrued
leave credits
1 ASEC HRDlS
All Levels
I HRDS
I
'Budget Officer shall certify the availability of the fundslsavings prior to the approval of various requests.
-
-
Personnel Action)
SUBJECT: HUMAN RESOURCES OEVELOPMENS (8. SECTlON Ill
Page 26 of 50
TOPIC: OTHER FORMS OF LEAVE
DESCRIPTION APPROVAL AUTHORrn
REHABlLlTATlON LEAWMAGNA
CARTNMATERNITY LEAVE
CSC & D0M

i. Rehabilitation Leave (ma. of Joint Circular
six (6)months) No. 01 s. 2006.
Guidelines for
Central mce
I ASEC HRDIS
USEC AIS Availing of the
Rehabilitation
Privilege.
EMRlMGB Regional ASEC HRDlS USEC AIS
RegionlPENROlCENRO ASEC HRDlS USEC AIS
ti. Mqna Carta of Women CSC MC 25 s.

2010 (RA9710)
Central OPfice Chief PDiv. Dir HRDS
Bureau - S Chief AOlAO V(tlRM0) ABD
Bureau - L Chief AO(Adrnin) ABD
EMBMGB Regional
RegionlPENROlCENRO
I Chief *O
Chief A 0
I RD
ARD MS
-
-
I SUBJECT: HUMAN RESOURCES DEVELOPMENT (0. Personnel Action) 1 SECTION1
Page 27 of
TOPIC: OTHER FORMS OF LEAVE
DESCRIPTION APPROVAL 1 AUTHORI'IY
I
iii. Materniv Leave
1 i 1 CSCMC No.
1. -5, s. ---
2006
-. -
1
Central Oftice Dir HRDS ASEC HRDlS
Bureau - S and L ABD BD
EMBIMGB Regional Chief A 0 (Admin) RD
RegionlPENROICENRO ARD MS RD
r Notes:
1. RA 9262 Anti-Violence Against Women and Their Children Pct - Availment of Ten-Day (10) leave under this act
shall be guided by CSC Memorandum Circular No. 15 s. 2006
2. RA 8972 or Solo Parent Act - entitles a single parentto an annual soleparent leave of seven (7) days
3. Special Privilege Leave of three (3) days

Department of Environment and Natuml Resources
on Human Resources Development and Administrative Ma tiers
- e
SUBJECT: HUMAN RESOURCES DEVELOPMENT (0.Personnel Action) SECTION Ill

Page 20 of 50
TOPIC: TERMINAL LEAVE899&10 -.
RECOMMENDING I APPROVING LEGAL -- I

BASES I
I ASEC HRDtS
1. PENRO, Director and Above
I I USECA'S
2. CENRO, Division Chief and
Below 1
Bureau - S ABD
0ureau - L ABO
EMBlMGB Regional I Chief A 0
Region ARD MS
PENROICENRO ARD MS
8. Payment of retirement knefits for RO, PENRO and CENRO personnel shall be processed and paid in their
respective Regianal Offices, while claims of other personnel shall conbnw to b pad in their r-ue mother
units where the position is allocated per PSIPOP issued by DDBM. Such payment shall be the sole responsibility of
the office concerned that processed the claim.
9. Payment of Terminal Leave benefits shdl be guided by CSC MC No.7 s. 2013.
10. Request for the release of alloiment for Retirement benefits shall be endorsed by the Bureau Directors1Regional
Directors, PENRO and CENRO concerned.
Department o f Environment and Natural Resources

Page 29 of 50
TOPIC: OFFICE CLEARANCE
1. Third Level 1 USEC AIS 1 Secretary

2. PENR OfficerlCENR RD, ASEC HRDlS USEC AIS
OfficerlDivision Chief
Central Office Dir HRDS ASEC HRDlS
Region ARD MS
PENRO 1 CENRO ARD MS

- e
SUBJECT: HUMAN RESOURCES DEVELOPMENT ( B. Personnel Action)
TOPIC: TRAVEL
I
DESCRIPTION
Local Travel"
a. Abovethirty(30)days
.-
I
I
RECOMMENDING
APPROVAL
APPROVING-'
AUTHORITY I
-
-
SECTION Ill
Page 30 of 50
Ref,
- :-
A5
LEGAL BASES
f xecutive Order
No,298 dated
23 March 2004
I
All Levels
b. Eight (8) days to thirty
(30) days
b.1 Central Office
ASECIUSEC USEC AtS
Service Dirs. and Div. Chiefs ASEC HRDlS USEC A1S

Below Div. Chief Dir HRDS ASEC HRDlS
b.2 Bureau - S & L

BDs
ABDs
I lJSEC*IS
ASEC HRDiS
I SmretaryiCoS
USEC AIS
Div. Chief and below ABD 0D
b.3 (outside the AOR)
b.3.1 EMBIMGB Regional
Office
Div. Chief and below BD ASEC HRDlS
11. Travel Order (TO] should be numbered at Administrative Servb (GO),PDiv.lSectionNnitat the Bureaus and Regions for rxlnlrwl
purposes. Payment shall be subw to the liquidation of previous travel. Unliquidatedamount shall he effected thru payroll
deduction.
Department of Environment a n d Natural Resources
- -
SUBJEC7 HUMAN RESOURCES DEVELOPMENT ( B Personnel Action) SECTION Ill

Page 31 of 50
TOPIC: TRAVEL Ref.: A5
b.3.2 DENR Regional Office Executive Order
RDIARD ASEC FO 1 USEC FO

No. 298 dated
23 March 2004
PENR Gfficerl CENR RD ASEC FO

Officer
Div. Chief and below ARD MS
b.4 within the Reqion
b.4.1 EMBNGB Regional Offie
RD and All Personnel
b.4.2 DENR Regional Office
RDIARD
PENR OMcert CENR

Officer1Div. Chiefs and
below
c. Seven (7) days and Below
c.1 Central Office
ASECNSEC Concerned USEC SecretaryICOS
Service Directors Concerned ASEC Concerned USEC
Div. Chief Concerned Dir Concerned ASEC
Below Div. Chief Concerned DC Concerned Dir
I
c.2 Bureau - S & L
BDs
ABDs
Div. Chief and below

Department of Envi ronment and Natural Resources

Page 32 of 50
Ref.: A5
RECOMMENDING APPROW NG LEGAL B=
DESCRIPTION APPROVAL- AUTHORllY
c.3 (outside the AOR)

c.3.1 EMBMGB Regional Office
RD
Div. Chief and below
c.3.2 DENR Regional Office
RDlARD RD USEC FO
PENR OfficerlCENR Officer ARD MS RD
Div. Chiefs and below ARD MS I PENRO RD
2. Personal Foreign TraveIsl2
USECIASECIDirs. 11, 111 & 1V USEC AIS Secretary
PENR M I C ~ ~ ~ C EOfficer
NR ASEC HRDlSi USEC FO USEC AIS
1 Div. Chiefs and below Dir HRDS ASEC HRDIS
12. Personal Foreign Travel shall seek for Travel Authority FA) from concerned USECIASEC recommended by the
concerned Director. TA should be numbered by HRDS for conbl purposes. Those travelling for 1 month (30days)
or more are required to secure an Office Clearance and approved Leave of Absence.
For official foreign lravels, payment shall be subject to the liquidation of previous bavel. Unliquidated amounts shall be
effected thru payroll deductron.
-
Page 33 of 50
TOPIC: OVERTIME SERVICE Ref.: A5 to A6
DESCRIP'I'ION APPROVAL AUTHORITY BASES
1. Signs Iapproves Authority to CSC-DBM

Render Overtime Services13 Joint Circular
Central Oftice 1 Concerned DClDir 1 ASEC HRDlS

No. 2, series of
2004, dated 4
Bureau - S 1 ~ancemedDC/ABD
lBD
October 2004,
Non-Monetary
Bureau - L 1 Concerned DCIABD

lBD
Remuneration
of Overtime
Services
EMBIMGB - Regional
I1 Dc I RD
Rendered
Region
PENRO 1CENRO
Concerned DCIARD
CENRO/Concerned DC
l RD
PENRO
Il lI
2. Availment of COC14
Central Office Concerned DC Dir HRDS
Bureau - S
Bureau - L
11 DC
Concerned DC
l Chief A0 IABD
EMBIMGB Regional 1 Concerned DC Chief A 0
Region 1 Concerned DC 1 Chief A 0
PENRO 1CENRO Concerned DC 1 PENRO
13. Personnel autholized to render overlime shall secure an approved authority from the concerned supervisw using the
prescribed Overlime Forms.
14. Availment of Cerlificate of Overlime Credit (COC) shall be filed at least 3 days before the scheduled availment
Manual of Authorities e
SUBJECT: HUMAN RESOURCES DEVELOPMENT ( 8.Personnel Action) SECTION lii

Page 34 of 50
1
ISSUANCE OF SPECIAL ORDER
DESCRIPTION AUTHORITY AUTHORITY
1. Delegation of authority to Secretary

certain officials (e.g.
deputation, etc.) -All
Offices
I
2. Creation of Committee
(e.g. Investigation
Committees, Ad HOGand
Task Forces)
Central m c e Concerned ASECMSEC
Bureau - S and L ADB
EMBtMGB Regional Concerned DC
RegionlPENROlCENRO ARD MSlPENRO
3. Attendance in seminars,
symposia, workshops,
trainings and conferenoes,
as well as Department
activitieslcelebrations
Central Office ASEC HRDIS USEC AIS
Bureau - S & L ABD BD
EMBIMGB Regional A 0 (Admin) RD
RegionlPENROlCENRO ARD MStPENRO RD

SUBJECT: HUMAN RESOURCES DEVELOPMENT (C. Personnel Discipline) SECTION Ill

Page 35 of 50
I
I
TOPIC: PREVENTIVE SUSPENSION I FORMAL CHARGE SHEET 1 ~ e iA7
: to A8
APPROVAL AUTHORITY BASES
1 1. Third Level Appointee 1 Secretary 1 President I 1

1 2 PENR Officer 1CENR Officer I USEC FO, USEC AIS SecretarylCOS
1 I
3. Division Chief* USEC AIS
Central Office Concerned Dir
EMBIMGB Regional RD
Region IPENRO ICENRO ARD MS
'Division Chiefs in the Regional Gliice shall pass t h the

~ Office of the USEC for Field Operations for recommendation to
concerned official.
- e
SUBJECT: HUMAN RESOURCES DEVELOPMENT (C. Personnel Discipline) SECTION Ill

Page 36 of 50
---
DESCRIPTION
-- n ! z G F
TOPIC: DROPPING FROM THE ROLLS l5
I
LEGAL
BASES
I
Third Level
--+I
1 3. CENROflicer 1 USEC AIS I SecretaryICOS 1 -,I
1 4. Division Chief
Central OMce USEC AIS
1 Bureau - S and L 1 USEC AIS

I
1 ~ e c r e t a r y i ~ ~ ~I I
EMBlMGB Regional USEC AIS
RegionlPENROlCENR0 USEC AIS
a. SG 18 to 23
Central Office ASEC HRDlS USEC AIS
Bureau - S ABD BD
Bureau - L
EMBNGB Regional
Regionl PENROICENRO ARD MS
- ._I -- - --
I -
1
I I
---
15. After due process, the Human Resources Development Service shall inform CSClCESBlOP of actions taken.
-s
SUBJECT: HUMAN RESOLIRCES DEVELOPMENT (C. Personnel Discipline) SECTION Ill

Page 37 of 50
TOPIC: DROPPING FROM THE ROLLS
DESCRIPTION APPROVAL AUTHORITY -- BASES
b. Below SG 18
Central Office ASEC HRDlS USEC AIS
Bureau - S ABD BD
Bureau - L ABD BD
EMBIMGB Regional RD BD
Region1PENROICENRO ARD MS RD
-
<
1 SUBJECT: HUMAN RESOURCES DEVELOPMENT (C.Personnel Discipline)

I
TOPIC: DISMISSAL
OEscRlrnloN II n ~
APPROVAL c AUTHORITY
a r n r
a Third Level Secretary
- President
b. PENR Officer USEC AISNSEC FO
c. CENR Oflcer USEC AlSNSEC FO
d. Divisionchief
Central Offce USEC AIS
Bureau - S & L USEC AIS
RegionlPENROlCENRO USEC AIS
e. Below Division Chief
Central Office USEC AIS
Bureau - S & L USEC AIS
Reglonf PENROKENRO USEC AIS

SUBJECT: ADMINISTRATIVE SECTION IV

(A. PROCLIREMENT OF GOODS, WORKS AND SERVICES) Page 39 of 50
I
AUTHORITY
1 I Pmurement Management Plan RA 9184 -

Government
a. Project Procurement Procurement
Management Plan (PPMP) Reform Act
dated 10
ASEC FA January 2003
BD IRR was signed
1 EMBIMGB Regional
I1 Chief
RD
last Sept. 2009
I Region
ARD MS RD
PENRO
b. Annual Procurement Plan

(APP)ISupplemental APP
Central Office 1 BAC Secretary or

USEC AIS
/ Bureau S and L I BAC

I BD
EMBIMGB Regional BAC BD
Region BAC RD
PENRO 1 CENRO BAC PENRO

- s

(A. PROCUREMENT OF GOODS, WORKS ANCI SERVICES) Page 40 of 50
TOPIC: PURCHASE REQUEST Ref.:A8 to A9
RECOMMENDING LEGAL
LIMITS OF AUTHORIM APPROVAL BASES
All Funds DBM-NBC #

488 dated 22
Central Office May 2003,
Fund Transfers
Dir AS to Operating
Units
Above P 5M to P 1OM
I Dir AS
ASEC FA
Above P 10M to P 15M
Above P 15M
I( ASEC FA
USEC AIS
USEC AIS
SecretafyICOS
Bureau - S and L
I
Chief A 0 (Admin) I ABD
Designated Officer
Above P500K
EMBMGB Regional
I ABD
Chief A 0
Regardless of Arnou nt
Region ARD MS
Regardless of Arnou nt
PENRO PENRO
Regardless of Amount
1. PWJR shall be processed by PSMWGSSlGSU and certified by the Budget Oflicer as to the avaihlity of funds.
The BAC shall recommend the Mode of Procurement thnr a resolmon.
2. Documents for Engineering Matters (e.g. Construction, Improvement, Rehabrlitation Plan, Refeasibility Stuhes &
RepMts,Final Feasibility Studies & Reports, Detailed Engineering, Agency Estimate and Authority to Implement) shall
form part of the PR and should be approved by the concerned afficialsa m n g In the limits of sum.
I

(A PROCLIREMENT OF GOODS. WORKS AND SERVICES)
-, Page 41 of 50
TOPIC: ALTERNA~M MODES OF PROCUREMENTS Ref.: A8 to A9
LIMITS OF AUTHORITY APPROVAL AUTHORITY BASES
I I
All Funds
I I DBM-NBC #
488 dated 22
Central Office
Up to P 5M
I1 BAC
I1 Dir AS
May 2003,
Fund Transfers
to Operating
AboveP5M t o P 1 0 M 1 BAC 1 ASEC FA

Units
Above P 10M to P 15M 1 BAC 1 USEC AIS
Above P 15M BAC SecretarylCOS
Bureau - S and L
ABD
Above P500K BD
EMBMGB Regional RD
Region
PENRO l CENRO PENRO

- s
SUBJECT: ADMINISTRATIVE SfCTlON IV

(0. GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT Page 42 of 50
AND IMPLEMENTATION) Ref.: A8 to A9
TOPIC: PURCHASE ORDER I CONTRACT
LIMITS OF AUTHORITY APPROVAL AUTHORITY
1. Purchase Orderl Contracts Section IV, E.O.

(AH Funds)"ole No. 423 dated
30 April 2005,
Repealing
Central Office
Executive Order
No. 109-A dated
Up to P 5M Chief PSMD Dir AS September 18,
2003,
Above P 5M to P 1OM Dir AS ASEC FA Prescribing the
Rules and
Above P 10M to P 15M ASEC FA USEC AIS Procedures on
the Review and
Above P 15M USEC AIS SecretarjlCOS Approval of All
Government
Bureau - S and L Contracls to
Up to P500K Chief A 0 (Admin)l ABD Conform with
Republic Act
Designated mcer
No. 9184,
Otherwise
Above PSOOK ABD BD Known as 'The
Government
EMBlMGB Regional Procurement
Regardless of Amount Chief A 0 RD Act'
Region
Regardless of Amount ARD MS RD
PENRO 1 CENRO
Regardless of Amount Chief MSD PENRO
Note:
Abstract of Quotation where applicable and other W n e n t h u m w i t s should be attached to the PO befm prmessing.
PO shall be p w s s e d by the PSMD (C.0); GSS (Bureaus & Regions); GSU (PENROs) and the Budget
DivisidSeMcdnit shall prepare the ObR.
ou Human Resources Development and Administrative Matters
- s
SUBJECT: ADMINISTRATIVE
(A. PROCUREMENT OF GOODS, WORKS AND SERVICES)
TOPIC: BIDDING AND AWARDS
1 SECTION lV
Paae 43 of 50
I-IMITS OF RECOMMEN APPROVING

DESCRIPTION AUTHORITY DING AUTHORITY
APPROVAL
1. Notice of Award Pursuant to IRR

(NOA) and Notice of RA 9184, only
to Proceed (NTP) BAC will
recommend to
Cenkal Office Up to P 5M BAC Dir AS approving
authority thru a
Above P 5M to PtOM BAC ASEC FA
BAC resolution.
Above PIOM to P15M BAC USEC AIS
Above P 15M BAC SecretafylCOS
Bureau S and L Up to P500K BAC ABD
Above P500K BAC BD
EMBIMGB Regional Regardless of BAC RD

Amount
Region Regardless of BAC RD

Amount
PENRO ICENRO Regardless of BAC PENRO

Amount
Note:
BAC resdutionwill be issued for contracts with exclusive dstributors, government to government transactions and
others subject to Revised IRR of RA 9184.
Manuai of Authorities
-
-
Bzh

1 (0.GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT Page 44 of 50
TOPIC: CONTRACT IMPLEMENTATION -- --
D --
E S C R --
I
I
I APPROVAL
-P ~ O '1 AUTHORIPT
~ APPROVINT
~ ~ ~
LEGAL
' BASES
~ ~
I. GOODS (referto Annex D) 1 RA 9184. Annex

I '13" of IRR
1. Amendment to Order
2. Suspension of Works RA 9184. Annex
3.Liquidated Damages "E" of IRK
4. Advance Payment
5. Other Rules and Guidelines
I Central Office
I
) Dir AS
Above P 5M to P 1OM
I I ASEC FA
(I ~ecretarylC0s
Above P 1OM to P 15M
USECAiS
Above P ISM ' USEC AIS
Bureau S and L I I
Chief A0 (Admin) ABD
/Designated Offrcer
Abcve 500K ABD BD

Regadless of Amount
Region ARD MS RD
PENRQ I CENRQ Chief MSD PENRO

-
-

(0. GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT Page 45 of 50
TOPIC: CONTRACT IMPLEMENTATION
1 II. WORKS I i
I 1 RA 9184.
Annex " D of
1. Variation Orderstchange Orders IRR
and Extra Work Orders
2. Supplemental Agreement RA 9184.
3. Time Extension Annex "E" of
4. Suspension of Work IRR
5. Take-over of contract (as
rev~ewedand recommended by
the authorized USEC)
6 Cancellatian af Cantract (as
reviewed and recommended by
the authorized USEC)
7. Adjustment IEscalationof
Cantract Price
8. Certificate of Provisional
Acceptance
9. Certificate of Final Acceptance
10. Settlement IPayment Of
Liquidated Damages
Central Offce
Chief PSMD Dir AS
Above P 5M to P 10M Dir AS ASEC FA
Above P 10M to P 15M ASEC FA USEC AIS
Above P 15M USEC AIS SecretarylCOS

-
&a
e

(B. GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT Page 46 of 50
RECOMMENDING- LEGAL
-- DESCRIPTION BASES
Bureau S and L
Chief A 0 (Admin)l ABD

Designated Officer
Above 500K ABD

Region ARD MS
PENRO l CENRO Chief MSD PENRO

i-
sm
s
SUBJECT: ADMINISTRATIVE (B. GOODS, WORKS AND SERVICES SECTION IV

CONTRACT MANAGEMENT AND IMPLEMENTATION) Page 47 of 50
Ref.: A9 to A10
DESCRIPTION RECOMMENDING APPROVING
APPROVAL AUTHORITY BASES
I I
I RA 9184. Annex
Ill. CONSULTING
V of IRR
1. Advance Payment for
Mobilization RA 9184. Annex
2. Cost of Consulting Services " E of IRR
3. Other Rules and Guidelines
Central Office
I
Up to P 5M Chief PSMD Dir AS
Above P 5M to P 10M Dir AS ASEC FA
Above P 10M to P 15M ASEC FA USEC AIS
Above P 15M USEC AIS Secretary
Bureau - S and L
Up to 500K
I Chief A 0 (Admin)l
I ABD
Designated Officer
Above 500K ABD BD
EMBIMGB Regional Chlef A 0 RD

Region ARD MS RD
PENRO 1 CENRO Chief MSD PENRO

orr Human Resources Development and Administrative Matters
-
s
SUBJECT: ADMINISTRATIVE
TOPIC: DISPOSAL OF PROPERTY

RECOMMENDING APPROVlNG
DESCRIPTION APPROVAL AUTHOWTY
Disposal of Property
thru different Modes of
Disposal
Transfer of Property
within DENR, Transfer
of Property to
other government
agencies or Private
Institutions thru
donation, Sale of
Property thru Pubtic
Bidding, Condemnation
of Property
Central Office Disposal Committee Secretary or

USEC AIS
Bureau - S and L Disposal Committee BD
EMBlMGB Regional Disposal Committee RD
Region Disposal Committee RD
PENRO Disposal Committee PENRO

Manual of Authorities -
SUBJECT: OTHERS SECTION V

Page 49 of 50
TOPIC: ACCEPTANCE OF DONATIONSI GRANTSMle
DESCRIPTION APPROVAL AUTHORITY BASIS
Central Office USEC AIS SecretarylCOS
Bureau S ABD ED
Bureau L ABD BD
EMBNGB Regional Chief A 0 RD
Region ARD MS RD
PENRO ICENRO PENRO IARD MS RD
Note
All donations and grants must be recorded in the DENR Books of Accounts in accordance with the provisions of
Government Accounting and Auditing Manual (GAAM) and PD 1445
-<
SUBJECT: OTHERS
SECTION V
TOPIC: MEMORANDUM OF UNDERSTANDING (MOU) I MEMORANDUM OF Page 50 of 50
AGREEMENT :MOA) la: Ref.: A l l
DESCRIPTION APPROVAL AUTHORIM BASIS
Central Office Concerned ASEC I USEC SecretarjlCOS
Bureau S* ABD BD
Bureau L* ABD BD
Region ARD MS RD
PENRO 1 CENRO PENRO I ARD MS RD
* MONMOU which requires financiallrnateriallresource commitment from

DENR shall be cteared by the SecretarjlCOS
Notes:
1. Memorandum of UnderstandingI Agreement with funding shwld be Cerbfied as to the Availability of Funds (CAF)
by the concerned Accountant as stipulated in the GAAM
2. All MOUiMOAs shall be re@ by the Director Legal ServicelChief Legal Division
- -
Annex A
A-I
-
COVERAGE AND GENERAL PROVISIONS
1. HUMAN RESOURCES DEVELOPMENT
(Republic Act No. 10633 Section 32, entitled, "An Act Appropriating Funds for the Operation of
the Government of the Republic of the Philippines from January 1 to December 31,2014, and for
Other Purposes" or the GAA FY 2014" Sec. 76, General Provisions)
All agencies of Government shall review and formulate their human resource development and
training programs to make the same responsive to their organizational needs, human resource
requirements, and capability development and skills training of their personnel.
A. PERSONNEL CAREER DEVELOPMENT
A.a TRAlNlNGlSEMlNARMlORKSHOPlCOURSES (LocallForeign)(pp 4-7)
Every ofticial or employee assigned or authorized to travel under Executive Order No. 298 dated 23
March 2004 shall, within thirty (30) days afler his return to his permanent ofticial station, submit a report
with his recommendations, if any, on the conference or seminar attended, examination or investigation
conducted, or mission undertaken, to the head of his office. In case of participation in an international
conference or convention abroad in which the Philippines is represented by a delegation, a report of the
delegation shall be submitted to the President of the Philippines through the department head
concerned copy furnished the DFA not later than thirty (30) days afler the closing of the conference or
convention. Any member of the delegation may also submit a supplementary report.
(Executive Order No. 298 Sec. 16, dated 23 March 2004, entitled, "Amending Further Executive
Order No. 248 dated 29 May 1995 as Amended by Executive Order No. 248-A dated 14 August
1995, which Prescribes Rules and Regulations and New Rates of Allowances for Official Local
and Foreign Travels of Government Personnel")
Submission of delegation list to the DFA within the prescribed period prior to the start of the meeting for
the composition of the ofticial Philippine Delegation (PhilDel) to Philippine participation in major
international conferences, including meetings organized by the UN, other international organizations,
and other various convention bodies
(Office of the United Nations and Other International Organizations, for the Secretary of the
Department of Foreign Affairs Letfer No. 22644, dated 23 August 2012)
A.b PERMISSION TO PRACTICE PROFESSION (p 10)
Officials and employees can exercise or practice private profession provided that such practice will not
conflict with their ofticial functions under the following rules:
1. Republic Act (RA) No. 6713 or the Code of Conduct and Ethical Standards for Public
Officials and Employees, Sec. 7, paragraph b (2)
2. IRR of RA 6713 Rule X, Sec. I , paragraph c

3. Office of the President Memorandum Circular No. 17 dtd 4 September 1986, Sec 112
B. PERSONNEL ACTION
B.a APPOINTMENT (pp 11-12)
The PERSONNEL SELECTlON BOARD (PSB) shall cover both the recruitment and selection of
employees in the Firstl* and Secondzd Levels of the career service who are entering the civil service
for the first time or are being re-employedlreappointed, and the screening of employees who are
considered for promotion.
The THIRDnD LEVEL PERSONNEL SELECTlON AND PROMOTION BOARD acts on the selection
and promotion of all applications for salary grades 27 and above positions.
Personnel categories are divided into:
1. First Level Salary Grades 1 - 10

2. Second Level Salary Grades 11 - 24
3. Third Level Presidential Appointees and PENROs
(CESB Resolufion No. 819; DEN!? MSPP)
6.b REASSIGNMENT (pp 16-17)
Reassignment shall be governed by the following rules:
1. These rules shall apply only to employees appointed to first and second level positions
in the career and noncareer services. Reassignment of third level appointees is
governed by the provisions of Presidential Decree No. 1.
2. Personnel movements involving transfer or detail should not be confused wrth

reassignment since they are governed by separate rules.
3. Reassignment of employees with station-specific place of work indicated in their

respective appointments shall be allowed only for a maximum period of one (I) year.
An appointment is considered station.specific when the particular office or station
where the position is located is specifically indicated on the face of the appointment
paper. Station-specific appointment does not refer to a specified plantilla item number
since it is used for purposes of identifying the particular position to be filled up or
occupied by the employee.
4. If an appointment is not station-specific, the oneyear maximum period shall not apply.
Thus, reassignment of employees whose appoinlments do not specifically indicate the
particular office or place of work has no definite period unless otherwise revoked or
recalled by the Head of Agency, the Civil Senrice Commission or a competent court
on Human Resonrces Development and Administrative Matters
5. If an appointment is not station-specific, reassignment to an organizational unit within

the same building or from one building to another or contiguous to each other in one
work area or compound is allowed. organizational unit refers to sections, division, and
deparbnents within an organization.
6. Reassignment outside qeo~raphicallocation if with consent shall have no limit

However, if it is without consent, reassignment shall be for one (1) year only.
Reassignment outside geographical location may be from one regional office (RO) to
another RO or from the RO to the Central ORce (CO) and vice-versa.
7. Reassignment is presumed to be regular and made in the interest of public service

unless proven otherwise or if it constitutes constructive dismissal. Constructive
dismissal exists when an official or employee quits his or her work because of the
agency head's unreasonable, humiliating, or demeaning actuations, which render
continued work impossible because of geographic location, financial dislocation and
performance of other duties and responsibilities inconsistent with those attached to the
position. Hence, the employee is deemed illegally dismissed. This may occur although
there is no diminution or reduction in rank, status or salary of the employee.
(Civil Sem'ce Commission-CSC Memorandum Circular-MC No. 2, Sec 6. 2005 dated 04 January
2005 entitled "Revised Rules on Reassignment"; Resolution No. 041458 dated 23 December
B.c RETIREMENT (p 20)
The law mandates the release of the retirement pay, pensions, gratuities and other benefits of all
retiring employees of the government in all branches, agencies, andlor instrumentalities, including
government owned andlor controlled corporations, within thirty (30) days from their date of retirement,
provided that all the necessary requirements have been timely submitted.
Republic Act (RA) No. 10154, Section 2 dated 14 July 2011 entitled "An Act Requiring All
Concerned Government Agencies to Ensure the Early Release of the Retirement Pay, Pensions,
Gratuities and Other Benefits of Retiring Government Employees"
CSC Memorandum Circular No. 07, s. 2013 dated 17 March 2013 entitled "Implementing Rules
and Regulations of Republic Act No. 10154, Ofherwise Known as An Act Requiring AU
~oncemedGovernment Agencies to Ensure the Early Release of the Retirement Pay, Pensions,
Gratuities and Other Benefits of Retiring Government Employees"
CSC Resolution No. 1300237 dated 13 January 2013 entitled "lmplementing Rules and
Regulations of Republic Act No. 10154, Otherwise Known as An Act Requiring All Concerned
Government Agencies to Ensure the Early Release of the Retirement Pay, Pensions, Gratuities
and m e r Benefits of Retiring Government Employees"
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B.d GENERAL PAYROLL (p 21)
The General PayroB shall be used for the payment of salaries, wages, Representation and
Transportation Allowance (RATA), overtime pay, honoraria and other emoluments of government
officers and employees. This form shall be prepared in triplicate copies to be disttibuted as follows:
Original - Accounting Unit

Duplicate Copy - Cash Unit
Triplicate Copy - Payroll Section
-
(New GovernmentAccounthg Syshtn #GAS V d \I, Sec#on 48)
0.9 SAtARY ADJUSTMENT /STEP INCREMENT (pp 22-23)
The maximum number of employees that maybe granted to Step Incrementh Due to Meritorious
Performance in any given year shall be limited to five percent (5%) of all incumbent officials and
employees in an agency,
Two (2) Step Increments Due to Meritorious Performance may be granted to a qualified
official or employee who has attained two (2) ratings of "outstanding" during the two (2) rating
periods within a calendar year.
One (I)
Increment Due to M t o r i o u s Performance may be granted to a qualified officialor
employee who has attained one (I)rating of "Outstanding" and one (I) rating of 'Very
Satisfactory", or h o (2)ratings of "Very Satisfactow during the two (2) rating periods within a
calendar year.
One (1) Step Increment Due to Length of Sewice shall be granted to qualifA personnel for
every three (3) years of continuous satisfactory service in the present position
The actual salary (in a given step of a salary grade of a position) of an incumbent who is
qualified to be granted one (1) or two (2) Step Incrementh Due to Meritorious Performance or
to one (1) Step Increment Due to Length of Sewice shall be adjusted to the salary
corresponding to the next step or the second next step, as the case may be, but only up to
Step 8, in the Salary Schedule under the implementation.
(CSC and DBM Joint Circular No. I, s. 2012 cJW 3 Sepfember 2012 entitled "Ruiw and
Regulefions on the Grant of Step IncrrtmenVs Duo to MerlMous Pehmance and Step
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Increment Due to Length of Sewice: Secs 5.0 Metfwous Performance, 6.0 Lengih of -
Service and 7.0 - Adjusbnent d Salaries
- v
0.f TRAVEL (pp 30-32)
-
Travel Expensa Travel expenses incurred by government officials and employees on official travel,
either domestic or foreign. They indude per diems, actual transportation fares, road tolls, parking fees,
and such other similar or incidental expenses en route to the destination and back to permanent official
station (Section 7-1 (20),CA 246).
B.g OVERTIME SERVlCE (p 33)
Pursuant to Section 1(d) of Matacafiang Administrative Order No, 103, dated 31 August 2004,
"Directing the Continued Adoption of Austerity Measures in the Government", the Civil Senrice
Commission (CSC) and Department of Budget and Management (DBM) issued Joint Circular No. 2
dated 04 October 2004 on the 'Non-Monetary Remuneration for Overtime Services Rendered", which is
hereby promulgated and adopted in the DENR Central Office, Bureaus, Regional Offices, PENROs and
CENROs.
The overtime services may be authorized for the following activities:
1. Completion of infrastructure and other projects with set deadlines when due to
unforeseen events the deadline cannot be met without sorting to overtime work;
2. Relief, rehabilitation, reconstnrction and other related work or services during
calamities and disasters;
3. Seasonal work such as budget preparation and rendition of annual reports to meet
scheduled deadlines;
4. Preparation of specialfinanciallaccountabitityreports required occasionally by central
monitoring agencies like the Congress of the Philippines, Office of the President,
Commission on Audit, Department of Budget and Management, and National
Economic and Development Authority;
5. The pmvision of essential public services during emergency situations, such as power
and energy, water, distribution and control of basic staples, communication and
transportation, medical and health services, peace and order, and security;
6, implementation of special programslprojects embodied in Presidential directives and
authorizations and with specific dates to complete, which are in addition to the regular
duties of the employees;
7. Legal service to facilitate the dissolution of caseslresolutionddecisions;
8. Services rendered by drivers and other immediate staff of officials when required to
keep the same working hours as thdr superiors; and
9. Such other activities as may be detemined by the Head of Agency.
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Procurement related activities are likewise authorized to render Overtime Services as per revised IRR
of RA 9184.
The following officials shall be authorized to approve or grant overtime authority:
DENR Central Office Assistant Secretary for Human Resources Devetopment

and Information Systems
Bureau Bureau Director
Regional Office Regional Executive DirectortRegionat Director
PENROICENRO PENRO
Procedures in the availment of CTO are as follows:
1. Accomplishment of Application for Availment of CTO [Annex C) by concerned

officiallemployw. The request shall be prepared in two copies: original - Personnel
Division; and duplicate - concerned officiallemployee;
2. Signature of concerned Division Chief recommending approval of the request;
3. Certification of COC by the Personnel ChieflAdministrative Division
ChieflAdministrafive. Officer on the number of hours earned;
4. Prior approval of the concernd supervisor shall hcleared first in terms of schedule of
availment before the approval of the designated approving official.
The Compensatory Overtime Credits (COCs) should be u s d as time-of! within the year and these are
earned until the immediately succeeding year. Thereafter, any utilized COCs are deemed forfeited.
Issues or conflicts on the accrual of COCs and availment of Compensatory Time Off (CTOs) shall be
referred to CSC for resolution, while other issues on the implementation of the aforesaid CSC-DBM
Joint Circular shall be resolved by DBM.
(Depariment of Environment and Natural Resources-DENR Memorandum Circular-MC Nos.

2005-16, dated 26 October 2005, entifled,"Amendmenb to DENR Memorandum Circular No.
2005-002, "Guidelines on the IrnpIementation of Non-Monetary Remuneration for Overtime
Services" and 2005002, dated 18 March 2005 ,entlfled, "Guidelhes on the Implementation of
Non-Monetary Rmunemtion for Overtime Swim:respectively)
(Malacaiiang Administrative Order No. 103, dated 31 August 2004, entitled, "Directing the
ContinuedAdoption of Austerity Measures in the Government")
(Civil Service Commission (CSC) and Deparbnent of Budget and Management (DBMJ issued
Mnf Circular No. 2 s. of 2004,dated 04 Ocfober XW, entifM, iW~lllanelaryR m m for
Owdime Services Rendered")
Department ofEnvironment and Natural Resources
on Human Resoumes Development and Administrarive Matters
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C. PERSONNEL DISCIPLINE
The general rule in the law on Public mcers is that the power to appoint carries with it the power to
remove an employee. The Civil Service laws,rules and regulations govern administrative pmedings
including imposition of penalties,
The Central Bffice Grievance Commmee is composed of the following:

Chairperson: Director, Planning and Policy Service
Vice-C hairperson: Director, Administrative Service
Members: Human Resource Devetopment Service
Two (2) Representatives from the DENREU (One for the Firstlst level
and another for the Second *m level who shall serve for a term of two
(2) years)
Legal Adviser: Assistant Secretarj for Internal Audit and Anti-Corruption
The Personnel Division Chief, Assistant Division Chief and other staff shall act as Secretariat and shall
be the custodian of all records of the Committee.
The Committee is hereby authorized to seek the assistance of any DENR official or employee and shall
be guided by CSC MC. 02,Series of 2001, Code of Conduct and Ethical Standards of the Department,
0No 80 entitled 'Directing the Adoption of a Performanoe-Based Incentive System for Government
Employees: and CSC MC No. 6, s. 2012 entitled "Guidelines in the Establishment and Implementation
of Agency Strategic Performancen in the performance of its functions. It shal find the best way to
address specific grievances.
In accordance with CSC Memorandum Circular No. 02, Series of 2001, regional offices may create its
own respective Grievance Committee through the issuance of a Regional Special Order (RSO) creating
such a committee to be chaired by the Chief or Head of Administrative Division. This committee will
hear out and decide upon complaints of an employeeloffcer against fellow employeeslobrs, in all
grade levels.
"DENR Special Order No.2012-665 dated 03 September 2010 entitled 'Reconstitution of the Grievance
Committee in the Central Office"
PREVENTrVE SUSPENSION (p 35)
Preventive suspension of a civil sewice employee or officer pending an investigation can be ordered
even without a hearing because such suspension is not a penalty but only a preliminary step in an
administrative investigation. further, if found not guilty, procedural guidelines shall be formulated
separately by the Legal Service.
However, when a respondent's guilt is confirmed, preventive suspension is punitive and is considered
part of the penalty, pending hislher appeal. The purpose is to prevent the u s e d from using his
position or ofice to inflmce prospective witnesses or tamper with the records which may be vital in the
prosecution of the case against him. Alonzo V. Capulong, (G. R. No. 1 f 0590, May 10, 1995).
Department ofEnvironment and Natural Resources
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The Appointing Authority in any Department, Bureau,Regional Offices, etc. may preventively suspend
any subordinate officer or employee pending an investigation, if the charge against such officer or
employee involves dishonesty, oppression or grave misconduct, or neglect in the prformance of duty,
or if there are reasons to believe that the respondent is guilty of charges which would warrant his
removal h m the service (Section 51, Executive Order No. 292,1987).
(DENR Memorandum Circular No. 2010-18, Sec 2,3.7.2 dated November 23, 2010 enMd
"Guidelines in the Resolution and Disposition of Administrative Disciplinary Cases")
II. ADMINISTRATtVE
A. PROCUREMENT OF GOODS, WORKS AN0 SERVICES
A,a PURCHASE REQUEST (PR) (p 40)
Purchase Request shall be used for request of the purchase of inventoryfitem not available in stock
based on the SA received from the Accounting Unit and the basis of preparing the Purchase Order. The
stock no,, item description, quantity, unit, unit cost, total costs of requested goods to be purchased are
indicated therein. This form shall be approved by authorized officials and shall be prepared in two (2)
copies distributed as follows:
Original - Supply and Property Unit (SPU) for appropriate action

Duplicate Copy - Requisitioning Departmentlofficeldivisionfor file
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(New Government Accounting System &AS Vol. /I, Sec. 54)
(DM-NBC No. 488 dated 22 May 2003 entl#ed "Fund Transfer to Opratlng Unitsw)
A.b PURCHASE ORDER (PO) (p 42)
The Purchase Order shall be used to support purchase of equipment, supplies and materials,etc.
P.O. No. - the numker assigned to the PO which shall be as follows:

00 - Year
000 - Month
0000 - Serial numbr (one series for each year)
It shall be prepare in three (3) copies distributed as follows:
1. Original - to the supplier for conforme to the terms of the PO arid attachment to the DV upon
request for payment
2. Duplicate Copy -retain& by the Supply and Property Unit for file
3. Triplicate Copy - COA Auditor
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(New Government Accwntrng System #GAS, Vd. Ii Sec. 55)
(DBM-NBC No. 488 dated 22 May 2003 enfitled "Fund Transfer to Operadng Units")
on Human Resources Development and Administdive Matters
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A.c SUPPLIES AND MATERIALS
"Supplies" include everything, except real estate which may be needed in the transaction of
public businesses, or in the pursuit of any undertaking, project, or activity, whether in the
manner of equipment, furniture, stationary materials for construction or personal property of
any sod, including non-personal or contractual services such as the repair and maintenance of
equipment or furniture, as well as trucking, hauling, janitorial, security, and related analogous
services (Section 357 (c) RA 7160).
Except as othenvise provided in the General Appropriations Act, the stock on hand of supplies,
materials and equipment, spare parts, acquired through ordinary and emergency purchase,
shall at no time, exceed the normal three-month requirements, subject to pertinent rules and
regulations issued by competent authority.
A.d EQUIPMENT
Memorandum Circular No. 401 defines obligation for Equipment Outlay as follows: "This
account shall include the cost of property, other than structures and fixed facilities, which has a
life of more than one (1) year. This does not include property falling in this classification having
a value of P10,000.00or less, where such property shall be classified as "Supplies and
Materials".
ASSIGNMENT OF LlABlLifY
'In the assignment of liability for a disallowed overprice, the auditor shall carefully study the procedures
in processing the questioned transaction and determine those officialslemployeeswho had direct
participation in the fixing of the pricelpriws of the same. Officia!slemploy~swhose signature or initials
may appear on the vouchers andlor transaction documents, who are determined to have had no
participation in the fixing of the price shall not be included among those to be held liable for the
disallowance."
(Comrnisslon on Audit - COA Memorandum No. 87-012 entitfed "Evidence to Support Audit
Fhdlngs of Over-Pricing'?
B. GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT AND 1MPLEMENATION
CONTRACT IMPLEMENTATION (pp 4447)
Infrastructure projects are investment in capital goods by the government in the form of horizontal M
vertical projects such as roads and bridges, water supplies, flood control, imgation systems, drainage,
harbors, ports, and buildings. The infusion of government funds into these projects can be Categorized
construction, betterment, improvements, rehabilitation andlor maintenance.
(GAAM Vol. I, Sec. 545)
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Section 46 to 54 Republic Act No. 9184 and its IRR provide for exceptional cases where the
procurement of infrastructure projects may be undertaken through alternative methods of procurement.
For infrastructure of at least P500M they are subject to Sec. 4 of the EO No. 423.
(Malawifsng Executive Order - EO No. 423 dated 30 Aprll 2005, Sections 3 and 40 entfned
"Repealing Executive Order No. 109-A Dated September 18, 2003 Prescribing The Rules And
Procedures On The Review And Approval Of AH Government Contracts 70 Conform Wlth
Republic Act No. 9184, O h M mownAs "The Government Procrrmment Refcum Act")
AGENCY ESTIMATE
The agency estimate of construction cost shall be prepared by official(s)duly designated by the
head of the officelagencylcorporationconcerned or by his duty authorized representative for his
subsequent approval.
In cases where the Agency Estimate is held confidential, it shall be finalized on the day of the
bidding after all bids have been received and shall be held confidential and signed, sealed and
ready for presentation on the day of the opening of the bidsltenders.
The estimate should show for each major wok item, such as earthwork, roadwork and massive
concreting, the components of equipment rentals, fuel, labor, materials and overhead.
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(Government Accounting and Auditing Manual GAAM Vol. I, See, 545)
Detailed Engineering shall include the following:
a. Survey
b. Site Investigation
c. Foundation Investigation
d, Soils and Materials Investigation
e. Preparation of Design
f. Preparation of Specifications
g. Preparation of Quantity and Cost Estimates
h. Preparation of Program of Work
i. Preparation of Proposed Construction Schedule (and estimated Cash Flow for projects
with Schedule over six (6)months)
j. Preparation of Site or Rightaf-Way Plans including sckdule of Acquisition
k. Prepatatin of Utility Relocation Plan
I. Preparation and submission of Design Report
m, Environment impact Statement for Major Projects
n. Preparation of BidlTender Documents
(Government Accounir'ng and Auditing &nual- GAAM Vd. 1 Sec. 538)

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Ill. OTHERS
MEMORANDUM OF AGREEMENT I MEMORANDUM OF UNDERSTANDING (MOA I MOU) (p 50)
Those agreements entered into by and between government agencies, local government agencies on
operational matters and allied services, e.g. creation of inter-agency task forces in the implementation
of DENR mandate. Those that involve expenditure of public funds should be construed as financial
transaction and as such, covered by existing auditing and accounting requirements, i,e., certification of
availability of funds (CAF) duly signed by the Chief Accountant pursuant to the LO1 No. 968.
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Annex 8
8-1
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LIST OF LEGAL BASES
I. HUMAN RESOURCES DEVELOPMENT
A. Personnel Career Development

LAWSlGUlDELJNES TITLEISUBJECT SECTION
-.
Executive Order "Amending Further Executive Order No. 248 dated 29 TraininglSeminar
(0)No. 298 dtd May 1995, as Amended by Executive Order No. 248-A ~~orkshopl
23 March 2004 dated 14 August 1995, which Prescribes Rules and
--- Courses
Sec 16 ~Gulationsand New Rates of Allowances for Official
- - pp 4-7
- Local and Foreign Travels of Government Personnel"
c e of the United Submission of delegation list to the DFA to the official

-. ~rainingl~eminar
Nations and Other Philippine Delegation (PhilDelj for international IWorkshopl
International Org by conference or convention Courses
the Secretary of the ---- ....
-.- -pp
----4-7
-- -- - - ---
.-.. ..
DFA Letter 22644 1 --

dtd 23 August 2012 .-
XTNi.-
6713 ' Officials and Employees can Exercise or Practice Private
-.
Permission to
Profession provided that such practice will not conflict Practice
with their oficial functions
-
IRRof RA 6713 Profession
Office of the Pres Public officials and Employees engage in the private p 10
practice of themfession
Memo Cir No. 17
dtd 4 Sept 1986 .- -
--- 12
sec. -
0. Personnel Action
CESB Resolution ~ p ~ o ~ n t m e n t 3 ~t Kc ~eRr Appointment
.--
NO.819 pp 17-12
DENR MSPP
CSC Memorandum "Revised

-Rules on Reassignment" Reassignment
Cir MC No. 2 s. pp 16-17
2005 d t d 4 2005
Sec 6 -
-
CSC Resolution No. "Reassignment" Reassignment
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041458 dtd 23 Dec pp 16-17

2004 --
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IAWSlGUlDELlNES TITLEISUBJECT SECTION
RANo.10154,dtd ~AnActRequiringAltConcemedGovernmentAgencies Retirement

14 July 2011 to Ensure the Early Release of the Retirement Pay, p 20
Sec 2 Pensions, Gratuities and Other Benefits of Retiring
Government Employees"
CSC Memorandum "ImplementingRules and Regulations of Republic Act No. Retirement

Cir No. 7 s. 204 3 dM 10154 Otherwise Known as An Act Requiring All p 20
f 7 March 2013 Concerned Government Agencies to Ensure the Early
Release of the Retirement Pay,Pensions, Gratuities
and Other Benefits of Retiring Government Employees"
CSC Resolution No "Implementing Rules and Regulations of Republic Act No. Retirement
1300237 dtd 13 Jan 10154, OtheMcise Known as An Act Requiring All p 20
2013 Concerned Government Agencies to Ensure the Early
Release of the Retirement Pay, Pensions, Gratuities
and Other Benefits of Retiring Government Employees"
NGAS Vo. II, Sec 48 "Accounting Forms and Reports" General Payroll
p 21
CSC and DBM Joint "Rules and Regulations on the Grant of Step lncrementls Salary
Cir No. 1, s. 2012 Due to Meritorious Performance and Step Increment Due AdjustmentlStep
dtd 3 Sept 2012 to Length of Service" Increment
Secs 5.0and 6.0 pp 22-23
CSC Memorandum 'Guidelines on the Availment of the Ten-Day Leave Leave of

Cir No, 15, s. 2006 Under .A. 9262 (Anti-Vmlence Against Women and Their Absence (With
dtd 28 July 2006 Children Act of 2004" Or Without Pay)
S ~ 2C - pp 24-25
I
CSC Resolution No. "Guidelineson the Availment of the Ten-Day Leave Leave of
05-1206 dtd 26 Aug Under .A. 9262 (Anti-Violence Against Women and Their Absence (With
2006 Children Act of 2004" Or Without Pay)
p 24-25
RA No. 9262 dtd 8 'An Act Defining Violence Against Women and Their Leave of
March 2004 Children, Providing for Proteclive Measures for Victims, Absence (With
Prescribing Penalties Therefore, and for Other PurpssesVr Without Pay)
p 24-25
I
Department of Environment and Natural. Resources
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MWSIGUIDELINES TITLUSUBJECT SECTION
DENR Memorandum "Rehabilitation Privilege" Other f oms of

dtd 24 Aug 2006 Leave
pp 26-27
CSC-DBM Joint Cir 'Guidelines in Availing of the Rehabilitation Privilegen Other forms of
No.Cl , s.2006 dtd Leave
27 Apr 2006 pp 26-27
CSC MC No. 25,s.

- Other Foms of
-
2010 dtd 1 Dec 2010 Benefits fur Women Under R.A. 9710 (An Act Providing 1 Leave
for the Magna Carta of Women" pp 26-27
CSC Resolution No, "Guidelineson the Availement of the Special Leave Other Forms of
1000432 dtd 22 Nov Benefits for Women Under R.A. 9710 (An Act Providing Leave
2010 for the Magna Carta of Womenn pp 26-27
DENR MC No. 2005 "Amendmentsto DENR Memorandum Circular No. 2005- Overtime
16 dtd 26 Oct 2006 002,Guidelines on the implementation of Non-Monetary Service
Remuneration for Overtime Services Rendered* p 33
Malacanang Adm 'Directing the Continud Adoptin of Austerity Measures Overtime

Order N, 103 dtd 31 in the Government" Senrice
Aug 2004 p 33
Sec t (d)
CSC-DBM Joint 'Non-Monetary Remuneration for Overtime Services Overtime

Cir No. 2, s. of 2004 Renderedn Senrice
p 33
A, Personnel Discipline
DENR Special Order "Reconstitutionof the Grievance Committee in the Central Personnel
No. 2012-665 dtd 03 Office" Discipline
Sept 2012 P 35
CSC MC 02 s. 2001 Code of Conduct and Ethical Standards of the Department Personnel
Oiscipline p35
No 'Directing the Adoption of a Performance-Based Incentive Personnel

Malacanang E.O.
80 System for Government Employees: Discipline p35
CSC MC No.6 s. 'Guidelines in the Establishment and Implementation of Personnel p35

2012 Agency Strategic Performance" Discipline
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lAWSIGUIDELINES TlTLEiSUBJECT SECTt ON
DENR Memorandum "Guidelinesin the Resolution and Disposition of Preventive

Cir No. 2010- I 8 dtd Administrative Disciplinary Cases" Suspension
23 Nov 2010 P35
Sec 2.3.1.2
11. ADMINISTRATIVE
A. Procurement of Goods, Works and Sew ices
IRR of R.A. No. 9184 "Implementing Rules and Regulations of Government Procurement
Dtd Sept 2009 Procurement Reform Act" Planning
p 39
R.A. 9184 dtd 10 Jan 'Government Procurement Reform ActH Procurement

2003 Planning
p 39
NGAS Vot. I], Sec "The Accounting Forms and Reports Purchase
54 Request (PR)
p p l l & 116 p 40
DBM-NBC No. 488 "Fund Transfer to Operating Units" Purchase

Dtd 22 May 2003 Request (PR)
P40
DBM-NBC No. 488 "Fund Transfer to Operating Units" Alternative

Modes
dtd 22 May 2003 of Procurement
p 41
COA Memorandum "Evidenceto Support Audit Findings of Over-Pricing" Supplies and

No. 97-012 Materials
p 42
0. Goods, Works and Sewices Contract Management and Implementation
DBM-NBC No. 488 'Fund Transfer to Operating Units" Purchase Order

dtd 22 May 2003 p 42 (PO)
NGAS Vol. II, 'The Accounting Forms and Reports" Purchase Order
Sec55 pp 11 & 118 P42 (PO)
on Human Reources Development and Administrative Mattem
IAWSlGUlDELlNES TJTLBSUBJECT SECTION

--
Malacanang E.O. No "Repealing Executive Order No.109A dtd 18 September Contract
423 dtd 30 Apr 2005 2003 Prescribing The Rules And Procedures On The Implementation
Sm3&40 Review And Approval Of AH Government Contracts To pp 44-47
Conform With Republic Act No, 9184, Otherwise Known
As 'The Government Procurement Refon Act"
R.A. 9184dtd 10 Jan 'Government ProcurementReform Act" Contract

2003 I Implementation
pp 44-47
GAAM Vol. I, "InfrastnrctureContract: Detailed Engineering" Agency Estimate

Sec 538
Letteroflnstnrction "CertifcationofAvailabilityofFunds" M O U / M O A ~
(LOI) No. 968 1~50

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Republic of the Philippines

Department of Environment and Natural Resources

Visayas Avenue, Diliman, Quezon City

Tel NOS.929-6626to 29; 929-6633to 35

929-7041 to 43; 929-6252; 929-1669

Website: http:llwww.denr.gov.phE-mail: web@denrgov.ph

129 MAR 2014

SUBJECT : MANUAL OF AUTHORITIES O N HUMAN

The attached Manual shall enhance transparency/accountability and serve as

Let's Go Green !!!

HUMAN RESOURCES DEVELOPMENT AND ADMINISTRATIVE MAlTERS

Purpose and Objective ...................................................................... 1

II. HUMAN RESOURCES DEVELOPMENT

A . Personnel Career Development

Preventive Suspension I Formal Charge Sheet . . ..... . .. . ..... . ........ . .. . ..... . .. 35

A. Procurement of Goods, Works and Services

B. Goods, Works and Services Contract Management and

Disposal of Property lhru different Modes of Disposal . . ........ . ....... 48

Salient Features Annex A

ABC Approved Budget forthe Contract

ABD Assistant Bureau Director

ABM Agency Budget Matrix

ADA Authority to Debit Account

AGDB Authorized Government Depository Bank

AOR Area of Responsibility

APP Annual Procurement Plan

ARD Assistant Regional Director

ARD MS Assistant Regional Director for Management Service

ARD TS Assistant Regional Director for Technical Service

ASEC Assistant Secretary

ASEC FA Assistant Secretary for Finance and Administration

ASEC FO Assistant Secretary for Field Operations

ASEC HRDlS Assistant Secretary for Human Resource Development and

ASEC LA Assistant Secretary for Legal Affairs

ASEC PIA Assistant Secretary for Planning and International Affairs

BAC Bids and Awards Committee

BEDS Budget Execution Documents

BIR Bureau of Internal Revenue

BPMT Bureau Performance Management Team

BUREAU - S Bureau - Staff

CAF Certificate of Availability of Funds

CENRO Community Environment and Natural Resources Office

CESB Career Executive Service Board

CHED Commission on Higher Education

CHIEF A 0 Chief Administrative Officer

CHIEF MSD Chief Management Service Division (PENRO)

CHIEF PDiv. Chief Personnel Division (CO)

CHIEF PMD Chief Planning and Management Division

CHIEF PSMD Property and Supply Management Division

COA Commission on Audit

cocs Compensatory Overtime Credits

COS Chief of Staff

CO PMT Central mce Performance Management Team

CO PSB Central Office Placement and Selection Board

CSC Civil Service Commission

CTO Compensatory Time Off

DBM Department of Budget and Management

DENR Department of Environment and Natural Resources

DENR MSPP Department of Environment and Natural Resources Merit Selection

DepEd Department of Education

Dir AS Director for Administrative Service

Dir FMS Director for Financial and Management Servioe