Indo-Nepal Remittance: Branch Level User Manual

United Bank of India
Global Cash Management Services Department

Head Office, Kolkata-700 001
INDO-NEPAL REMITTANCE
Branch Level User Manual
URL of Cash Management System:
http://cms.ubicbs.co.in/cashProWeb
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Contents
1. Introduction 3
1.1 Accounting and Process Guidelines 3

1.2 Process flow Diagram 5
2. User Log In 6
3. Process 7
3.1 LCC Clearing Cheque 7
3.1 a Data Entry 7

3.1 b Authorization 11
3.1 c Funding 14
3.1 d Liquidation Entry 16
3.2 LCC Transfer Cheque 19
3.2 a Data Entry 19

3.2 b Funding Entry 19
3.2 c Transfer Cheque Liquidation 19
3.3 Cash 20
3.3 a Data Entry 20
4. Branch sign off 21
1. Introduction:
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1.1 Process Guidelines:
A) Cash Remittance:
Cash Deposit: Remitter will submit the uniquely numbered Indo-Nepal Deposit
Slip along with normal cash deposit at the cash counter. The Cashier will accept cash
as per the detailed policy above and pass following accounting entries in CBS:
Dr. Cash
Cr. CMS Transit A/c No. (Sol ID) 0156001031
(Narration: Indo-Nepal remittance by (Name of remitter) vide

Deposit Slip No. .. dated .)
One copy of the DS will be retained by the Cashier and the other two copies will
be passed to the designated officer/staff for data entry in the CMS system.
The designated CMS officer/staff will complete the data entry in the CMS system
and capture all relevant fields in the system.
Once the data entry is completed, the designated Authoriser will authorise the
transaction after verifying the details as furnished in the DS Slip.
After authorization, the system will generate the Receipt with Unique PIN. The
same need to be signed and stamped before handling over to the remitter. CMS
system will automatically generate and post further accounting entries in CBS.
B) Transfer Cheque:
A Nepalese remitter maintaining account with any branch of United Bank of India
will be required to carry out the remittance through transfer cheque only. The Cheque
will be payable to Yourself and will be submitted along with the Indo-Nepal Deposit
Slip. Before processing the transaction in CMS system, branch is required to carry-out
following transactions in the CBS system:
Dr. Customer Account

Cr. CMS Transit A/c No. (Sol ID) 0156001031
(Narration: Indo-Nepal remittance by (Name of remitter) vide

Deposit Slip No. .. dated .)
Once the above step is completed in CBS, the designated CMS maker/authoriser
will complete the data entry and authrisation as mentioned in case of cash remittance.
The unique PIN generated by the CMS system will be handed to the remitter. All other
accounting entries will be generated and posted by the CMS system automatically.
C) Clearing Cheque:
The remitter can also remit funds by depositing local cheque of his account with
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any other bank along with the Indo-Nepal Deposit Slip. Branch must ensure that the
contact details of the remitter are written on the back of the instrument.
For handling such cases, the designated CMS maker will complete the data entry
in the CMS system and the same will be authorised by the authoriser. The unique PIN
will be handed over to the remitter. However, in such a scenario, the remittance will be
subject to realisation of funds after clearing of the instrument.
After completing the above process, the cheque will be lodged in clearing on the
same day.
All necessary accounting will be generated and posted by the CMS system, i.e.,
the Adjustment Account Clearing (SOL ID)0156001012 of the branch will get debited
automatically and the credit will be passed to CMS In-transit Account No. (SOL
ID)0125001019.
After sending the instrument for clearing, branch will mark Funding in the CMS
system. Upon Funding, the CMS In-transit Account of the branch will get debited
and the funds will be pooled centrally at CMS Hub.
Based on the status of the instrument in return clearing, branch will mark
Liquidation/Return Liquidation in the CMS system. The credit for the Liquidated
instrument will be passed to the Indo-Nepal Settlement Account automatically.
In case the instrument is returned in clearing, the funds will automatically flow
back to Adjustment Account Clearing thereby reconciling the account. The return
instrument must be handed over to the remitter.
D) Remittance Cancellation/Reversal:
On Request Cancellation: The remitter is permitted to cancel the remittance

anytime before it is claimed by the beneficiary in Nepal. Remitter must submit a
written request to the initiating branch along with a copy of original remittance
receipt/Deposit Slip. Branch will be required to forward the request to CMS Hub for
verification and cancellation. Upon receiving the request from the branch, CMS Hub
will take up the matter with GBL in Nepal. If the payment for the said remittance has
not been effected, GBL will mark the same as Cancelled in their system and update
the status in the system. CMS Hub will remit the funds back to the originating account
(CMS Transit/CMS In-transit Account) and issue necessary instructions to the branch
by e-mail for refund of money to the remitter. While making refund, branch must
deduct the Cancellation Charges of `50/-.
Stale / Return Remittance Reversal: If the beneficiary fails to claim the funds
within 7 days from the date of remittance or if GBL is unable to disburse the funds to
beneficiary within 7 days due to any reason, the remittance will be marked as
Stale/Return in the system on Day 8 and CMS Hub will return the remittance amount
to the originating account. Once again, branch will be advised to refund the money to
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the remitter after deducting the Return Charges of `50/-.
1.2 PROCESS FLOW DIAGRAM OF STEPS FOLLOWED BY BRANCHES:
2. User Login
Start Internet Explorer. On the Address Bar Type the address http://cms.ubicbs.co.in/cashProWeb/
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The following screen will appear for login into the system :
Enter your User Id and Password and click on Login button. The following screen will appear after
clicking on the Login Button. On extreme left you can see different modules (eg. commonPro,
collectPro and payPro).
Summarized Description of each Module is given in the centre and on extreme right the details of
the user who had logged in are given. There is also an option to Change Password and Logout from
here.
Click on collectPro and the following screen will appear:
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Go to Process Menu and then click on Branch Sign In.
After clicking on Branch Sign In, a confirmation screen will appear. Click on Sign In.
3. Process:
3.1 LCC Clearing Cheques:
3.1a Data Entry: Go to Transaction>>Data Entry. The purpose of this menu is to enter
the relevant details into the system. The input into the system can be in the form of Manual
entry or an Upload.
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After clicking on Data Entry the following screen will appear:
Click on Add New and the following screen will appear to add the Deposit Slip Details:
After filling up all the details click on Add Instrument Button at the bottom of the screen.
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After filling up all the details of the instrument click on Submit Button
The following screen appears when all the details are filled up. Match the details with deposit slip
and instrument details and click on Submit Button for Batch Generation and add remittance screen.
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After submitting the Data Entry and Instrument details user can initiate the Remittance using Add
Remittance link on data entry pending list.
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To fill the details of remittance click on Add Remittance button. The following screen appears when
all the details are filled up. Match the details with deposit slip and instrument details and click on
Submit Button for authorization.
3.1b Authorization
Authorization needs to be done by a different User who has the right to authorize the transaction.
The authorizer will log into the CMS System using his/her User Id and Password.
After logging In to CollectPro, click on Authorize Menu and then Data Entry.
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Click on the View Option to see the details of the transaction done.
Click on Authorize button to authorize the transaction or Reject button to reject the transaction.
After authorization the transaction will be visible in the View Authorised Entries link and if rejected the
transaction will be visible in the View Rejected Entries link.
User can generate Advice after the completion of authorization process. Go to transactions and
then click on Remittance Operation.
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Click on the link generate advice and then download the advice in desktop.
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3.1c Funding
Go to Transaction Menu and click on Funding Entry. The purpose of this entry is to mark the
receipt of funds for the instrument in the system.
Click on the Add New button.
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After Clicking on Add New button the following screen will appear:
After entering all the required details, click on the Go button. This will display all the Funding
Entries due for the day.
Enter all the mandatory details. Click on the Checkbox beside the DS No and click on the Submit
Button. This will send the record for authorization and a Funding Batch No. will be generated.
Note: Each of the Checkbox can be unchecked for Partial funding and further on clicking on each
of the DS one can go up to the Instrument Level details. The instrument Level screen is as follows:-
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Click on OK button. The record will be authorized by the checker in the same way as described
above.
3.1d Liquidation Entry
Go to Transaction Menu and click on Liquidation Entry. The purpose of this entry will be to mark
the fate of the Cheque.
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Click on the Add New button.
After clicking on Add New button the following Liquidation Screen will appear:
Enter all the required details and click on the Go button. This will display all the Liquidation Entries
due for the day.
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Enter all the mandatory details. Click on the Checkbox beside the DS No and click on the Submit
button. This will send the record for authorization and a Funding Batch No. will be generated.
Note: Each of the Checkbox can be unchecked for Partial Liquidation and further on clicking on
each of the DS one can go up to the Instrument Level details where one can mark return for any
instrument by specifying the return reason. The Instrument Level screen is as follows:-
Click on OK button. The record will be authorized by the checker in the same way as described
above.
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3.2 LCC Transfer Cheque
LCC Transfer cheques are those cheques in which drawee Bank is UBI and the party has account
in the same branch.
The Process Flow for LCC Transfer cheques are as follows:
3.2a Data Entry:
Data Entry in case of LCC Transfer cheques will be same as any other LCC cheques except that
the user has to put Core Account No. in the Instrument Details Entry Screen. The value in the Core
Account No will be the Partys Account No.
Drawee Bank will

be UBI Code -
27000
Put Core Account

No. of Party for
LCC Transfer
Cheque
After data entry of the instrument follow the steps to add remittance details and the authorization of
data entry.
3.2b Funding Entry:
Funding in case of LCC transfer cheques is done automatically by the system itself. Branch users
are not required to do funding in the system.
3.2 c Transfer Cheque Liquidation:
Go to Transaction menu and click on Transfer Cheque Liquidation. The purpose of this entry will
be to mark the fate of the cheque.
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Before marking Liquidation in the CMS System the Branch user has to check available account
balance of the party.
If the party has sufficient balance in his/her account, the Branch user will debit the party A/c and
credit CMS-In-Transit A/c 00000156001031 (first four zeros are to be replaced with the SOL_ID of
the branch) through Transfer Menu in Finacle.
In CMS System, the branch user will mark that cheque as liquidated if the balance is available,
else it will be marked as Return
The process for marking liquidation is same as described above.
NOTE: In case of Transfer Cheque the entire process (Data Entry, Auto Funding and Transfer Cheque
Liquidation will be done on the same day)
3.3 Cash
Cash Collection: Cash will be collected by the Branch cashier.
3.3a Data Entry:
Data Entry is required to be done in CMS System for the cash received.
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After clicking on submit. Flow the step for add remittance and authorization of data entry. You can
generate remittance advice after the authorization of data entry.
Note : On data entry of Cash, clearing type code should always be choosen as cash. There will be
no funding and liquidation entry done for cash.
4. Branch Sign Off
At End of Day, after all the transactions are done, the branches are required to Sign Off from the
system.
Go to Process Menu and click on Branch Sign Off.
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United Bank of India

Global Cash Management Services Department

URL of Cash Management System:

1.1 Accounting and Process Guidelines 3

3.1 LCC Clearing Cheque 7

3.1 a Data Entry 7

3.2 LCC Transfer Cheque 19

3.2 a Data Entry 19

4. Branch sign off 21

(Narration: Indo-Nepal remittance by (Name of remitter) vide

Dr. Customer Account

(Narration: Indo-Nepal remittance by (Name of remitter) vide

On Request Cancellation: The remitter is permitted to cancel the remittance

1.2 PROCESS FLOW DIAGRAM OF STEPS FOLLOWED BY BRANCHES:

Click on collectPro and the following screen will appear:

Go to Process Menu and then click on Branch Sign In.

3.1 LCC Clearing Cheques:

After clicking on Data Entry the following screen will appear:

Click on the Add New button.

3.1d Liquidation Entry

The Process Flow for LCC Transfer cheques are as follows:

3.2a Data Entry:

Drawee Bank will

Put Core Account

3.2b Funding Entry:

3.2 c Transfer Cheque Liquidation:

The process for marking liquidation is same as described above.

Cash Collection: Cash will be collected by the Branch cashier.

3.3a Data Entry:

4. Branch Sign Off

Go to Process Menu and click on Branch Sign Off.

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