V.O.

CHIDAMBARANAR PORT TRUST

(CIVIL ENGINEERING DEPARTMENT)
E-TENDERING
TENDER DOCUMENT FOR

VALUATION OF LAND ASSETS OF

VOC PORT TRUST

NIT No.EST 7 / 2016-17. Dated: .11.2016

The Chief Engineer

Civil Engineering Department,
V.O.Chidambaranar Port Trust,
TUTICORIN 628004
Phone: 0461-2352270
Fax : 0461-2354274

1
 V.O.CHIDAMBARANAR PORT TRUST
(CIVIL ENGINEERING DEPARTMENT)
NOTICE INVITING TENDER (NIT)
(Only through E-Tendering Mode)
VOCPT E-Tendering Website: www.tenderwizard.com/VOCPT
Tender No : EST 7 / 2016-17 Dated: 27.10.2016
Electronic Tender (Online) tender (in Two Bid) is invited by V.O.Chidambaranar Port Trust,
Tuticorin from experienced, reputed contractors fulfilling minimum qualifying criteria as stipulated
in the tender document for the work of Valuation Of Land Assets of Voc Port Trust
1 Tender Document Fees Rs. 5000/- + 5% VAT /- in the form of RTGS/NEFT
payable V.O.Chidambaranar Port Trust, Tuticorin
Tamilnadu state, India (Account details given in the
NIT note Sl.No:4)
2 Earnest Money deposit (EMD). Rs.50,000/- (Rupees Fifty thousand only) in the form
of RTGS/NEFT payable V.O.Chidambaranar Port
Trust, Tuticorin Tamilnadu state, India (Account
details given in the NIT note Sl.No:4)
3 Downloading of Tender from VOCPT 28.10.2016 to 10.11.2016 (up to 15:00 Hrs.)
on line e-tendering web site.
4 Last Date and Time for submission of 11.11.2016 upto 15:00 Hrs.
Tenders on line and payable to the
EMD Tender Fee through
RTGS/NEFT.
5 Online Technical Bid opening date 11.11.2016 @ 15.30 Hrs.
and time
6 Validity of tender 90 days from the date of opening the technical bid
1 Prequalification Criteria:

(i) Tender should have a certificate for Registration as Valuer under section 34 AB of
the Wealth Tax Act 1957 issued by the Income Tax department. Hence a copy of said
valid certificate (i.e.) upto date validity should be furnished.
(ii) Tenderer should be a reputed Consulting Firm / Valuers having experience in
carrying out the valuation of property (Land and Buildings), valued at least Rs.200
crores and above in a single job, of a big Industry / Government Organisations / PSUs
/ Autonomous bodies / Local authorities in last 7 years.

2. General Information to tenderers

The Evaluation will be done only based on the information, evidence Documents, records,
particulars furnished by the tenderer and hence the tenderer are requested to furnish the
2
adequate relevant information along with requisite documentary evidence without any
omission.
(iii) If any information furnished by the tenderer is found to be misleading or false at later
stage, the contract will be terminated forthwith without prejudice to the rights
thereon, consequent on termination and the contractor will be banned to participate
further VOC Port tenderers for three years period.
(iv) Criteria regarding satisfactory performance of work, personal, establishment, etc..,
shall also be prescribed according to the requirement of the project in the relevant for
amt given in the tender document (Technical Bid)
(v) Earnest Money Deposit While uploading tender, the cost of EMD of Rs.50000/-
(Rupees Fifty Thousand only) shall be paid through RTGS / NEFT payment to
V.O.Chidambaranar Port Trust, Tuticorin.
The tender fees and Earnest money deposit shall be submitted in the form of RTGS/NEFT
as follows:-
A Name and address of the bank Indian Overseas Bank, Harbour Branch,
Tuticorin-628004.
B Name of the branch Harbour Branch
C IFSC code IOBA0000143
D Account Number 014301000000001
E Type of Account Savings Bank Account
F Beneficiarys Name V.O.Chidambaranar Port Trust

(vi) The tender will not be considered without EMD and EMD in any other form will not
be accepted
(vii) The tender documents can be downloaded from VOCPT Website
www.vocport.gov.in through E-tendering link:
https://www.tenderwizard.com/VOCPT .
(viii) The Tenderer shall furnish the Tax Identification Number as per VAT Rules in
respect of all registered under T.N, VAT ACT, PAN No, Service tax registration no,
ESI, EPF registration code.

3
 (ix) The completed Tender should submit through on line on or before 11.11.2016 up to
15.00 Hrs. The Technical bid will be opened on the last date 11.11.2016 of
submission of tenders at 15.30 hours.
(x) Tenders which are in any way incomplete will not be considered. The Port reserves
the right to waive any formality thereof or to reject any or all the tenders without
assigning any reasons and is not bound to accept the lowest Tender.
(xi) This Tender Notice shall form part of the contract.
(xii) Those who are not satisfying the above qualifying criteria need not apply.
(xiii) Port shall not be responsible if for any technical reason if the bidder is not able to
upload the documents or the cost of documents/EMD though debited in bidder
account but not credited to VOC Port account within the due date of submission.
(xiv) Only of those bidders whose EMD and cost of tender amount received in the bank
account of VOCPT as per the UTR details uploaded by the bidder shall be considered
and other on whatsoever reason if not received and UTR details does not match, such
bidder shall be considered as disqualified under cost of document/EMD criteria.

Sd/-
CHIEF ENGINEER
Copy Submitted To :
1. All Heads of Department / VOCPT
2. The Dy. Chief Engineer / VOCPT
3. The Executive Engineers / Engg. Department (C).
4. The Assistant Executive Engineer/Estate Management Division
5. The Assistant Secretary (civil) with a request to display the NIT in the Notice Board.
6. The Chief Vigilance Officer, VOCPT

4
 INTRODUCTION
V.O. Chidambaranar Port is located on the South Eastern Coast of India bordering the Gulf of
Mannar and managed by V.O. Chidambaranar Port Trust (VOCPT). The Port is a modern all-
weather port situated at Tuticorin, (Tamilnadu State in South India) located 550 km south of
Chennai and 125 km north of Cape Comorin, on the East Coast of India, 129 nautical miles from
the international mainline shipping route, connecting the far east with the western region. The
VOC Port was declared as Major Port in 1974, the Port Trust Board was set up under the Major
Port Trust Act, 1963. Since then, VOCPT has been functioning as the 10th Major Port and has
fallen in line with other Major Port Trusts functioning in the country.

The National Highway NH-45B passes just outside the Port connecting Madurai and runs
through Bangalore up to Uttar Pradesh. Also, NH-7A connecting Tirunelveli is directly
connected with VOC Port. The Port is served by a Broad Gauge Railway line and is well
connected with Southern portion of country through Madurai, Trichy, Chennai and Bangalore.
The Tuticorin airport is just 20 km from the Port.

Location:
Latitude: 8045 N
Longitude: 78013 E

Port Land Bank:

VOC Port has a land bank of 3270.42 acres, details of the same is as provided below:

Harbor Estate Zone A - 2,507.03 Acres

Harbor Estate Zone B - 373.88 Acres
Rail siding from Melavittan to Harbour Estate - 190.14 Acres
Opp. to Fisheries College (Adjacent to NH 7A) - 15.22 Acres

5
 VOC Port is an artificial deep-sea harbor formed with rubble mound-type parallel
breakwaters projecting into the sea for about 4 km. (The north breakwater is 4098.66 m long; the
south breakwater is 3873.37 meters long and the distance between the breakwaters is 1275 m). The
port was designed and executed entirely through indigenous efforts. The harbor basin extends to
about 400 hectares of protected water area and is served by an approach channel of 2400 meters
length and 183 meters width.

Due to its strategic location in the southern peninsula and assured round-the-clock operations, the
port has been the nerve centre of economic activity in south Tamil Nadu. The Port handled the
traffic of 33.59 MT in the year 2014-15.

6
 SECTION NO:1 - INVITATION TO TENDER

1.1 TENDER NOTICE:

Electronic Tenders (Online) are invited in TWO BID SYSTEM on behalf of
V.O.CHIDAMBARANAR PORT TRUST (VOCPT) from reputed and experienced valuers for the
work of Valuation of Land Assets of V.O.Chidambaranar Port Trust
(Tender No.: Est-7/2016-17 Dated: .10.2016).
The tenderer must fulfill the Minimum Qualifying Requirements and other requirements
stipulated in the tender.
The tender shall remain valid for acceptance for a period of 90 days from the date fixed for
opening of the tender. The period of completion of work is 45 days from the date of award of
contract.
Tender Document having all details is available at the URL of the e-Tender Portal
https://www.tenderwizard.com/VOCPT . The interested tenderers are needed to register in the
website name www.tenderwizard.com/VOCPT by clicking "Register Me" option in order to obtain
USER ID & Password first then to activate USER ID pay Rs.5,700/- through E - payment in favour of
'KEONICS', Bangalore. The tender documents are required to be submitted only through e-mode
offered in the website www.tenderwizard.com/VOCPT . Tenders in any other manner will be
rejected and no correspondence on such matter will be entertained. The intending bidders after
obtaining User ID and passwords are required to upload the scanned copies of particulars items
mentioned in the "Check List - I" of the tender document in order to receive the bidding document.
VOCPT Cost of Tender Document/Tender Form: The tender documents can be downloaded from
VOCPT Website www.vocport.gov.in through E-tendering link:
https://www.tenderwizard.com/VOCPT and While uploading tender, the cost of Tender Fees of
Rs.5000/- + 5% VAT shall be paid through RTGS/NEFT payment to V.O.Chidambaranar Port Trust,
Tuticorin. (Account details given in the NIT note Sl.No:4).

EARNEST MONEY DEPOSIT: While uploading tender, the cost of EMD of Rs.50,000/- (Rupees Fifty
Thousand only) shall be paid through RTGS/NEFT payment to V.O.Chidambaranar Port Trust,
Tuticorin. The tender fees and Earnest money deposit shall be submitted in the form of
RTGS/NEFT (Account details given in the NIT note Sl.No:4)
Processing charge of E-tender:

Successful tenderer has to pay the charges to M/s. KEONICS for Tender hosting and processing
charges in e-tender website
1 Charges based on award value to the winning Bidder 0.9% of Auction/Tender award value
Transaction fee payable by winning vendor
Note: service tax is extra and is applicable for all services at the rates applicable under Service Tax
Act.

7
 IMPORTANT INSTRUCTIONS AND GUIDELINES TO TENDERERS FOR
E-TENDRING
Tenders Only Through E-Tendering Mode. (www.tenderwizard.com/tenders )
Note: Instructions for Tenderer:-
1) VOCPT Tenders through online/e-tendering only.
2) "Interested tenderers who are not registered with KEONICS must register to opt the USER
ID and PASSWORD by E-payment of Rs.5,700/- in Favor of KEONICS .
3) The RTGS/NEFT details for the cost of EMD/TENDER FEES has to be uploaded while
submitting the tenders.
4) VOCPT and KEONICS will not entertain and will not accept any reasons of Tenderer not
able to bid due to Net Failure/Current Failure and any issues during the participation in
tender online. Tenderer will be responsible for all those facts and failure of Net
Connectivity, Current Connectivity and it shall be at their own risk VOCPT and KEONICS
shall not have any responsibilities nor entertain claims for failure of Network and problem
arising on submission of the tender forms online.
5) VOCPT E-TENDER WEBSIT ARE : www.tenderwizard.com/VOCPT or go to VOCPT
website and click on E-TENDERING LINK for accessing the site.
6) Employer may verify the original documents as submitted in the e-tendering process.
7) The tender document will not be issued to the tenderers who had litigation against the
VOCPT if such tenderers submit the tender document downloaded from the web site, the
same will not be considered and the amount paid towards the cost of document will not be
refunded.
8) Earnest Money Deposit While uploading tender, the cost of EMD of Rs.50,000/- (Rupees Fifty
Thousand only) shall be paid through RTGS/NEFT payment to V.O.Chidambaranar Port Trust,
Tuticorin. The tender fees and Earnest money deposit shall be submitted in the form of
RTGS/NEFT as follows:-

A Name and address of the bank Indian overseas bank, Harbour Branch,
Tuticorin-628004.
B Name of the branch Harbour Branch
C IFSC code IOBA0000143
D Account Number 014301000000001
E Type of Account Savings Bank Account
F Beneficiarys Name V.O.Chidambaranar Port Trust
9) Tenders which are in any way incomplete will not be considered. The Ports reserves the
rights to waive any formality thereof or to reject any or all the tenders without assigning
any reason and not bound itself to accept the lowest tender.
10) This tender notice shall form part of the contract agreement.

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 SECTION II : INSTRUCTION TO TENDERERS
1. GENERAL:

On behalf of the Board of Trustees of the V.O.Chidambaranar Port Trust, the Chief Engineer,
V.O.Chidambaranar Port Trust invites e-tenders for Valuation of land assets of VOCPT

2. Downloading of Tender from VOCPT on line e-tendering web site:

The complete set of tender documents including forms, conditions of contract, work
specifications, etc. will be downloaded by contractors registered through e-tendering website
www.tenderwizard.com/VOCPT from 25.10.2016 To 10.11.2016

The instructions for submitting e-tender is given in the e-tendering website

www.tenderwizard.com/VOCPT.

The following scanned copy documents to be uploaded while submitting tender:

a)Cover-I

1) The tenderer shall upload scanned copy of RTGS/NEFT details for Rs.5000 + 5% VAT
transfer in the form of RTGS/NEFT payable V.O.Chidambaranar Port Trust, Tuticorin
Tamilnadu state, India. The cost of tender documents will not be refunded under any
circumstances.
2) The scanned copy of Earnest Money Deposit particulars transfered through RTGS/NEFT to
be uploaded
3) Scanned copy of Notary attested Particulars with regard to experience (work order with
detailed BOQ and satisfactory completion/ performance certificate with value of work done)
as detailed under para No.1(ii) Minimum Criteria For Pre-Qualification
4) Copy of Income tax permanent account number card for assessing the income tax
5) Copy of Financial turnover of the tenderer during last three year i.e.,2013-14, 2014- 15 and
2015- 16 shall be furnished in the enclosed Form No. IV and certified scanned copies of the
Audited Financial Statements for the above three years attested by Notary Public to be

9
 uploaded.
6) The scanned copy of Service Tax Registration No. along with Notary attested copy of
certificate for Service Tax registration to be uploaded.
7) The scanned copy of notary attested copies of VAT No./TIN No. & Certificate of Registration
shall be enclosed along with tender to be uploaded
b) SECOND COVER: (No.2):

The Schedule of Prices to be indicated in the respective columns shown in the e tendering
Website.
3. Earnest Money Deposit:

While uploading tender, the cost of EMD of Rs.50,000/- (Rupees Fifty Thousand only) shall be paid
through RTGS/NEFT payment to V.O.Chidambaranar Port Trust, Tuticorin. The tender fees and Earnest
money deposit shall be submitted in the form of RTGS/NEFT as follows:-

A Name and address of the bank Indian overseas bank, Harbour Branch,
Tuticorin-628004.
B Name of the branch Harbour Branch
C IFSC code IOBA0000143
D Account Number 014301000000001
E Type of Account Savings Bank Account
F Beneficiarys Name V.O.Chidambaranar Port Trust

The amount of Earnest Money Deposit will be refunded or released to the unsuccessful
tenderer without interest after the selection of a successful tenderer and in case of the successful
tenderer, this amount will be adjusted against the Security Deposit. If any tenderer withdraws his
tender within the validity period of the tender, the Earnest Money Deposit will be forfeited.
4. Security Deposit:
Security Deposit at 10% will be deducted from each stage payment subject to a maximum
accumulation of 5% of the Contract price. The Security Deposit shall be refunded within 30 days
after acceptance of Final Report and revised report if any as required by the Port. The amount of SD
will not bear any interest.

10
5. Performance Security:
A sum worked out on the basis of 5% of the accepted value of offer shall be deposited by the
selected firm towards Performance Security in the form of Demand Draft (OR) irrevocable Bank
Guarantee from a Nationalized Bank /Scheduled bank as per the format enclosed vide Annexure -2
within 15 days of the date of work order/ Letter of Acceptance or before commencement of study
whichever is earlier. However, the Employer/Engineer may relax the time limit of 15 days and
extend the time limit by further period as deemed fit in extraordinary circumstances for the reasons
recorded by him. If the Performance Security Deposit is not deposited in time as prescribed above,
the work order shall stand cancelled automatically and the Earnest Money Deposit shall also stand
forfeited.
The Performance Security will remain in force throughout the period of contract and will be
refunded after acceptance of Final Report by the Authority. The Performance Security will not bear
any interest.
6. Compensation for delay:
If the valuer fails to complete the contract or submit the Final Report within the time
specified as said under Cl.8 of this or within the extended time that may be allowed by the VOCPT,
the valuer shall pay or allow the Board or its authorized representative to deduct a sum of
equivalent to 1% per week or part thereof the Contract price subject to a maximum of 10% of the
Contract price as liquidated and ascertained damage and not by way of penalty, beyond the said
period or extended period as the case may be during which the work remain unfinished. The
liquidated damage will be deducted from any money due or become due to the Valuer. The
payment of such liquidated damage shall not relieve the contractor of his obligations to complete
the assignment or from any other of his obligations or liabilities under this contract.
7. Evaluation:
i. Cover No.1 containing the technical documents to shortlist the eligible tenderers will be
opened by e-tendering procedure on the scheduled date and time i.e on
....11.2016 at 15.30 hrs. in the presence of such tenderers who wish to be present at the time
of opening.

11
 ii. After opening the first cover and based on the required technical/commercial information
given, Port Trust will prequalify the eligible tenderers.
iii. The tenderers will be prequalified based on the documents contained in Cover No.1. The
cover No.2 submitted by the pre qualified tenderers alone will be opened though e-tendering
procedure on a subsequent date which will be intimated to the pre qualified tenderers
through mail. The decision of the Port Trust in pre qualifying the eligible tenders will be
final.
iv. The terms of tender schedule, conditions of contract, etc. shall not be defaced or detached or
detached from the documents
v. The V.O.Chidambaranar Port Trust shall have no liability to the tenderer in respect of any
expenses incurred by him, direct or indirect, in preparing and/or submitting the tender.

8. Time of Completion:
The Draft Valuation Report to be submitted within 30 days from the date of placement of
Work order / LOI. The tenderer has to submit Final Report within 15 days from the acceptance of
Draft Valuation Report.
9. Escalation :
No escalation variations will be entertained and thus the rate should be quoted with due
consideration of the same.
10. On A/C. Payments for measurement work:
The Valuer shall hold sole discretion as regards to release of on A/C payment. The Port will
release payment for report as follows:

On submission of draft valuation report within 30 days from the date of issue : 30%
of LOI

Valuation report after incorporating the comments of the Port, if any within : 30%
15 days of receipt of draft valuation report.

On submission of acceptance of final report by the Board and Tariff Authority : 40%
of Major Port (TAMP)

Note:
(i) Each payment will be made in Indian Rupees only on acceptance of each report.
12
 (ii) All the documents / reports including primary data shall be compiled, classified and
submitted by the Valuer to V.O. Chidambaranar Port Trust in hard / soft form apart from the
documents mentioned elsewhere in this document

11. Scope of work:

The work comprising of the following:

Arriving at the lease rent to be notified by TAMP which would be not less than 6% of the latest
market value considering the following:

a) Collection and analysis of relevant data / document for assessment / review of

market value of land ( Zone A & Zone B ) as per Land Policy
Guidelines 2014 issued by the Central Government and subsequent
amendment there to which interalia, envisages consideration of the following
factors:
b) State Governments ready reckoner of the land value in the area, if available
for similar classification / activities.

c) Highest rate of actual relevant transactions registered in last three years in the
Ports vicinity (the vicinity of the Port is to be decided by the respective Port
Trust Boards), with an appropriate annual escalation rate to be approved by
the Port Trust Board.

d) Highest accepted tender-cum-auction rate of Port land for similar transactions,

updated on the basis of the annual escalation rate approved by the Port Trust
Board.

e) Rate arrived at by an approved valuer appointed for the purpose by the Port.

f) Any other relevant factors as may be identified by the Port.

g) The data / documents to be relied upon by the Valuer should effectively

represent the different purpose of utilization of Port property in different
zones.

h) Assessment of market value of land by above methodology failing which by

any other alternative methodology with prior consent of the VOC Port Trust.
i) Assessment of yield on such capital value and determination of rent and
upfront premium as per Land Policy Guidelines 2014 issued by the Central
Govt. necessary amendments be incorporated, if there be any change in the
guideline during pendency of the work.
j) Review of other charges viz., way leave license fee, permission fee for allowing
construction, foreshore encroachment charges, erection of hoardings etc., for
13
 VOCPT.
k) Preparation and submission of draft valuation report (6 copies ) separately for
VOCPT with supporting documents. This should be followed by final report
(6 copies) separately for VOCPT after incorporating necessary amendments /
suggestions as would be made by the port within one month of receipt of draft
report.
l) The approved valuer who was awarded the work will be required to give
presentation of their final report before VOCPT Board / TAMP / any other
committee as may be necessary (even after submission of the report) and
would also require to furnish all clarifications to the satisfaction of VOCPT
and TAMP as may be necessary.
m) In undertaking of the valuation the approved valuer who was awarded will
interact with the concerned officers of VOCPT as and when necessary.

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 SPECIAL CONDITION OF CONTRACT

1) General :

The Special Condition of Contract are part of the tender documents which must be read as a
whole, the various sections being complimentary to one another and are to be taken as mutually
explanatory. These conditions shall be read in conjunction with other part of tender documents, viz.
General Condition of Contract, drawing, Price Bid and other instructions to the tenderer herein in
the tender document forming part of the contract.

2) Project Information :

i) Owner : VOC PORT TRUST

ii) Title : Undertaking Valuation of VOCPT properties to

formulate revised rent schedule.

iii) Location : VOC PORT TRUST(ZoneA&ZoneB).

iv) Road access : Up to the extent possible

3) Sufficiency of Tender :

a. The tender drawings and all data / information as furnished herein or inspected and / or
collected by the tenderer for the purpose of the work should be properly assessed,
interpolated or utilised in his offer at his own responsibility and VOCPT does not guarantee
sufficiency or adequacy of the data / information so supplied to him or collected or
understood by the tenderer.
b. The Valuer shall be deemed to have satisfied himself before tendering as to the correctness
and sufficiency of his tender for the works and of the rates stated in the priced Price
Bid and the rates shall cover all his obligations under the contract and all matters and things
necessary for the proper construction, completion, commissioning and maintenance of
the work.

4) Programme and Progress:

In case of delays caused due to conditions or circumstances beyond the control of the Valuer,
the delays must individually be informed to the Engineer forthwith in writing and his acceptance in
writing obtained.

5) Contract Agreement:

a. The Valuer after acceptance of his tender, shall be required to enter into and execute a
Contract Agreement.

b. The Valuer shall also comply with the requirements of Security Deposit for the due
fulfillment of the contract. The successful Valuer shall be required to keep close co-
ordination and liaison with the Port.
15
6) VOC PORT TRUST:

The expression VOCPT appearing anywhere in the tender documents, shall be read as
VOC PORT TRUST .

7) Port Area Obligations:

The Port area is a custom bounded area and the valuer shall, abide by all the regulations and
rules of VOC Port Trust and those that may be issued from time to time without any extra
cost to the VOCPT

8) Permit :

Permit required for men , materials, vehicles and equipments etc. are to be given to the
successful tenderer at free of cost for the purpose of work.

9) Area of Study :

Land at VOC PORT TRUST has been divided in different zones as Zone A & Zone B.
Drawing for the same is annexed for ready reference.

16
 V.O. CHIDAMBARANAR PORT TRUST
CIVIL ENGINEERING DEPARTMENT
ESTATE MANAGEMENT DIVISION

SCHEDULE A

Tenderers must fill in the undernoted columns:

Sl. No. Full Amount Completion Actual Name and Name and
particulars of work time as Completion Address Address
of Similar (Rs.) stated in time of to whom
works tender authorities references
carried for whom can be
out by work was made
Tenderer carried
out

Dated, the .....................2016. (Signature of the Tenderer)

17
 V.O. CHIDAMBARANAR PORT TRUST
CIVIL ENGINEERING DEPARTMENT
ESTATE MANAGEMENT DIVISION

SCHEDULE B

The tenderer shall submit below the particulatrs of Technical set up of company and
also indicate the Technical personnel who will be looking after the works.

Name of Technical Position held Qualification Period of service with the

personnel company

Dated, the .....................2016. (Signature of the Tenderer)

18
 SCHEDULE B Sheet 2
The tenderers are also requested to furnish the following particulars :

(A) In case of a Limited Company

1. Name of the Company

2. Address of its present Registered

Office

3. Date of its incorporation

4. Full name and address of each

of its directors any special
particulars as to Directors if desired
to be stated
5. Name, address and other
necessary particulars as to
Managing Agents if any appointed
by the Company

6. Copies of Memorandum, Articles

of Association (with the latest
amendments if any)

7. Copies of audited Balance sheets

of the Company for the last two
years

Dated, the .....................2016. (Signature of the Tenderer)

19
(B) In case of a firm :

1. Name & Address of the firm

2. When business started
3. If registered, a certified copy of the
certificate of Registeration
4. A certified copy of the Deed of Partnership
5. Full Name & Address of each of the
partners and the interest of each partners in
the partnership, any special particulars as to
partners if desires to be stated.
6.Whether the firm pays income tax over
Rs.10,000/- per year.

Dated, the .....................2016. (Signature of the Tenderer)

(c) In case of an Individual :

1. Full name & address of the tenderer, any
special particulars of the tenderer if desired to
be stated.
2. Name of the father of the
tenderer
3. Whether the tenderer carries on business in
his own name or any other name.
4. When business was started and by whom.
5. Whether any other person is interested in
the business directly or indirectly. If so, name,
address etc. of such persons and the nature of
such persons and the nature of such interest.
6. Whether the firm pays income tax over
Rs.10,000/= per year.

Dated, the .....................2016. (Signature of the Tenderer)

20
 V.O. CHIDAMBARANAR PORT TRUST
CIVIL ENGINEERING DEPARTMENT
ESTATE MANAGEMENT DIVISION

Price Bid ( Cover II )

Description of the Item Quantity Amount (Rs.)

Collection and analysis of relevant L.S.
data/ document for asseessment /
review of market value of properties
as per scope of work detailed in
clause No 11 of Section II of the
tender document, General Condition
of Contract, special Conditions,
Instruction to tenderers etc.,
Add for Service Tax &
Applicable Cess etc.,
Tendered Amount = Rs.

Total tendered amount (in words)

..

Maximum number of workmen likely to be engaged in a days work.. numbers

Permanent Income Tax A/C. No..

Service Tax Registration No. .............................

Date: ___________________
(Signature of the Tenderer)

Note : Applicable Service Tax, if any will be paid on production of documentary proof only.

21
 ANNEXURE- 1
CORPORATE INFORMATION OF BIDDER

1. (a) Name:

(b) Country of incorporation:

(c) Address of the corporate headquarters and its branch office(s), if any,in India:

(d) Date of incorporation and/or commencement of business:

2. Details of individual(s) who will serve as the point of contact / communication for V.O.
Chidambaranar Port Trust within the company:

(a) Name:

(b) Designation:

(c) Company:

(d) Address:

(e) Telephone Number:

(f) E-mail address:

(g) Fax Number:

3. Name, designation, address and phone numbers of authorized signatory of the Bidder:

Name:

Designation:

Address:

Phone No. :

Fax No. :

22
 ANNEXURE -2

SPECIMEN FORM OF BANK GUARANTEE BOND FOR PERFORMANCE SECURITY

1. In consideration of the Chairman representing the Board of Trustees of V.O. Chidambaranar Port
(hereinafter called "the Port") having agreed to exempt ....................................(hereinafter called
"the said Contractor(s)" from the demand, under the terms and conditions of Contract awarded in
No...................... dated .......................... made between ............................................ and
.................................for.............................. ( hereinafter called "the said Agreement") of
Performance Security for the due fulfillment by the said Contractor (s) of the terms and
conditions contained in the said Agreement, on production of Bank Guarantee for
Rs.....(Rupees...................................................................only).
2. We,*......................................(hereinafter referred to as "the Bank") at the request of
..............................(Contractor(s) do hereby undertake to pay to the Port an amount not exceeding
Rs........... against any loss or damage caused to or suffered or would be caused to or suffered by
the Port by reason of any breach by the said Contractor (s) of any of the terms and conditions
contained in the said Agreement.
3. We,* ....................................do hereby undertake to pay the amounts due and payable under this
guarantee without any demur, merely on a demand from the Port stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the Port by
reason of breach by the said Contractor(s) of any of the terms and conditions contained in the
said Agreement or by reason of the Contractor(s)' failure to perform the said Agreement. Any
such demand made on the bank shall be conclusive as regards the amount due and payable by the
bank under this guarantee. However, our liability under this Guarantee shall be restricted to an
amount not exceeding Rs...............
4. We undertake to pay to the Port any money so demanded not withstanding any dispute or
disputes raised by the Contractor(s) in any suit or proceeding before any court or Tribunal
relating thereto our liability under this present being absolute and unequivocal.
5. The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor(s) shall have no claim against us for making such
payment.
6. We,* ............................further agree that the guarantee herein contained shall remain in full force
and effect during the period that would be taken for the performance of the said Agreement and
that it shall continue to be enforceable till all the dues of the Port under or by virtue of the said
23
 Agreement have been fully paid and its claims satisfied or discharged or till the Engineering
Department, V.O. Chidambaranar Port Trust certifies that the terms and conditions of the said
Agreement have been fully and properly carried out by the said Contractor(s) and accordingly
discharges this guarantee. Unless a demand or claim under this guarantee is made on us in
writing within a period of three months from the date of expiry of the contract period, we shall
be discharged from all liability under this guarantee thereafter provided further that the Bank
shall at the request of the Port but at the cost of the contractors renew or extend this guarantee for
such further period or periods as the Port may require.
7. We,* ...........................further agree with the Port, that the Port shall have the fullest liberty
without our consent and without affecting in any manner our obligations hereunder to vary any
of the terms and conditions of the said Agreement or to extend time of performance by the said
Contractor(s) from time to time or to postpone for any time or from time to time any of the
powers exercisable by the Port against the said Contractor(s) and to forbear or enforce any of the
terms and conditions relating to the said Agreement and we shall not be relieved from our
liability by reason of any such variation or extension being granted to the said Contractor(s) or
for any forbearance, act or omission on the part of the Port, or any indulgence by the Port to the
said Contractor(s) or by any such matter or thing whatsoever which under the law relating to
sureties would, but for this provision, have effect of so relieving us.
8. This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor(s).
9. We,*............................lastly undertake not to revoke this guarantee during its currency except
with the previous consent of the Port in writing.

10. This guarantee is valid upto ....................(period)

Dated the.........day of..............2014.....

for*
* Indicate here the Name of the Bank
**Indicate here the period or
NOTES:
(i) The Bank Guarantee should contain the name, designation and code number of the officer(s)
signing the Guarantee.

24
(ii) The address, telephone no. and other details of the Head Office of the Bank as well as of issuing
Branch should be mentioned on the covering letter of issuing Branch.

25
 ANNEXURE-3
FORM OF AGREEMENT
This agreement is made on the day of 201....(Two Thousand and
.......................) between V.O. Chidambaranar Port Trust a body corporate under the Major Ports Act
1963, having its office at V.O. Chidambaranar Port, Tuticorin -628 004, hereinafter called the
Employer of the one part and (Name of the Valuer)
mailing address of Valuer herein after called The Valuer of the other
part. Whereas the Employer is desirous of certain tasks be performed viz. Valuation of land assets of
VOCPT and has accepted a proposal of the Valuer as referred in the assignment NOW THIS
AGREEMENT WITNESSETH as follows:
1. In this agreement words and expression shall have the same meaning as are respectively assigned to
them in the conditions of Proposal Document hereinafter referred to.
2. The following documents shall be deemed to form and be read and construed as part of this
Agreement viz.
a. The Valuation of land assets of VOCPT
b. All amendments to the Valuation of land assets of VOCPT as issued by the employer prior to
submission of bids, queries of Bidders, if any.
c. Award letter issued by the Employer vide No dated
and all correspondence exchanged between the
Employer and the Valuer up to the date of award letter as specifically referred to in the said
award letter.
3. In consideration of the payment to be made by the Employer to the Valuer as hereinafter mentioned
the Valuer hereby covenants with the Employer to execute and complete the works in conformity
with in all respects with the provisions of the contract.
4. The Employer hereby covenants to pay the Valuer in consideration of the completion of the works
the Consultancy charges in the manner prescribed in the proposal document and accepted by the
Valuer.

IN WITNESS WHEREOF the parties hereto have caused their respective common seals to be
hereunto affixed (or have hereunto set their respective hands and seals) the day and year first above
written.

SIGNED, SEALED AND DELIVERED: SIGNED, SEALED AND DELIVERED

26
By the said by the said

Name_________________________ Name ______________________

On behalf of the Valuer in the On behalf of the Port in the Presence of :
Presence of :
Name ___________________________ Name ________________________
Address __________________________ Address ______________________

27
 Annexure-4
E- PAYMENT FORM
To
The Financial Advisor & Chief Accounts Officer,
V.O. Chidambaranar Port Trust
Tuticorin- 628004.

Sir,
We hereby give particulars for payment of the Works bill / Advance etc
Sl No Particulars

1 Name of the Valuer

2 Address of the Valuer

3 Name of the work for which payment is made

4 Agreement dated :
Work order No.

5 Name of the bank in which Valuer operating account.

Either with IOB or SBI or Any other bank ( If it is other than
IOB or SBI , bank commission plus postage will be deducted )

6 Address of the Bank

7 IFSC Code No.

8 Type of Account ( Whether SB A/c or Current A/c )

9 Account No

10 Pan No.

11 Service Tax Registration No.

12 Vat TIN No.

13 Tax Payer Identification Number (TIN)

14 IFSC- Code of the Bank No

Yours Sincerely

(Signature of Valuer)

28