University of Florida BIM Guidelines and Standards

1 TABLE OF CONTENTS
1. BIM Execution Plan
1.1. Processes .............................................................................................................................................................. 3

1.2. Addendum to UF Contracts ................................................................................................................................ 4

1.3. Methodology ........................................................................................................................................................ 4

1.4. Project Overview / General Information ........................................................................................................... 4

1.5. Project Collaboration Team ................................................................................................................................ 5

1.6. Roles and Responsibilities ........................................................................................................................................ 5

1.7. Project Goals ........................................................................................................................................................ 8

1.7.1. Collaboration Meetings ............................................................................................................................................. 9

1.7.2. Project Specific Sustainability Goals ....................................................................................................................... 9

1.8. BIM Software and Information Exchange ...................................................................................................... 10

1.8.1. Design Tools ............................................................................................................................................................. 10

1.8.2. Information Exchange ............................................................................................................................................. 10

1.9. Modeling Plan.................................................................................................................................................... 11

1.9.1. General Directives .................................................................................................................................................... 11

1.9.2. Model Management ................................................................................................................................................. 11

1.9.3. Modeling Plan by Project Phase ............................................................................................................................ 14

1.9.4. Analysis Model(s) Protocols ...................................................................................... Error! Bookmark not defined.

1.10. Owners BIM Integration Requirements ................................................................ Error! Bookmark not defined.

1.10.1. General Directives ....................................................................................................... Error! Bookmark not defined.

1.10.2. Owners BIM Template Files and Revit Project Standards for Design Teams Use ........ Error! Bookmark not
defined.

1.11. Coordination Guidelines ................................................................................................................................... 17

1.11.1. General ....................................................................................................................................................................... 17

1.11.2. File Format Compatibility ...................................................................................................................................... 17

1.11.3. Constructability Reviews........................................................................................................................................ 17

2. Project Close Out ..................................................................................................................................................... 18

3. Appendix .................................................................................................................................................................... 20

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1. BIM Execution Plan

1.1. Processes

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University of Florida BIM Guidelines and Standards

1.2. Addendum to UF Contracts

This Guide is incorporated by reference into the UF minor projects annual contracts consisting of the
Agreement between Owner and Professional and Agreement for Construction Management Services.

1.2.1. Agreement Between Owner and Professional for Minor Projects Continuing
Professional Services

(Reference Exhibit A 2.1.3 / 2.8.17 UF contract for specific language)

1.2.2. Agreement for Construction Management Services

(Reference Exhibit A 8.9 UF contract for specific language)

1.3. Methodology

University of Florida Minor projects encompass a wide range of scale and complexity, with total
construction costs up to $2 million. Such variation necessitates a flexible approach to the process of BIM
execution for minor projects. The document body of the annual contracts is relatively fixed, therefore
language within the project specific contract exhibits, and accompanying BIM Execution Plan shall provide
the necessary guidance for each project. This BIM Execution Plan template shall be tailored project specific
and authored by the owners PM, Design team, and CM team representatives. Each UF division utilizing
the minor projects annual contract, (Housing/IFAS/PPD/FPC) will determine the extent of BIM
execution for individual projects within their respective areas. The scope of this BIM execution plan is
intended to include new construction, renovation, remodeling, and building utility type projects.

Relative to BIM model level of development protocols, it is recognized that design firms may have existing
measures in place that efficiently utilize one or the other within its internal workflows.

AIA E202 BIM Protocol

UF LOD Table (.xls)

1.4. Project Overview / General Information

Project Name: Albert W Gator Building, UF-000

Project Address: UF Main Campus

Brief Project Description

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1.5. Project Collaboration Team

Name: Insert PM here

Role / Title: Owner - Project Manager
Company: University of Florida
E-Mail: xxxx@ufl.edu
Phone: (352) 273-nnnn

Name: Insert here

Role / Title: Design Team BIM Manager
Company: Architects
E-Mail: name@architects.com
Phone: (nnn) nnn-nnnn

Name: Insert here

Role / Title: Construction BIM Manager
Company: Building Contractor
E-Mail: name@buildingcontractor.com
Phone: (nnn) nnn-nnnn

1.6. Roles and Responsibilities

Design Team BIM Manager

(Insert name here)

Individual assigned by the Design Team to serve as the main point of contact between the Design
Team, the Construction Team, and UF for all BIM related issues. This individual shall have sufficient
BIM experience required for the size and complexity of the project and shall have relevant proficiency
in the BIM authoring and coordination software. Responsibilities include the following:

1. Responsible for the overall development and delivery of the Building Information Model.
2. Monitors compliance with the BIM Execution Plan and related BIM Level of Detail (LOD)
Matrix.
3. Responsible for the development, coordination, publication, and verification that all Building
Information Model configurations are in place as required for the integration of the design phase
and construction phase model information, elements, etc.
4. Coordinates the file management procedures and protocols for the BIM Model.
5. Responsible for the coordination and set-up of shared file servers to be utilized for the Building
Information Model, including related access, permissions, protocols, etc.
6. Prepares, assembles, and facilitates the use of the Building Information Model for design meetings,
coordination meetings, and BIM deliverables.

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7. Assumes responsibility for the proper classification of all spaces, equipment, and components
within the Building Information Model (in accordance with UF protocols and downstream use for
UF Facility Management).
8. Schedules, coordinates, and facilitates BIM technical meetings between the Design -Build Team and
all design disciplines.
9. Coordinates and facilitates the clash detection and coordination efforts among all design
disciplines.
10. Determines the project BIM geo-reference point(s), and ensures that the models from all design
disciplines are properly referenced and coordinated with the geo-reference point(s).
11. Primary interface between the Design-Build Team and UF for BIM data and file transfers as
required at each design phase or otherwise necessary.
12. Ensures that the BIM design deliverables specified and/or required by contract are provided in
accordance with the Contract Documents.
13. Ensures that the 2D project drawings and project specifications produced for bidding and
construction purposes are properly derived from and adequately represent the information
contained within the Building Information Model.
14. Coordinates with the Construction BIM Manager to ensure that all requirements for the final BI M
Model deliverables are achieved.

Construction Team BIM Manager

(Firm & Coordinator Name)

Individual assigned to serve as the main point of contact for the Construction Team for BIM related
issues. This individual shall have sufficient BIM experience required for the size and complexity of the
project and shall have relevant proficiency in the BIM authoring and coordination software.
Responsibilities include the following:

1. Responsible for the overall development of BIM Model content and information that is developed
from construction operations.
2. Serves as the main point of contact for BIM related issues between the Construction Team,
Subcontractors, Suppliers, and the Design Team, UF, and others as required.
3. Ensures that the Construction Team has the necessary hardware, BIM authoring and analysis
software, and adequate training to facilitate the use of the BIM Model as a tool during
construction.
4. Responsible for the integration and/or coordination of the construction schedule with the
Construction BIM Model.
5. Facilitates the use of trade models for the purpose of trade coordination and clash detection (when
available or provided by trade contractors).
6. Communicates requests by trade contractors for data extraction sets to the Design Team and
ensures that these requests are fulfilled.
7. Coordinates with the Design Team to facilitate timely updates to the Construction BIM Model for
design changes that may occur after construction has commenced.
8. Works with Lead Trade Fabrication Modelers as may be required for procurement and
construction activities.

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9. Coordinates updates to the BIM Model as necessary to reflect the as-built or as-constructed
conditions in the final As-Built BIM Model.

Responsibilities Related to the Final As-Built BIM Model

Design Team Responsibilities

1. The Design Team will manage and update the Revit Model(s) through the end of the construction
phase, incorporating all updates and/or revisions to the model(s) as necessary to reflect design
changes initiated by ASI, RFI, Owner Changes, or coordination with existing conditions.
2. All model updates by the Design Team shall be complete at Substantial Completion at which time
the Revit Model(s) shall be transmitted to the Construction Team who shall be responsible for the
construction related updates to the model(s).
3. One (1) week prior to Final Completion, the Construction Team will transmit the Revit Model(s)
back to the Design Team who shall then be responsible for the final preparations and delivery of
the As-Built BIM Model to the Owner.

Construction Team Responsibilities

1. During the construction phase, the Construction Team will maintain red-line as-built drawings.
2. At Substantial Completion, the Design Team will transmit the Revit Model(s) to the Construction
Team who will then incorporate the following updates and/or revisions into the model(s):
a. All updates and/or revisions to the model(s) as necessary to reflect the as-built
information obtained from the red-line as-built drawings.
b. Final updates to material/equipment data and properties where installations differ from
the basis of design included in the Design Team Model(s).
c. Incorporation or linking of certain close-out documents to the Revit Model(s) (TBD
examples: Submittal Information, O&M Manuals, Documentation Photos).
3. All model updates by the Construction Team shall be complete one (1) week prior to Final
Completion at which time the Revit Model(s) shall be transmitted back to the Design Team who
shall be responsible for the final preparations and delivery of the As-Built BIM Model to the
Owner.

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1.7. Project Goals

The BIM collaboration team shall present, discuss, and agree upon project specific goals. The relevant
project experience, team strengths, BIM competencies, and scheduling factors should be considered during
this discussion. The team should list goals and objectives for using BIM and collaborative project
management technologies and processes to measure the achievement of these objectives. (sample language
in red below)

Project Specific Goal Describe Requirements/Considerations

Visualization The BIM Model will be utilized to convey the design to the Project Team.
Requirements This should be of particular benefit to the client occupants, in visualizing
and understanding the design during the early phases of the project.
Sustainability/LEED When applicable, the design team will capture BIM model associated
Documentation sustainability/LEED documentation in designated drawing sheets
Coordination/Clash The Design-Build Team will utilize AutoDesk Revit Architecture, Revit
Detection Structure, Revit MEP, and Navisworks Manage to coordinate design
disciplines and perform clash detection analyses within the BIM Model.
Learning Experience It is expected that the technical skills, efficiency, and familiarity of team
members and their respective firms with various BIM processes will be
improved over the course of the project.
O&M Integration Primary UF goal. Where Revit models of fixtures/equipment of sufficient
quality and accuracy are available from the manufacturer, they should be
utilized in the project model. There is also an option to embed links (i.e.
URLs) from major fixtures/equipment within the As-Built BIM Model to
file folders containing project-specific information such as submittals, shop
drawings, O&Ms, etc. The delivery method for this information will be
coordinated with UF.
Facilitate Cost Various components of the CM cost estimating effort may be derived
Estimating directly from the BIM Model. Also, the BIM Model may be utilized for
verification of manual take-off quantities.
Subcontractor Use AE/MEP design models maybe used as basis for sub-contractors 3D shop
(Bidding, Understanding, drawings. The CM BIM manager will coordinate export of Revit for use by
Fabrication) subs when applicable.

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1.7.1. Collaboration Meetings

There will be different types of Collaboration meetings needed for the project, including general
progress meetings, design coordination meetings, etc. In the space below, list the types of meetings
necessary for the project, meeting host(s), required attendees, and required technology. (Sample text in
red below)

Meeting Type Host Required Attendees Required

Technology
Design Meetings Architect / Design Team Revit Architecture,
BIM Model Design Revit Structure, Revit
Progress/Coordination Disciplines MEP, Projector,
Laptop PC
Design Presentations Owner / User Owner, Design Team, Revit Architecture,
BIM Model Presentations to Group CM, Team, User Group Revit Structure, Revit
Project Team MEP, Projector,
Laptop PC
Design Team Coordination Architect / Design Team Revit Architecture,
BIM Model Design Revit Structure, Revit
Coordination/Clash Detection Disciplines MEP, Navisworks,
Projector, Laptop PC
CM Team Coordination Construction CM Team, Navisworks,
BIM Model Manager Subcontractors, Owner, Projector, Laptop PC
Coordination/Clash Detection Design Team
CM As-Built Coordination Architect / CM Team, Revit Architecture,
As-Built BIM Model Construction Subcontractors, Owner, Revit Structure, Revit
Progress/Coordination Manager Design Team MEP, Navisworks,
Projector, Laptop PC

1.7.1.1. Project Specific Sustainability Goals and LEED Certification Documentation

The project may have certain LEED EB requirements. UF project manager shall notify project
team of any requirements.

1.7.1.2. Sustainable Design Tools and Execution

When the scale of the project is applicable, the Design Team may employ a variety of BIM software for
sustainable design including the ones identified in the analysis Model Matrix. The model analysis done
in BIM sustainability software such as, but not limited to, Autodesk Ecotect, 3ds Max Design, Revit
MEP, and IES may be utilized to analyze the design model for potential issues that may improve,
correct, or optimize the design models of various design disciplines.

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1.8. BIM Software and Information Exchange

1.8.1. Design Tools

The professional shall develop the design at each stage using building information modeling
(BIM) software and related technologies specifically, the 2011 or later versions of Autodesk
"Revit Architecture" for Architectural content, Autodesk "Revit Structure" for structural
content, and Autodesk "Revit MEP" for Mechanical, Electrical, Plumbing, Fire Protection, and
Telecom/Technology content.

1.8.2. Information Exchange

1.8.2.1. Collaboration Tools

For general project correspondence and milestone/phase BIM deliverables, the team will use
the UF SharePoint platform as a means of sharing and storing information. During the design
phase, BIM-related files utilized by the design team will be shared through the FTP site of the
lead Architect. During the construction phase, BIM-related files may be shared utilizing either
the Construction Managers FTP site or the UF SharePoint FTP site.

1.8.2.2. Version Control

In recent years, BIM software platforms have incorporated substantial changes and/or
advancements in their programs, technologies, capabilities, features, interoperability, etc.
through annual software upgrades.

It shall be the Design Team BIM Managers responsibility to monitor and regulate software
version updating if required during the course of the Project. It is understood that a number
of the software tools utilized in this BIM Execution Plan are not backwards compatible and
must be carefully synchronized. Since the majority of the BIM software platforms utilized
on this project do not contain backward capabilities, the entire Project Team will need to
evaluate the advantages and disadvantages of performing software upgrades during the
design phase, and reach an agreement on whether or not to proceed with such upgrades
if/when they may become available.

1.8.2.3. Agreements

1.8.2.3.1. Electronic File Transfer Agreement (EFTA), Access Rights

This language shall be discussed and agreed upon by the team. It is recognized that various
firms may have corporately executed EFTA protocols that will have to be addressed. Typically,
the Construction Manager, will sign and return to the Architect of record an Electronic File
Transfer Agreement (EFTA) relative to BIM Files utilized by Contractor, Subcontractors or

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Other Third Party Recipients. The executed EFTA will constitute an agreement between
Architect and the Construction Manager and any of the CMs Subcontractors and/or Sub-
subcontractors granted access to the Model files.

1.8.2.3.2. Intellectual Property Rights

The Model Files are considered the intellectual property of the Model authors. Sharing of the
Models does not affect the Model authors copyright or intellectual property rights in any way.

1.8.2.3.3. Owners Use of Models

The Owner will have unlimited use of the Design Models produced for the Project. The
Owner acknowledges that the Design Models are an Instrument of the Designers Service and
that the Designer does not represent or guarantee that the Models will be useful to the Owner
for any purposes beyond those uses that they were authored for.

1.9. Modeling Plan

1.9.1. General Directives

Advanced planning around which models will be required during the different phases of the
project, the responsible party(s) for model update and distribution, and predetermination of
model content and format will help the project run more efficiently and cost-effectively during
every phase.

1.9.2. Model Management

Unless otherwise agreed upon in this BIM Execution Plan, the Project Architect of Record
shall be established as the lead party responsible for managing the design model, and shall
facilitate the establishment of initial protocols relating to model management. Subsequently,
the model manager from each design discipline may have specific responsibilities as deemed
necessary and agreed upon by the project team.

1.9.2.1. Model Creation Strategies

Each party - such as the Owner, Architect, Contractor, or Sub-Consultants that are responsible
for contributing or receiving modeling content will be required to assign a model manager to
the project. Each respective model manager shall help coordinate and attend all such meetings
related to the BIM Execution Plan. As the project progresses into the construction phase,
various responsibilities for Model management may be assigned to the Construction Manager as
agreed upon in this BIM Execution Plan. The final As-Built Deliverable will be turned over to
Owners Project Manager.

1.9.2.2. Techniques and Protocols

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1.9.2.2.1. File Naming Conventions

All Project central files and model files shall have a consistent naming convention as
established by the principle design firm for discipline specific model coordination. The Design
Team BIM Manager shall coordinate this activity with all sub-consultants and design
disciplines. (The naming convention as illustrated below is for example and is not a specific
requirement. The lead design team BIM model manager shall establish for project)

File Type Naming Convention Discipline Authoring Software

Revit Project File 01SD_091511_UF000_ARCH Architectural Revit Architecture 2011
(.rvt)

Revit Project File 01SD_091511_UF000_STRUCT Structural Revit Structure 2011

(.rvt)

Revit Project File 01SD_091511_UF000_MEPT Mechanical, Electrical, Revit MEP 2011

(.rvt) Plumbing and
Telecommunications
Revit Project File 01SD_091511_UF000_CONST Construction Manager Revit Architecture 2011
(.rvt)

Revit Project File 01SD_091511_UF000_COORD All Design Disciplines Revit Architecture 2011
(.rvt) Revit Structure 2011
Revit MEP 2011
Navisworks File 01SD_091511_UF000_COORD Navisworks Navisworks Manage 2011
(.nwd) Coordination File All
Design Disciplines

1.9.2.2.2. View Naming Conventions

Model views shall have a consistent naming convention as established by the Design Team BIM
Manager. Consistent view naming allows for the automatic sorting of views for ease of
identification. The protocol facilitates low maintenance of the view name as project conditions
change throughout the Project.

1.9.2.2.3. Sheet Sizes and Naming Conventions

Preferred format size for Construction Drawings is 24" X 36" (Architectural "D" Size).
Other sizes may be used if required (coordinate with UF).
Sheet names should be descriptive of drawing content and the building discipline
represented (i.e., A-1, P-1, and M-1 would be typical designations for Architectural,
Plumbing, and Mechanical Drawings, respectively).

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1.9.2.2.4. Origin and Orientation

The (0,0,0) Project Origin Coordinate will be established in the project Architectural Design
Model. All subsequent models created for the Project will be based on this common
coordinate. If the (0,0,0 ) project coordinate becomes compromised in any model, during any
phase of the Project, the Architects Model Manager will direct the process for reestablishing
the appropriate (0,0,0) Project Origin Coordinate.

All of the project models will be oriented to True North. The Project Team will rotate scope
boxes and/or plan callouts in order to represent plan drawings orthogonally on the drawing
sheets. This shall be the normally agreed upon orientation unless deemed otherwise by the
Architect of Record.

1.9.2.2.5. Units and Tolerances

The Revit Project Units and Tolerances settings affect the way that information in the model is
displayed. It does not limit tolerances of how things are modeled. The Project will utilize the
Revit Project Unit settings as established by the Architects model manager. Modifications to
the settings should be made as necessary and agreed to by the Project Team.

1.9.2.2.6. Grids and Levels

Routinely, naming conventions for Grids and Levels will be established in the Architectural
drawings unless otherwise directed by the lead Architects model manager.

1.9.2.2.7. WorkSets

Generally, the project team should always simplify, and keep Worksets to a minimum to
facilitate efficient project team workflow. The disciplined use of Worksets will allow the
project team to work more efficiently and will promote the collaborative BIM project delivery
platform. The Project Team should discuss the applicability of the use of Revit tools that will
help to ensure that all elements are assigned to their proper Worksets. (Ex: Use of the Gray
Inactive Worksets option, Application of color filters to Worksets in the Revit View Visibility settings.)

1.9.2.2.8. 2D CAD File Linking Protocols

The Design Team BIM Manager shall establish protocols for 2D Cad file linking and/or
importing, otherwise the following protocols are recommended for use by the team:

Minimize the number of 2D CAD files linked to the model.

2D CAD files should be audited and purged before linking.
Set reference links from the link management menu to Overlay.
Always link to 2D CAD files instead of importing them.

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Never explode 2D CAD files within a Revit file.

Pin position of linked file.

1.9.2.2.9. 3D model linking protocols

The Design Team BIM Manager shall establish protocols for 3D Model linking, otherwise the
following protocols are suggested for use by the team;

Set reference links from the link management menu to Overlay.

Create an individual Workset for each Revit Model linked into the Project. Workset
Naming & Use Conventions (above) for additional information.
Use the Specify Worksets option when linking 3D models. Only open the Worksets needed
for model collaboration.
Close Worksets: Grids and Levels, (All) Link-, Scope Boxes, and other Worksets
containing information not required for model collaboration.
Use the Positioning: Auto - Origin to Origin option when linking 3D models. Pin position
of linked file.

1.9.2.2.10. Custom Parameter definitions

The Design Team BIM Manager shall audit and monitor the use of custom parameters
introduced into the model environment for consistency of naming schema and avoidance of
duplication. Shared parameter files shall be properly organized and included when file transfers
occur.

1.9.2.2.11. Family creation and type Catalog file management

Family creation shall be consistent with the Level of Development (LOD) Matrix in which the
component is being utilized. Refer to Section 1.9.3. below for LOD by phase.

Type catalogs shall be fully developed and properly populated with the associated data elements
necessary for family functionality.

1.9.3. Modeling Plan

1.9.3.1. Modeling Plan Overview

It is the owners (UF) understanding that with such a broad range of costs and scale for minor
projects, multiple project types will exist requiring varying degrees of document development,
BIM model content, and complexity of creation. Specific examples are as indicated below;

1.9.3.1.1. New Building/Addition

This scale typically involves a stand-alone new building or major addition having a
construction cost under the $2,000,000 threshold for minor projects. It is the owners
(UF) requirement that projects of this magnitude be fully documented in BIM in a
manner similar to UF major projects, comprehensively utilizing the tools and

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methodologies as specified herein this BIM Execution Plan. Although UF minor

projects presently are not required to have an approved Facility program, the design
team will be expected to follow the SUS/UF design guidelines for space standards. To
facilitate this process, the owner will provide a Revit template which includes the
required space standards and coding schemas for use by the designer. Completion of
the template will be a required deliverable at DD and 100%CD phases.

1.9.3.1.2. Large Scale Minor

This scale typically involves larger scale minor renovation/remodeling, or utility
infrastructure projects having a construction cost greater than $100,000 with work
scope including demolition and construction of architectural, structural, and MEP
building elements. Design documents shall be developed in BIM in a manner consistent
with the protocols as indicated in this BIM Execution Plan document. It is understood
that routinely, renovation and remodeling projects may require substantial demolition
plans. Architectural elements shall be modeled with demolition depicted by use of the
Revit Phases functionality whenever possible. A considerable number of UF
buildings were either originally modeled in BIM or have BIM Architectural models
developed from the conversion of 2D CAD drawings. These will be made available by
the owner for applicable buildings to facilitate the design effort. For buildings that do
not have existing as-built MEP BIM models, design requiring considerable demolition
of MEP elements such as equipment, piping, ductwork, electrical, etc., use of the Revit
detail lines functionality is acceptable over modeling existing elements to be
demolished. All new MEP (equipment, systems, piping, electrical, etc.) shall be
modeled using the core Revit functionality for creation of those elements, be modeled
suitable for coordination and clash detection, and conform to the agreed upon LOD
table developed by the project team.

1.9.3.1.3. Small Scale Minor

This scale typically involves smaller scale minor renovation/remodeling, or utility
infrastructure projects having a construction cost less than $100,000 with work scope
including limited demolition and construction of architectural, structural, MEP building
elements, and cosmetic finishes. When available, the owners architectural BIM models
will be provided to facilitate the design process. For buildings that do not have existing
as-built MEP BIM models, liberal use of the Revit detail lines functionality is acceptable
for minor demolition and plan view documentation of architectural and MEP elements
such as equipment, piping, ductwork, electrical, etc. All new MEP equipment and/or
systems that will require turn over of operations and maintenance documentation to the
owner shall be modeled in BIM.

1.9.3.2. Level of Development by Project Phase

A detailed modeling plan shall be developed for each phase of the project and shall clearly
describe the desired model maturity and Level of Development (LOD) necessary for the
various phases of project design.

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All design modeling will be performed utilizing Autodesk "Revit" software platforms
(Architecture, Structure, MEP), versions 2011 or later. The design team shall collectively
coordinate platform versioning for compatibility purposes during the design process. Any
deviations shall require approval from the Owner.
At each design phase, the model maturity shall be developed to the extent that it will
generate the drawing document deliverables with the content, level of detail, and format as
required by the UF Design Services & Commissioning Guide and shall be consistent with
level of development as described by phase below. The resulting output, depicted in
traditional two-dimensional drawing format with drawing sheets organized by discipline,
dimensioned and detailed, shall serve as validation of the accuracy and completeness
contained within the building information model(s).
In general, the Design Team shall follow the UF Design Services & Commissioning Guide
for each design phase, however, the Design Team shall not be required to create additional
drawings, models, etc. that may be indicated in these guidelines when deemed unnecessary
for construction purposes, or to the BIM Model.
It is understood that not all project designs will require the same phases and durations.
Adjustments to the model(s) level of development and phase durations will be agreed upon
as necessary by the project team (for example; a small minor project may only require a
50% and 100%CD review, whereas a larger scale minor project may require conceptual,
advanced Schematic, design development, 60% CD, and 100% CD review phases).

1.9.3.3. Area Calculations - UF Design Services Guide Requirements

1.9.3.3.1. Purpose and Scope

For UF minor projects resulting in new buildings, additions to existing, otherwise the
creation of new square footage, at the end of each design phase, the Design Professional
shall calculate the area of the project using the following method and compare this
information to the owners requirements as outlined in a space summary form or Facilities
Program template document. Area calculations may be obtained utilizing Autodesk Revit
Software;

1. Building Gross Square Feet: Determine the total building gross square feet by adding
the sum of the floor areas of the building included within the outside faces of exterior
walls for all stories, or areas that have floor surfaces. Gross area should be computed
by measuring from the outside face of exterior walls, disregarding cornices, pilasters,
buttresses, etc., which extend beyond the wall face. Gross area should include
basements (except unexcavated portions), attics, garages, enclosed porches, penthouse s,
mechanical equipment floors, lobbies, mezzanines, all balconies (inside and outside)
utilized for operational functions, and corridors, provided they are within the outside
face lines of the building. Stairways, elevator shafts, mechanical service shafts, and
ducts are to be counted as gross area on each floor through which the shaft passes.
Exclude open courts and light wells, portions of upper floors eliminated by rooms or
lobbies that rise above single floor height, and non-enclosed covered walkways.

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2. Net Assignable Square Feet: Determine the sum of room areas excluding non-
assignable areas. Room area is defined as the net area of the room in square feet,
measured between the inside surfaces of walls and partitions. Non-assignable areas
include interior circulation space (including stairs), custodial areas, mechanical areas,
structural areas, public rest rooms, exterior circulation space (including stairs),
elevators, and telephone/data communication equipment areas.

3. Non-Assignable Square Feet: Determine the net room area of all non-assignable spaces
as defined in Item 2 above.

4. Covered Walkway Gross Square Feet: Measure floor area, excluding any areas which
were included in Building Gross Square Feet calculations.

5. Impervious Surface Gross Square Feet: Measure impervious surfaces created as part of
the project site plan including sidewalks, service drives, parking, plazas, etc. that are not
covered in Paragraph 3 above.

1.10. Coordination Guidelines

1.10.1. General

BIM Coordination guidelines shall be established by the Contractor for the purpose of
supplementing the coordination process between trades and design disciplines.

1.10.2. File Format Compatibility

All coordination drawings shall be produced in file formats compatible with other coordination
team members. All Construction Documents shall be generated from the BIM model(s). BIM
Model coordination and clash detection will be performed utilizing the BIM Model and AutoDesk
Revit/Navisworks software platforms.

1.10.3. Constructability Reviews

The BIM model shall be utilized for the purpose of constructability reviews. Use of the BIM
Model for constructability review shall not be considered as in kind replacement for reviewing the
traditional printed 2D line drawing documents but as a supplementary effort to improve the
review process. Constructability reviews shall be accomplished as follows:

An analysis and evaluation of the constructability of the design concepts, narratives, or drawings.

An analysis and evaluation of the design concepts, narratives, or drawings in regard to the
completeness of intended bid categories, conflicts or overlaps in the divisions of the work.

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An evaluation of design details affecting construction including, without limitation, unusual or

custom materials.

Address problems, conflicts, defects, or deficiencies in the design concepts and offer resolutions.

1.10.4. Resolution of Interferences

The Design Team shall participate in the coordination meetings as necessary to timely resolve
design conflicts and/or coordination issues. Design changes made during this process shall be
properly documented by the Contractor and Design Team and the model(s) shall be updated as
necessary.

1.10.5. Navisworks Requirements

1.10.5.1. Methodology

Navisworks files should be created at all critical coordination milestones. This record format will
document a coordinated section of the model, either by area of the building or between specific
critical trades. The Collision report showing all applicable collisions as either Approved or
Resolved along with the Navisworks file shall be uploaded together to the project collaboration
system. A text or HTML document shall also be uploaded which describes and references the
approved coordination NWD File with respect to what has and has not been coordinated. Reports
should be published in a standard XML, HTML, or Text format as created by Navisworks and
agreed upon by the Project Team.

1.10.5.2. Navisworks Reports

1.10.5.2.1. Minimum Requirements

Navisworks Reports shall include the following information at a minimum:

Description of collision report.

Date of collision report run.

List of all collisions detected in the model(s), their status, and the proposed solution to resolve
the conflicts.

Graphical representation of the model geometry corresponding to each collision detected in the
model(s).

2. Project Close Out

2.1. Concurrent As-Built Documentation

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The contractor shall submit a plan to the Owner for review, prior to the start of construction that
outlines the process for concurrent as-built documentation. Concurrency is mandated. Methods for
recording as-built information are left to the discretion of the Contractor. Potential options include
traditional methods and/or periodic laser scanning of completed or partially completed primary
systems coordinated with the sequence of construction.

2.1.1. Documentation Methodology:

2.1.1.1. Determination of the methodology and execution of compiling the Final As-Built BIM
Model(s) shall depend upon the relative experience and strengths of the various team
members and agreed upon by all respective parties in this BIM Execution Plan. Acceptable
documentation workflows shall be as follows:

As-built modeling will be a collaborative effort between the Architect, Design Consultants, and the
Construction Team. During the construction process, the Design Team will incorporate changes
triggered by requests for information (RFIs), Architects Supplemental Instructions, and Change
Orders into the Architectural, Structural, and MEP design models.

At specified periods during the construction process, the Construction Team will document in their
copy of the Revit BIM model(s), 3D Coordinated Navisworks model(s), or on red-line drawings,
all changes generated from shop drawings, coordination drawings, and field changes. Optionally,
the completed form of the in-place construction may also be verified at these specified dates using
laser scanning. The construction team will incorporate all changes as well as as-built model
information differing from the basis of design included in the original construction documents
(equipment boiler plate specifications, etc.). The finished model shall be reviewed for accuracy and
completeness by the Design Team and Owner prior to finalization.

Optionally, the Design Team may be contractually required to deliver the Final As -Built BIM
Model. Subsequently, the Design Team may elect to perform all final updates to the model(s)
based on information and markups received from the Construction Team.

These methodologies shall be discussed and agreed upon by the project team during the initial
stages of the BIM execution process.

Refer to Section 1.6 of this BIM Execution Plan for responsibilities and workflows related to
the Final As-Built BIM Model.

2.1.2. Documentation Requirements: (For project specific requirements, see Model LOD Matrix for
Final As-Built Model).

Primary systems fall into two categories - Primary Architectural Systems and Primary Engineering
Systems.

Primary Architectural Systems include, but may not be limited to, structural framing, partition
systems with structure, flooring systems, partition systems with bulkheads, partition systems with

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expansion control, vertical transportation systems with primary engineering systems, millwork and
casework systems horizontal ceiling systems with window openings, bulkheads, partitions, exterior
skin systems with window openings, structure, roof edge conditions, parapets, roof penetrations,
and equipment locations.

Primary Engineering Systems include, but may not be limited to, major HVAC, piping, sewerage
and/or conduit systems, primary HVAC duct runs, primary fire protection main runs, lighting,
fire protection and HVAC outlet locations, power and data outlets, primary electrical conduits,
ceiling grids layouts, primary data, audio visual, security and communication distribution systems
(cable trays, etc).

2.2. Operations and Maintenance Documentation

Where Revit models of fixtures/equipment of sufficient quality and accuracy are available from the
manufacturer, they should be utilized in the project model. There is also an option to embed links (i.e.
URLs) from major fixtures/equipment within the As-Built BIM Model to file folders containing
project-specific information such as submittals, shop drawings, O&Ms, etc. The delivery method for
this information will require further discussions with UF FP&C, UF PPD, User Group, etc. to
determine the most useful delivery method, taking into account subjects such as hardware/software
availability to staff, staff software proficiencies, etc. which may tend to limit the accessibility of the
documentation photos should they be embedded into the Revit Model file.

3. Appendix

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