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COMMISSION ON AUDIT
MINISTRY OF FINANCE
TO : Heads of Ministries, Agencies and Offices; the President of the University of the
Philippines System; the Treasurer of the Philippines; Chief Accountants/Heads of
Accounting Units; Collecting Officers; COA Unit Auditors; and Others concerned.
1.0 PURPOSE
2.0 COVERAGE
This Circular is applicable to agencies enumerated under LOI No. 1182, all other
agencies which exercise quasi- judicial functions, and other agencies involved in the
implementation thereof.
3.1 Legal Research Fee, in an equivalent amount, shall be computed and collected as
follows:
a. For Appellate Courts - one percent (1%) of the filing fee imposed but not lower
than five pesos.
3.2 Legal Research Fee collected shall be treated as trust liability and automatically be
released to the University of the Philippines System, without the need of a special
budget or the issuance of a cash disbursement ceiling.
3.3 Joint Circular No. 1-81, dated January 1, 1981 of the Commission on Audit and
Ministry of Finance, prescribing the frequency of depositing collections; and Joint
Circular No. 9-81 of the Commission on Audit, Ministry of Finance and Ministry of
the Budget, dated October 19, 1981, prescribing guidelines in the proper handling,
operation and accounting treatment for trust receipts shall be observed.
a. Collect the legal research fee and issue the corresponding official receipt for
the collection received as part of the Legal Research Fund (LRF).
b. Remit collection for LRF under a separate remittance advice with the Bureau of
the Treasury (BTR) to the credit of collecting agency.
d. Draw a journal voucher monthly transferring the Trust Liability account to the
University of the Philippines System (UPS). A copy of the journal voucher shall
be forwarded to the UPS and to the National Cash Accounting Division (NCAD)
of the BTR.
a. Prepare a journal vouchers charging the account of the collecting agency and
crediting the account of the UPS.
a. Prepare a journal voucher taking up the deposit with the BTR under a Trust
Liability account Legal Research Fund (Fund Code 163), on the basis of the
journal voucher received from the NCAD, BTR.
c. Transfer from the Legal Research Fund (163) to the Special Account in the
General Fund (151), the corresponding amount of collection that will back up
the expenditures for personal services.
d. Maintain separate set of books for the LRF and prepare separate trial balances
and financial statements. In addition, maintain subsidiary records for each
collecting agency to effectively monitor remittances and transfers from collecting
agency thru BTR to UPS.
5.0 ACCOUNTING ENTRIES
6.0 EFFECTIVITY