Sap Quality Management Training Manual Beginners

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End User Manual Quality Management

END USER MANUAL - QM
Document Control
Document Name: End User Manual for Quality Management

Team: QM
Status: In Progress
Last Updated:
Revisions
Revision Date Revised By Section Revised

#
1.0 10.09.08
Page 2 of 103
CONTENTS
1 SAP Logon & Instructions manual .................................................................................................................. 5

1.1 SAP Logon Pad .................................................................................................................................. 5
1.2 How to change Password? ............................................................................................................... 7
1.3 SAP Window ....................................................................................................................................... 8
1.4 Standard Tool Bar .............................................................................................................................. 8
1.5 SAP Menu Bar .................................................................................................................................. 10
1.6 Application Toolbar ......................................................................................................................... 11
1.7 Status Bar ......................................................................................................................................... 11
1.8 Instructions Manual ......................................................................................................................... 12
1.9 Search Functionality ........................................................................................................................ 13
2 Introduction to SAP Quality Management .....................................................................................................16
3 Quality Planning ...............................................................................................................................................16
3.1 Logistics Master Data ...................................................................................................................... 17
3.1.1 Create Material ........................................................................................................................ 17
3.1.2 Change Material Master ......................................................................................................... 22
3.1.3 Display Material Master.......................................................................................................... 24
3.1.4 Create Quality Info Record .................................................................................................... 25
3.1.5 Change Quality Info Record .................................................................................................. 28
3.1.6 Display Quality Info Record ................................................................................................... 29
3.2 Basic Data......................................................................................................................................... 31
3.2.1 Edit Code Group ..................................................................................................................... 31
3.2.2 Display Code Group ............................................................................................................... 33
3.2.3 Edit Selected Set .................................................................................................................... 34
3.2.4 Display Selected Set .............................................................................................................. 37
3.2.5 Create Inspection Characteristics ......................................................................................... 38
3.2.6 Change Inspection Characteristics ....................................................................................... 44
3.2.7 Display Inspection Characteristics ....................................................................................... 45
3.2.8 Create Inspection Method ...................................................................................................... 47
3.2.9 Change Inspection Method .................................................................................................... 49
3.2.10 Display Inspection Method .................................................................................................... 50
3.2.11 Create Sampling Procedure................................................................................................... 51
3.2.12 Change Sampling Procedure................................................................................................. 54
3.2.13 Display Sampling Procedure ................................................................................................. 55
3.2.14 Create Inspection Plan ........................................................................................................... 57
3.2.15 Change Inspection Plan ......................................................................................................... 62
3.2.16 Display Inspection Plan ......................................................................................................... 63
4 Quality Inspection ............................................................................................................................................65
4.1 Inspection Lot .................................................................................................................................. 65
4.1.1 Create Inspection Lot (Manually) .......................................................................................... 65
4.1.2 Change Inspection lot ............................................................................................................ 68
4.1.3 Display Inspection lot ............................................................................................................ 69
4.1.4 Cancel Inspection lot ............................................................................................................. 70
4.2 Worklist ............................................................................................................................................. 73
4.2.1 Trigger Manually (Source Inspection) .................................................................................. 73
4.2.2 Change Inspection data ......................................................................................................... 75
5 Quality Notification ..........................................................................................................................................85
5.1 Notification with the reference of the inspection lot ..................................................................... 85
5.2 Manually............................................................................................................................................ 91
5.2.1 Create Quality Notification..................................................................................................... 91
5.2.2 Change Quality Notification................................................................................................... 94
5.2.3 Display Quality Notification ................................................................................................... 95
5.2.4 Worklist To Change Quality Notification .............................................................................. 97
6 QM Information System .................................................................................................................................103
6.1 Quality Control ............................................................................................................................... 103
Page 3 of 103
Introduction
The SAP Quality Management User Manual has been designed with the objective of facilitating users
of the SAP system to perform their transactions. It contains a step by step guide for each transaction.
The manual has been structured according to sub-modules in the SAP for convenience of association
with the system itself. The first section is devoted to SAP login and Navigation, while the rest of the
document contains Master Data, Transaction and Reports in various sections (sub-modules).
This is the first release of the document and subsequent updates to this document should be made
upon introduction of new business processes or other requirements.
Page 4 of 103
1 SAP Logon & Instructions manual
1.1 SAP Logon Pad

You need the SAP GUI to log on to and to use the SAP systems. Your system administrator will install
the SAP GUI on your machine, after that you can customize it and start performing your daily tasks.
Double Click on the SAP Icon placed in your desktop.
After you start SAP Logon you get the SAP Logon main window with the title SAP Logon 640 as
follows:
Page 5 of 103
Double Click on the HWI DEV. The following screen will appear.
Input the following parameters
Client: 501
User: H****** (Your unique User ID)
Password: ********* (Youre Unique Password)
Language: EN
Press Enter
Your Password is a confidential identity of yours. Input correct password. 3 repeated wrong
input will block your User ID for further use. Incase your User ID is block; you should contact your
system administrator to re initialize your password.
After inputting your correct credentials you will reach SAP easy access menu as displayed below.
Page 6 of 103
1.2 How to change Password?
Click to the tab to change the password. If it is an initial password, system will
automatically prompt for new password. The following screen will appear.
Input your new password and repeat the same in the Repeat Password.
Press Enter . Your password will be changed.
You can NOT use the last 5 password that you have set previously.
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SAP Menu Bar

1.3 SAP Window
Standard Tool Bar
Application Tool Bar
SAP Navigation
1.4 Standard Tool Bar
The standard toolbar contains buttons for performing common actions such as Save and Enter.
The functions assigned to the standard toolbar are listed below:
Button Name Function
Enter Confirms the data you have selected or

entered on the screen. Same function as the
Enter key. Does not save your work.
Command field Allows you to enter commands, such as

transaction codes.
Save Saves your work. Same function as Save in

the Edit menu.
Back Returns you to the previous screen without

saving your data. If there are required fields
on the screen, these fields must be completed
first.
Exit Exits the current function without saving.
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Returns you to the initial screen or main menu

screen.
Cancel Exits the current task without saving. Same

function as Cancel in the Edit menu.
Print Prints data from the current screen.
Find Searches for data required in the current

screen.
Find next Performs an extended search for data

required in the current screen.
First page Scrolls to the first page. Same function as the

CTRL + Page Up keys.
Previous page Scrolls to the previous page. Same function

as the Page Up key.
Next page Scrolls to the next page. Same function as the

Page Down key.
Last page Scrolls to the last page. Same function as the

CTRL + Page Up key.
Create session Creates a new SAP session. Same function

as Create session in the System menu.
Create shortcut Allows you to create a desktop shortcut to any

SAP report, transaction, or task if you are
working with a Windows 32-bit operating
system.
F1 Help Provides help on the field where the cursor is

positioned.
Layout menu Allows you to customize the display options.
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1.5 SAP Menu Bar
Use
Menus allow you to find a specific transaction when you do not know the transaction code. The menu
is organized according to the task you are performing in the SAP system.
Features
The menu bar is situated horizontally at the very top of the screen. Menus drop down, that is, when
you choose a menu item, further options appear.
The following menus are standard on every SAP screen:

Menu Description
System Contains functions, such as Create session,
User profile, and Log off, which affect the
system in general.
Help Provides various forms of online help.
The following menus are standard in most SAP applications:

Menu Description
Object Usually named after the object you are
currently working with, for example, Material.
Contains functions, such as Display, Change,
Print, and Exit, which affect the object in
general.
Edit Allows you to edit components of the current
object. Common functions include Select, Edit
and Copy. The Cancel option allows you to
leave a task without saving the data you have
entered.
Go to Allows you to move directly to other screens of
the current task. Also contains the Back option,
which takes you back one level in the system
hierarchy. Before going back, the system
checks the data you have entered on the
current screen and displays a dialog box, if it
detects a problem.
The following menus may also appear:

Menu Description
Extras Contains additional functions, which you do not
need regularly, but you can choose, to work
with the current object or an object component.
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Environment Contains functions that display additional

information about the current object.
View Allows you to display the current object in
different views, for example, switching between
a single-line and double-line display of a table.
Settings Allows you to set user-specific transaction
parameters.
Utilities Allows you to do object-independent
processing, such as deleting, copying, and
printing functions.
1.6 Application Toolbar
Use
Title Bar
The title bar is situated horizontally below the system function bar.
The title bar contains the name of the SAP application currently being displayed, for example, SAP
Easy Access ABAP Workbench.
When a SAP GUI window is inactive (the window is not the focus of the mouse/keyboard), the title
appears at the top in place of the menu bar, which is hidden. When the SAP GUI title is active the
application menu is displayed.
Application Bar
The application bar is located below the title bar. The application bar contains icons relevant to the
specific application.
1.7 Status Bar
Use
The status bar provides general information on the SAP System and transaction or task you are
working on. At the left of the status bar, system messages are displayed. The right end of the status
bar contains three fields: one with server information, the other two with status information.
Features
The status fields, shown below, are described from left to right:
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At the far left,
o Identifies error messages.

o Identifies other system messages.
To hide (or display) the status fields, choose to their left (or right, respectively).
To display the following system information, choose in the first status field:
o System
o Client
o User
o Program
o Transaction
o Response time
1.8 Instructions Manual
This user manual has been prepared to assist the user in running transactions in SAP for business
processes. Following symbols have been used frequently in this document to highlight various points:
Sub-Module This symbol has been used to represent

different sub-modules of accounting
Topic This symbol has been used whenever a new

topic related to a sub-module has been
discussed in the document.
Activity This symbol represents that an activity needs

to be carried out in SAP.
Remark This symbol has been used in the document to

show the points of attention / special remarks
R Required Field This symbol means that the relevant field has
to be filled-in, for all cases.
C Conditional This symbol means that the field shall be filled

in only in few cases.
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O Optional This symbol means that the relevant field is

optional for user input.
Please note that there are various fields in SAP screens and the screen shots in this manual,
which have not been discussed in this manual. As these fields are not to be used in HWIPL, hence
are not required to be filled in by the user.
1.9 Search Functionality
There are several fields, in which you will have the search option. Search Option (F4 Help) is
displayed in the symbol like
By clicking this, you can search the desired record from selectable list. An example is shown here,
how to select a Material Code.
Now press F4 ( ) in the marked Box (which is Material) to search the Required Material code. This
screen will appear.
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Now provide the Keywords for the Search Item in the Text or Description Section and put * at the
begin and end of the string. Now Press Enter. Like the following,
The symbol *Bearing* means it can start and end with any word or letter, but should contain
minimum word or letters like Bearing. Now Press Enter.
The List will appear with the word Bearing.
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Double click on a particular line to select the Data.
There are multiple way of search is available in the search option,
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2 Introduction to SAP Quality Management

The R/3 System consists of a number of modules in Logistics. These are:
Materials Management
Sales and distribution
Logistics Execution
Production
Production Process
Plant Maintenance
Customer Service
Quality Management
Projects System
Agency Business
Central Functions
The integration allows the various departments and units of an enterprise to share and maintain the
same information.
The Quality Management (QM) module is fully integrated with the other modules of the SAP System.
It supports all the phases of Inspection, results recording and making decision and is well integrated
with other Logistics module like Material Management, Sales & Distribution and Production etc. It is
divided into several sub-modules.
3 Quality Planning
Quality Planning Module consists of the various master data required to carry out the transactions in
Quality Management Module. There are three sections in Quality Planning to complete the Master
data. These are as follows:
INSPECTION PLANNING
BASIC DATA
LOGISTICS MASTER DATA
Each of these sections contain following relevant master data to carry out Quality Module
Transactions:
LOGISTICS MASTER DATA

MATERIAL CHANGE / DISPLAY
QUALITY INFO RECORD CREATE/ CHANGE / DISPLAY
BASIC DATA
CODE GROUP EDIT/ DISPLAY
SELECTED SET EDIT/ DISPLAY
INSPECTION CHARACTERISTICS CREATE/ CHANGE / DISPLAY
INSPECTION METHOD CREATE/ CHANGE / DISPLAY
SAMPLING PROCEDURE CREATE/ CHANGE / DISPLAY
INSPECTION PLANNING
INSPECTION PLAN CREATE/ CHANGE / DISPLAY
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3.1 Logistics Master Data
3.1.1 Create Material
SAP R/3 menu Quality Management->Quality Planning->Logistics Master Data ->

Material -> Create
Transaction code MM01
Step 1.
Go to the Menu path as shown in the figure below and Press Enter
(Press Enter and you get as below)
Page 17 of 103
Step 2.
Enter the following
Field name Description R/O/ User action and values Comment

C
Material Code Code for Material R Select using F4
Press Enter
The Industry sector and the Material type will get selected automatically.
Click on the tab and the following screen appears.
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Step 3.
Select the Quality Management View and press .
The following screen appears
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Step 4.
Enter the following

C
Plant Code Code for Plant R Select using F4
(For HWIPLKOL it
should be either 31, 32
or 33)
Press Enter
Page 20 of 103
Step 5.
Enter the following

C
QM proc. active QM procurement R Tick the Box
activation
QM control key Code for the QM control R Select from F4
key {Enter 0000 for Final
Inspection(Trial Run)
and 0001 for Source
Inspection}
Click the tab and the following screen appears.
Step 6.
Select the Inspection types tab .
Enter the following
Page 21 of 103

C
Insp. Type Inspection Type R Select from the F4
(Select Z0101 for
source inspection and
Z01 for final inspection)
PreferredIns Typ Preferred Inspection R Tick the Box
type
Active Active R Tick the Box
Then press and to save the Material Master Record, Press
The material master gets extended.
3.1.2 Change Material Master

Material -> Change
Step 1.
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Step 2.
Enter the material code for which changes are required.
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Press and select the Quality management view in the select view screen and give the plant code
in the Organizational levels view.
Change the required field and Save the material master.
3.1.3 Display Material Master

Material -> Display
Step 1.
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Step 2.
Enter the material code which you want to display.

Press and select the Quality management view in the select view screen and give the plant code
in the Organizational levels view and display the material.
3.1.4 Create Quality Info Record
SAP R/3 menu Quality Management->Quality Info Record: Procurement Create
Transaction code QI01
Step 1.
Page 25 of 103
Step 2.
Enter the following

C
Material Material Code R Select from the F4
Vendor Vendor Code R Select from the F4
Plant Plant Code R Select from the F4
(For HWIPLKOL it
Page 26 of 103

C
or 33)
And select the button to get the following screen.
Step 3.
Enter the following

C
Release Until Date until which the info R Select from the F4
record is released
Then click on the Insp. Control Tab which takes you to the next screen.
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Step 4.
Enter the following

C
Source inspection Inspection Type of the R Select from the F4
Source Inspection
Lead time (in days) Lead time from the R Enter Externally
delivery date in P.O.
Then click on the button to save the info record.
3.1.5 Change Quality Info Record
SAP R/3 menu Quality Management->Quality Info Record: Procurement Change
Step 1.
Page 28 of 103
Step 2.
Enter the following

C
(For HWIPLKOL it
or 33)
And select the button to change the required screen.
3.1.6 Display Quality Info Record
SAP R/3 menu Quality Management->Quality Info Record: Procurement Display
Page 29 of 103
Step 1.
Step 2.
Enter the following
Page 30 of 103

C
(For HWIPLKOL it
or 33)
And select the button to display the required information.
3.2 Basic Data
3.2.1 Edit Code Group
SAP R/3 menu Quality Management->Quality Planning->Basic Data -> Catalog ->
Code Group -> Edit
Transaction code QS41
Step 1.
Page 31 of 103
Step 2.
Enter the following

C
Catalog Code of the catalog type R Select from the F4
Code Group Code for the Code R Enter external code
group
Step 3.
Enter the following

C
Short text Description of the code R Enter a description of
group the code group
Status of Code group Status of the code R Select from F4 (select
group Released)
Page 32 of 103
And select the line and double click on the codes and you will get the following screen.
Step 4.
Select the tab which will show the following screen.
Enter the following

C
Short text for code Description of the code R Enter a description of
group the code group
Code Status of the code R Enter a code
group
Select the button and the code group is saved.
3.2.2 Display Code Group
Page 33 of 103
Code Group -> Display
Step 1.
Step 2
Enter the catalog and code group and select the button to display the required
information.
3.2.3 Edit Selected Set
Selected Set -> Edit
Page 34 of 103
Step 1.
Step 2.
Enter the following

C
Catalog Code of the catalog type R Select from the F4
Plant Plant code R Select from the F4 (For
HWIPLKOL it should be
either 31, 32 or 33)
Selected Set Code of the selected set R Enter External Code
Page 35 of 103
Step 3.
Enter the following

C
Short Text Description of the R Enter a status of the
selected set selected set
Status Status of the selected R Select from the F4
set (select Released)
Select the line and double click on the Selected Set codes which will take you to the following screen.
Step 4.
Select the tab and you get the following screen.
Page 36 of 103
Enter the following

C
Code Group Code of the Code group R Select from the F4
Code Key for the Code R Select from the F4
Short text for code Short text of the code R Select from the F4
Valuation code Key for the Valuation R Select from the F4
code (Accepted or Rejected)
Defect Class Key for the Defect Class R Select from the F4
(Critical or Major or
Minor Defects)
Select the button and the selected is saved.
3.2.4 Display Selected Set
Selected Set -> Display
Step 1.
Page 37 of 103
Step 2
Enter the catalog, plant and selected set and select the button to display the required
information.
3.2.5 Create Inspection Characteristics
SAP R/3 menu Quality Management->Quality Planning->Basic Data -> Inspection

Characteristics -> Create
Page 38 of 103
Step 1.
Step 2.
Enter the following

C
Plant Code of the plant R Select from the F4
(For HWIPLKOL it
or 33)
Master Inspection Code of the master R Select from the F4
Characteristics inspection
characteristics
Valid From Date from when the MIC R Select from the F4
would be valid
Page 39 of 103
Step 3.
Enter the following

C
Control data Master inspection R Click the required box
Characteristics Type
Status Status of the MIC R Select from the F4
(select Released)
Short Text Description of the MIC R Enter Description
Externally
Search field Search code for the MIC R Enter Description
Externally
Info field3 Text field O Enter Description
Externally
Select the tab to get the following screen sequences.
If quantitative indicator is selected the first screen appears with the following details.
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And the following screen appears if qualitative indicator is selected.
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Step 4.
Enter the following

C
Type Master inspection R Click the required box
Characteristics Type
Sample Sampling condition R Click the required box
(Click only the sampling
procedure option)
Results confirmation Result recording type R Click the required box
(Select Summ.
Recording or single
Recording, Required
Char. Or Optional
Char.)
Select the tab to get the following screen sequences.
Select the tab to get back to the general data screen and select or
tab if quantitative or qualitative indicator was selected respectively.
Page 42 of 103
Step 5.
The screen appearing for quantitative option is:
The screen appearing for qualitative option is:
Enter the following

C
Decimal Places Decimal places up to R External value
which results have to be (For Quantitative
entered Characteristics Only)
Msmt. Unit Measurement unit of the R Select from F4
Page 43 of 103

C
characteristics (For Quantitative
Characteristics Only)
Target Value Target value of the R Select from F4
characteristics (For Quantitative
Lower Specific Value Lower specific value of R Select from F4
the characteristics (For Quantitative
Upper Specific Value Upper specific value of R Select from F4
the characteristics (For Quantitative
Selected Set Selected set for R Select from F4
characteristics Attribute (For Qualitative
Selected Set Plant Plant for the selected R Select from F4
set (For Qualitative
Select the tab to get the general data screen and select to save the characteristics.
3.2.6 Change Inspection Characteristics

Characteristics -> Change
Step 1.
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Step 2
Enter the plant and Master insp. Charac. and select the button to
change the required fields.
3.2.7 Display Inspection Characteristics
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Characteristics -> Display
Step 1.
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Step 2
Enter the plant and Master insp. Charac. and select the button to
display the required information.
3.2.8 Create Inspection Method
SAP R/3 menu Quality ManagementQuality PlanningBasic Data Inspection

Method Create
Step 1.
Page 47 of 103
Step 2.
Enter the following

C
Insp. Method External Code for R Select from the F4
Inspection Method
Plant Plant code R Select from the F4
(For HWIPLKOL it
or 33)
Valid From Date from which R Enter External Code
inspection method is
valid
Then select the button which takes you to the following screen.
Step 3.
Page 48 of 103
Enter the following

C
Status Status of the inspection R Select from the F4
method (select Released)
Short Text Description of the R Enter External Code
inspection method
Search Field Search term of the R Enter External Code
inspection method
Then select and the inspection method get saved.
3.2.9 Change Inspection Method

Method Change
Step 1.
Page 49 of 103
Step 2.
Enter the following

C
Inspection Method
(select Released)
valid
Then select the button to change the required fields.
3.2.10 Display Inspection Method

Method Display
Step 1.
Page 50 of 103
Step 2.
Enter the following

C
Inspection Method
(For HWIPLKOL it
or 33)
valid
Then select the button to display inspection method.
3.2.11 Create Sampling Procedure
SAP R/3 menu Quality ManagementQuality PlanningBasic Data Sample

Sampling Procedure Create
Transaction code QDV1
Step 1.
Page 51 of 103
Step 2.
Enter the following

C
Sampling Procedure Sampling Procedure R Enter external code
code
Then select the button which will take you to the following screen.
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Step 3.
Enter the following

C
Sampling Procedure Sampling Procedure R Enter external code
description
Sampling Type Type of sampling R Select from F4
(Select 100%
inspection)
Valuation Mode Valuation Mode of R Select from F4
sampling procedure
Inspection Points Inspection point option R Select from option
(Select Free Inspection
pts)
Then select the to go to the next screen and click on the button to get the pop-up.
Page 53 of 103
Step 4.
Enter the following

C
Sample size Size of the sample R Enter externally
Acceptance Number Maximum number of R Enter externally
rejection that can be
allowed
Then click the button and save the sampling procedure.
3.2.12 Change Sampling Procedure

Sampling Procedure Change
Step 1.
Page 54 of 103
Step 2.
Enter the following

C
Sampling Procedure Sampling Procedure R Select from F4
code
Then select the button and then change the required fields.
3.2.13 Display Sampling Procedure
Page 55 of 103

Sampling Procedure Display
Step 1.
Step 2.
Enter the following

C
Sampling Procedure Sampling Procedure R Select from F4
Page 56 of 103

C
code
Then select the button to display the sampling procedure.
3.2.14 Create Inspection Plan
SAP R/3 menu Quality ManagementQuality PlanningInspection

PlanningInspection Plan Create
Transaction code QP01
Step 1.
Page 57 of 103
Step 2.
Enter the following

C
Material Material code R Select from F4
Plant Plant code R Select from F4
Group Group of the Inspection O Enter externally
plan
Key date Date from which the R Select from F4
inspection plan is valid
Then click the button to go to the header data screen.
Page 58 of 103
Step 3.
Enter the following

C
Short Text Material code R Select from F4
Usage Usage of inspection R Select from F4
plan
Status Status of inspection R Select from F4
plan
From Lot size Lot starting from R Enter externally
To Lot size Up to lot size R Enter externally
Unit of Insp. Plan Unit of inspection plan R Select from F4
Then click the button to get the following pop up.
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Step 4.
Enter the following

C
Group Counter Group counter of the R Select from F4
insp. plan
Then click on the button and then select tab which takes you to the operation
screen.
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Step 5.
Enter the following

C
Control Key Control key for the R Select from F4
operation
Description Description of the O Enter externally
operation
Then select the line and click on the tab which takes you to the
inspection characteristics screen.
Page 61 of 103
Step 6.
Enter the following

C
Master Inspection Master Inspection R Select from F4
Characteristics Characteristics Code
Inspection Method Inspection Method Code R Select from F4
Sampling procedure Sampling procedure R Select from F4
Code
Then save the inspection plan by clicking on
3.2.15 Change Inspection Plan

PlanningInspection Plan Change
Step 1.
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Step 2.
Enter the following

C
(For HWIPLKOL it
or 33)
Group Group of the Inspection O Select from F4
plan
Then click the button to change the required fields.
3.2.16 Display Inspection Plan

PlanningInspection Plan Display
Step 1.
Page 63 of 103
Step 2.
Page 64 of 103
Enter the following

C
Group Group of the Inspection O Select from F4
plan
Then click the button to display the inspection plan.
4 Quality Inspection
We will go through the following sections in this sub module
INSPECTION LOT
WORKLIST
4.1 Inspection Lot
4.1.1 Create Inspection Lot (Manually)

SAP R/3 menu Quality Management->Quality Inspection ->Inspection Lot ->
Processing -> Create
Transaction code QA01
Step 1.
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Step 2.
Enter the following
Page 66 of 103

C
Insp. Lot origin Inspection Lot origin R Select from the F4
(For HWIPLKOL select
01 or 89)
Material Material code R Select from the F4
(For HWIPLKOL it
or 33)
Then click on the button to get to the next screen.
Step 3.
Enter the following

C
Insp. Lot Qty Inspection Lot Quantity R Enter externally
Purchasing Org. Purchasing R Select from the F4
Organisation (Select 5320 for
HWIPLKOL)
Then select the button and the inspection lot gets created.
Page 67 of 103
4.1.2 Change Inspection lot

Processing -> Change
Step 1.
Step 2.
Enter the following
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C
Insp. Lot Inspection Lot Number R Select from F4
Then select to change the required fields.
4.1.3 Display Inspection lot

Processing -> Display
Step 1.
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Step 3.
Enter the following

C
Then select to display the required fields.
4.1.4 Cancel Inspection lot

Processing -> Change
Step 1.
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Step 2.
Enter the following

C
Then select to go to the next screen.
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Status of inspection lot:

REL lot released
Step 3.
Then select Cancel lot option to cancel the inspection lot. The status of the lot change. Then select
to save the inspection lot.
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Status of inspection lot:

LTCA lot cancelled
4.2 Worklist
4.2.1 Trigger Manually (Source Inspection)
SAP R/3 menu Quality Management->Quality Inspection ->Inspection Lot creation ->
Source Inspection -> Trigger Manually
Step 1.
Page 73 of 103
Step 2.
Enter the following

C
Vendor Vendor code O Select from the F4
Material Material code O Select from the F4
Plant Plant code O Select from the F4
(For HWIPLKOL it
or 33)
Delivery Date Date O Select from the F4
Opening Period (D) Days before the given O Enter externally
delivery date
Then select the button and the following screen appears.
Step 3.
Select the required line and click on the button.
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Step 4.
Then select . The line selected earlier no longer exists.
Select the button and go back to the main menu.
4.2.2 Change Inspection data

SAP R/3 menu Quality Management->Quality Inspection ->Inspection -> Change Data
Step 1.
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Step 2.
Enter the following

C
Lot created on Date on which lot gets O Select from the F4
created
Plant Plant code O Select from the F4
(For HWIPLKOL it
or 33)
Lot origin Lot origin O Select from the F4
(Select 01)
Material Material Code O Select from the F4
Vendor Vendor Code O Select from the F4
List settings Selection criterion for lot O Select from the Radio
button
Layout List of user layouts R Select from the F4
Then select the button which will take you to the following screen.
Page 76 of 103
Step 3.
Source Inspection
Source inspection status:

REL - Released
CALC Sample
Calculated
Final Inspection
Final inspection status:

REL - Released
CALC Sample Calculated
SPRQ Stock Posting Required
Then select the required line and select the tab which takes you to the following screen.
Page 77 of 103
Step 4.
Enter the following

C
Type of Inspection Description of the R Enter externally
inspection
And select the button which takes to the next screen.
Step 5.
Select the icon which takes to the following screen.
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Enter the values in the relevant fields and select . The following screen will come.
Step 6.
If you want to change the valuation given by system then click on the tab and a
pop up screen appears.
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Step 7.
Selecting any of the relevant code click on the button and the value is changed in the
Valuation Field.
Step 8.
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Then select the icon and you come back to the following screen. Refresh the screen by clicking
on and see the status change of the lot.
Source Inspection
Source inspection status:

INSP: Inspection Completed
RREC: Results Recorded
Final Inspection
Final Inspection status:

INSP: Inspection Completed
RREC: Results Recorded
SPRQ: Stock posting required
Step 9.
Select the required line and click on the
This will take you to the following screen.
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Step 10.
Enter the following

C
UD code Code of the usage R Select from the F4
decision
The sub screen below only appears in case of final inspection.
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Enter appropriate value in the appropriate row and select which takes you to the following screen.
If you refresh the screen by selecting then the processed line vanishes.
Step 11.
To view the processed document select and you get back to the initial screen
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Here select the last option in the List settings along with other selection options and execute
which shows you the processed document with a changed status.
Source Inspection status:

UD: Usage Decision done
ICCO: Inspection Completed
STUP: Statistics Updated
Final Inspection status:

UD: Usage Decision done
ICCO: Inspection Completed
SPCO: Stock Posting Completed
STUP: Statistics Updated
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5 Quality Notification
Quality Notification can be done in two ways.
1. With the reference of the inspection lot
2. Manually
5.1 Notification with the reference of the inspection lot
During results recording if there is any defect that can be recorded through execution of the Worklist
for inspection lot described in the Quality Inspection sub module.
Step 1.
In the Worklist for quality inspection select the line and click on the tab.
This will take you to the following screen.
Step 2.
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Enter the following

C
Report Type Type of the report R Select from the F4
Step 3.
Enter the following

C
Records Defect for Defects recording level R Select from the given
options (Select
Inspection Lot)
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Step 4.
Enter the following

C
Code Group Code Group for defects R Select from F4
type
No of defects No of defects for that O Enter externally
particular defect type
Description Short text of the defect O Enter externally
Long Text Long text of the defect O Enter externally
Step 5.
Enter the following

C
Description Description of the R Enter externally
Notification
Page 87 of 103

C
Coding Code group for coding O Select from F4
Priority Priority of the O Select from F4
Notification
Then select the button and this activates the notification.
Step 6.
Select the line and then click on the button.
Notification
Activated
This takes you to the create notification screen.
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Step 7.
Enter the following

C
Description Long Description of the O Enter externally
Notification
Click on the Contact persons tab and the following screen appears.
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Step 8.
Enter the following

C
Partner function Enter the partner R Select from F4
functions
Then select the Items tab and the following screen appears.
Step 9.
Select the line and click on the tasks tab and the screen below appears.
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Enter the following

C
Code Group Code Group for the task O Select from F4
Task text Description of the task O Enter externally
Then select the button and press . The notification gets saved and the status of the inspection
lot gets changed.
DEF: Defects
recorded
5.2 Manually
5.2.1 Create Quality Notification
SAP R/3 menu Quality Management->Quality Notification -> Create
Transaction code QM01
Step 1.
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Step 2.
Enter the following

C
Notification type Type of notification R Select from the F4
(Select Z2)
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Then select the tab and the following screen appears.
Step 3.
Enter the following

C
Mat. Doc. Year Material Document year O Select from the F4
Material Doc. Material Document No O Select from the F4
Item Material Document Item O Select from the F4
Purchasing Doc. Purchasing Document O Select from the F4
No
Item Purchasing Document O Select from the F4
Item
Then select the tab and the following screen appears.
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The rest will be same as the earlier process.
5.2.2 Change Quality Notification
SAP R/3 menu Quality Management->Quality Notification -> Change
Step 1.
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Step 2.
Enter the following

C
Notification Notification No R Select from the F4
Then select the tab and changes can be done in the notification.
5.2.3 Display Quality Notification
SAP R/3 menu Quality Management->Quality Notification -> Display
Page 95 of 103
Step 1.
Step 2.
Enter the following
Page 96 of 103

C
Notification Notification No R Select from the F4
Then select the tab and the notification can be done.
5.2.4 Worklist To Change Quality Notification
SAP R/3 menu Quality Management->Quality Notification -> Worklist -> Notification ->
change data
Step 1.
Page 97 of 103
Step 2.
Enter the following

C
Notification Status Status of the notification R Select from the given
option
Notification Number Number of the O Select from F4
notification
Notification Type Type of notification O Select from F4
(Select Z2)
Material Material Code O Select from F4
Then select the to execute the report and the following screen appears.
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Step 3.
Select the required line and click on which will take you to the following screen.
Notification Status:
OSNO: Outstanding
Notification
NOTE: Notification
(External)
Step 4.
Select the button to release the notification. The status of the notification changes to indicate the
release.
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NOPR: Notification
in process
NOTE: Notification
(External)
Step 5.
Select the Items tab to process the tasks.
NOPR: Notification in
process
NOTE: Notification
(External)
OSTS: Outstanding
Tasks
Select the task and click on the button to release the task. The status of the task change.
Tasks Status:
TSOS: Task
Outstanding
Page 100 of 103

Tasks Status:
TSRL: Task
Released
Step 6.
When the task is completed flag it complete by selecting . The status of the task change and the
line becomes non-editable.
Tasks Status:
TSCO: Task
Completed
Then click on the button to save the notification. A pop up screen appears as below where you
need to specify the origin.
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The notification status changes and the notification becomes non-editable.
NOCO: Notification
Completed
NOTE: Notification
(External)
ATCO: All task
completed
Page 102 of 103

6 QM Information System
6.1 Quality Control
SAP R/3 menu Quality Management->Quality Control -> Key Figures
To view QM related reports with reference to material, vendor, and customer refer to the reports under
key figures.
Page 103 of 103

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End User Manual Quality Management

Document Name: End User Manual for Quality Management

Revision Date Revised By Section Revised

1 SAP Logon & Instructions manual .................................................................................................................. 5

1 SAP Logon & Instructions manual

1.1 SAP Logon Pad

Double Click on the SAP Icon placed in your desktop.

Input the following parameters

1.2 How to change Password?

Press Enter . Your password will be changed.

SAP Menu Bar

Standard Tool Bar

Application Tool Bar

1.4 Standard Tool Bar

The functions assigned to the standard toolbar are listed below:

Button Name Function

Enter Confirms the data you have selected or

Command field Allows you to enter commands, such as

Save Saves your work. Same function as Save in

Back Returns you to the previous screen without

Exit Exits the current function without saving.

Returns you to the initial screen or main menu

Cancel Exits the current task without saving. Same

Print Prints data from the current screen.

Find Searches for data required in the current

Find next Performs an extended search for data

First page Scrolls to the first page. Same function as the

Previous page Scrolls to the previous page. Same function

Next page Scrolls to the next page. Same function as the

Last page Scrolls to the last page. Same function as the

Create session Creates a new SAP session. Same function

Create shortcut Allows you to create a desktop shortcut to any

F1 Help Provides help on the field where the cursor is

Layout menu Allows you to customize the display options.

1.5 SAP Menu Bar

The following menus are standard on every SAP screen:

The following menus are standard in most SAP applications:

The following menus may also appear:

Environment Contains functions that display additional

1.6 Application Toolbar

1.7 Status Bar

At the far left,

o Identifies error messages.

1.8 Instructions Manual

Sub-Module This symbol has been used to represent

Topic This symbol has been used whenever a new

Activity This symbol represents that an activity needs

Remark This symbol has been used in the document to

C Conditional This symbol means that the field shall be filled

O Optional This symbol means that the relevant field is

1.9 Search Functionality

The List will appear with the word Bearing.

Double click on a particular line to select the Data.

There are multiple way of search is available in the search option,

2 Introduction to SAP Quality Management

LOGISTICS MASTER DATA

3.1 Logistics Master Data

3.1.1 Create Material

SAP R/3 menu Quality Management->Quality Planning->Logistics Master Data ->

(Press Enter and you get as below)

Enter the following

Field name Description R/O/ User action and values Comment

Click on the tab and the following screen appears.