Grant Close-out Checklist

For each box, please fill Yes/No/N/A

Grant No 608600.02.03.COL012
No Grant Documents MSI Hard MSI OTI Remarks
Copy Soft Database
Files Files
Phase I Yellow Light
1 Activity Description, Implementation Plan,
Concept Note
2 Detailed Budget
3 DCOP-O approval
4 Evidence of Grant Clearance from USAID
Yellow light and green light
5 Pre award survey
6 DUNS number grant agreement above
USS$25,000.
7 Neg memo
8 ATV (Annexes)
9 EMMP (If applicable )
10 Branding and marking plan
11 Signed Grant Agreement with annex (IEE, EMMP,
B&MP must include approval of exception/waiver
if requested, Required Standard provisions,
Certifications and Assurances, Property control
instructions )
Phase II Implementation and Monitoring
Activity
12 Signed Amendments (if applicable)
13 Activity notes / amendments about
implementation
14 Concurrence email for each amendment from
USAID (if applicable)
15 Grant correspondence as listed in Neg Memo
16 Incorporation Papers/Certificate of Registration
and Statute (If applicable)
17 Monitoring and Evaluation Plan
18 Property Title Transfer if NXP was purchased.
19 Grant Payment Request Forms.
20 Deliverables received and approved by
Colombia Transforma
21 Monitoring reports (to include site visits)
22 Final report from Grantee
23 Success story
Phase III Activity Closeout
24 M&E form evaluation to be conducted at the
end of grant (FER)
26 Quickbook Reports
27 Grant Amount Budgeted
28 Total amount disbursed

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29 Undisbursed funds de-obligated
30 Deliverables received and approved by
Colombia Transforma
31 Grants close certificate

32 Email Concurrence from CR for close out of

Grant.
Auditing Comment
33 Auditing Action Completed
All hard copy and electronic documentation has been reviewed and no further
action is required. This grant can be closed.

Signature: REVIEWED BY:

ESPECIALISTA SUBVENCIONES
DATE

Signature: APPROVED BY: CORRIE DRUMMOND GARCIA

DCOP DEPUTY CHIEF OF PARTY

DATE

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