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The following P6 Project ID format shall be used for all Project Schedules under this program, This Format should also be used for
P6 for Import/Exports files (.XER) as well as files generated from scheduling software type other than P6,
The Project ID scheme consists of identifiers generated based on program requirements as follows:
Example:
For the following project
Consequently, revisions to the baseline will be: ILOL0002,BAS,B.1, ILOL0002.BAS.C.1, etc. .....
Version 1.3
As of August 16, 2009
IAECOM
The intent of this document is to provide additional technical guidelines for CM/CS and Construction Contractors for
the development of the Project Schedules. This document does not supersede the Contract, the CM/CS guidance
document or any amendments to the Contract by The Owner.
c. IIIII!&I Currency shall be Libyan Dinar (LYD). Follow the guidelines below when creating the currency in P6:
D. _ Contractors shall use the approved format developing the Project ID for the schedule. This Format will
be provided by the Program Manager.
F. IJg Contractors shall use the approved WBS in developing the Project schedule. All activities shall be coded
under their respective WBS elements.
K. _ Include a unique identification number for each activity. Activity ID numbers shall not be changed, or
reassigned. Activity ID logic shall at least include the numbers from levels 1 thru 3 of the approved WBS.
L. Activity descriptions: Clearly and uniquely define each activity name with a description of the work that is readily
identifiable to inspection staff and the progress of each activity can be measured. Each Activity shall have a
narrative description consisting at a minimum of a verb or work function (i.e., form, pour, excavate, etc), an object
(Le., slab, footing, wall, etc), and a location (i.e., Mile marker, Zone, street, etc). The work related to each Activity
shall be limited to one Area or Location of the contract, and one Responsible Party of the contract.
M. Activity durations: With the exception of Submittal/Procurement activities, activity durations shall not exceed 20
days unless specifically authorized by the owner.
N. Activity Relationships: Assign predecessors and successors relationships to each activity. No open ended activities
will be accepted, with the exception ofthe first activity and last activity in the schedule.
P. Project Calendars:
1. Only Project Calendars shall be used. The use of Global Calendars is not permitted, except those
established by the owner.
2. The Calendar names shall include the Project number and the description of the Calendar (i.e.
x.xx.xxxx - 5-day Work week w/holidays)
3. Standard work hours per day for calendar shall be 8hrs/day. Create separate calendars for night work
if required. Work hours for day time calendar shall be 08:00hrs to 17:00hrs. Work hours for night
calendars shall be 20:00hrs to 05:00hrs next day.
4. The Contractor shall incorporate any seasonal restrictions within calendars assigned to activities.
S. Calendar shall include all Libyan National and Religious Holidays at a minimum. These Holidays are:
Q.-
'The dates for Religious Holidays are based on the Muslim Calendar and are subject to
change based on government approval and announcement.
1. Create milestone activities for significant contractual events including, but not limited to the following:
I. Contract Award VII. Mobilization
II. Notice to Proceed, VIII. OutsideAgency Coordination
III. HIB Approvals IX. Phasing and/or Staging
IV. ROW Availability X. Interim Contractual Milestones
V. Long Lead Procurement Items XI. Substantial Completion,
VI. Camp Setup XII. Contract Completion
2. All milestone activities in the schedule shall be assigned a project calendar that reflects work being
allowed 365 days a year and 24 hours per day.
IIIlIDIII The use of constraints is permitted only by written approval from HIB/AECOM Program Manager.
IAECOM
s. !!liThe use of lags is permitted only by written approval from HIB/AECOM Program Manager.
T. Cost and Resources: The schedule sha II be Resource and Cost loaded
U. Activity Resources: Resource loading is required. Labor, equipment and material resources shall be assigned to
each activity in the schedule. Resource 10 shall include the Project number and the description of the resource
(i.e. X.xX.xxxx - Concrete Worker).
V. Resource Calendars: Any calendars related to specific resources (Le., a specific person or piece of equipment) shall
be established as Resource Calendars, with the Calendar name clearly identifying the resource. Resource Calendar
10 shall include the Project number and the description of the resource calendar (Le. X.xX.xxxx - Carpenters 5-day).
W. IIIIlI1!Illnciude a narrative in Microsoft Word and/or Adobe Acrobat format that includes the following
information:
1. General Project Information:
i. Contractor Name
iL Project Number
iii. HIB Number
iv. Project Description
v. Project Type (Infrastructure or Housing)
vi. Region
vii. Shabia
viii. Schedule (i.e. Baseline Schedule, Schedule Update no.l)
ix. Schedule filename
x. Schedule data date
2. Project Metrics:
x. Required Graphs/Lists:
1. Earned Value Graph. A P6 Line Graph showing Budgeted, Earned Value and Actual Costs (including
Estimate to Completion) for the entire duration ofthe Project.
2. Cashflow Graph. A bar Graph Showing actual and Projected Cashflow for the entire duration of the
Project
3. List of calendars. List all changes to the project calendars, and the reason(s) for and the impact(s) of
such changes.
4. List of Activity Codes
S. List of Resources. This List shall include all changes made to the Resource dictionary including, but
not limited to, added and deleted resources and changes to existing resources (i.e., unit, price/unit,
quantity)
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1. The data date for the monthly schedule updates shall be the 10th of each month. Within 5 calendar
dates from the data date, the contractor shall submit the schedule, its narrative and the reqUired
reports to the CM/CS for review. Within 5 calendar days from receipt of the contractor's schedule The
CM/CS will review, approve and forward the contractor's submittal along with the CM/CS Review
Report as shown in the CM/CS Guidance Document to the designated HIB/AECOM representative.
2. The submission of the schedule and the narrative shall be in electronic format (.XER for P6 and .PDF
for narrative and barchart) and can initially be made via e-mail. The contractor shall also submit a CD
containing electronic copies of all required submittals and three color hardcopies of a barchart
Schedule on A3 (297 X 420mm) paper size. The barchart schedule shall include all activities grouped by
WBS. Sort activities by Early Start Date in ascending order. Adjust the timescale on the barchart
portion to show the complete duration of the Project. The critical path activities shall be shown in red
color. Use different colors for non-critical activity bars. The activity relationship lines shall be visible.
The barchart schedule shall include, but not limited to, the following columns:
i. Activity ID
ii. Activity Description
iii. Percent Complete
iv. Original Duration
v. Remaining Duration
vi. Total Float
vii. Start
viii. Finish