UPDATE GUIDE

Check current positions at Associations

Which Positions Should I check?

The most important positions that have to be checked are:

Head of
Board Member
Editor/Reviewer
Member of Guideline Committee/Research Group

What to check - current or past positions?

The update check is meant for all current positions. So your task is to check all current positions.

Current position in Kolibri is marked by no entry in To Year (simply leave it empty) or a future year
in the same filed. For some memberships in Association the membership can be determined by start
and end year, and when the ending year is in the future, then we can write it in the To Year field
and the position is still defined as current.

Difficulties along the way

Ordinary memberships

There is difficulty in determining the current status of ordinary memberships (i.e. the membership is
still valid or has expired), especially at Scientific Associations. Here we often have only secondary
links; but in case of doubt we work under the assumption that a membership in a Scientific
(/Professional) Association is a very longlasting one and therefore leave this membership flagged as
current.

Link does not work

Sometimes the given link to Advisory Board, Editorial Board, etc. doesnt work anymore. This does
NOT automatically mean that the position of the KOL has to be flagged as past position!

In a case like this please try to find another link to the association, either by internet research1 or by
using the associations own Kolibri link (double click on the association, then use the given link
there).

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Digger: by internet research

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 How to do it

Select the first current position of the KOL

Double click on the given web source

an internet window opens where you should find the position information
concerning the KOL
if the given link doesnt work try to find another link to the association in
question (see above)
sometimes the link doesnt lead exactly to the website where the KOLs
position is mentioned, e.g. it may lead to a journals main website and not to
the website where the editorial board is listed. Please do the few clicks to
find the correct website to check the position.

If the position is still current:

you dont have to do anything
Diggers: you have to select Yes for position is still current

If the position isnt current any more:

please note the end year in the to year field OR, if you
cant find a specific end year, note #NA
Diggers: you have to select No for position is not
current any more and note the end year, if given. If you
find the information on a different website than the one
already listed in KOlibri please add this web link too

If you find that the position of the KOL has changed

Example: from Board Member to Head of
please mark the Board Membership as past by putting the end year
#NA in the to year field and enter the new position by linking the KOL
to the association again but with selecting the new position type
Diggers: you have to select No for not current any more and add the
new position with web link in the data entry table (see below)

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Find new events and associations

Purpose

Finding new, more recent events and, if possible, association positions that havent been entered
for the KOL so far.

Main focus

The main focus should be on finding new events as it is more possible to find new information in this
area.

Nevertheless, if you find information about association positions that arent listed yet please enter
that in the data entry table too!

How to do it:

Step 1:

Have a look at the table with the already existing data information about the KOL, and especially
check the date/year of the most current events (if possible sort the events according to year).

For example: There are events listed for the years 2010, 2011 and 2012 this means you
have to search for events from only 2012 and also future events that arent listed yet

Step 2:

Search for new events by doing internet research

For example: google the name of the KOL with 2012 (2013), or try adding a keyword too
(for a cardiologist for example cardio etc)

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Step 3:

If you find new data check with the already existing data if it is really new and not already listed

If it isnt listed yet please enter the new information (event or association) with weblink
in the data entry table (OLD: enter the new data point in Kolibri)

Step 4:

Go on until the given time is over.

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If you notice that there is much more information about the KOL to be found but the given time is
over please send a quick note to your supervisor / enter a remark in the data entry table.