To:

Dear Sir,

On behalf of PMU, we would like to thank you for your response to the Request for
Qualifications (RFQ) towards the selection of Professional design Consultancy for the PMU
project.

We are glad to inform you that the recommendation of the Selection Committee indicated
that your firm is ranked amongst the nine (9) short listed Consulting Engineering
Offices (Participants) that were the most responsive to all administration and technical
requirements of the RFQ.

The Competition Details include the following main points that are deemed vital for the
preparation of the Master Plan Design and Financial Proposal of the upcoming University:

1 - Sponsor of the Competition

Prince Mohammad Bin Fahd University (PMU), Al-Khobar, Saudi Arabia

2 - Intent of the Competition

The initial aim of the competition is to develop Master Plan of the whole site. The intent is
to inculcate the vision, aims and objectives of the Patron and the Steering Committee of
the University. The main six colleges for the campus (3 colleges for male students and 3
colleges for female students) have been listed out and the list of university buildings have
been provided as part of the competition brief. The entrant needs to assimilate the
program and develop his master plan based on the provided information.

The Proposed Design and its Graphical Presentation, in addition to the Financial Proposal
should be detailed enough to portray the design intent of the competitor. The Patron and
steering committee envision the following key aspects as part of the Design Program:

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 Establish a strong Sense of Identity for the University in the Built Environment.
Establishing an appropriate and responsive campus to the socio and cultural
environment Saudi Arabia.
Developing a design sensitive to the physical, climatic and urban parameters of the
site.
Flexibility in developing future expansion to the University.

3 Background about PMU:

(see Attachment I - University Synopsis Document)

4 Technical Brief about the University:

Site Location: Dhahran - Khobar Area.

Topology of the Site: Flat.
Site Area: 140,000 square meter (see Attachment II - Site Plan).
Gender: Males and females (segregated).
Number of Colleges: 6 (3 for male students and 3 for female students)
Names of Colleges:
College of Information Technology and Computer Sciences (male and
female students).
College of Business Sciences (male and female students).
College of Health Sciences (female students only).
College of Engineering (male students only).

Expected university future expansion: There is a tendency for future

university expansion i.e. additional colleges and departments
Anticipated number of students / College: 1500
Anticipated number of academic staff / College: 75
Note: Participants are expected to estimate the number of administrators,
maintenanceetc personnel / College according to local and international
standards.

5 Elements of the University Space Program

Prince Mohammed University comprises a number of colleges that offer academic
programs covering various disciplines in Management Sciences, Information Technology,

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Health Sciences & Engineering. The list of basic University Space Elements should
include but not limited to:

5.1 Academic Spaces (Colleges and Departments)

College of Business Sciences:
Department of Business Science (includes department of
Accounting, Finance, Marketing Management, Information System).
Department of Business Administration.

College of Information Technology & Computer Science:

Department of Computer Science.
Department of Information Systems.

College of Health Sciences:

Department of Physiotherapy.
Department of Family and Community Medicine (Nursing &
Midwifery).
Department of Medical Imaging.

College of Engineering:
Department of Mechatronics

5.2 Educational Spaces (Support Deanships)

Deanship of Student's Affairs.
Deanship of Admission and Registration.
Deanship of Libraries Affairs.
Deanship of Scientific and Applied Research.
Deanship of Post-Graduate Studies.
Deanship of E-Learning (Distance Education).
Deanship of Continuing Education and Community Service.

5.3 Administrative Spaces

Rector's Office.
University Council + Secretariat.
Vice-Rector's Office.
Vice Rector for Research & Post-Graduate Studies Office.
Scientific Council + Secretariat.
General Director of Administrative and Financial Affairs' Office.
Administration of Personnel.
Administration of Training and Study Courses.
Financial Administration & Controller.
Administration of Procurement and Warehouses.
Administration of Investment and University Property.
Supervisor of Warehouses.
Administration of Information Technology.

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 Administration of Studies and University Development.
Administration of Projects.
Legal Administration.
Administration of Planning, Development and Follow-up.
Administration of Public Relations and University Publicity.
Administration of Archives and Administrative Communications.
Administration of Housing.

5.4 - Library spaces: the Library comprises of a Central Library for male university students as
well as a library for female students, offering sources of information covering all specializations.
Individual Colleges may each keep a core of specialized information sources, such as periodicals,
references and international communication networks, within a framework of a reading room in the
respective college.

5.5 Commercial Spaces

Male and female students' restaurants.
Cafeterias for male and female students.
Faculty and staff restaurants in male and female students' sections.
Banquet Hall.
Bank branch.
Photocopy and typing services.
Gift shop.
Post office.
Pay telephones etc.
Book sales center.
Student's market.

5.6 Cultural, Sports and Recreational and Facilities

Grand festival hall.

Intermediate festival hall.
Recreational buildings.
Exhibitions hall.
Grand receptions hall.
University foyer.
Hall for Cultural and Social activities, Drama Scouts and hobbies.
Discussion halls.
Grand mosque.
Sports facilities and recreation Center.

5.7 Central support Facilities

Electric station and stand by generators.
Sewage treatment plant.
Water, gas, telephones and communications.
Air conditioning and ventilation plant.
Incinerators.
Water reservoirs for irrigation.

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 Mechanical transport (workshop, fuel station and garage).
Entrance gates and guard.
5.7.1 Services Facilities
Maintenance and operation.
Horticulture services.
Cleaning and environment.
Transport.
Security and safety.
Administration of publishing and print house.
Ground water tanks.
Car parks shaded and open.

5.8 HOUSING Spaces

Male students housing.
Faculty and staff housing.

6 - Estimation of space Areas

Participants are expected to make use of standards set by the Saudi Ministry of Higher
Education in working out the areas for the academic / educational and other facilities on
campus.
Some of these standards are listed below for participants reference:
Students / classroom should not exceed:
35 students for humanities and administrative specializations.
30 students for applied science / engineering specializations.
25 students for health / medical science specializations.
Min. of 1.5 m2 classroom area / student.
Min. area of 30 m2 / classroom.
Max. of 24 students / computer lab.
Min. of 2m2 computer lab. Area / student.
Max. of 30 student / language lab.
Min. of 3 m2 language lab. Area / student.
Max. of 20 student / other lab.
Average of 3 m2 other lab. Area / student.
Max. of 15 students / workshop.
Min. of 4 m2 workshop area / student.
Min. area of 60m2/ workshop.
Min. of 1 m2 library area / student and min. of 1 library seat / 5 students.
Min. area of 9 m2 for single academic staff member office and min. of 7.5 m 2 area /
academic staff member if more than one are sharing the same office.
Min. of 8 m2 for single administrative staff member office and min. of 6 m 2 area /
administrative staff member if more than one are sharing the same office.
Restaurants and cafeterias should take at least 32% of total enrolled students, provided
that the min. area allocated / student is 1 m2.
Exhibition halls should take at least 4% of total enrolled students, provided that min. area
allocated / student is 1 m2.

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 Mosque should take at least 8% of total enrolled students provided that the min. area
allocated / student is 0.5 m2.
Audio-visual halls should take at least 4% of total enrolled students, provided that min.
area allocated / student is 1 m2.
Parking areas should be based on the following:
Min. of 1 car / 4 academic or administrative staff members.
Min. of 1 car / 10 male students.
Min. of 1 car / 30 female students.
15 m / one saloon car.
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30 m / one bus.
2

Min. of 1 toilet seat and 1 washing basin / 50 students.

Min. of 1 toilet seat and 1 washing basin / 20 academic or administrative staff members.
Min. of 5 m2 / separate toilet.
Min. of 3 m2 / shared toilet facilities..etc.

7 Competition Criteria and Submission Requirements

Participants should submit to PMU the following:

Design Philosophy: This should include a general report explaining the whole
concept. Participants should consider the following points as guidelines:

The proposed Master Plan design should reflect local customs and
practice including appropriate social and religious norms, separate
provision for male and female students, and so on.
The proposed Master Plan design should draw on the
experiences and examples of Universities in the Middle East,
good practice from other Universities in the world and
international best practice and standards.

Master Plan (1:500): This Master Plan should portray the main concept of the
project and its spirit (main circulation, inside outside connections, accessibility,
relations between buildings, relations between buildings and annexes and
facilitiesetc).
Basic Concept and Architectural Layout: 3 buildings only (1:200)
Perspectives (3D CAD) 3 Buildings only: 3 A0 colored perspective to give
general architectural aspects plus 2 detailed perspectives (zoomed perspectives)
to provide some architectural details or concept.
Presentation: The proposed Master Plan Design should be presented to Jury
Members on Power-Point or any other media show.
Cost Estimate: In order for the client to evaluate budget requirements for the
submitted schemes, participants are required to submit a Preliminary Cost
Estimate for the project, based on prevailing prices for good quality construction.

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 Financial Proposal: Participants are required to submit, in a Separate Signed
and Sealed Envelope, a financial proposal for the Detailed Design and
Engineering Supervision of PMU Project.
Professional Services Report: Participants are required to submit two copies of
a brief report summarizing the firms professional background, field of
specialization, number of professional staff and examples of relevant experience in
completed projects. In addition, the profile of all consultants who may provide
support services to the project such as institutional design, structural,
electromechanical engineering, construction management, quantity surveying,
landscape design, sustainable design expertsetc are required for evaluation.
The curriculum vitae of the lead architect, who will be assigned to project manage
construction of the project is to be included in the package.

8 - Starting Date
The competition is intended to start on Saturday 16/11/2002.

9 - Confirmation Deadline

Participants willing to contest in this competition should send in their letter of

confirmation, by fax, e-mail or courier services not later than Saturday
23/11/2002. Participants who fail to confirm their intention to enter the
competition within the set deadline will be automatically disqualified.

10 - Site Visits

Participants who are interested in attending site visits should contact the address
of the competition, for a guided tour.

11 Questions and Answers Period

Participants may send their queries to PMU with regard to the competition brief
two (2) weeks form the starting date. The closing date to receive questions is
Wednesday, 27/11/2002. Questions received after this date will not be
considered. All correspondence between the participants and PMU with regard to
queries and clarifications shall be communicated in writing. Acknowledgement of
receipt is requested in writing from the receiving party. All questions shall be sent
to the Project Manager of PMU either by fax or e-mail. The Complete Address is
as mentioned in clause 15. PMU officials will respond to all queries , by fax or e-
mail, in a timely manner.

12 Submission Deadline:

The submission deadline is Wednesday, 29th of January 2003. Entries may be

delivered either by hand, mail or courier service. Participants are responsible for
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all postage, shipping, and insurance charges, and to ensure delivery by the
deadline.

13 Procedure:

A Jury of national and international multidisciplinary professionals will review the

submissions and select the Winning Participant. Choice of the Winning
Participant will be based on both his Master Plan Design & Financial Proposal.
The list of names of the Jury members will be announced to the participants as
soon as it is finalized. The jury members will include planners, architects,
architecture critics and historians as well as representatives of PMU.
The Winner will then be asked to propose Three Different Models (Maquettes)
1:500 per volume.
Finally, The Winning Participant will be awarded the Engineering Design and Site
Supervision Contract.

14 Attachments:
Site plan.
PMU Synopsis.
15 General Terms & Conditions
Engineering Offices should submit all relevant materials, drawings,
documentationsetc to:
The University Project Manager
P.O.Box 7650, Dammam 31472, KSA
Fax: 009663 8681217 / 8681113.
Tel: 009663 8681432 / 8681063 / 8681114.
E-mail: ialansari@yahoo.com or m_abdulghani@yahoo.com or
pmu2005@nesma.net.sa
Note: PMU will exercise all due care with respect to drawings and models
submitted by the participants. However, PMU cannot be held accountable
for loss or damage of any of the submitted materials.
The Competition Official Language for documents, drawings, reports and
correspondence is either multi Arabic and English Language or English
alone. All measurements shall be expressed in Metric System.
Proposed designs and or financial proposals received after the deadline are
not qualified for the competition.
PMU reserves the right to accept or reject any proposed design and
financial proposal without giving justifications.

Sincerely yours,

Dr. Issa H. Alansari

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University Project Manager

To: ..
.

..

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 Subject: Answers to Participants Queries PMU Design Competition

Dear Sir,

Reference to the pertinent issues, raised by some participants, which needed clarifications
from our side concerning the PMU Design competition, we would like to state the
following:

In the competition document item #7, we requested basic concept and architectural layout
for 3 buildings without identifying which buildings. However, in order to have fair
comparison between different design proposals, we decided to identify these buildings as:
Administration building, I.T college building (for male students), Health Sciences
building (for female students).
Male and female students are to be completely segregated:
o No shared facilities, sports or otherwise.
o Two college blocks for I.T (1 for male students, 1 for female students).
o Two college blocks for Business Sciences (1 for male students, 1 for female students).
o One college block for Health Sciences (female students only).
o One college block for Engineering (male students only).

Faculty and staff housing is meant for male staff and married female staff. There will not
be on-campus accommodation for single female staff. In other words, faculty and staff
housing will be only in the mens section of the university.
The road that splits the site into two parts (1 &2) is not a public road. This proposed road
is an integral part of PMU site i.e. PMU property.
The maximum allowable number of floors / building is 6 to 8. However, we would prefer
number of floors / building to be less than the maximum allowed, if the site area and
space requirements permit that. As for the built-up area and setbacks, we refer you to
Dammam Municipality for answers.
We hope that this letter answers your queries and look forward to hearing from you in the near
future.

Sincerely yours

Dr. Issa H. Alansari

PMU Project Manager

Attachments:
A more detailed site plan, which shows the proposed roads, the main road and location
from which site photographs were taken.
Photographs for the site, taken from different angles (already e-mailed).
To: ..
.
..

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 ..

Subject: Extension of Submission Deadline PMU Design Competition

Dear .

Reference to the requests made by some of the participants with regards to granting an
extension to the PMU Master-Plan Design competition date, we are glad to inform you that
we decided to extend the submission deadline by five (5) weeks.

We hope that this time extension will give all participants the chance to submit a design
which is compatible with the image of their offices and the prestige of PMU.

Looking forward to close cooperation with you on this vital project.

Sincerely yours,

Dr. Issa H. Alansari

PMU Project Manager

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