Brunswick School Department

School Construction Application

Major Capital Improvement Program
Rating Cycle 2003-2004
Coffin Elementary School
May 28, 2004
Table of Contents
Part I Summary of Project
Part II Educational Program Information
Part III Facility Information
Part IV Comprehensive Enrollment Analysis
Part V Maintenance and Capital Improvement Plan
Part VI Professional Facilities Studies
Part VII Instructions, Timeline & Site Location
Part I

Summary of Project
 New Construction /
State of Maine Renovation Application
Department of Education Major Capital Improvement Program
School Facilities Services Rating Cycle 2003-2004

Application Submission Requirements

PLEASE SUBMIT IN SPIRAL BINDER.
PAGE

Part I: Application Information, Facilities Summary of Long-Range Facilities Plan............................... 1

Part II: Educational Program Information on Affected Facility(s) ........................................................... 6

Part III: Facility Information (provide attachment) .................................................................................. 13

Part IV: Comprehensive Enrollment Analysis (provide attachment) ...................................................... 18

Part V: Facility Maintenance and Capital Improvement Plan (provide attachment) ................................ 21

Part VI: Professional Facilities Studies/Asse ssment (not required) ....................................................... 27

Part VII: Instructions, Timeline & Location............................................................................................. 28

Part l: Applicant Information, Summary, & Requirements

A: Application Information
School Administrative Unit: Brunswick School Department________________________________

School Name & Address: COFFIN ELEMENTARY SCHOOL _______________________

20 Barrows Street, Brunswick, ME 04011_______________________

Superintendent: James Ashe_______________________________________________

Project Contact Person and Title: James Oikle, Business Manager_______________________________

Telephone Number: (207) 729-4148____________ Fax #: (207) 725-1700______

E-mail Address: joikle@brunswick.k12.me.us_______________________________

An application for the Major Capital Improvement Program may only be submitted for a single school.
If the proposed construction or major renovation project affects other school(s), the affects need to be
addressed in Section II of this application. The School Facilities Services Team will take this into
consideration and will visit the other affected schools.

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Coffin Elementary
 After careful study of our school facility needs, the board of directors/school committee has agreed to proceed
with the attached application (please include a copy of the board action with this application).

Nov 13, 2002 ___________________________________________________________________

Date of Vote Superintendents Signature Date

Results of Vote: _Unanimous of the members present__________________

B. Facilities Summary of Long-Range Facilities Plan

1. Briefly describe your long-range plan for the uses of each of the facilities in your unit to meet the
goals of your Comprehensive Plan.

The Brunswick School Departments application addresses district-wide needs in a single

coordinated plan that involves all four elementary schools, the junior high school, and the
proposed construction of a new elementary school. The current high school is not
affected by this plan. The application is based on a series of studies commissioned by
the school board over the last three years to look at the entire districts educational and
facility needs. Copies of these studies prepared by Harriman Associates, the Bruns wick
School Department, Planning Decisions Inc. and Northeast Building Consultants Inc. can
be made available to the Department of Education. The following are goals developed
from the districts studies and their impact on each facility:

District-Wide Project Goals

All portables to be removed and replaced with permanent space
Grades K-5 in all elementary schools
Equity of educational programs among all elementary schools (e.g. - Special Ed)
Reduce overcrowding in all elementary schools
Provide capacity for all-day kindergarten
Provide better opportunities for technology integration with the curriculum to meet the
Maine Learning Results (MLR)
Discontinue the use of an outdated facility, pending approval of the School Board, and
replace it with a new elementary school
Provide capacity for a pre-kindergarten program in the new school
Provide capacity for reduced class sizes
Provide flexibility to respond to potential enrollment increases
Develop a simple and cost effective solution to the districts needs
1. Minimize construction costs
2. Reduce district-wide operations and maintenance costs
Upgrade education programs based on The Maine Learning Results and No Child
Left Behind (NCLB), apply minimum state standards and amenities for all program
spaces
Improve the educational environment
Provide the opportunity for community use of the school buildings now lacking in
some facilities
Bring all schools up to code

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Coffin Elementary
 The following summary is one option the Brunswick School Department has studied in detail
to address its educational program and space needs for the whole district:

Coffin Elementary School - 1955

Reduce the student population from 450 to 350 to reduce overcrowding and
shortcomings in educational program space.
Minor renovations and additions to address educational program space requirements,
code and system upgrades, and site issues.
The Coffin School will continue to serve grades K-5.

Hawthorne Elementary School - 1893

Discontinue use of Hawthorne as an elementary school because of its very small size,
age of the building and systems, shortcomings in its programs due to lack of space,
crowded site, lack of expansion capability, lack of space for Kindergarten, and cost of
operations. Any change would require School Board approval.
Relocate its 129 students to other elementary schools in the district.
The school could potentially be reused for other educational or municipal functions.

Jordan Acres Elementary School - 1972

Reduce the student population from 490 to 350 to reduce overcrowding and
shortcomings in educational program space.
Minor renovations and additions to address educational program space requirements,
code and system upgrades, and site issues.
The Jordan Acres School will continue to serve grades K-5.

Longfellow Elementary School 1924 original, 1943, 1987, 1998 additions

Reduce the student population from 396 to 350 to reduce overcrowding and
shortcomings in educational program space.
Minor renovations and additions to address educational program space requirements,
code and system upgrades.
The Longfellow School will continue to serve grades K-5.

A New 500 Student Elementary School

Build a new 500 student elementary school to permit the reduction of student populations
at Coffin, Jordan Acres and Longfellow schools to levels that will ease the severe strain
on those facilities. It will also provide classroom space for the relocation of students from
Hawthorne.
The new school would serve grades K-5 and would plan for space for all day
kindergarten and a pre-kindergarten program pending approval of the School Board.

Brunswick Junior High School 1959 original, 1966, 1976 additions, 1983 fire damage
reconstruction
Additional classroom space to address overcrowding.
Renovations and additions to address educational program space requirements, code
and system upgrades, and site issues.
The Junior High School will continue to serve grades 6 -8.

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Coffin Elementary
 Brunswick High School - 1995
The high school was designed for 1200 students and currently has a population of 1137.
No work to the high school is envisioned with this application.
The High School will continue to serve grades 9-12.
2. If you know at this time, summarize the proposed project; and its relationship to the districts Long
Range Facilities Plan.

Coffin School Overview

The long-range plan for Coffin School would be to replace the leased portable space with an
addition to the main building. The overall student population would be reduced from 450
students to 350 students grades K-5. There would be approximately 60 students at each
grade level K-5 with a full-day kindergarten. The current half day kindergarten would grow to
full day kindergarten. Because Coffin shares a site with the Junior High School, the Bus
Garage, the Facilities Office, and Food Services there are significant problems with bus, car,
and pedestrian congestion during drop-off and pick-up times, a shortage of parking all day
but especially during events, and a lack of separation between cars and busses at all times.
There would be code and system upgrades. At its current student population there is a
significant shortage of adequate educational program space at Coffin as described below:
Five Classrooms
Behavior Resource Room
Music Room
OT/PT Room
Testing Room
Special Ed. Autistic Program Room
Two Large Storage Rooms
Gifted & Talented Classroom
Tutoring Room
Reading Recovery Room
Conference/Meeting Room
English as a Second Language Classroom (page 10)
Tech Room for Technology Integrator and mobile carts
Foreign Language Classroom
Larger Art Room
Technology Wiring Closet

With the proposed reduction in student population at each existing elementary school made
possible by the construction of a new school, the list of rooms above would decrease.

District Overview
The Brunswick School Board seeks to have a facilities project that will meet the long range
space needs of the school district for up to fifty years. The Brunswick School Department
and school board have spent many hours reviewing current and future educational space
needs and have concluded that the school district needs to construct a new elementary
school of at least 500 pupils accompanying three remaining 350 student elementary schools.
It is anticipated that the Hawthorne elementary school would be closed due to ADA issues,
the small number of students the school serves and its high yearly operational costs.

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Coffin Elementary
 Each renovation and addition plan outlined in this document will enhance the Coffin School,
Jordan Acres School, Longfellow School, and the Brunswick Junior High School. A K-5
elementary school organizational structure is well established in Brunswick and reflects the
unique situation of a military community. Military students are required to change schools
every two to three years; so Brunswick tries to eliminate as much transition for them as
possible.

Our proposed building project envisions at minimum a K-5 500 student elementary school
that provides the necessary space to allow for many programs not currently possible. The
new school would allow for:
A pre-school program to provide student readiness skills for children.
All day kindergarten that many Brunswick parents strongly endorse and continually
request of the administration and the school board, yet the space is not available at the
present time.
Additional programming such as gifted and talented, health education, foreign language,
and career preparation.
The possibility of adding additional locally or federally funded teachers to lower class
sizes.

Students from our military families would be able to be assigned to either the Coffin School
or the new elementary school if it is located on Spring Street, thereby reducing the number of
military families at just one school. The annual transition of over 50% of their students adds
stress to this naval community. Currently, due to our many space needs problems, large
numbers of students begin school at the Early Childhood Center at Jordan Acres School and
then are required to transfer to either the Hawthorne School or the Coffin School after
kindergarten. For example, Grade 1 students transfer to the Hawthorne School after
attending the kindergarten program at Jordan Acres School. After attending both grades K
and 1 at the Jordan Acres School, many students are required to transfer to the Coffin
School for grades 2-5. This causes great anxiety, anger, and concern by parents,
particularly in our military families. The reorganization of the elementary schools should be
designed to bring about greater equity and cause these concerns to dissipate throughout the
school district and the community.

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Coffin Elementary
Part II

Educational Program Information

Part II: Educational Program Information on Affected Facility(s)
1. State the School Administrative Units (SAU) Educational Mission, Vision, and Goals and relate them to
the proposed project.

Philosophy of the Brunswick Public Schools

Our primary purpose is to educate students with an emphasis on the mastery of basic skills
and expansion of knowledge. The worth and dignity of the individual students are
recognized in order to provide for maximum intellectual, physical, social and emotional
development. In order to reach their potentials, students will be encouraged to explore
ideas, to make choices, to appreciate aesthetics of life and to understand their
responsibilities as individuals in a democratic society.

School Board Vision

The vision of the Brunswick School Board is a community of life -long learners able to
contribute positively to society. We envision students striving towards significant
accomplishments and the attainment of their full potential. Towards this end, students shall,
to the best of their ability, acquire and apply the skills necessary to effectively communicate,
to utilize and adapt technology, to think critically and creatively, and to become responsible
individuals.

The Brunswick School Board has been at work for nearly five years to assess our
elementary space needs and to develop a process and a plan to ensure that any facility
changes enhance our educational mission. The process began in 1999 with the creation of
an Elementary Space Needs Task Force, led by two Board members and including
administrators, teachers and parents. Aware that the State was moving to end its financial
support for portable classrooms, our initial emphasis was on replacing these spaces (found
at two of our elementary schools and the junior high school) with permanent classroom
space. In addition, we conducted a school-by-school assessment of the adequacy of our
existing elementary schools to support current programming and to provide appropriate
space for future program initiatives.

After the Task Force issued its report in 2000, the full Board began a series of workshops
examining our educational goals as they relate to the development of additional elementary
space and outlining the objectives we intend to pursue as we make these proposed
changes. The Board discussed such issues as the most appropriate size and grade
configuration for Brunswick schools, and how to ensure that every Brunswick student has an
equal opportunity to receive a quality education. We examined the particular challenges
posed by and for our large Navy population, and we also talked at length about the difficulty
of maintaining the Hawthorne School in its current form. With the help of Harriman
Associates, we worked through several scenarios through which we might attempt to meet
current and future space needs simply through renovations at each of the existing
elementary schools. Preliminary cost estimates for any of these proposed plans suggested
that it might make far more sense, in terms of both cost and the quality of our education
program, to focus our efforts on building a new school, with more modest renovations at the
remaining schools. The Board has made no formal decision on any of these matters, other
than to submit this application for State assistance in helping us meet the current and future
educational needs of Brunswick.

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Coffin Elementary
2. How are the buildings organized for program delivery? (Ex. by grade, house, department)

Coffin School is a traditional closed classroom building in grade level teams from
Kindergarten through Fifth Grade. The current student population requires the use of 4
single portable units (built in 1969) and 2 double portable units. Coffin School houses 15
classrooms, Speech, Functional Life Skills, Behavior Resource, Non-Composite Resource,
Art, PE, OT/PT, Guidance, Nurse, Maine Office, Principals Office, and Cafeteria. The
portable units house 5 classrooms, ESL, Tutoring, Music, and Behavior Resource. Coffin
School is the district site for ESL and the most difficult elementary behavioral students
because space is not available to house these programs in the students own schools.
3. Describe the extent to which the Learning Results have been integrated into the educational program in
the facilities and any limitations the current facilities presents in their further implementation.

The Brunswick School Department is committed to ensuring that all students achieve
meeting the content standards of the Maine Learning Results. Our teachers do the best they
can to provide a quality learning experience within our classrooms although they are limited
in implementing various instructional practices and programs due to space constraints.
Some examples are:
1. Lack of space for all day kindergarten classes.
2. Lack of classroom space for elementary foreign language instruction.
3. Lack of classroom space for Career Education or Health classes.
4. Lack of space for Gifted and Talented education classes.
5. Limitations on instructional practices of individual teachers due to the inability to use
space flexibility for different instructional purposes at different times, matched to
curricular goals. For example on some days or points in the instructional day, teachers
may want desks in a row for recitation and presentation lessons. They may next want the
desks arranged in a cluster of six to do committee work or cooperative team work. Still
later on, the teacher may want to use the space for a large circle around the perimeter of
the room for large classroom discussion and eye contact. Classroom space is utilized in
a rational manner by the skillful teacher. The space limitations faced by many of
Brunswicks elementary teachers limit, inhibit, or discourage individual teacher creativity
in providing a wide variety of uses of classroom space for instructional or learning
purposes. These inherent space needs limitations have been so ingrained over the years
with our veteran teachers that they are resigned to the fact that when they design their
lessons they design them based on the enduring reality of limited space. This limitation
on classroom instructional strategies and programmatic needs pose real limits on the
school departments long-term ability to comply with the requirements of the Maine
Learning Results. The varied architectural designs and sizes of each of our schools
make it unlikely that every student will experience the same educational experience
across the district. Although the curriculum and assessments may be the same at each
grade level, the space available or not available depending on the specific school limits
the learning experience. This produces an inherent barrier to providing the same
educational experience for all Brunswick students in meeting the standards of the Maine
Learning Results.

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Coffin Elementary
 Specific issues for Coffin are:
Physical Education space is used by another school due to its space limitations
Occupational Therapy and Physical Therapy are currently delivered in a former
storage closet
Space does not exist for Gifted and Talented
Space does not exist for Foreign Language
Space does not exist for All Day Kindergarten
Space does not exist for a Pre-K program
Staff communication issues due to portable classroom
Storage space is severely limited
ESL and tutoring share the same space
Title One and Reading Recovery Share the same space
Functional Skills space is overcrowded. Wheelchairs and other special ed equipment
must be placed in the hallway
4. Have building limitations resulted in unusual or difficult scheduling, or in facilities use problems,
such as double sessions, extended day, or classes in unsuitable areas?

General Notes
At its current student population there is a significant shortage of adequate educational
program space at the Coffin Elementary School. We currently ha ve over 25% of our
classrooms outside of the main building. Four of the modular buildings are over 30 years
old and were not designed to be permanent facilities. Music, English as a Second
Language, Behavior Resource, and tutoring are also located in the portable or modular
units. Half of these units do not have bathroom facilities. Playground areas have been
compromised to make space for the modular classrooms.

Within the main building, space needs have required some rooms to serve multiple
purposes or require some programs to be held in unsuitable areas. One room is used for
English as a Second Language, Title One Math and Reading Assistance, and Reading
Recovery. A storage closet has been converted to Physical Therapy and Occupational
Therapy areas. Other storage areas are overflowing with materials and equipment. We
have not been able to schedule all day Kindergarten due to building limitations. Also, the
Principals office has no room for conferencing with teachers, students, parents or
community members.

Security is a major concern as we have unlocked doors to allow for student flow to and
from the portables. Four of our portables require students to walk across an access road,
which is a safety concern.

Special Education Issues

The Coffin School houses many programs necessary to address the needs of youngsters
with identified special education handicaps. Service programs include self-contained
classes for students with emotional disabilities and functional skills needs. Coffin has a
full time resource class, Speech Therapist and half time Behavior Resource Teacher.
Coffin is sadly lacking the space to provide services, including related services to the
many student that attend those programs. The physical therapist and occupational
therapists share a small converted storage area. Equipment necessary to support those
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Coffin Elementary
 services is crammed into shelves, corners and lined up in the corridors. This creates a
safety concern, not just for those involved with the Occupational Therapist and Physical
Therapist but for any student passing through the halls.

At Coffin we have 5 students in wheelchairs. Four of those students receive instruction in

the functional skills class. The space for that classroom is inadequate and presents an
unsafe situa tion. The classroom for the Emotionally Disturbed program consists of 3
small rooms that run together. There is no closet space in any of the rooms making it
necessary to stack materials along all of the walls. Carpeting is thin in some areas and
the room designated for students who may need a time out area, while legally sufficient,
is poorly ventilated and arranged. The behavior resource room is in a separate facility.
Students must cross a road in order to get from their classes to the resource room. There
is no space designated for evaluators to do the extensive assessment necessary to
diagnose and identify students requiring specialized instruction. Valuable time is spent
searching for an available and quiet location.

Technology Issues
The long range goals for Coffin School include the additional use of wireless laptops on
mobile charging / security carts to expand the use of computers beyond the traditional
fixed lab environment. This will allow for flexibility in scheduling and greater student
access to computer technology. Currently, Coffin School has one half-lab of laptops on a
cart. This is stored in a cramped space in the fixed desktop lab. There are inadequate
electrical outlets to charge the cart when the lab is being used. A new space is required
to store the additional carts for security and charging overnight. This space should also
function as a temporary holding facility for desktops, printers and laptops that are
awaiting repair. It should also serve as a space for the technology integrator to store
materials used in the classroom. Currently, she must carry all materials with her since no
space exists that she can call her own. There is also a need to move the wiring closet
which is currently located in a small electrical closet with inadequate ventilation and
space for maintenance. This would require re-wiring of the network cables in the building.
5. What specific program changes, or new programs, will this project allow you to implement? How
do these specific program changes related to the Learning Results?

We will be able to implement a Gifted and Talented Program as well as have adequate
space for our Foreign Language Program. This project will help us to house our entire K-
5 grade programs in one building by replacing the outdated portable classrooms. We will
have the ability to offer all-day kindergarten classes. Our district wide Elementary
Behavior Resource and ESL programs could also be held in the building. We will also
have much needed storage for our new and existing programs. Also, we currently
provide Physical Education classes for another school within the district. A new project
would allow greater access to the gymnasium for the students at Coffin School.

Ideally, I would envision Coffin having a learning center. Staff are scattered around the
building so that children who require the services of special education service providers
have to ambulate or be assisted to each provider. If services were provided in a central
area it would be efficient and professionals could work together. Students would lose
less time going from service to service since they could be piggy-backed in one efficient
area. Supplies could also be shared by the various staff who need specialized
equipment which could decrease the local budget for this costly expense.
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Coffin Elementary
 While Coffin has a guidance counselor, a new facility would also provide space for social
work services. Presently there is no office space. Special education space needs would
also include wiring needs. Many students work on assistive technology which requires
designated outlets, sadly lacking at this time. Because of the high numbers of special
education students at Coffin there are Pupil Evaluation Team meetings every day. A
room that was designated for science exploration to be used by the whole school has
been procured to schedule these meetings. The room is small, barely accommodating
the 6 or more required members of the team and as a result the furniture is child sized. I
also have a serious FERPA concern. Other than the principals office, which is also used
by a student who requires Braille instruction, there is no room or phone for confidential
meetings or calls. There should be a conference room with smaller offices close by so
that examiners and other service providers would have the space available

6. Describe any consideration given to consolidation within your school administrative unit.

Brunswick School Department has for the past five years been in an ongoing process of
reviewing and evaluating space needs. (See question 1). A wide range of options were
considered and it was determined that consolidation within the school district is not
practicable and that maintaining elementary schools in the 350 to 500 student range best
meets the needs of Brunswick.
7. Describe any studies or consideration of consolidation with other school administrative units.

The superintendents and directors of special education in Cumberland County have

already initiated a number of conversations concerning regionalized services. Those
conversations have led to nascent regionalized activities in transportation and
professional development. Given the expanding expenses associated with special
education and the new demands placed on school districts by No Child Left Behind, the
nature and intensity of these conversations has resulted in a proposal to regionalize
specific functions of both regular and special education. Some functions of special
education and general education that could be supported and enhanced through
regionalized activities include programs and services, professional development and
assessment We have also actively sought and currently participate in collaboration with
other school districts and municipalities. For example, we are a member of Maine
Vocational Region TEN and contribute approximately 43.5% of their budget. We are a
member of Merrymeeting Adult Education operated by MSAD 75. We participate in
Merrymeeting Child Development Services. We accept tuition students from surrounding
towns. We share transportation services with other towns where possible for out of
district placement special education students. We join with the Town of Brunswick and
MSAD 75 to collectively purchase heating fuel. We share some procurement functions
with the Town of Brunswick. We are a member of the Cumberland County
Superintendents and Special Education Directors collaborative team to address
Essential Programs and Services. We are a member of the I-95 Consortium for
Administrator Certification (with MSAD 51, MSAD 75, Falmouth, and Freeport). We are a
member (with Bath and MSAD 75) of the Midcoast Regional Gifted and Talented
Program.

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Coffin Elementary
 In the table below please indicate all of the major spaces in your building and briefly describe what, if
any, limitations or impact the space has on each specific program. Include core and education spaces
as well as community use spaces.

Table 1
Facility Appropriateness for Program Needs

Extent to Whi ch S pa ce M eets Exist ing Program

Space Needs
Acceptable
(yes/no) Facility D eficie ncy or Lim ita tion s
Space Acceptable Facility Deficiency/Limitations
CR 1 First Yes Space Exists.
CR 2 First Yes Space Exists.
CR 3 First Yes Space Exists.
CR 4 First Yes Space Exists.
NE Bathrooms Yes Space Exists.
CR 5 Second Yes Space Exists.
CR6 Functional Skills No Inadequate Space (Overcrowded). This space is
for most of the district students with functional skills
needs.
CR 7 Second Yes Space Exists.
CR 8 Fourth Yes Space Exists.
CR 9 Fourth Yes Space Exists.
NW Bathrooms Yes Space Exists.
CR 10 Third Yes Space Exists.
CR 11 Third Yes Space Exists.
CR 12 K Yes Space Exists, slightly undersized.
CR 13 K Yes Space Exists, slightly undersized.
CR 14 Second Yes Space Exists.
CR 15 Third Yes Space Exists.
CR 16 Art No Inadequate Space and Storage.
SE Bathrooms Yes Space Exists.
CR 18 Computer Lab Yes Space Exists.
CR 19 Fifth Yes Space Exists.
CR 20 Fifth Yes Space Exists.
SW Bathrooms Yes Space Exists.
PE Yes Space Exists.
Non Composite Resource Yes Space Exists.
Room
Behavioral Resource (1) No Inadequate Space (Overcrowded).
Title One No Shared with Reading Recovery.
Reading Recovery No Shared with Title One.
Guidance Yes Space Exists.
Cafeteria Yes Space Exists.
Special Ed Autistic Room No Space does not exist.
Computer Tech Room No Space does not exist.
Tutorial No Portable/Shared with English Second Language.
Speech Yes Space Exists.
Testing Room No Space Does Not Exist.
OT/PT No Inadequate Space (In a Converted Closet).
Gifted and Talented No Space Does Not Exist.
Foreign Language No Space Does Not Exist.
Library Circulation No Undersized.
Multimedia Storage Yes Space Exists.
Library Stacks Yes Space Exists.
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Coffin Elementary
 Library Office/Workstation Yes Space Exists.
Library Equipment/Storage Yes Space Exists.
Kitchen Yes Space Exists.
Kitchen Storage Yes Space Exists.
Custodian Room Yes Space Exists.
Custodian Storage Yes Space Exists.
Stage No Some Space Used for Storage, too small.
Gym/Multi purpose Yes Space Exists.
GYM Bathrooms Yes Space Exists.
Clinic Yes Space Exists.
Supply Storage No Inadequate Space.
Teacher Work Room Yes Space Exists.
Conference Room No Space Does Not Exist.
Principals Office No Inadequate Space
Main Office Yes Space Exists.
Teacher Lounge Yes Space Exists.
Discovery Mini Lab Yes Space Exists.
Wiring Closet No Inadequate Ventilation and Space.
M-1, Music No Portable, too small.
M-2, English Second No Portable/Shared with Tutorial (This is a space for
Language the district wide program), too small.
M-3 Second No Portable, too small.
M-4 Behavioral Resource (2) No Portable, too small.
M-5 Fifth No Portable, too small.
M-6 Fifth No Portable, too small.
M-7 Second No Portable, too small.
M-8 Second No Portable, too small.

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Coffin Elementary
Part III

Facility Information
Part III: Facility Information
Is this a historic building or site? No.

A: Site Characteristics

T Urban o Rural
~8 acres of 29.8 acre site 19 + 108 shared w/
1. Site Size: shared with Junior High and Bus Garage st. Number of Parking Spaces: Junior High School

2. Sewer (septic/public): ______Public____________Water: (well/public): ______Public__________

3. List all available on-site athletic fields, practice areas, and playgrounds.

Playgrounds are located on both the eastern and western sides of the school building. A third paved play
area is located across an access road from the south side of the building and adjacent to the bus parking
area.

4. List all available off-site athletic fields, practice areas, and playgrounds.

Crimmins Field (operated by Brunswick School Department)

Athletic fields adjacent to Municipal Meeting Facility (operated by Town Parks and Recreation)

Both of these facilities are extensively used by various organizations and can often be difficult to schedule.
Neither are used nor required by Coffin Elementary School.

5. Describe any difficulties that these off-site facilities create for the program.

None.

6. Describe any significant site issues (accessibility, size, drainage, safety/traffic, sewer & water, EPA
considerations, etc) that present a current or long range Health & Safety issue to the building
occupants.

Parking: Barely adequate availability of parking for staff. Problem severely exacerbated when there are
simultaneous events at both Coffin Elementary and Junior High School

Traffic Flow: Significant traffic bottleneck at common entrance to site shared with Junior High School.

Drainage: Drainage from bus canopy and north wing roof drains into sumps, located on either side of main
entrance, that are not connected to storm drains; significant rainfall/snowmelt results in large areas of
standing water in warm weather, large areas of ice in freezing weather. Inadequate drainage at either end
of parking lot shared with Junior High School; significant rainfall/snowmelt results in large areas of standing
water and mud in warm weather, large areas of ice in freezing weather.

Accessibility of South Playground: Traffic on access road between Coffin and Junior High/Bus Garage
must be blocked in both directions while children use the south playground.

7. How many acres at this site are unused but developable for educational purposes?

Approximately one acre would be available without encroaching on existing playgrounds or parking. Most
of this area is wooded area located on the north side of the school opposite the parking area. Removal of
the 4 portable classroom buildings in front of the school would free up another acre.

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Coffin Elementary
 8. Approximately how many acres are classified as wetlands?

3.6 acres across the southwest quadrant of the overall site is designated as a Natural Resource Protection
Zone by the Town of Brunswick. This area is located adjacent to the Junior High School.

B: Building Characteristics
Main Structure:
Masonry bearing walls, steel
joists, wood roof deck; Multi-Purpose: Concrete
block walls, exposed bar joists, wood roof deck;
Cafeteria: light steel exposed frame, glass/

1. Type of Construction: aluminum and masonry walls_________ Number of Stories:______1_________

2. Below Grade Classrooms (yes/no)______No________ If yes,

describe:_____________________________________________________________________________
_____________________ _______________________________________________________________

3. Sprinkler System:

o Full Sprinkled o % Sprinkled

T Partial Sprinkled o Custodial Closets

COMMENTS:
Corridors, cafeteria/kitchen area, and multi-purpose room only. Wet system.

4. Are any of the following safety issues?

o Exit Locations T Fire Doors T Emergency Egress o Dead End Corridors

T Storage Locations o Boiler Room o Open Stairwells o Other

Explain:

Fire Doors: Fire doors from the multi-purpose room and cafeteria into corridors are not adequately fire-rated.
Office door lacking door closer and electromagnetic hold-open.

Emergency Egress/Storage: Substantial amounts of ready-access Special Education equipment

(wheelchairs, carts, OT-PT equipment, etc.) must be staged in hallways adjacent to Special Education
classrooms due to lack of dedicated storage in or near these rooms.

5. Where in the building is the furnace room located?

Separate building between Coffin Elementary and Junior High School. The building serves both schools.
Booster pumps for hot water feed from shared Boiler House are located in basement mechanical room
directly underneath the Multi-Purpose Room stage.

6. When was the present boiler installed?

Two cast-iron 40 psi HB Smith hot water boilers installed in 1966 and 1983. A third, older boiler in the
Boiler House is no longer used. Shared with Junior High School.

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Coffin Elementary
 7. Are there storage issues in this building? If yes, explain:

Yes. Ready-access storage issues impacting egress are described in Part III.B.4 above. Storage for
audio-visual carts, extra classroom furniture, and Special Education equipment (wheelchairs, carts, OT-PT
equipment, etc.) is in extremely short supply throughout building. Non-ready-access equipment is stored in
hot water heater rooms, on the stage, or in small elevated storage areas in the stage wings which do not
have safety railings. Only heated storage for outside equipment (snow blower, etc.) is in Boiler House.
Inadequate flammable storage throughout building.

C. Leased Space Information

1. In the table below please list all temporary classroom spaces that support this facilitys educational
program. Do not include administrative or transportation leases.

Table 2
Temporary Classroom Space Analysis

# of Total
Permanent
Leasing # of Class- Square
or Use as it Relates to Program
Status Units Room Footage
Temporary
s
Leased Space 2 4 2,880 Temporary Grades 2 & 5

Lease/Purchase 0 0 0 N/A
Grade 2, Music, Class Size
District Owned 4 4 2,540 Temporary Reduction, ESL, Tutoring, Behavioral
Resource
Other (specify)
0 0 0 N/A

Totals
6 8 5,420 Temporary

2. Create and attach a chart listing the educational function(s) that take place in each of the temporary
classrooms.

Classroom Function No. Students Served

M-1 (Owned) Music 450
M-2 (Owned) ESL/Tutoring 22
M-3 (Owned) Grade 2 22
M-4 (Owned) Class Size Reduct./Behavioral 40
M-5 (Leased) Grade 2 23
M-6 (Leased) Grade 2 22
M-7 (Leased) Grade 5 22
M-8 (Leased) Grade 5 22

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Coffin Elementary
 3. Will this facility need additional program space through the Leased Space Program in the near
future? If so, please explain the rationale and describe any plans and timelines that have been
developed to meet the need. How many additional spaces will be needed in each of the next five
years?

If this project does not go forward, and if the student population remains steady, use of leased space will
remain a necessity.

D. Additional Information on Facilities

1. Has this facility received Revolving Renovation Fund monies in the past? Please explain:

No.

2. Describe in detail all health & safety, code compliance, or other significant facility deficiencies that
impacts the educational program including any hazardous material issues.

Items provided in Parts III.A.6 and III.B.4 plus:

AHERA: Asbestos floor tile in all classrooms and most other individual rooms with some enclosed under
vinyl composition tile (enclosure of remaining exposed asbestos floor tile in north wings scheduled for
Summer 2004 pending budget approval). Asbestos pipe/fitting insulation in hot water heater rooms and
cellar mechanical room. All are monitored/maintained under the schools AHERA Operation & Maintenance
Plan.

Fire Safety: Stage curtains are not adequately fire-rated. Interior windows between Science Room and
corridor are not tempered.

OSHA: Handrails on stairs leading to stage not in compliance. Stage storage lofts require safety railings
and toeboards.

3. Please describe any deficiencies related to mechanical or other building systems such as heating,
ventilation, plumbing, and electrical.

Communications: Intercom and telephone system is antiquated; limited number of telephones and phone
lines (installation of new telephone system scheduled for Summer 2004 pending budget approval).

Heating: Internals for 1966 boiler in shared Boiler House are difficult to maintain/replace and are reaching
the end of useful life. Both boilers are older and relatively inefficient.

Structural: Classroom windows in south wings are inefficient and past useful life (replacement of windows
in southeast wing scheduled for Summer 2004 pending budget approval).

4. Are there air quality issues in the school? If yes, please describe in detail.

A new ventilation system was recently installed in the main school building; air quality in the main building
is good to excellent. While air quality parameters in the portable classrooms remain within acceptable
parameters, air movement and volumetric change is provided by small, older unit air exchangers in the
individual classrooms.

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Coffin Elementary
 Please complete the table below. Submit any drawings or diagrams that may be helpful in
understanding the current building configuration, square footages, and additions to the original facility.
Include an 8.5 x 11 floor plan.

Table 3
Existing Building Space Analysis

NOTE: Complete one Table for each school in the administrative unit.

Building Name: Coffin Elementary School Town: Brunswick

Total
Grade Date of Total
Building Square Uses as they Relate to Program
Level Construction Enrollment
Footage
Grades K-5 educational programs, library, school
Original
K-5 1955 53,540 450 administration, special education, OT-PT, health
Building
services, food services

Additions N/A 1990 1,360 0 Food services

Portables 4 1969 (Own) 635 450 Music

1969 (Own) 635 22 ESL, Tutoring

1969 (Own) 635 22 Grade 2 educational program

1969 (Own) 635 40 Class Size Reduction, Behavioral Resource

2 1995 (Lease) 1,440 45 Grade 2 educational program

5 1995 (Lease) 1,440 44 Grade 5 educational program

Other N/A 1966 1,190 0 Boiler House (shared with Junior High School)

57,440 (Main)
Totals 2,880 (Lease) 450
1,190 (Oth)

See attached floor plans of the school.

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Coffin Elementary School
Brunswick School Department

Special Ed equipment
Part IV

Comprehensive Enrollment Analysis

Part IV: Comprehensive Enrollment Analysis

Please attach a copy of the districts current enrollment data and projections. This Comprehensive
Enrollment Analysis should include:

School enrollment projections that estimate future enrollments in each grade on a year-by-year basis for
the next ten years. The enrollment projections should be done on a district-wide basis and a school-by-
school basis if there is more than one school serving a grade grouping that is affected by the building
project. For example, a district with three K-5 elementary schools that is proposing a project at an
elementary school should do district -wide K-5 projections and projections for each of the three elementary
schools. The same district would not need to do school by school elementary projections if it is proposing
a project at the high school.

The enrollment projections should address the following areas:

1. The anticipated size of the future K and first grade classes based upon birth levels and the pattern of
migration of preschool aged children should be articulated. In communities with significant levels of
residential development, this should include a review of residential and business development trends
and the relationship of development to changes in the entering class size.

The Brunswick School Board commissioned Planning Decisions, Inc. to develop enrollment
projections for this application. Their report is attached. Also, enrollment projections
obtained from the State Planning Office are attached.

2. The grade-to-grade progression of a class as it moves through the system, including changes in the
size of the class resulting from in or out migration should be stated. In communities with significant
residential development, this should include a review of the relationship of the new residential
development to changes in class size.

The Brunswick School Board commissioned Planning Decisions, Inc. to develop enrollment
projections for this application. Their report is attached. Also, enrollment projections
obtained from the State Planning Office are attached.
3. Any changes in administrative policy or external factors that may have influenced historical
enrollments or that may influence future enrollments should be documented. For example, the addition
of a pre-school program or the opening, expansion, or closing of a major local employer should be
considered in the projection.

Although we are not aware of any specific changes being contemplated by any major
employer, it is a matter of public record that the U.S. Naval Air Station at Brunswick, Maine
will be evaluated by the Department of Defense Base Realignment and Closure Commission
as part of the next round of nationwide evaluation of military facilities. The commissions
initial report is expected to be released sometime in 2005; and they could recommend that
the mission of the Naval Air Station be expanded, contracted, or remain the same.
Beginning next year, the government-owned housing now occupied by military families will
be leased to a private contractor for a fifty year term. In the worst-case speculative scenario
that the Naval Air Station is closed, it is highly probable that the housing now occupied by
military families with school age children will be rented to civilian families looking for rental
and any type of affordable housing in our area, thereby minimizing the effect on the school
systems student load.

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Coffin Elementary
4. Does your school administrative unit have full day or half-day kindergarten? If half day, what are your
future plans for your kindergarten program?

Brunswick schools currently have half-day kindergarten. The Brunswick School Board is
pursuing the objective of all day kindergarten and has included the capacity for it in this
application. Due to space constraints, it is not possible to offer all day kindergarten without
leasing additional portable units.
5. What is the status of pre-school programs in your system?

Brunswick schools currently offer very limited preschool programs to the extent that federal
funds permit. There are no current plans to expand this program into the local budget due to
the cost of staff and additional portable units.
6. What number of tuition students are under a tuition contract with your school administrative unit?

Brunswick School Department does not have any written contracts for tuition students at this
time. However, we have historically accepted secondary tuition students from Durham, as
well as an occasional student from Arrowsic, Georgetown, Phippsburg, West Bath, Westport
and Woolwich. During 03-04 and 02-03 we have had only one elementary tuition student
and for each of the two years preceding, we had five students.
7. What is the length of term of the tuition contract?

The Brunswick School Department is currently accepting most of Durhams high school
students. Although no formal signed tuition contract exists, Brunswick has always accepted
any Durham student wishing to attend Brunswick High School.

Presently the Superintendent and School Board leadership are reviewing the possibility of
signing some sort of agreement concerning 9 -12 students.

Due to the current crowded K-8 situation, rarely are any students accepted as tuition
students in those grades.
The final enrollment projections should provide year-by-year estimates for both individual grades and for
the grade groupings that are in use within the district. In the tables that follow, please indicate current
enrollment data on all buildings. The State Planning Office has enrollment projections by school; however,
a more comprehensive enrollment projection should also be included in the application.

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Coffin Elementary
 Table 4
Current Enrollment (Resident Students)

Complete the following two charts for each school in your district.

Current Enrollment by Grade Resident Students

School Name
and Principal Other K 1 2 3 4 5 6 7 8 9 10 11 12 Totals
Coffin Elementary-
Walter Wallace 0 74 82 80 72 54 87 0 0 0 0 0 0 0 449
Hawthorne Elem.-
Michael Galarneau 0 0 23 31 23 22 30 0 0 0 0 0 0 0 129
Jordan Acres Elem.-
Scott Sneddon 0 90 98 78 75 68 81 0 0 0 0 0 0 0 490
Longfellow Elem.-
Gregory Scott 0 56 65 64 71 68 72 0 0 0 0 0 0 0 396
Brunswick Jr. High-
John Paige 0 0 0 0 0 0 0 254 243 240 0 0 0 0 737
Brunswick High-
Bruce Cook 0 0 0 0 0 0 0 0 0 0 247 266 213 211 937
TOTAL
0 220 268 253 241 212 270 254 243 240 247 266 213 211 3,138
3

Current Enrollment (Tuition Students)

Current Enrollment by Grade Tuition Students

School Name
and Principal Other K 1 2 3 4 5 6 7 8 9 10 11 12 Totals
Coffin Elementary-
Walter Wallace 0 0 0 0 0 0 1 0 0 0 0 0 0 0 1
Hawthorne Elem.-
Michael Galarneau 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Jordan Acres Elem.-
Scott Snedden 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Longfellow Elem.-
Gregory Scott 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Brunswick Jr. High-
John Paige 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Brunswick High-
Bruce Cook 0 0 0 0 0 0 0 0 0 0 60 47 50 43 200
Totals
0 0 0 0 0 0 1 0 0 0 60 47 50 43 201

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Coffin Elementary
Part V

Maintenance and Capital Improvement Plan

Part V: Facility Maintenance and Capital Improvement Plan
Maine law and Chapter 125 (Comprehensive Plan) require school administrative units to maintain a Maintenance
and Capital Improvement Plan for all school facilities. The program includes routine, preventive, and predictive
maintenance and planned capital improvements (replacements/upgrades). The areas addressed shall include (but
not be limited to): Site and site improvements; roof system; structural system (interior and exterior walls, trusses,
foundations, etc.); HVAC (heating, ventilating, air conditioning); utilities (electric, gas, water, septic, data, etc.);
safety systems (fire alarms, sprinklers, monitoring, access and evacuation, etc.); and code compliance and
inspections (ADA, building, boiler, asbestos management plan, etc.). Submit a copy of your administrative units
Maintenance and Capital Improvement Plan.

The Department of Education has made available Capital Management Asset software and MeSFMP (Maine
School Facilities Maintenance Plan) to assist districts with the development of Maintenance Plans, Capital Renewal
Plans (MRSA Title 20-A, Section 15918 and Section 4001).

Appendices No. 1 and 2 below summarize the Brunswick School Departments capital improvement procedures:

APPENDIX NO. 1 - BRUNSWICK SCHOOL DEPARTMENT FACILITIES MAINTENANCE

MANAGEMENT PROGRAM

This plan delineates regular actions and responsibilities for preventive and periodic maintenance/inspections of key
systems and equipment in Brunswick School Department facilities.

I. Roof Systems: All roofs are formally inspected by our roofing service provider every October. This inspection
evaluates both small-scale remedial repair requirements and condition trend-based requirements for Roof Life
Extension (RLE). This program entails full planned restoration of the roof system, including resealing of all
splices, restoration of all flashing details, and renovation of all roof drains. All RLE projects and non-immediate
remediate repairs are incorporated into subsequent facilities with phasing as recommended by our roofing
inspectors. All suspected roof leaks are immediately addressed with our roofing service provider, investigated,
and repaired with no more than a 1-2 day turnaround.

II. HVAC and Air Quality:

a. Main Buildings: HVAC systems in all buildings are covered by a service and maintenance contract with one
of two providers. Minor routine preventive maintenance actions (local adjustments, indicator monitoring,
filter replacement) are conducted by custodial personnel. The service providers have remote system
monitoring and diagnostic capability via modem connection with each building control system.
Enhancement of this capability to an active on-line mode, with access in each custodial office and in the
Facilities Directors office, is planned for the near future.
b. Portable Classrooms: All portable classrooms, both owned and leased, have individual kerosene monitor
heating units and air exchangers serviced under a service and maintenance agreement with the installing
vendor. The vendor provides annual inspection, cleaning, and routine preventive maintenance service
during the summer vacation period, as well as year-round repair service on an on-call basis.
c. Air Quality: Air quality testing is conducted on an as-required basis by either the HVAC service provider or
a local environmental service vendor. All suspected air quality issues are immediately investigated and
testing conducted once identified.

III. Utilities:

a. General Services: Water and sewer service is provided by the Brunswick-Topsham Water District and
Brunswick Sewer District respectively. Electrical power is provided by Central Maine Power. Local
telephone service is contracted with Verizon. Heating oil and trash pickup are contracted by the Town of
Brunswick. Propane and propane system service is provided by a local vendor on an on-call basis.
b. Water: Annual backflow preventer inspection and seasonal activation/shut-off of irrigation systems are
provided by the Brunswick-Topsham Water District. Emergent internal plumbing issues are immediately
addressed with local licensed plumbing service providers.
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Coffin Elementary
 c. Sewer: The on-site pump station at Brunswick High School is cleaned and serviced annually, and more
frequently if required, by a local contractor.
d. Electrical: Planned and emergent electrical repairs and service are addressed with local licensed
electricians.

IV. Safety Systems:

a. Fire Alarms: All building fire alarm systems are inspected and serviced annually under a service agreement
with the equipment provider. All school building alarm systems are continuously monitored.
b. Sprinkler Systems: All installed sprinkler systems are inspected annually, with an internal inspection of dry
systems every five years, under a service agreement with an outside vendor.
c. Fire Protection/Emergency Equipment: All fire extinguishers and emergency lighting systems are tested
and serviced annually by a licensed vendor. Monthly inspections of this equipment, as well as eye wash
stations and deluge showers are conducted monthly by custodial personnel.
d. Security: Security systems at Brunswick Junior High School, Brunswick High School, and Superintendents
Office are monitored 24 hours a day, and serviced on an as-required basis, by the equipment installer.
e. Interior Communication: Internal phone switching systems, intercom, and master clock systems are
covered under vendor service agreements providing service on an on-call basis.

V. Site:

a. Snow Clearance: Plowing/snowblowing of roadways, parking lots, and sidewalks is generally performed by
custodial/groundskeeping personnel and bus drivers. Plowing of parking lots and roads at Brunswick High
School is contracted annually with a local vendor. Gross snow removal is arranged with a local vendor on
an as-required basis.
b. Pest Management: Monthly inspection and monitoring in accordance with the Brunswick School
Department Integrated Pest Management Policy is performed under an annual contract with a certified
vendor.
c. Grounds Maintenance: Grounds maintenance on all school sites, with the exception of Brunswick High
School, is performed by groundskeeping personnel. Annual weeding, garden maintenance/upkeep, and
turf management at Brunswick High School is accomplished under a service agreement with a local
landscape contractor.
d. Playgrounds: All school playgrounds and playground equipment are visually inspected semi-annually by
groundskeeping personnel for safety and operability.

VI. Code Compliance:

a. General Inspection: All school buildings are inspected annually by the Town Fire Marshal and by a loss
control representative of the School Departments Workers Compensation insurance carrier for fire and
general safety.
b. ADA Compliance: All vertical/inclined lifts and elevators are serviced and annually inspected by a licensed
inspector, and are licensed by the State Board of Elevator and Tramway Safety. Routine quarterly elevator
lubrication is likewise performed under a service contract.
c. AHERA: Designated Person services, including survey, inspection, staff training, and abatement support,
under AHERA are provided under a services contract with a licensed environmental service provider. The
Facilities Director maintains all AHERA documentation and initiates all required public and contractor
notifications required by AHERA.
d. Boilers: All boilers and pressure vessels are inspected annually by a licensed boiler inspector, and, along
with their control systems, are covered in the HVAC repair and maintenance contracts. The night security
guard, all head custodians, and at least one night custodian at each school are licensed low-pressure boiler
operators.
e. Underground Storage Tanks: All underground fuel storage tanks and monitoring systems are inspected
annually by a licensed tank inspector.

VII. Miscellaneous:

a. Bleachers/Backboards: All motorized retractable bleacher and backboard installations are inspected
annually for safety and proper operation by the installer.

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Coffin Elementary
 b. Crooker Theater: All stage rigging and support equipment at the Crooker Theater (Brunswick High School)
is inspected annually for safety and operability by the original installer. This program is being considered
for expansion to all schools with proscenium-style stages. All seats, carpeting, and stage curtains are
deep-cleaned semi-annually by a local cleaning contractor.
c. ROPES Challenge Course: The ROPES Course at Brunswick Junior High School is inspected annually
for safety and operability by the designer/installer. Repairs and maintenance are conducted by the
groundskeeping staff.

APPENDIX NO. 2 - BRUNSWICK SCHOOL DEPARTMENT CAPITAL IMPROVEMENT/

RENEWAL PROGRAM

This section outlines the history, performance, status, and current guidance for capital improvement/renewal efforts
for Brunswick School Department facilities.

I. Background.

Since 1969, the Brunswick School Department has maintained and annually updated a Five-Year Capital
Improvement Plan for its buildings, grounds, and vehicles in accordance with the Town Charter. Until 2003,
this plan was presented to the Brunswick School Board for approval and, once approved, was included in the
Town Capital Improvement Plan along with those from all other Town departments for consideration and
approval by the Town Council. In November, 2002, the Town of Brunswick established a Capital Improvement
Plan Committee to gather, evaluate, and consolidate the various capital needs requests for the Town
departments, and to present a unified, integrated Capital Improvement Plan for the Town Council. School
Department capital improvement proposals now undergo parallel approval processes with the School Board
and Capital Improvement Plan Committee prior to inclusion in the proposed Town budget.

The criteria for inclusion of an item into the School Department Plan is: (1) a non-recurring upgrade, renewal, or
replacement of a structure, building component, or vehicle that would increase the life of, or add required
functionality to, that structure, component, or vehicle, with (2) an estimated total cost of $25,000 or greater.
Individual phases of a multi-year project less than $25,000 are included if the total cost of the project is over
that amount; single-year projects estimated at less than $25,000 are not included in the Plan. Individual items
with estimates of $150,000 or greater are considered as separate line items by both the School Board and the
Town Capital Improvement Committee. Items with estimates between $25,000 and $150,000 are considered
individually by the School Board, but are combined into a single summary line item by the Town Capital
Improvement Committee.

II. Performance to Date.

Requirements have been most commonly generated from the results of the School Departments 1995
Facilities Study and, to a lesser extent, from the results of periodic and one-time inspections and surveys (i.e.,
ADA compliance survey, energy conservation survey, etc.). Significant past and projected capital improvement
projects for Brunswick school facilities since 1996-97 have included:

New roofs-Hawthorne, Junior High School (1996)

New boilers-Hawthorne and Bus Garage (1996)
Classroom window replacements-Coffin, Hawthorne, Longfellow, Junior High School (1997-2003)
Gym window replacements-Coffin, Junior High School (1998)
Ceiling and lighting upgrades-All schools (1997-2002)
ADA lift installations-Coffin, Jordan Acres, Longfellow, Junior High School (2000-2001)
Air quality improvement upgrades-Coffin (2003), Jordan Acres (proj. 2004), Longfellow (proj. 2005), Junior
High School (proj. 2006-2008)
Second access/egress road-High School (proj. 2008)

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Coffin Elementary
 The Brunswick School Department has been committed to continual reinvestment in its facilities. Table 1
shows the annual budget allocations toward the School Department Capital Improvement Plan since 1996-97.

Table 1. Capital Improvement Expenditures to Date

Year Amount Comments

1996-97 $156,405
1997-98 $321,000
1998-99 $384,400
1999-00 $332,500
2000-01 $359,700 Does not include the cost of system wide energy conservation
projects ($330,000)
2001-02 $300,000
2002-03 $291,100
2003-04 $303,800 Does not include cost of Coffin IAQ Project ($400,000).
2004-05 (projected) $317,000 Does not include cost of Jordan Acres IAQ Project ($375,000).
2005-06 (projected) $325,000 Does not include cost of Longfellow IAQ Project ($375,000).
2006-07 (projected) $321,500 Does not include Phase 1 cost of Junior High IAQ Project
($200,000) or any renovations/construction resulting from this
application.
2007-08 (projected) $329,500 Does not include Phase 2 cost of Junior High IAQ Project
($200,000) or any renovations/construction resulting from this
application.
2008-09 (projected) $331,000 Does not include Phase 3 cost of Junior High IAQ Project
($200,000), High School Egress Road ($315,000), High School
Tennis Courts ($130,000), or any renovations/construction
resulting from this application.

NOTE: Amounts only include those projects with estimated cost between $25,000 and $150,000.

The School Department Capital Improvement Plan for 2004-05 has been approved by the Brunswick School
Board and Town Capital Improvement Plan Committee, and is awaiting approval by the Brunswick Town
Council.

III. New Planning Process.

On January 28, 2004, the Brunswick School Department contracted with Northeast Building Consultants for
facility assessment and database startup services to support future long-range facilities planning using the
DOE-provided VFA Capital Asset Management software system. While this change in the facilities planning
process cannot influence the 2004-05 Five-Year Capital Improvement Plan currently in the approval pipeline, it
will drive the proposed Plan input from 2005-06 onward.

IV. Overarching Ten-Year Capital Renewal/Improvement Guidance for K-8 Facilities.

Based on the initial field survey information provided by Northeast Building Consultants in May 2004, the
composite Facility Condition Index (FCI) for the Brunswick School Department K-8 facilities is 0.12. This value
will most likely increase as the initial survey data is currently being refined and lower-value requirements are
being added; however, the FCI is not expected to exceed 0.14 once these efforts are completed.

The current School Department Five-Year Capital Improvement Plan delineates the projected expenditures for
capital renewal items with a value of $25,000 or greater for the K-8 facilities through 2008-09. Renewal items
of value less than $25,000 beyond 2004-05, and all renewal items beyond 2008-09, have not yet been formally
planned and estimated, nor have funding levels for these items been determined. These out-year funding
requirements have been modeled based on the following parameters:

a. The spending projections for capital renewal items with a value of $25,000 or greater beyond 2008-09 are
based on the average yearly planned expenditure for these items over the period of the current Five-Year
Capital Improvement Plan (2004-05 through 2008-09) adjusted for inflation each year.
Major Capital Improvement Application 24 5/28/04
Coffin Elementary
 b. Historically, approximately 55% of expenditures for Contracted Repairs have been for capital renewal
work items with value less than $25,000. Out-year capital renewal spending projections include 55% of the
proposed 2004-05 budget for contracted repairs adjusted for inflation each year.

c. Historically, approximately 15% of expenditures for Supplies and Materials have been used for capital
renewal work items with value less than $25,000 performed in-house as self-help projects. Out-year
capital renewal spending projections include 15% of the proposed 2004-05 budget for supplies and
materials adjusted for inflation each year.

The cumulative capital renewal projections for the next ten years are shown in the following chart along with
their impact on the School Departments composite K-8 FCI based on the initial field survey data:

$900,000 0.14
Brunswick K-8 Composite
$800,000
0.12
$700,000
0.10
$600,000
Funding

$500,000 0.08

FCI
$400,000 0.06

$300,000
0.04
$200,000
0.02
$100,000

$0 0.00
2004-05 2005-06 2006-07 2007-08 2008-092009-10 2010-11 2011-122012-13 2013-14
Funding to Maintain FCI Funding Projection FCI Maintained FCI from Projection

It is expected that the high-value renewal projects planned for the first five years of this projection ventilation
upgrades at three schools, four boiler replacements, and roof life extensions at five schools will reduce the
out-year funding requirements to maintain current composite FCI, and will actually lower the projected FCI in
the out-years by renewing these large systems earlier than would otherwise be indicated by their respective
service lives.

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Coffin Elementary
V. Specific Capital Renewal/Improvement Guidance for Coffin Elementary School.

Based on the initial field survey information provided by Northeast Building Consultants in May 2004, the FCI
for Coffin Elementary School is 0.11. This value will most likely increase as the initial survey data is currently
being refined and lower-value requirements are being added, however, the FCI is not expected to exceed 0.13
once these efforts are completed.

Using the methodology described above, the capital renewal projections for the next ten years for Coffin
Elementary School are shown in the following chart along with the impact on FCI based on the initial field
survey data:

$150,000 0.14
Coffin Elementary School
0.12
$125,000

0.10
$100,000

0.08
Funding

FCI
$75,000
0.06

$50,000
0.04

$25,000
0.02

$0 0.00
2004-05 2005-06 2006-07 2007-08 2008-092009-10 2010-11 2011-122012-13 2013-14
Funding to Maintain FCI Funding Projection FCI Maintained FCI from Projection

Specific capital renewal projects listed in the current Five -Year Capital Improvement Plan (over $25,000 in
value) include the following:

Enclosure/abatement of asbestos floor tile: $20,000 in 2004-05, $30,000 in 2005-06

Classroom window replacement in south wings: $35,000 in 2004-05, $20,000 in 2005-06
Roof life extension work for 6 of 12 roof sections: $30,000 in 2004-05, $6,000 in 2005-06, $45,000 in
2006-07
Telephone system installation: $28,000 in 2004-05
Replacement of bathroom sinks nearing obsolescence: $30,000 in 2008-09

As stated previously, it is expected that the high-value, and as-yet-unplanned projects for 2009-10 and beyond,
will drive the actual out-year FCI even lower.

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Coffin Elementary
Part VI

Professional Facilities Studies

Part VI: Professional Facilities Studies/Assessment
Attach any professional facility study/assessment of the building that may have been completed within the last five
years (the absence of a study/assessment will not adversely affect your rating).

Previous studies include:

1995 Brunswick Schools Facilities Study (Harriman Associates, inventoried the physical condition of the systems
and code status of all schools in the district to support their capital improvements plans)
2002 Elementary Schools Space Needs Feasibility Study (Harriman Associates, studied all five schools in this
application and did space allocation workbooks and concept design options with cost estimates to solve their space
and program needs)
2004 Capital Asset Management Facilities Survey (Northeast Building Consultants)

See Part V for summaries of the annual facilities maintenance plans.

The Brunswick School Department will make copies of all studies available to the Department of Education upon
request. Please contact Jim Oikle, Business Manager, Brunswick School Department, 729-4148.

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Coffin Elementary
Part VII

Instructions, Timeline & Site Location

Part VII: Instructions, Timeline, & Site Location

A. Application Instructions
APPLICATIONS WILL NOT BE ACCEPTED IF PRESENTED IN A 3-RING BINDER. SPIRAL BINDERS ARE
REQUIRED.

Please summit the original application and one copy.

All forms must be filled out completely.

Use additional sheets where necessary.

Submit applications to: School Facilities Services Team

Department of Education
23 State House Station
Augusta, ME 04333-0023

If you have further questions regarding the application or the application process please contact:

Scott Brown, AIA, Director OR Karen Bossie, Administrative Secretary

School Facilities Services School Facilities Services
Phone: (207) 624-6883 Phone: (207) 624-6848
E-Mail: scott.brown@Maine.Gov E-Mail: Karen.l.bossie@Maine.Gov

B. 2003-2004 Rating Cycle Timeline

Applications made available: September 2002 Revised December 2003

Applications accepted at Department of Education through June 1, 2004

Department of Education rating period: July 2004 through completion

C. Site Location
Please see the attached map to the schools in these applications.

From I-295 exit 28, follow Pleasant St., (Route U.S. 1 North) to first traffic light at Church Road. Turn right onto
Church Road to McKeen St. Turn Left onto McKeen St and proceed to Baribeau Drive. Turn right onto
Baribeau Drive and proceed to Columbia Ave. Turn left onto Columbia Ave and proceed to Coffin Elementary
School on the right.

Telephone number for school: (207) 729-5577.

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