PRINCIPAL RECEIPTS / INVOICES is the written account evidencing the sale of goods and/or services

issued to customers in an ordinary course of business which necessary includes the following:

a) VAT sales invoice - also known as Commercial Invoice which is a written account evidencing that
a transaction has been made between the seller and the buyer of goods and/or services,
forming part of the books of accounts of a business taxpayer for recording, monitoring and
control purposes. It is a document evidencing delivery, agreement to sell or transfer of goods
and services which includes but are not limited to delivery receipts, order slips, debit and/or
credit memo, purchase order, job order, provisional/temporary receipt, acknowledgement
receipt, collection receipt, cash receipt, bill of lading, billing statement, statement of account,
and any other documents, by whatever name it is known or called, whether prepared manually
(handwritten information) or pre-printed/pre-numbered loose-leaf (information typed using
excel program or typewriter) or computerized as long as it is used in the ordinary course of
business being issued to customers or otherwise.

b) VAT official receipts - for the purposes of Value Added Tax (VAT), it is a proof of sale of service
and/or leasing of properties which shall be the basis of the output tax liability of the seller and
the input tax claim of the buyer. It is a written admission or acknowledgment of the fact that
money has been paid and received for the payment or settlement between persons rendering
services and its customers. The receipt contains a statement that the seller is VAT registered.

SUPPLEMENTARY RECEIPTS / INVOICES (also known as COMMERCIAL INVOICES) a written account

evidencing that a transaction has been made between the seller and the buyer of goods and/or services,
forming part of the books of accounts of a business taxpayer for recording, monitoring and control
purposes such as document evidencing delivery, agreement to sell or transfer of goods and services
which includes but are not limited to delivery receipts, order slips, debit and/or credit memo, purchase
order, job order, provisional/temporary receipt, acknowledgement receipt, collection receipt, cash
receipt, bill of lading, billing statement, statement of account, and any other documents, by whatever
name it is known or called, whether prepared manually (handwritten information) or pre-printed/pre-
numbered loose-leaf (information typed using excel program or typewriter) or computerized as long as
it is used in the ordinary course of business being issued to customers or otherwise.

Supplementary receipts/invoices, for purposes of Value-Added Tax, are not valid proof to support the
claim of Input Taxes by buyers of goods and/or services.
ALBAY POWER AND ENERGY CORP POLICY STATEMENTS

Manually-issued Receipts/Invoices
Sales Invoice (Cash or Charge) shall be obtained as Principal evidence in the purchase of goods
and/or properties. A Collection Receipt must also be obtained in addition to Charge Sales Invoices.
Cash Invoices and Charge Invoices serve as sales invoice.
Official Receipt shall be obtained as Principal evidence in the purchase of services and/or lease of
properties.
Supplementary Receipts/Invoices shall be Supplementary evidence only and will require
presentment of corresponding Sales Invoice and Official Receipt.
The manually issued Sales Invoice or Official Receipt shall show the following:
1. Taxpayers Registered Name of the seller.
2. A statement that the seller is VAT or Non VAT registered.
3. Taxpayers Identification Number (TIN) of the seller (Example: VAT Registered TIN 123-456-789-
0000).
4. Sellers business address where such ORs/SIs/CIs shall be used.
5. Date of transaction.
6. Serial number of the OR/SI/CI printed prominently.
7. Name of purchaser, customer or client, which is Albay Power and Energy Corp.
8. Address of purchaser which is W. Vinzon St. Old Albay District Legazpi City Albay
9. TIN of purchaser which is 008-661-918-000
10. Description, quantity, unit cost of the item/goods or nature of service.
11. Total amount of transaction.
Date the Authority to Print (ATP) was issued should be January 18, 2013 onwards.
Invoice or receipt should be the original customers copy (white in colour).
Should the Principal Receipt/Invoice be a VAT Sales Invoice or VAT Official Receipt, the following
information shall also be indicated in the invoice or receipt in addition to those mentioned above:
1. The total amount which was paid or is obligated to be paid to the seller with the indication that
such amount includes the VAT (separate totals for VAT and Non-VAT transactions).
2. The amount of VATable Sales, Zero Rated Sales, and VAT Exempt Sales.
3. The amount of VAT shall be shown as a separate item in the invoice or receipt.
4. Name of purchaser, customer or client, which is Albay Power and Energy Corp.
 5. Business style of purchaser which is Distribution of Electricity
6. Address of purchaser which is W. Vinzon St. Old Albay District Legazpi City Albay
7. TIN of purchaser which is 008-661-918-000
Should the Principal Receipt/Invoice be a VAT Sales Invoice or VAT Official Receipt, the phrase THIS
DOCUMENT IS NOT VALID FOR CLAIM OF INPUT TAXES should not be conspicuously printed at the
face of the invoice or receipt.
Duly signed by the sellers authorized representative in the space provided.

Sales Machine Generated Receipt/Invoice

The receipt or invoice must show the following:
1. Sellers Business Name.
2. A statement that the seller is VAT or Non VAT registered.
3. Taxpayers Identification Number (TIN) of the seller.
4. Sellers business address.
5. Receipt/Invoice number.
6. Date of transaction.
7. Quantity.
8. Product description.
9. Amount of transaction (separate totals for VAT and Non-VAT transactions).
10. THIS SERVES AS AN OFFICIAL RECEIPT
If the seller is VAT registered, the following information shall be printed simultaneously together
with the information stated above in the invoice or receipt:
1. Name of purchaser which is Albay Power and Energy Corp.
2. Address of purchaser which is W. Vinzon St. Old Albay District Legazpi City Albay
3. TIN of purchaser which is 008-661-918-000
If the suppliers CRM/POS is not capable of showing the name, address and TIN of APEC, a manually
printed and pre-numbered sales invoice or official receipt with approved Authority to Print (ATP)
must be requested.