Escolar Documentos
Profissional Documentos
Cultura Documentos
CHAPTER
TABLE OF CONTENTS
CHAPTER 1: INTRODUCTION 1
CHAPTER 2: CONTACT PEOPLE 2
CHAPTER 3: WHAT IS A WINDOWS CHAPTER? 3
CHAPTER 3: PLANNING A WINDOWS EVENT 4
Stage 1: Purpose, Scope & Target Audience – 4
Stage 2: Logistics, Location & Publicity – 5
Stage 3: Programming – 7
Stage 4: Execution – 8
Planning aid: Event Guide Checklist – 9
CHAPTER 4: FUNDRAISING SUGGESTIONS 11
CHAPTER 5: EDUCATIONAL OPPORTUNITIES 12
APPENDIX A: SAMPLE CONTRACT 13
APPENDIX B: SAMPLE EVENT INVITATIONS_____________________ 14
1. INTRODUCTION
Welcome to the manual for starting a Windows Chapter!
First and foremost, we thank you for your interest and support!! If you have gotten to
this stage, you probably have a good grasp of what we do, but this guide will help you
understand more about who we are and how you can help us make a difference.
Organizational Background:
It is no simple task for Israelis and Palestinians to overcome the historical fears, prejudice,
and hatred – all severely exacerbated by the ongoing violent political conflict - that divide
them. Such sentiments are perpetuated by the vast amount of misinformation and
stereotypes they are taught about one another and their limited availability for interaction - a
result of living in mostly segregated communities.
How You Can Help: You can help by spreading our message through events
and community outreach programs run in the spirit of Windows; by making new
1
contacts, fostering relationships, promoting our name, and raising funds; by
utilizing our educational materials and marketing our products for wider
audiences; and by creating a core group in your area that is dedicated to our
organization.
2. CONTACT PEOPLE
Windows is growing in the Middle East and around the world. Windows started with
a handful of people and has now grown to include hundreds in Israel/OPT and
around the world. We have international branches in the UK, Italy, Holland and the
USA and close to a dozen international chapters within these branches.
contact@windowsforpeaceuk.org
www.windowsforpeaceuk.org
2
info@windowsforpeace.nl
www.windowsforpeace.nl
3
3. WHAT IS A WINDOWS CHAPTER?
4
We appreciate your dedication and support and we
could not do what we do without you!
5
4. PLANNING A WINDOWS EVENT
Windows events should always have THREE GOALS:
1. To build a support system for Windows, whether financially, or personally.
2. To raise awareness about Windows, the work we do, and the issues we face.
3. To inspire people to explore the ways in which they can help create change.
Although different types of events may have different primary focuses, all events
should incorporate some element towards each of the above goals.
Most events fall somewhere on the continuum from purely entertaining to purely
educational. While events that are mainly focused on entertainment and fundraising
are great ways to get our name into the public sphere, we should always be certain
that they reflect the values and goals of Windows.
Potential Programs & Events:
• Art Exhibit
• Movie Screening
• Benefit Concert
• Breakfast/Lunch/Dinner/Drinks Fundraiser
• Recycling Drive
• Lectures/Panel Discussions
• Debates
• Social/Networking Event
• House/Salon/Parlor meetings
The above ideas are strong options, but do not feel limited to just these types of
events.
Feel free to reach out to other Windows chapterss and/or other non-profits to ask
about types of events they have had in the past. They might provide fresh and
innovative ideas.
The audience demographic and size that you anticipate should help you begin
searching for appropriate locations as well as planning your publicity strategy.
6
Stage 2: Logistics, Location & Publicity
Once you have decided what type of event you want to have, the next step is to find
an appropriate venue.
Venue Options:
• For-profit venues are often willing to host or work with non-profits for
free or for a reduced charge. Local bars and restaurants may let you host an
event where either the cover charge or a percentage of the night’s intake is
donated to you.
When negotiating with a venue, always be sure to be clear about expectations and
needs such as:
• Enough time to setup before the event (and clean up after)
• What types of electrical or theatrical equipment will be available
• Capacity of the venue
• Use of the venues’ name, logo and implied sponsorship
o In some cases, offering to use the name of the location
prominently on publicity items can be a benefit that will allow you to
negotiate favorable terms
• Charges that will be incurred
o Be sure to find out if there are additional charges for setup,
clean-up, the event running over-time, etc.
• Whether food and/or alcohol is allowed
• Age restrictions
Depending upon the answers to the above considerations, you’ll need to begin
making arrangements for the items, equipment, and personnel that you’ll need during
the event. Promotional materials should be printed well in advance. Catering and
performances should be sourced and contracted in writing in order to prevent
confusion or miscommunication.
Once you have a confirmed location, you can begin publicizing your event. This is
perhaps the most important step, so it is crucial that you start early! The earlier the
word is spread, the more time people have to read or find out about it. But if you
publicize early, don't forget to send reminders as the date approaches!
7
Ways to Publicize:
In every type of advertisement, make sure to provide all of the details of the event
(i.e. when, where, what, cost, direction) and then focus on the why. Whether you are
posting ads or sending out press releases, always convey why this event - and our
organization in general - is worthwhile and unique. Be convincing, concise, and to
the point. Too much information will overwhelm the eye and can actually distract
from your message.
8
Stage 3: Programming
This stage is critical. Having a well-planned, interesting event will help you build a
word of mouth reputation and lead to increased attention and interest.
Every event is unique – specific to the site, the audience, and the particular
resources you have acquired. However, the above materials are always at your
disposal and provide a good starting place for educating the public about our
organization.
Once you have a general picture of the event, it is time to put all the elements in
order and begin thinking about the details.
1
Contact hannah@win-peace.org for details about any of these materials
9
they give cash – for proper reporting and donor
acknowledgement.
o Announce upcoming events.
o Recognize speakers, special guests and sponsors.
10
Stage 4: Execution
When the day finally arrives, be sure to be flexible, but firm – things that were already
agreed upon should be followed through on. For this purpose, you should make sure
that you possess a list of contact numbers for all the volunteers, speakers,
performers, and workers should you need to call them at the last minute for any
potential changes, emergencies, etc.
While there is much going on and a lot to take care of during the event, remember
that these activities are all about expanding our outreach and forming new
relationships within the community. It is vital that participants walk away with a
positive impression of Windows and that WE walk away with a means of contacting
them and building upon their support!
• Go above and beyond just learning names and being friendly. Really
build and cultivate personal relationships. Convey your gratitude for the
participants' attendance and let them know how they can get further involved
in the program.
• Request contact information from your attendees. The goal is to begin
developing a mailing list for future events, as well as for potential volunteers.
• Establish positive connections with those who are working alongside
of you - venue owners, speakers, and performers. You should debrief
with them after the event to make sure they were happy with the way things
unfolded. This way, you can smooth over any potential issues, tie up loose
ends and make strategic changes for your next event. It also creates an
added opportunity to thank your partners for working with you and to leave
things on a positive note, with the door open for future work.
POST-EVENT FOLLOW-UP______________
All the attendees who provided email/mailing
addresses should promptly be thanked for attending.
All donors should be thanked for their donations (no
matter the size) and told about the activities which they are
supporting
This goes double for sponsors or venue owners!!
11
Planning Aid: EVENT GUIDE CHECKLIST
This is a supplement to the section on planning a Windows Event. You
may wish to use it as a tool to help you stay organized and on track
throughout the process.
Planning Stage
Event Type:
Event Date:
Target Demographic:
Anticipated Number of Attendees:
Food Needed:
Beverages Needed:
Equipment/Furniture Provided:
Equipment/Furniture Needed:
Charges Incurred:
Programming – People
Volunteers:
- Contact Info:
Professional Staff:
- Contact Info:
12
Performer(s):
- Contact Info:
Speaker(s):
- Contact Info:
Caterer (Optional):
- Contact Info:
13
4. FUNDRAISING SUGGESTIONS
As a Windows chapter, we ask that you help us to boost our sustainability by
building communities of dedicated individuals, and raising money. The amounts
can be small, but every donation is significant. Here is a small (although by no
means comprehensive) list of potential fundraising activities:
C. Movie Screenings
An easy one-time event is a movie screening. "Encounter Point" a
documentary about Israeli and Palestinian peace activists
(www.encounterpoint.com), which features a segment about Windows, can be
an excellent event with or without a subsequent discussion section. Think
about where you can find a free/donated venue for the screening. To make it
a fundraiser, charge an entry-fee.
D. Benefit Concerts
Although this may take more planning/coordination, a benefit concert can be
an excellent source of income. Take into account the importance of finding
musicians who will donate their performance and a venue which will donate r
its space. Think about charging different amounts for tickets; for different
seats and/or levels of giving "prestige."
14
5. EDUCATIONAL OPPORTUNITIES
Also, think about raising money to invite Windows team and/or youth to visit
your community and share their experiences in their own words.
B. Magazine Distribution
Several issues of Windows Hebrew-Arabic Magazine have already been
translated in English.
15
Note: Due to past experiences, we believe it is important to have a written agreement
between Windows- Channels for Communication and our various supporting chapters around
the world. This contract is a sample. We are happy to cater it to the needs/interests/priorities
of each individual chapter. Please let us know if there are any changes/additions/deletions
you would like to make to suit the needs of your community.
If agreements are not kept, Windows- CfC maintains the right to terminate the
partnership, including ceasing Windows for Peace-XXXXXX's use of Windows- CfC
name and logo.
This agreement shall be binding upon the parties, their successors, assigns, and
representatives.
1. Signature: _____________________________________
Printed Name: ____________________________________
On behalf of: Windows- Channels for Communication
Date: ___________________________________________
2. Signature: _____________________________________
Printed Name: ____________________________________
Of behalf of: Windows for Peace –XXXXXXXXXX
Date: ___________________________________________
16
APPENDIX B: SAMPLE EVENT INVITATIONS
17