1 TECHNOLOGICAL UNIVERSITY OF THE PHIIPPINES-VISAYAS

2 City of Talisay, Negros occidental

3
4 SECOND GENERAL MEETING OF THE USG WITH ALL THE CLASS MAYORS
5 July 17, 2006 - 5:20 p.m.
6 EBR1
7
8 THOSE PRESENT:
9 1 John Paulo Dayon - Presiding Officer
10 2 Nephi Acaling - USG President
11 3 Roda Galvan - Senator, ECE 5-B
12 4 Zyra Ditching - Senator
13 5 Regulus Roy Tan - Senator
14 6 Desiree Ann Wingpo - Senator
15 7 Zojie Cortez - Eng'g Council Governor, ME 4-B
16 8 May Faith Ciudad - Eng'g Council Secretary
17 9 Numeriano Mahinay II - Eng'g Council Treasurer
18 10 Sherwin Seriritan - Auto-Chem-Elex-Elec Council Gov.
19 11 Edsel Villanueva - Auto-Chem-Elex-Elec Council Vice Gov., TO5-B
20 12 Ma. Victoria Villanueva - Auto-Chem-Elex-Elec Council Sec.
21 13 Aileen Mae Tuvida - Auto-Chem-Elex-Elec Council Treasurer,SO5-A
22 14 Jan Michael Agramon - Mech-RAC-Electromech-Comp Council Gov., SO6-B
23 15 Gretchen Villanueva - Mech-RAC-Electromech-Comp Council Vice Gov., SO8
24 16 Winnie Aguilar Jr. - Mech-RAC-Electromech-Comp Council Sec.
25 17 Jayson Estrada - Mech-RAC-Electromech-Comp Council Treasurer
26 18 Grant Advincula - 1st yr Council Gov.
27 19 Leah Mae Dolllosa - 1st yr Council Vice Gov.
28 20 Ceasar Ryan Asuncion - 1st yr Council Sec.
29 21 Almer Magnabe - 1st yr Council Treasurer
30 22 Gerly Joy Gallego - ET 1-1
31 23 Jazelynn Ng - ET 1-2
32 24 Esther Nova Sacayan - ET 1-3
33 25 Dacy Trio - ET 1-4
34 26 Benjie Guevarra - ET 1-6
35 27 Ma. Cristina Celesol Geanga - ET 1-7
36 28 Enrique Abanilla III - ET 1- 8
37 29 Hearthy Lynn Vizmanos - ET 1-9
38 30 Nia Grace Gellie Atanacio - ET 1-11
39 31 Almer Magnabe - ET 1-12
40 32 Ian Cesar Villanueva - ECET 1-A
41 33 Dianne Celle Rivera - ECET 1-B
42 34 Representative of ECET 2-A
43 35 Jomhar Malata - ECET 2-B
44 36 Frenz Warvy Vallente - ECET 3-A
45 37 Daryl Gaudiel - ECE 4-A
46 38 Airam Detablan ECE 5-A
47 39 Christine Marie Chisno - ME 1-A
48 40 Mitz Hilado - ME 2-A
49 41 Lester Linga - ME 2-B
50 42 Adrian Lopez - ME 3-A
 51 43 Remedios Valdez - ME 3-B
52 44 Representative of ME 5-A
53 45 Judson Ray Quitco - ME 5-B
54 46 Prudencio Serviano III - SO1
55 47 John Mark Astorga - SO2
56 48 John Rey Libertad - SO4-B
57 49 Alexis Dave Julius Marcial - SO5-B
58 50 Christine Joy Alagos - SO6-A
59 51 Ryan Buhat, SO9
60 52 Pol Anvir Yusay - TO4-A
61 53 Lynn Rose Jabagat - TO5-A
62 54 Mark Anthony Mayongue - TO6-A
63 55 Jose Pataytay - TO6-B
64 56 John Martin Tingson - TO9
65 57 Mrs. Erlinda Moises - USG Adviser
66
67 LATE:
68 1 Jeffrey Ganaba - Senator
69 2 Lemuel Dela Pea - Senator
70
71 ABSENT:
72 1 Kenji De Guzman - Senator 9 Mayor/Representative of ECE 4-B
73 2 Nolito Fiel Jr. - Senator 10 Mayor/Representative of ME 1-B
74 3 Kristian Joel Jabatan - Eng'g Council Vice Gov. 11 Mayor/Representative of ME 4-A
75 4 Mayor/Representative of ET 1-5 12 Mayor/Representative of SO4-A
76 5 Mayor/Representative of ECET 3-B 13 Mayor/Representative of SO7
77 6 Mayor/Representative of ET 1-10 14 Mayor/Representative of TO1
78 7 Mayor/Representative of TO4-B 15 Mayor/Representative of TO2
79 8 Mayor/Representative of TO7 16 Mayor/Representative of TO8
80
81
82 The second general meeting was called to order at 5:20 p.m. with John Paulo Dayon as the presiding
83 officer. Mr. Daryl Gaudiel from ECE 4-A lead the prayer. The Minutes of the first general meeting of the USG
84 with all the class mayors were then reviewed and corrected. The corrections include the following:
85
86 1 Page 1, line 49: delete "s" from the word "include"
87
88 2 Page 2, line 64: delete "s" from the word "schedule"
89 line 68: add "c" to the word "Aquaintance"
90 line 69: add "c" and "n" to the word "aquaintace"
91 line 70: add "c" to the word "Aquaintance"
92 line 84: delete the word "in" before the word "w
93
94 3 Page 3, line 133: add the word "help" after the word "great"
95 line 137: add the word "and" after "faculty" and delete "s" from the word "staff"
96
97 The corrected minutes were accepted and approved by the body:
98
99
100
of ECE 4-B
of ME 1-B
of ME 4-A
of SO4-A

as the presiding
ing of the USG
201 Mr. Dayon then summarized the functions and duties of every officer in the USG so that every USG
202 officer may be aware of their obligations and limitations as well.
203
204 2 COMMITTEE ASSIGNMENTS FOR THE ACQUAINTANCE PARTY
205 Mr. Dayon said that there were several committees needed for the Acquaintance Party which must
206 be assigned to the USG oficers. The following result of Committee assignments was agreed by the body.
207
208 Committee In-charge
209
210 Program Nephi Acaling and John Paulo Dayon
211 Food Zyra Ditching and Roda Galvan
212 Registration Regulus Roy Tan and Mech-RAC-Electromech Council
213 Games and Prizes Desiree Ann Wingpo and Auto-Chem-Elex-Elec Council
214 Invitation/Documentation First year Council
215 Stage Decoration Lemuel Dela Pea and Engineering Council
216 Sounds Kenji De Guzman
217
218 3 OTHER MATTERS ABOUT THE ACQUAINTANCE PARTY
219 Mr. Dayon reminded the body that on July 26 the the USG will draw lots for the cottage assign-
220 ments of every section. It was also agreed by the body that all the first year students will stay in the gym in-
221 stead of staying in the cottages and their specific locations inside the gym will be determined by drawing of lots
222 According to him, there would also be a USG Center in the Resort wherein USG officers could stay and do their
223 job during the activity.
224 Mr. Cortez volunteered to borrow extra chairs and tables which will be used inside the gym for the
225 program.
226
227 4 USG OFFICE MATTERS
228 The presiding officer said that the newly-elected USG officers can now have access on the USG
229 office providing that they should also take part in maintaining the cleanliness and order of the office. He said that
230 officers could use the computer in the office for personal use but office matters should be prioritized.
231 Mr. Dayon also mentioned that the door in the office will be fixed as soon as possible and USG
232 Senators and Council Governors could have key duplication if they like.
233 He also said that a log book will be provided in the office in order to have records of all the persons
234 who are coming in and out of the office. He said that officers should avoid letting their clasmates or friends to
235 stay in the office if it's not necessary.
236
237
238 There being no further business to discuss, it was moved, seconded and agreed that the meeting
239 be adjourned. The meeting ended at 7:35 p.m.
240
241
242 Minutes Submitted by:
243
244 RODA B. GALVAN
245 USG Secretariat
246 Attested by:
247
248 NEPHI E. ACALING
249 USG President
250
151 Mr. Serviano III asked if hard drinks will be allowed. Mr. Dayon said that the USG will not encourage
152 students to bring hard drinks but he admitted that the USG cannot control the students from bringing hard drinks.
153 He said that students are matured and responsible enough to handle this matter.
154
155
156 3 PAYMENT
157 Mr. Dayon said that the deadline of the 55 Peso payment will be on Wednesday, July 26. According to
158 him, it is the class mayors' task to collect the payment from their respective sections and to give the payment to
159 the treasurer of their respective councils. The treasurers from different Councils should then forward the pay-
160 ment to Mr. Ganaba, who is the Senator for Finance.
161
162
163 4 OTHER MATTERS
164 The presiding officer then reminded the body once again about the incoming implementation of the new
165 anti-tardiness policy. He said that the policy will be implemented upon completion of IDs of all the first year stu-
166 dents. According to him, ID cords should be removed upon confiscation and the USG will not be responsible for
167 ID cords and ID protectors.
168
169 It was also agreed by the body that class mayors and USG officers having 3 absences during the
170 meeting without valid reasons will also be subject to a community or school service.
171
172 Mrs. Moises invited the fourth year class mayors and officers to join the Ayala Leadership Academic
173 Awardee. She said that applicants should be regular fourth year students of good moral character and good aca-
174 demic record. The chosen delegate who will represent TUPV will be sent to Manila to undergo interview.
175
176
177 It was then agreed by the body that the next follow-up meeting for the Acquaintance Party would be on July 26
178 the following week. The activities during the Acquaintance Party will be finalized on the next meeting.
179 The meeting with the class mayors was adjourned by the presiding officer at 6:28 p.m. but he requested all the
180 USG officers to remain for there were some important USG matters that still have to be discussed with the adviser,
181 Mrs. Moises. After the class mayors left, the USG officers started their discussion.
182
183 USG MATTERS:
184
185 1 NEWLY-ELECTED USG OFFICERS
186 Mr. Acaling, the USG president welcomed all the newly-elected USG officers. He said that he was
187 happy that the set of the USG officers for the current school year were now complete. He encourage all the offi-
188 cers to be responsible and to have cooperation within the USG.
189 Mr. Dayon as a former USG senator last school year stated the problems that were encountered by
190 the previous administration and he challeged the current administration to be ready enough to face those prob-
191 lems and learned from those.Then it was the turn for every officer to introduce themselves and state their posi-
192 tion in the USG. He reminded the officers of the assignments of the first batch of Senators and then it was ag-
193 reed by the officers that the remaining assignments will be given to the newly-elected Senators. The following
194 is the complete Senatorial assignments:
195
196 Zyra Ditching - Senator on Special Projects Lemuel Dela Pea - Senator on Sports
197 Roda Galvan - Secretariat Desiree Ann Wingpo - Senator on Cultural
198 Jeffrey Ganaba - Senator on Finance Regulus Roy Tan - Senator on Information Dessimination
199 Kenji De Guzman - Senator on Ways and Means Nolito Fiel Jr. - Senator on Student Rights
200
101 MATTERS ARISING FROM THE MINUTES:
102
103 1 VENUE FOR ACQUAINTANCE PARTY
104 Mr. Dayon presented the result of the canvassing of the different venues for the Acquaintance Party.
105 This, according to him was done by the USG officers together with Mrs. Moises, the USG Adviser. The result
106 includes the following:
107
108 Venue: MAMBUKAL BUENOS AIRES SUNBURST
109
110 Expenses: P 70 P 55 P 45
111
112 Fare: P 80 P 80 P 20
113
114 Mr. Dayon said that the expenses he had presented include only the entrance fee, cottage for the
115 whole day activities and other miscellaneous. Foods, pool fee and other personal expenses are not included
116 He also said that the Mambukal Beach Resort can accommodate only upto 300 persons which means that
117 they cannot accommodate the TUPV for there are an estimated of 1,800 persons to join the activity including
118 the students, faculty and staffs. Then he discussed the next venue which is the Buenos Aires Resort. He said
119 that the place is wide having several cottages and a gym which is an advantage for us. He also reminded the
120 class mayors and officers that last year's Acquaintance Party was also held at Buenos Aires ao the place is
121 already familiar. Next, he discussed about Sunburst Resort. According to him, the place is small, with only
122 one pool. The management of Sunburst Resort didn't allow the TUPV to occupy the Resort exclusively which
123 means that they will allow outsiders during the Acquaintance Party
124
125 Mr. Dayon said that the canvassing for the Soleo Beach Resort was dismissed due to lack of time
126 by the USG officers to go to San Enrique considering the location of the place. Then the division of the house
127 followed. Buenos Aires Resort won having 37 votes followed by Mambukal Resort having 9 votes and lastly
128 Sunburst Resort with 3 votes.
129
130 It was agreed by the body that the Acquaintance Party for school year 2006-2007 will be held at
131 Buenos Aires Resort at Ma-ao, Bago City on July 29, 2006.
132
133
134 2 RULES AND ACTIVITIES DURING THE ACQUAINTANCE PARTY
135 Mr. Mark Mayongue asked if outsiders are allowed during the Acquaintance Party.Mr. Acaling moved
136 to have a votation whether or not to allow outsiders during the activity and it was seconded by Mr. Gaudiel.Then
137 the majority voted not to allow outsiders except those who are ex-TUPVians. It was then approved by the body
138 Mr. Quitco added that we should not forget the main goal of the Acquaintance Party wich is to be acquainted
139 with fellow TUPVians as well as the faculty and staffs so according to him, it is reasonable not to allow outsi-
140 ders during the activity.
141
142 Mr. Dayon said that the USG will prepare various activities in order for the students to mingle and en-
143 joy during the party. According to him, overnight stay at the Resort is optional and is no longer covered by the
144 USG, so it is the responsibility of the class mayors to coordinate with the Resort if their respective sections
145 would like to stay overnight.
146
147 He also said that parental waiver will be provided by the USG. This waiver, according to him will be
148 collected by the class mayors on July 29 upon arrival at the Resort and this will serve as gate pass for the stu-
149 dents. It was agreed that "No waiver, no entry". He said that parental waiver would be available on the following
150 week.