Escolar Documentos
Profissional Documentos
Cultura Documentos
IN
TECHNICAL
REPORT WRITING
*Spot Report
This is a verbal or written report done within twenty-four hours after an important
incident. This report is written to inform an immediate chief or those in higher position of
particular occurrence in his command of responsibility. This report should be acted upon
within 24 hours. In some cases, a spot report may be in the form of radiographic
message if the reporting unit is far from the receiving office. The following are indicated
in a radiographic message: Originating office, Addressee, cite number, precedence
actions, precedence info, Date-time group, text written in capital letter.
*Special Report
This is written by a police unit or office based from a directive or instruction from
higher police officer. This type of police report follows the memorandum format of
correspondence. The commander or chief signs this report, or an authorized person
signs if the commander is not around. This report should contain the rationale and the
action. The rationale is the specification and details related to the problem, and the
action is the expected action or response the receiver or reader will do after reading the
report.
Using the notice on Wanted person, this report is about those persons who are
wanted by the police. Information of wanted persons are flashed on local and national
television as well as posted in conspicuous areas as a notice to the public. This report is
done in four copies to be submitted to the following: To the PNP Provincial Director, or
to the PNP chief Camp Crame if the province is not under the provincial commander, to
the Department concerned which will have the original copy in the Persons Wanted
File, to the National Bureau of Investigation which will have one copy, and the Rogues
Gallery will have the fourth copy.
*Arrest Report
This is a report that documents all the events in arresting a suspect including
personal information. Jail bookings, information about control and release of prisoners,
and court proceedings. This report is based on information received, ensuring probable
cause for a warrant/warrantless arrest.
*Crime Report
These are report written after the conclusion from the preliminary investigation
that a crime truly happened. This report also include important factors like corpus
delicti(elements of the crime), suspect description, properties taken, evidences
collected, property damages, victims injuries, and suspects modus operandi of crime
report format on page.
*Situation Report
Also Known as SITREP, this is similar to patrol report which is submitted every
eight hours but on a need-only basis.
This report is written by the officer who investigates the accident. This type of
report documents all the facts and information about any vehicular accident whether it is
fatal or non-fatal. This also examines the nature of the damage of any property, the
location of the accident and its cause. Included in this type of report are statements of
witnesses, diagrams, and photographs.
*Clarity
*Accuracy
Accuracy is the conformity to facts and representation of truth with precision and
exactness. In writing a report, all facts and information whether favorable or unfavorable
to the concerned subject should be included, and these fact are verified by statement of
witnesses, and by reference to official records or reliable sources. An accurate report is
a true reflection and representation of the facts to the best of the writers knowledge. An
accurate report is also a specific report.
*Completeness
Completeness refers to having all the necessary normal part, components, and
style of writing in its entirely. In writing a complete report the elements of the crime
should be established and the additional facts should prove those elements.
Documentation of the report should base from important statement and letters, findings
of other agencies, and laboratory reports.
*Brevity
Brevity has something to do with the quality or state of being brief and concise,
with the quality of terseness, and lack of wordiness. Brevity is achieved by omitting
materials or information that is useless, irrelevant, and redundant.
*Fairness
*Specificity
Specificity is the quality of writing pertaining to being explicitly and specific rather
than general. A good writer must be precise and specific in writing his or her report, and
should avoid ideas that could mislead the readers.