I.

Title of the Study

Factors affecting the procedure of processing survey returns (SR) submitted by

the Geodetic Engineers both from the private and government sector.

II. Background of the Study

The Department of Environment and Natural

Resources (Filipino: Kagawaran ng Kapaligiran at Likas na Yaman, DENR or KKLY)

is the executive department of the Philippine government responsible for governing

and supervising the exploration, development, utilization, and conservation of the

country's natural resources.

History

The Department of Environment and Natural Resources was first established

on January 1, 1917 as the Department of Agriculture and Natural Resources (DANR)

through the enactment of Act No. 2666 by the Philippine Commission, otherwise

known as "An Act to Re-organize the Executive Department of the Government of

the Philippine Islands," on 18 November 1916. In 1932, the DANR was reorganized

into the Department of Agriculture and Commerce (DAC).

In 1947, a reorganization act changed the DAC back to the Department of

Agriculture and Natural Resources. The Natural Resources arm of the DANR was

finally spun off on May 17, 1974 as the Department of Natural Resources. On

January 30, 1987, the Ministry was reorganized into the Department of Environment,

Energy and Natural Resources, by Executive Order No. 131 and was finally

reorganized into the Department of Environment and Natural Resources by Executive

Order No. 192 on June 10, 1987. Currently, the DENR is working on a large-

scale reforestation of Davao City.

The Land Management Service which is now Surveys and Mapping

Division is one of the government agencies under the Department of Environment

and Natural Resources vested with exclusive jurisdiction to administer survey and

dispose alienable and disposable lands of the public domain. Four sections comprise

the Surveys and Mapping Division namely: The Aggregate and Correction Surveys

Section, Original and Other Surveys Services Section, Surveys and Control Section,

and Records Section respectively.

1. Aggregate and Correction Surveys Section.

a. Accepts, initially screens, assigns control numbers and issues order of

payments for fees on all kinds of survey returns submitted by

government and private Geodetic Engineers

b. Verifies, corrects and issues Certified Technical Lot Descriptions for

reference and titling.

c. Conducts technical reconstruction and reconstitution of missing survey

records.

d. Supervises, maintains and issues certified copies of all survey records

for reference and titling.

e. Tracks and files all survey returns submitted

f. Inspects and issues certificates of Calibrated Surveying Instruments

g. Files Geodetic Engineers information and surveying instruments and

survey returns submitted through individual GE ledgers

2. Original and Other Surveys Services Section.

a. Conducts preliminary and final verification of surveyed titled properties

b. Conducts technical inspection of complex subdivision survey over titled

properties

c. Recommends correction of technical description

d. Verifies and projects all isolated survey submitted by private and

government Geodetic Engineers for approval by the Assistant Regional

Director for Technical Services.

3. Surveys and Control Section.

a. Connects to PRS 92 GPS stations all existing control points such as:

Bureau of Land Location Monuments (BLLM), Provincial Boundary

Monuments (PBM), Municipal Boundary Monuments (MBM), Barrio

Boundary Monuments (BBM) of cadastral, public land subdivision and

group settlement surveys, including triangulation control points

established by the Bureau of Lands (now Lands Management Bureau),

the Bureau of Coast and Geodetic Survey (now CGSD/NAMRIA) and

the private surveying organization

b. Densifies PRS 92 and the above control points to achieve at least two

kilometers density or at least a pair of location monuments shall be

established within a barangay such that the tie line of a survey should

not exceed one kilometer

c. Demarcates the political boundaries of contested areas in cadastral

surveys to define the political boundaries of provincial, municipal and

cities upon request of the local government units (LGUs) concerned

 and when the dispute shall have been settled in accordance with

Sections 118 and 119 of R.A. 7160 (Local Government Code). Cost of

these boundary surveys shall be charged against the funds of the LGUs

concerned

d. Demarcates boundaries of local government units following the

descriptions in the law creating the municipality, city or barangay. The

cost shall be borne by the concerned LGU

e. Establishes project controls of cadastral projects by administration

f. Conducts test traverse of project controls of cadastral projects awarded

to cadastral contractors

g. Verifies control of cadastral projects for approval of the Regional

Technical Director for Lands; provided that controls established by

triangulation method, the preliminary computations shall be done by

FNSP and the final adjustment using Crandall or Least Squares

Adjustment or other appropriate adjustment methods shall be done

with the assistance of the Lands Management Bureau

h. h. Upon order of the Regional Executive Director, demarcates the

perimeter or boundary of: (1) Integrated Social Forestry projects; (2)

Buffer zones as defined in DENR Adm. Order No. 13, s. 1992

(Regulations Governing the Establishment of Buffer Zones within Forest

lands); (3) accepted ancestral claims as identified by the

PENRO/CENRO concerned; (4) all reservations and national parks and

other protected areas following the boundary descriptions contained in

the proclamation; and (5) other surveys necessary to delimit areas

 within forest lands for a particular purpose as may be required by the

Regional Executive Director or higher officials of the DENR

4. Records Section

a. Records and controls public land applications

b. Releases approved patents to PENR Offices

c. Encodes data in all statistical forms

What is survey plan?

A survey plan is a specialized map of a parcel of land, created by thoroughly

examining and measuring the property. It determines and delineates boundary

locations, building locations, physical features and other items of spatial importance.

More than just a diagram of the property, a land survey plan is an important legal

document that displays the exact legal borders of the property and applicable

aspects of the registered title.

Who can create a survey plan?

Only a licensed Geodetic Engineer (GE) can create a survey plan for a

property located within the Provinces of North Cotabato, Sultan Kudarat, South

Cotabato and Saranggani.

What is LAMS?

LAMS is an information system designed to help the Land Management

Bureau and the regional land management services of DENR in the management of

land data and information, and other land records. It involved not only the build-up

of database but also the installation of required hardware infrastructures. This

requires the computerization of land records, scanning and encoding of maps,

survey plans and public land applications. It can detect such perennial problems

related to land administration like fake and fraudulent land titles, overlapping of

boundaries and graft and corruption and it can also fast track the cadastral survey of

the remaining areas in the country. With the installation of LAMS in all regional

offices of the Department, the people can expect not only a more efficient delivery

of land services, but also enhanced integrity of our land titles.

III. Statement of the Problem

This is to aim and to address factors and reasons affecting the procedures on

processing survey returns (SR) submitted by Geodetic Engineers both from the

private and government sector to the Surveys and Mapping Division. Specifically

answering the following problems:

1. What are the reasons behind the slow operation of processing and

approval of SR submitted to SMD-DENR?

2. What are the remedies or solution on resolving the issues and problems

on fast and efficient

IV. Objectives

To serve our clients, the practicing Geodetic Engineers and other stakeholders

in the inspection, verification and approval of their survey returns by the use of

LAMS-IVAS of the Philippines, as provided under DAO 2010-18 with utmost

professionalism and reliability and excellence in service.

V. Areas of Consideration

Strengths

1. Employees of the SMD really love their works and the clients as well.

2. Clients are well entertained by the employees of SMD and satisfied them with

utmost service.

3. Employees of SMD are very hands on and experts in their job description.

4. Verifiers and projections are very open to the geodetic engineers and

claimants to correct, discuss and clarify issues related to their surveyed plans.

5. SMD provides records and information of previous approved survey plans

which can be found at Records Section.

6. Able to tracks and files all survey returns submitted through the use of LAMS.

Weaknesses

1. Failure of an employee to report for work or resume for work on time.

2. Delayed processing due to incomplete requirements and unclear copies of

documents or title attached that preliminary examiner finds it difficult to

understand and check the technical descriptions in the title versus plan.

3. Delayed submission of SRs from the DAR contractors to DENR Surveys

Divisions.

4. Lack of projectors and verifiers.

5. Delayed in verifying surveyed plans due to lack of attachment of lot data

computations, problems in tie line, unclosed polygon, not adopting true

coordinates and other computation issues.

VI. Alternative Courses of Action

1. Check the survey returns (SRs) before receiving it and always inform the

Geodetic Engineers, DAR contractors or the beneficiaries on the status of their

survey plans.

Advantage: To update the status of their survey returns (SR) and urgent

follow up of requirements if pending.

Disadvantage: Long distance matters and lack of contact numbers to inform

the clients.

2. Hire or assign more skilled encoders, projectors and verifiers with computers

and train old personnel using the LAMS system.

Advantage: A good way for continuing and fast procedure of processing

survey plans.

Disadvantage: Division doesnt have an allotment.

3. Inform the Geodetic Engineers and DAR contractors to submit early survey

plans to beat the given deadline and possible requirements that are needed

must be attached to SR for nonstop processing.

Advantage: Priority in screening the documents and will immediately

determines if it has a complete or incomplete requirement.

Disadvantage: Problems/issues in every survey plan are unavoidable.

VII. Recommendation

The researcher would like to recommend the best solution among the

alternative courses of action which is to hire or assign more skilled encoders,

projectors and verifiers with new computers and train old personnel using the
 LAMS system for further development and improvement in the procedure of

processing survey returns (SR) submitted by the Geodetic Engineers both

from the private and government sector.

VIII. Plan of action: How to do it?

Action Persons Involved Time Frame

Hire additional personnel

who will encode, project
HR Managers 2 months
and verify survey plans
submittals.
New hired personnel will
undergo training and
New Employees 1 month
preparations.
Provide new computers for
the hired personnel.
GSS 1 month

For the salary of hired

personnel, prepare a work
Division Chief 2 weeks
and financial plan with
justification to be submitted
to Regional Director for the
consideration of approval
and funding.
 Factors affecting the procedure of processing survey returns (SR)
submitted by the Geodetic Engineers both from the private and
government sector.

A Case Study
Presented to the
Prof. Isabelita B. Cantillas, MBA
Graduate School
J.M.J Marist Brothers
Notre Dame of Marbel University
Koronadal City

In Partial Fulfillment
Of the Requirements for the Degree of
Master in Public Administration

Johaira D. Acop
July 2016