Chapter 3

Research Design
The researchers choose to use descriptive-survey of research, utilizing the questionnaire as the main gathering tool,
which will be supported by relevant confidential information based on interview and observation. This method will be used
because it is a status survey that will reveal the conditions and relations of the different processes and persons involved with the
proposed system.

Methodology
The researchers used Dynamic System Development Method (DSDM) in developing the proposed
enrollment system for Daily International School Incorporated. DSDM is an agile project delivery framework,
initially used as a software development method, originally sought to provide some discipline to the rapid
application development (RAD) method. In later versions the DSDM Agile Project Framework was
revised and became a generic approach to project management and solution delivery rather than being
focused specifically on software development and code creation and could be used for non-IT projects. The
DSDM Agile Project Framework covers a wide range of activities across the whole project lifecycle and
includes strong foundations and governance, which set it apart from some other Agile methods. The DSDM
Agile Project Framework is an iterative and incremental approach that embraces principles of Agile
development, including continuous user/customer involvement. (solutionsiq.com)
Dynamic System Development Method (DSDM) has a five-phase life cycle as given in figure 1
below.

Figure 1: Project Phases in DSDM

Phase 1: The Feasibility Study

Throughout this stage, the researchers studied if DSDM is suitable for the development of the
proposed system. The purpose of this phase is to understand and acquire business requirements. Questions
like, Will this project be able to meet the required business needs? should be addressed. The use of
Workshops are very essential in this phase. After brainstorming sessions and understanding the prerequisites
for the use of DSDM, Feasibility Report should be established to know whether the conduct of the proposed
system will benefit Daily International School Incorporated or not.

Phase 2: The Business Study

The business study extends the feasibility study. After the project has been proved to be feasible for
the use of DSDM, this stage examines those that influence the business procedures, and user groups
involved. The researchers started with the development proper of the system based on the requirements,
scope and limitations requested by Daily Internal School Incorporated.
An important project technique used in the development of this plan is time boxing. This technique
is essential in realising the goals of DSDM, namely being on time and on budget, guaranteeing the desired
quality. A system architecture is another aid to guide the development of the IS. The deliverables for this
stage are a business area definition that describes the context of the project within the company, a system
architecture definition that provides an initial global architecture of the IS under development together with a
development plan that outlines the most important steps in the development process. At the base of these
last two documents there is the prioritized requirements list. This list states all the requirements for the
system, organized according to the MoSCoW principle. And last the Risk Log is updated with the facts that
have been identified during this phase of DSDM. (dsdm-model.blogspot.com)

Phase 3: Functional Model Iteration

The requirements that have been identified in the previous stages are converted to a functional
model. This model consists of both a functioning prototype and models. Prototyping is one of the key project
techniques within this stage that helps to realize good user involvement throughout the project. The
developed prototype is reviewed by different user groups. In order to assure quality, testing is implemented
throughout every iteration of DSDM. An important part of testing is realized in the Functional Model Iteration.

The Functional Model can be subdivided into four sub-stages:

Identify Functional Prototype: Determine the functionalities to be implemented in the
prototype that results from this iteration.
Agree Schedule: Agree on how and when to develop these functionalities.
Create Functional Prototype: Develop the prototype. Investigate, refine, and consolidate it
with the combined Functional prototype of previous iterations.
Review Prototype: Check the correctness of the developed prototype. This can be done via
testing by end-user, then use the test records and users feedbacks to generate the
functional prototyping review document.

The deliverables for this stage are a Functional Model and a Functional Prototype that together
represent the functionalities that could be realized in this iteration, ready for testing by users. Next to this, the
Requirements List is updated, deleting the items that have been realized and rethinking the prioritization of
the remaining requirements. The Risk Log is also updated by having risk analysis of further development
after reviewing the prototyping document. (dsdm-model.blogspot.com)
Phase 5: Design and Build Iteration

The principle center of this DSDM cycle is to coordinate the useful segments from the past stage into
advance system that fulfills client needs. It additionally addresses the non-functional necessities that have
been set for the IS. Again testing is an imperative continuous movement in this stage. The Design and Build
Iteration can be subdivided into four sub-stages:

Identify Design Prototype: Identify functional and non-functional requirements that need to
be in the tested system.
Agree Schedule: Agree on how and when to realize these requirements.
Create Design Prototype: Create a system that can safely be handed to end-users for daily
use. They investigate, refine, and consolidate the prototype of current iteration within
prototyping process are also important in this sub-stage.
Review Design Prototype: Check the correctness of the designed system. Again testing and
reviewing are the main techniques used, since the test records and users feedbacks are
important to generate the user documentation.
The deliverables for this stage are a Design Prototype during the phase that end users get to test
and at the end of the Design and Build Iteration the Tested System is handed over to the next phase. In this
stage, the system is mainly built where the design and functions are consolidated and integrated in a
prototype. Another deliverable for this stage is a User Documentation. (dsdm-model.blogspot.com)

Phase 5: Implementation
In the Implementation stage, the tested system including user documentation is delivered to the
users and training of future users is realized. The system to be delivered has been reviewed to include the
requirements that have been set in the beginning stages of the project. (dsdm-model.blogspot.com)

The Implementation stage can be subdivided into four sub-stages:

User Approval and Guidelines: End users approve the tested system for implementation and
guidelines with respect to the implementation and use of the system are created.
Train Users: Train future end user in the use of the system.
Implement: Implement the tested system at the location of the end users.
Review Business: Review the impact of the implemented system on the business, a central
issue will be whether the system meets the goals set at the beginning of the project.
Depending on this the project goes to the next phase, the post-project or loops back to one.

Data gathering Techniques

The developers used the following techniques in gathering the necessary information needed in
order to meet the goals and objective of the proposed system.
Group Analysis. The developers conducted a brain-storming session from time to time to discuss
the different aspects that concerns the system to meet the goals and objectives of the research.
 Interview. The developers conducted several interviews in order to collect information necessary
in developing the proposed system.
Observation. The developers observed and analyzed the existing system (manual enrollment
system) and how it operated. The observation of the existing system helped the developers come
up with the requirements of the proposed system. Observation also helped in determining the
aspects for improvement that was implemented in the developed system.
Sample Forms. The developers collected forms that are needed for the system. Precisely,
registration form, enrollment process and requirements. (Refer to Appendices Figure **)
Internet Surfing. The main source of data for developing the study. The developers browsed the
internet as a rich source of information which greatly helps them in the development of the project.
Developers used the internet as a tool to further analyze the methodology that was used for
developing the research study. It is also used to gather literature or writings related to the proposed
system.
Document Analysis. Sharing technical and documentary techniques from other researches in
order to compare and contrast each method used.

Sources of Data
Aside from the internet as the primary source of data, in this study, data taken from several
conducted interviews with the school principal and some personnel who handles their school enrollment, is
also one. Information taken gave the researchers not only the information about how their enrolment works
bur also the school personnel that are allowed to perform or process enrollment of the students.
The following table shows the timeline of the developers. Every work is categorized according to
the systems life cycle. The highlighted row signifies the timeline consumed in every task (Refer to
appendices Table _)

Chapter 4
PRESENTATION, ANALYSIS AND INTERPRETATION OF DATA
Introductory
Overview of the Existing System
The following describe the enrollment procedure of the existing system of Daily International
School Incorporated ordered by submission of credentials, filling of registration form, checking of past
account and grades, payment of required fees and recording of officially enrolled students information.
Submission of Credentials. This process starts with the submission of enrollment requirements
such as the Original Report Card or the Form 138, Form 137duly signed by the Principal or Registrar of the
School and Birth Certificate by transferees and new students only. This is performed to know whether the
enrollee has met the requirements to be enrolled as a student of the school for a certain grade or year and
be assured that the enrollee is qualified for the subject that the student shall enroll. Returnee students can
skip this process. A returnee student is a student has already been enrolled last term of the school.
Filling of Registration Form. The registration form is a document certifying an act of registering.
The filling of registration form is required for every enrollee to gather the necessary personal information of
the enrollee such as name, age, address and the information needed to be enrolled and shall submit to the
faculty staff that handles the enrollment and validate the registration form. This document is stored as an
official copy of the students information.
Checking of Past Account. After validation of registration form, returnee student shall check their
balance last term. New enrolled students and transferees can skip this step due to not having a past
account. If returnee students balance were not paid, they need to pa first their balance before they will pay
the present account.
Payment of Required Fees. After checking the past account of the returning/old student, the
student shall pay fees that the school requires. A sum certain amount of down payment for tuition and
miscellaneous fees, the same process as to the new enrolled student and transferees. In addition, students
can pay full amount of the required fees. After payment, the student is now officially enrolled.
Recording of Students Information. After payment of required fees, the admission officer will
now compile the forms and submitted credentials by the student which will serve as schools personal
record.

Problem of Related Existing System

Through the interview and observation, the researchers were able to identify the problems of Daily
International School Incorporated when it comes to enrollment process.
Unorganized File. The data kept by the admission officer such as student files is not organized
because of the huge quantity of folders kept in the drawers or shelf of the office. This prolongs the
process of updating and adding of student information.
 Time Consuming Filling of Forms. The filling of forms alone takes too much time especially if
multiple forms are to be filled up. The form must be filled manually where different questions are to
be answered specially for a transferee student. The time that the student may consume usually
takes a maximum of 10 minutes.
Time Consuming Recording of Student Information. After payment of required fees, the student
shall give the receipt together with their registration form to the staff that manages the recording of
enrollees information and shall record it to the list of officially enrolled students.
Misplaced Records. Due to manual method, these papers has a potential possibility that it can be
misplaced at some point. For example, the records might be put on other drawers or the paper
might fall on the floor without being noticed by the staff.
Lack of Manpower in Accomplishing Each Task. During enrollment, faculty members

Overview of the Proposed System

(SWIM LANE)
Process of the Proposed System

Chapter 5
SUMMARY, CONCLUSION AND RECOMMENDATION
Introduction
Summary
Conclusion
Recommendation