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AIESEC SINGAPORE

CONSTITUTION
A11. NAME

The flame of the organisation shall be Association Intemationale


Des Etudiants En Sciences Economiques Et Commerciales (AJESEC)
Singapore, otherwise known as the International Association of
Shldents in Econom.ics and Management, herein referred to as
AIESEC Singapore.

Art. 2
a) AIMS & OBJECTS

AIESEC Singapore is non-political, non-profit and student-mn,


independent, educational Association.

Its objects are:

1. To promote mutual respect for cultures and


equality of people.
2. To promote Peace and fulfilment of mankind's potentiaL
3. To contribute to the development of the countries in the
world and their people with an overriding commitement to
international understanding and cooperation.
4. To create opportunities for exposure and interaction
between young people of different cultures and nations.
5. To Assist people in acquiring skills and knowledge through
management education and practical experience.
6. To Create opporhmities for people to interact with their
social and economic environment

b) STRUCTURE

The organisation shall consist of a National Committee and any


Local Conunittee approved and formed by the National
Committee.

A11. 3 - MEMBERSHIP

3(a)(1)
Ordinary membership shall be open to interested individuals
who are full time or part time students or recent graduates
of institutions of higher education who share in the beliefs
and philosophies of the organization.

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Alt. 3 a) (2) Associate Membership

AssoCIate membership shall be open to interested individuals who


are full-time or part-time students of the institutions of tertiary
education which offer a major degree in economics and/or comses
in one way or another related to business.

(3) Honorary Membership

Honorary membership shall be confetred upon persons who have


rendered honorary and distinguished services to AIESEC
Singapore. Such nominations shall be made by the National
Committee and be confirmed by the general membership at a
legislative meeting.

b) ADMISSION

Admission to ordinary and membership shall be at the discretion of the


National Conmrittee of AIESEC Singapore.

c) PRIVILEGES

(l) Ordinary members shall have the rights to vote at all legislative
meetings, unless otherwise provided for in the AIESEC Singapore
Compendium. They shall have the privilege to participate in all
activities and functions organised by AIESEC Singapore.

Ordinary members shall be eligible for election to the National


Committee at the Annual General Meeting subject to Art. 13.

(2) Honorary members shall have all the privileges of ordinary


members except the right to vote at all legislative meetings and the
right to stand for election at the Annual General Meeting.

(3) Associate members shall have all the privileges of ordinary


members except the right to vote at all legislative meetings.
Associate members shall be eligible for election to the National
Committee at the Annual General Meeting subject to Art. 13.

d) OBLIGATIONS

Members shall abide by all the rules and regulations of AIESEC


Singapore and shall not act in any way inconsistent with its
objectives.

Members shall pay all subscriptions and other dues in accordance with
Art. 4 of this Constitution.

Art. 4 SUBSCRIPTION

Article No. 4
Subscription for ordinary membership will be determined at
the discretion of the National Committee and will be as per
the amount stated in Chapter 4 of the AIESEC Singapore
Compendium. Any changes in the fees will have to be
passed at the Atillual General Meeting.
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5 - ADMINISTRATION

a) The administration of AIESEC Singapore shall be in the hands of the


National Committee.

b) The National Committee shall appoint Special COlllil1ittees as


provided 111 Art. 9.

Ali 6 - NATIONAL COMMITTEE

(a) The National Committee shall be elected by the Ordinary Members at the
Annual General Meeting.

Aliicle No. 6(b)


The National COlllimttee shall consist of the following:
(i) Executive Cmillci! made up of:
(a) President (NCP)
(b) Executive Vice President (NCEVP)
(c) Honorary General Secretary (NCHGS)
(d) Financial Controller (NCFC)
(e) Exchange Controller (NCEC)
(f) Programmes Director (NCPD)
(ii) any other directors to be elected at each Annual
General Meeting as deemed fit by the Executive Council in
relevance to the management of AIESEC Singapore

Aliicle No. 6 (c)


Notwithstanding Art 6(b), the National Committee shall
continue to flU1ction even though its number is reduced to
less than five (5) but not less than three (3). Where its
number is reduced to less than tlrree (3), the National
Committee is considered dissolved and a General Meeting
shall be convened at the earliest convenient date to elect a
new National Committee.

Article No. 6(d)


In the event of the National Conmuttee being reduced to
less than five(5) members, the National Committee shall if
it deems fit, co-opt members to serve until the next Annual
General Meeting, provided in no case shall the 11lU11ber be
reduced to less than three (3).

e) FUNCTIONS

The National Conrrnittee shall :

(1) be responsible for formulating policies consistent with the objects of '2 3 JUN 2008
AIESEC Singapore.

(2) take charge of properties and finances of AlESEC Singapore.

(3) be responsible for the organisation of AIESEC Singapore activities.

(4) publish an almual report of the activities of AIESEC Singapore.

(5) be the sole recognised means of communication and official


administration body of AIESEC activities on the national
level in relation with the International AIESEC Secretariat
and the Asian Co-ordination Office nad other external
organisations.
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6 f) POWERS

(i) The National Committee shall have the power to :

(1) make when necessary by-laws consistent with the aims of


AIESEC Singapore.
(2) appoint standing or special committees and to delegate
them such power as it considers necessary.
(3) coopt members to fill vacant positions in the National
Conmlittee.
(4) invite eminent people to sit on the Board of Advisors
subject to Art 10.
(5) appoint members to the positions in the Local
COl1U11ittee (s)
(6) relieve a National Conullittee member of duty in the
event of him/her being unable to fulfill the duties of the
position. This will be done by a simple majority vote at an
Extraordinary General Meeting to be convened by the
Honorary General Secretary

(ii) The Executive Council shall have the power to define


the duties, responsibilities and POlifolio of the remaining
directors and these will be stated in Chapter 3 Section 2 of
the AIESEC Singapore Compendium.

Ali. 7 DUTIES & POWERS OF OFFICE BEARERS (NC)

a) PRESIDENT (NCP)

The President (NCP) shall :

(1) preside at all meetings of AIESEC Singapore.


(2) have the right to call meetings of AIESEC Singapore.

(3) have the casting vote in National Conmuttee meetings.

(4) counter-sign all bills passed by the Financial Controller.

(5) be responsible for all correspondence with foreign organisations.

(6) exercise general supervision over the management of and be


responsible for the proper running of AIESEC Singapore.

(b) EXECUTIVE VICE-PRESIDENT (NCEVP)

The Executive Vice-President (NCEVP) shall :

(1) have all the duties, powers and responsibilities of the President in
the latter's absence.

(2) in the event of the President's position falling vacant, succeed him.

(3) assist the President in the execution of his duties.

c) HONORARY GENERAL SECRETARY (NCHGS)

The Honorary General Secretary (NCHGS) shall :

(1) be responsible for the convening of all meetings of AIESEC


Singapore and of the National Conmuttee.

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AJ1 7 c) (2) keep all correspondence, minutes of meetings and the


Compendium and record all activities of AIESEC Singapore.

(3) submit at all meetings of AIESEC Singapore allY matter for


discussion received from the members.

(4) be responsible for the general administration of the office of


AIESEC Singapore.

(5) assume any other general secretarial duties.

d) FINANCIAL CONTROLLER (NCFC)

The Financial Controller (NCFC) shall :

(1) collect all the monies due to AIESEC Singapore and shall deposit
them in a bank named by the National Conmlittee.

(2) keep all accounts of the income and expenditure of AIESEC


Singapore.

(3) sign all cheques on the AIESEC Singapore account together with
the President or the Vice-President.

(4) submit the books of the organisation for the inspection of any
member of the National Committee at any time.

(5) keep an inventory of all the properties belonging to the


organisation.

f) EXCHANGE CONTROLLER (NCEC)

(1) be responsible for all exchange matters of AIESEC Singapore.

h) PROGRAMMES DIRECTOR (NCPD)

The Programmes Director (NCPD) shall:

(1) be responsible for all matters concerning the programmes in


AIESEC Singapore.

Art. 8 STANDING COMMITTEES

a) LOCAL COMMITTEE (LC)

(1) The Local Conmlittee (LC) shall upon application, be appointed by


the National Committee within two (2) weeks of the Annual
General Meetings.

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Art. 8 a) (2) The Local Committee (LC) shall consist ofthe following:

i) President (LCP)
ii) Vice-Presidents (3)
iii) Honorary General Secretary
iv) Committee Members (15)

(3) Ordinary members shall be eligible to hold office in the Local Committee
(LC).

(4) All office bearers of the Local Committee (LC) shall hold office from one
Annual General Meeting to the next Annual General Meeting.
(5) Functions

The Local Committee (LC) shall :

i) be responsible for the administration of local AIESEC


activities in the campus.

ii) be the liaison between the local membership and the


National Committee (NC).

iii) be responsible for the recruitment of AIESEC members.

iv) undertake duties and responsibilities as are assigned by the


National Committee (NC).

v) be represented at all National Committee (NC)


meetings and shall, at such meetings submit a report on the
activities and progress of the Local Committee (LC).

b) OTHER STANDING COMMITTEES

Other standing committees shall be as follow:

(l) Marketing Committee

(2) Foreign Relations Committee

(3) Publication Committee

(4) Exchange Committee

Each standing committee shall comprise of:

i) the chairperson, appointed by the National Committee.

ii) Committee member(s).

Art. 9 - SPECIAL COMMITTEES

Special Conm1ittees shall be appointed from time to time by the National


Conmuttee with such powers and duties as they may detem1ine.

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Art. 10 BOARD OF ADVISORS (BOA)

a) The National Con1Jnittee (NC) shall have the authority to invite


eminent people residing in Singapore to sit on a Board of Advisors
(BOA).

b) An advisor shall serve for a tenure of two(2) years. This term of


service shall be extendable for two(2) years at a time by invitation
of the National Committee (NC).

c) The Board of Advisors (BOA) shall consist of not less than six(6)
nor more than twelve(12) members at anyone time.

Art. 11 HONORARY AUDITORS

a) Two (2) Honorary Auditors shall be elected at the Annual General


Meeting (AGM).

b) The Honorary Auditors shall not be in the National Conmlittee.

c) The Honorary Auditors shall audit the accounts of AIESEC


Singapore.

d) The Honorary Auditors shall hold office for one year only and
shall not be re-elected.

Art. 12 COMPEDTIJM

(a) The NCHGS shall be responsible for maintaining, updating and


reviewing an AIESEC Singapore Compendium which contains all
current legislations passed at a legislative meeting of AIESEC
Singapore.

(b) The provisions contained in the AlESEC Singapore Compendium


shall be deemed to be the By-laws of the Association binding on
all members of AIESEC Singapore. Any By-laws made shall not
be inconsistent with the Constitution otherwise, it shall have no
effect

(c) Notwithstanding Art 6(£)(1), the AlESEC Singapore Compendium


shall not be amended except by a motion carried by a simple
majority at a legislative meeting of AIESEC Singapore.

Art. 13 MEETINGS & QUORUMS

a) GENERAL MEETINGS

General Meetings shall be convened by the Honorary General


Secretary (NCHGS) and shall be :

(1) Annual General

(2) Extra-ordinary General Meetings

b) ANNUAL GENERAL MEETINGS (AGM)

Annual General Meetings shall be held in the month of June


each year and notice of such meetings shall be given to
members not less than seven (7) days before the date of
meeting. CERTiFIED TRUE COPY


c) EXTRA-ORDINARY GENERAL MEETINGS
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Extra-ordinary General Meetings shall be convened by the Honorary
General Secretary (NCHGS) :

(l) on the instruction of the President (NCP).

(2) on the instructions of the 1 ational Committee (NC).

(3) on the written application to the Honorary General


Secretary of AIESEC Singapore (NCHGS) of at least one-
third (1/3) of the ordinary membership of AIESEC
Singapore with a written statement of the purpose for
which the meeting is called for.

Notice of such meetings shall be given to the members


not less than three (3) days before the meeting.

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Art. 13 d) NATIONAL COMMITTEE MEETINGS

National Conunittee (NC) Meetings shall be convened by the Honorary


General Secretary(NCHGS) at least six(6) times a year Such meetings
may also be called by the President (NCP) or by the order of the National
Conmuttee (NC) whenever he/she or they deem it necessary.

Notice of such meetings shall be given to members not less than three(3)
days before the date of the meeting.

(e) QUORUM

(l) General Meetings

At least 10% of the Ordinary members of AIESEC


Singapore or at least 30 Ordinary members, ',vhichever
is more, shall constitute a quorum.
In the event of there being no quorum at the Conunencement of a
General Meeting the meeting shall be adjourned for half an hom,
and should the number present then be insufficient to form a
quorum, those present shall be considered a quorum,
but they shall have no power to alter, amend or make
additions to the Constitution.

(2) NATIONAL COMMITTEE MEETINGS

A simple majority of the National Conunittee members shall be


necessary to constitute a meeting.

(3) Each Ordinary member shall be allowed to hold up to a


maximum of one( I) proxy. Letters of proxy should be lodged with
the Honor31Y General Secretary (NCHGS) 48 homs before the
Annual General Meeting.

A11.14 - AMENDMENTS TO CONSTITUTION

a) Any amendemnts to the Constitution shall be made at the Annual


General Meeting, or at Extra-Ordinary General Meeting.

b) The proposed amendment to the Constitution shall be made known


in full and in writing to the Honorary General Secretary (NCHGS)
at least seven(7) days before the General Meeting.

c) The proposed amendments shall be made known in full to


members at least three (3) days before the General Meeting.

d) Amendments to the Constihltion shall be carried out only if


two-thirds (2/3) of the Ordinary members of AIESEC Singapore at
the meeting are in favour of them.

e) No amendment shall come into force without the prior sanction of


the Registrar of Societies.

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Art. IS - ELECTION PROCEDURES

a) ELIGIBILITY

(1) Ordinary members shall be eligible for election to the National


Committee if he/she had held at least one(I) year of office in
AIESEC Singapore, subject to section b) of this Art.

(2) The Financial Controller (NCFC) shall not be eligible for


re-election to the same office for a second consecutive
term.

b) NOMINATIONS

(1) The Honorary General Secretary (NCHGS) shall, three(3) weeks


before the dnte of the f\.l1l11181 General
send out a circular and nomination forms informing members and
inviting nominations from eligible members.

(2) Nominations must be made on presClibed fomls.

(3) Nominations shall close three(3) days before the date of the
Annual General Meeting.

(4) The nominee and the seconder must be active AIESEC members
with at least six(6) months standing in AIESEC Singapore.

(5) In the event of no nominee(s) for a position after the closing date,
nominations can be accepted from the floor at the Annual General
Meeting, subject to subsection (4) of this section.

c) VOTING

(I) The candidate, nominator and seconder will be allowed to speak


for five(5), three(3) and three(3) minutes respectively.

(2) Voting shall be by secret ballot.

d) TERM OF OFFICE

All office bearers shall hold office from one Arumal General Meeting to
the next Annual General Meeting.

Ali. 16 CONTINUITY

a) To ensure continuity, the incoming National Committee (NC) shall


work in lmison with the outgoing National Committee (NC) who
shall act in an advisory capacity for a period agreed by both
parties, but not more than three(3) weeks after the Annual General
Meeting.

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Ali. 16 b) Up to three (3) advisory Councilors shall be elected at each
Annual General Meeting

c) Persons eligible for election to the posts of Advisory


Councillors shall be AIESEC Singapore Ordinary members who
have served in the past National Comm.ittee (NC) and who are still
actively involved in AIESEC Singapore.

d) Advisory Councillors shall have the right to attend all National


Committee meetings of AIESEC Singapore, but shall have no
voting rights.

Art. 17 - RESIGNATION

Any member may resign from AIESEC Singapore by giving two(2)


weeks' notice in writing to the National COlllillittee (NC) and
shall pay all arrears of subscription due to AIESEC Singapore.

Ali. 18 - ARREARS

a) Any Ordinary failing to pay his/her


subscription may be defaulted and deprived of membership after
two(2) weeks' notice has been given in writing.

b) Any such persons may apply for re-admission and on re-adm.ission


shall pay all arrears.

Art. 19 - PROHIBITIONS

a) Gambling of any kind, whether for stakes or not, is forbidden in


AIESEC Singapore's premises. The Introduction of materials
for gambling or drug-taking and of bad character into the
prem.ises is prohibited.

b) The funds of AIESEC Singapore shall not be used to pay the fines
of members who have been convicted in the courts.

c) AIESEC Singapore shall not hold any lottery, whether confined to


its members or not, in the name of AIESEC Singapore or its office
bearers, Comm.ittee members or members.

d) AIESEC Singapore shall not attempt to restrict or in any manner


interfere with trade or prices or engage in any trade union activity
as defined in any written law relating to trade unions for the time
being in force in Singapore.

e) AIESEC Singapore shall not indulge in any political activity or


allow its funds and/or premises to be used for political
purposes.

Ali 20- DISSOLUTION

a) AIESEC Singapore shall not be dissolved except with the


consent of not less than three-fifths (3/5) of the
Ordinary members of AIESEC Singapore for the time being
resident in Singapore expressed in person at a General
Meeting convened for the purpose.

(b) Notwithstanding Art 19(a), AIESEC Singapore shall be


dissolved when a General Meeting convened under Art 6(c)
fails to elect the required number of National Committee
members.

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Art.20 - DISSOLUTION

(c) In the event of AIESEC Singapore being dissolved, all debt


and liabilities legally incurred on behalf of AIESEC
Singapore shall be fully discharged and the
remaining funds shall be disposed of as decided in the
General Meeting, provided no member or group of
members, benefit from the disposal.

(d) Notice of dissolution shall be given within seven(7) days of


the dissolution to the Registrar of Societies.

2 3 JUN 2008