Point of Sale System

NATIONAL MANAGEMENT DEGREE COLLEGE
Software Development
For
Point of Sale System of Construction Materials Shop
Project submitted in partial fulfillment of the requirement
For the Diploma in Software Engineering
Presented by
DSE Batch-32
Group III
Project Report August 2016

Member List
ROLL NO Name Duty List
DSE-30 Mg Kaung Htet Aung Leader
DSE-40 Mg Kaung Si Thu Hein Co-leader
DSE-28 Mg Lin Htet Aung Member
DSE-32 Ma May Thet Mon Member
1
ACKNOWLEDGEMENT
We are the students attending at the specialization course of Diploma in
Software Engineering. This is jointly sponsored by the National Management
Collage and Winner Computer Group in Botahtaung Township.
We particularly wish to respect all our teachers were teaching us from the
beginning of this course to now and here. Without their guidance, management
and encouragement, we havent been developed this Project. And we also thank
the manager, staffs and all of the people who have directly or indirectly took
interest to complete my project file.
2
Contents
Page
Chapter (1) INTRODUCTION 5
1.1 Introduction 6
1.2 Objectives 6
1.3 Current System Problem 6
1.4 Proposed System 7
1.5 Feasibility 7
1.5.1 Economic Feasibility 7
1.5.2 Operational Feasibility 7
1.5.3 Technical Feasibility 8
1.6 System Requirements 8
1.7 Time Schedule 9
Chapter (2) SYSTEM ANALYSIS AND DESIGN 10
2.1 Content Diagram 11
2.2 Data Flow Diagram (DFD Level-0) 11
2.3 Data Flow Diagram (DFD Level-1) 14
2.4 Entity Relationship Diagram (ERD) 18
2.5 Normalization 19
2.5.1 Unnormalization 19
3
2.5.2 First Normalizaion 21
2.5.3 Second Normalization 23
2.6 Data Table (Data Dictionary) 25
Chapter (3) FORM DESIGN AND IMPLEMENTATION 28
3.1 Structure Chart 29
3.2 Pseudo Code 30
3.3 Form Design And Coding 33
Chapter (4) CONCLUSION 71
4.1 Conclusion 72
4.2 Limitation and Constrains 72
4.3 Future Extensions 72
4
Chapter (1)
Introduction
5
1.1 Introduction
In the world of developing the information technology, most of people in Myanmar
are changing to use computerized system instead of manual system. Our project title is Point
of Sale System of construction material shop. By using our software, users can analyze sales
records, and figure out how well all the items in the shop sell. Also, they can maintain and
review sales histories easily.
We used Microsoft Visual Basic 2010 and Microsoft Access Database.
1.2 Objectives
To enhance the manual system to computerized system.
To service quickly and efficiently.
To reduce human work power and uses of paper.
To review sales histories easily and quickly at anytime without losing data
records.
1.3 Current system problem
In the current manual system, sales records, customers information and
import histories are recorded and stored by using papers and files. So, it has many
problems such as duplicating data, leaving off data in recording and calculation errors.
As the manual system uses paper and files, they are unable to search or review
such records of files easily and quickly. Also, there may be lost of data records.
6
1.4 Proposed system
In the proposed system, we will able to:
Reduce unnecessary paper works.
Speed-up searching the data records.
Reduce errors and time.
Let the users know in hand stocks and buying prices within a short time.
Give essential reports to manager in time.
1.5 Feasibility
1.5.1 Economic feasibility
As we are changing to the computerized system, we must consider about the
commercial benefits and operational costs. So, the expense of developing the system
should be less cost.
We can also get intangible benefits. For example, we get the customers
satisfaction for comfortable, quick and good customer services.
1.5.2 Operational Feasibility
When changing to the computerized system, most of the staffs are not well
trained in computers. So, we must provide paper training, explanation and user
manual to understand and able to use the computerized system efficiently. This can
make the staffs and manager more qualify and increase the standards of the work.
7
1.5.3 Technical Feasibility
Our computerized system is easy to use for some staffs and managers who
have experience and are expert. But we should train the staffs who can only work
manually.
In the manual system, duplicate data cant be searched easily, but it can be
easily found the desired information in our new system.
1.6 System Requirements
CPU Intel Pentium 4
Memory 1GB
Hard Disk 2GB Free Space
Operation System Window 7
Required Application Microsoft Access,Visual Basic 2010
Monitor 1024 x 768 resolution
Keyboard USB/Classic Keyboard
Pointing Device USB Mouse
Printer Injector or Laser
8
1.7 Time Schedule
Task Duration June July August
3rd 4th 1st 2nd 3rd 4th 1st 2nd 3rd

Activities
week week week week week week week week week
Planning
Analysis
Design
Coding and
implemention
Testing
Documentation
9
Chapter (2)
System Analysis and Design
10
2.1 Context Diagram
2.2 Data Flow Diagram (Level-0)
11
12
13
2.3 Data Flow Diagram (Level-1)
14
15
16
17
2.4 Entity Relationship Diagram
18
2.5 Normalization
2.5.1 Unnormalization
ItemID
ItemName
ItemType
Price
Quantity
WarehouseNo
ItemTypeID
ItemTypeName
CustomerID
CustomerName
Phone
City
Township
Street
HomeNo
VoucherNo
SaleDate
CustomerID
ItemType
ItemName
Quantity
Price
Totalprice
OrderID
OrderDate
19
ItemID
ItemName
Quantity
Price
TotalPrice
OrderID
OrderDate
CustomerID
DeliveryDate
20
2.5.2 First Normalization
ItemID
ItemName
ItemType
Price
Quantity
WarehouseNo
ItemTypeID
ItemTypeName
CustomerID
CustomerName
Phone
City
Township
Street
HomeNo
VoucherNo
SaleDate
CustomerID
ItemType
ItemName
Quantity
Price
Totalprice
OrderID
OrderDate
ItemType
21
ItemID
ItemName
Quantity
Price
TotalPrice
OrderID
OrderDate
CustomerID
DeliveryDate
22
2.5.3 Second Normalization
Table : Item
ItemID
ItemTypeID
ItemName
Price
Quantity
WarehouseNo
Table :ItemType
ItemTypeID
ItemTypeName
Table : Customer
CustomerID
CustomerName
Phone
City
Township
Street
HomeNo
Table : Sale
VoucherID
SaleDate
CustomerID
23
ItemID
Quantity
Price
Amount
Table :SaleLine
VoucherID
TotalPrice
Table :OrderDetail
OrderID
ItemID
Quantity
Price
Amount
Table :OrderLine
OrderID
OrderedDate
CustomerID
DeliveryDate
TotalPrice
ConfirmDelivery
24
2.6 Data Table (Data Dictionary)
Table : Item
Attribute Name Data Type Remark Reference Table
ItemID Char(5) Primary Key
ItemTypeID Char(4) Foreign Key ItemType Table
ItemName VarChar(25)
Price Number(9)
Quantity Number(5)
WarehouseNo Char(2)
Table: ItemType
ItemTypeID Char(4) Primary Key
ItemTypeName Char(25)
Table: Customer
CustomerID Char(5) Primary Key
CustomerName Varchar(25)
CustomerPhone Char(11)
CustomerStreet Char(20)
CustomerTownship Char(25)
CustomerCity Char(20)
CustomerHomeNo Char(4)
25
Table: Sale
VoucherID Char(5) Primary Key
CustomerID Char(5) Foreign Key Customer Table
SaleDate Date/time
ItemID Char(5) Foreign Key Item Table
Quantity Number(5)
Price Number(9)
Amount Number(9)
Table :SaleLine
VoucherID Char(5) Foreign Key Sale Table
TotalPrice Number(9)
Table: OrderDetail
OrderID Char(6) Foreign Key
ItemID Char(5) Foreign Key Item Table
Quantity Number(5)
Price Number(9)
Amount Number(9)
26
Table: OrderLine
OrderID Char(6) Primary Sale Table
OrderedDate Date/time
CustomerID Char(5) Foreign Key Customer Table
DeliveryDate Date/time
TotalPrice Number(9)
27
Chapter-3
Form Design and Implementation
28
3.1 Structure Chart
29
3.2 Pseudo Code
Login_Program
Open Login_Form
Prompt UserName and Password
Get UserName and Password
Read Login record
IF UserName= AND Password = THEN
Display Enter User Name and Password
ELSE
IF UserName = THEN
Display Enter User Name
ELSE
IF Password = THEN
Display Enter User Name
ELSE
IF UserName = data_username
AND Password = data_password THEN
Display Main_Form
ELSE
Display Incorrect User Name or Password!
ENDIF
ENDIF
ENDIF
ENDIF
END
30
Add_Items_Information
PromptItem_ID,Item_Type_Name, Item_Name, Price, Quantity, Warehouse
Get Item_ID,Item_Type_Name, Item_Name, Price, Quantity, Warehouse
Save Item Information
END
Add_Item_Type
Prompt Item_ID, Item_Type_Name, Warehouse
GetItem_ID, Item_Type_Name, Warehouse
Save Item Type Information
END
Save_Sales_Information
Prompt VoucherID, Saledate, ItemID, Quantity, UnitPrice
Get VoucherID, Saledate, ItemID, Quantity, UnitPrice
Amount = UnitPrice * Quantity
Save Sales Information
Print Sales Information
END
Add_Customers_Information
Prompt CustomerID, CustomerName, PhoneNumber, Street, City, HomeNumber
Get CustomerID, CustomerName, PhoneNumber, Street, City, HomeNumber
Save Customer Information
END
31
Add_Order
Prompt OrderID, DeliveryDate, CustomerID,CustomerName, ItemID, Quantity
Get OrderID, DeliveryDate, CustomerID,CustomerName, ItemID, Quantity
Calculate Amount, Total
SaveOrderInformation
Print order Information
END
32
3.3 Form Design & Coding
Login_Form
Main_Form
33
Sale_Form
Add_Order_Form
34
View_Order_Form
Edit_Order_Form
35
Order_Change_Form
Item_Form
36
Add_Item_Form
Edit_Item_Form
37
Item_Type_Form
Customer_Form
38
Add_Customer_Form
Edit_Customer_Form
39
Reports_Form
40
Login_Form
Public Class Login_Form

Private Sub Btn_Login_Click(ByVal sender As System.Object, ByVal e As
System.EventArgs) Handles Btn_Login.Click
Dim ds As DataSet
ds = SelectData("SELECT * FROM Login WHERE Username ='" &
txtBox_UserName.Text & "' ")
If ds.Tables(0).Rows.Count <> 0 Then
If txtBox_PassW.Text = ds.Tables(0).Rows(0).Item(1) Then

Main_Form.Show()
Me.Hide()
End If
End If
End Sub
Private Sub checkBox_ShowPassW_CheckedChanged(ByVal sender As
System.Object, ByVal e As System.EventArgs) Handles
checkBox_ShowPassW.CheckedChanged
If checkBox_ShowPassW.Checked = False Then
txtBox_PassW.UseSystemPasswordChar = True
ElseIf checkBox_ShowPassW.Checked = True Then
txtBox_PassW.UseSystemPasswordChar = False
End If
End Sub
End Class
Main_Form
Public Class Main_Form
Dim ds As DataSet
Private Sub ItemsToolStripMenuItem_Click(ByVal sender As
ItemsToolStripMenuItem.Click
Item_Form.ShowDialog()
End Sub
Private Sub ExitToolStripMenuItem_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles ExitToolStripMenuItem.Click
Me.Close()
End Sub
41
Private Sub CustomerToolStripMenuItem_Click(ByVal sender As
CustomerToolStripMenuItem.Click
Customer_Form.ShowDialog()
End Sub
Private Sub SalesToolStripMenuItem_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles SalesToolStripMenuItem.Click
Sale_Form.ShowDialog()
End Sub
Private Sub ItemTypeToolStripMenuItem_Click(ByVal sender As

ItemTypeToolStripMenuItem.Click
Item_Type.ShowDialog()
End Sub
Private Sub AddOrderToolStripMenuItem_Click(ByVal sender As

AddOrderToolStripMenuItem.Click
Add_Order_Form.ShowDialog()
End Sub
Private Sub ViewOrderToolStripMenuItem_Click(ByVal sender As

ViewOrderToolStripMenuItem.Click
View_Order_Form.ShowDialog()
End Sub
Private Sub Main_Form_FormClosed(ByVal sender As System.Object,

ByVal e As System.Windows.Forms.FormClosedEventArgs) Handles
MyBase.FormClosed
Login_Form.Close()
End Sub
Private Sub HelpToolStripMenuItem_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles HelpToolStripMenuItem.Click
AboutUs_Form.ShowDialog()
End Sub
42
Private Sub ReportToolStripMenuItem_Click(ByVal sender As
ReportToolStripMenuItem.Click
Report_Form.Show()
End Sub
End Class
Sale_Form
Imports System.Data
Imports System.Data.SqlClient
Public Class Sale_Form
Dim connection As New OleDb.OleDbConnection
Dim ds As DataSet
Dim dt As New DataTable
Dim dr As DataRow
Dim count As New Integer
Private Sub addBtn_Click(ByVal sender As System.Object, ByVal e As
System.EventArgs) Handles addBtn.Click
If txtItemID.Text <> "" Then
Dim q As Integer
ds = SelectData("Select * from Item where Itemid='" & txtItemID.Text
& "'")
q = ds.Tables(0).Rows(0).Item(4)
If txtQuantity.Text > q Then
MessageBox.Show("Quantity is not enough")
ElseIf txtQuantity.Text = "" Then
Else
ds = SelectData("Select * from Item where Itemid='" &
txtItemID.Text & "'")
Dim itemquantity As Integer = ds.Tables(0).Rows(0).Item(4) -
txtQuantity.Text
SaveData("Update Item Set Quantity=" & itemquantity & " where
Itemid='" + txtItemID.Text + "'")
Dim amount, total As Long
Dim rowNum As Integer = DataGridView1.Rows.Add()
DataGridView1.Rows.Item(rowNum).Cells(0).Value =
txtItemID.Text
txtItemType.Text
43
txtItemName.Text
txtQuantity.Text
DataGridView1.Rows.Item(rowNum).Cells(4).Value = txtPrice.Text
txtAmount.Text
total = txtTotal.Text
amount = txtAmount.Text
total = total + amount
txtTotal.Text = total
txtItemID.Text = ""
txtItemType.Text = ""
txtItemName.Text = ""
txtPrice.Text = ""
txtQuantity.Text = ""
txtAmount.Text = ""
txtItemID.Focus()
txttotalitem.Text = txttotalitem.Text + 1
End If
End If
End Sub
Private Sub txtItemID_TextChanged(ByVal sender As System.Object, ByVal

e As System.EventArgs) Handles txtItemID.TextChanged,
txtvoucher.TextChanged, txtSaleDate.TextChanged
ds = SelectData("Select * from Item where ItemID='" & txtItemID.Text &
"'")
If ds.Tables(0).Rows.Count > 0 Then
txtItemType.Text = ds.Tables(0).Rows(0).Item(1)
txtItemName.Text = ds.Tables(0).Rows(0).Item(2)
txtPrice.Text = ds.Tables(0).Rows(0).Item(3)
txtQuantity.Text = 1
txtQuantity.Focus()
Else
txtItemName.Text = ""
txtPrice.Text = ""
44
txtAmount.Text = ""
End If
End Sub
Private Sub txtQuantity_TextChanged(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles txtQuantity.TextChanged
Dim price, total As Long

Dim quantity As String
quantity = txtQuantity.Text
If txtQuantity.Text >= "A" And txtQuantity.Text <= "z" Then

txtQuantity.Focus()

txtAmount.Text = 0
txtQuantity.Focus()
ElseIf txtPrice.Text = "" Then
Else
price = txtPrice.Text
total = price * quantity
txtAmount.Text = total
End If
End Sub
Private Sub Button2_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles Button2.Click
If DataGridView1.Rows.Count = 0 Then
Else
Dim rowNum, total As Integer
rowNum = DataGridView1.CurrentRow.Index
Label15.Text = DataGridView1.Rows.Item(rowNum).Cells(0).Value
txtQuantity.Text = DataGridView1.Rows.Item(rowNum).Cells(3).Value
ds = SelectData("Select * from Item where Itemid='" + Label15.Text +
"'")
45
Dim itemquantity As Integer = ds.Tables(0).Rows(0).Item(4) +
txtQuantity.Text
Itemid='" + Label15.Text + "'")
total = DataGridView1.Rows.Item(rowNum).Cells(5).Value
DataGridView1.Rows.RemoveAt(DataGridView1.CurrentRow.Index)
txtTotal.Text = txtTotal.Text - total
txttotalitem.Text = txttotalitem.Text - 1
End If
End Sub
Private Sub sale_Load(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles MyBase.Load
txtvoucher.Text = AutoID("VoucherID", "Sale")
txtSaleDate.Text = Today
txtItemID.Focus()
txtTotal.Text = 0
txttotalitem.Text = 0
End Sub

saveintodb()
createtable()
ds = SelectData("Select * from Sale where Voucherid='" &
txtvoucher.Text & "'")
count = ds.Tables(0).Rows.Count
dt.Clear()
If count > 0 Then
For i As Int32 = 0 To count - 1
dr = dt.NewRow
With ds.Tables(0).Rows(i)
dr.Item(0) = .Item("VoucherID")
dr.Item(1) = .Item("SaleDate")
dr.Item(2) = .Item("ItemID")
dr.Item(3) = .Item("ItemTypeName")
dr.Item(4) = .Item("ItemName")
46
dr.Item(5) = .Item("Quantity")
dr.Item(6) = .Item("UnitPrice")
dr.Item(7) = .Item("Amount")
End With
dt.Rows.Add(dr)
Next
Else
MessageBox.Show("Search record not found")
End If
Dim objReport As New SaleReport

Dim DailyReport As New CrystalReport1
If dt.Rows.Count <> 0 Then
DailyReport.SetDataSource(dt)
objReport.CrystalReportViewer1.ReportSource = DailyReport
objReport.CrystalReportViewer1.Show()
objReport.ShowDialog()
End If
txtvoucher.Text = AutoID("VoucherID", "Sale")

txtTotal.Text = 0
DataGridView1.Rows.Clear()
End Sub
Private Sub createtable()
dt.Columns.Clear()
dt.Columns.Add("Voucher ID")
dt.Columns.Add("Sale Date")
dt.Columns.Add("Item ID")
dt.Columns.Add("Item Type Name")
dt.Columns.Add("Item Name")
dt.Columns.Add("Quantity")
dt.Columns.Add("Unit Price")
dt.Columns.Add("Amount")
End Sub
Private Sub saveintodb()

Dim a As Integer
a = txttotalitem.Text
For i = 0 To a - 1
47
SaveData("Insert into Sale values ('" & txtvoucher.Text & "','" &
txtSaleDate.Text & "','" & DataGridView1.Rows.Item(i).Cells(0).Value & "','"
& DataGridView1.Rows.Item(i).Cells(1).Value & "','" &
DataGridView1.Rows.Item(i).Cells(2).Value & "'," &
DataGridView1.Rows.Item(i).Cells(3).Value & "," &
DataGridView1.Rows.Item(i).Cells(4).Value & ", " &
DataGridView1.Rows.Item(i).Cells(5).Value & ")")
Next i
SaveData("Insert into SaleLine values ('" & txtvoucher.Text & "'," &
txtTotal.Text & ")")
End Sub
End Class
Add_Order_Form
Public Class Add_Order_Form

Dim ds As New DataSet
Dim ds2 As New DataSet
Dim dr As DataRow
Private Sub Order_Form_Load(ByVal sender As System.Object, ByVal e As

txtOrderID.Text = AutoID("OrderID", "OrderLine")
Createtable()
txtOrderDate.Text = Today
End Sub
Private Sub CheckBox1_CheckedChanged(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles CheckBox1.CheckedChanged
If CheckBox1.Checked = False Then
txt_Cust_ID.Text = ""
txt_Cust_Name.Text = ""
AddBtn.Enabled = False
txt_Cust_ID.ReadOnly = False
ElseIf CheckBox1.Checked = True Then
txt_Cust_ID.Text = AutoID("CustomerID", "Customer")
AddBtn.Enabled = True
48
txt_Cust_ID.ReadOnly = True
End If
End Sub
Private Sub AddBtn_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles AddBtn.Click
Add_Cust.Show()
End Sub
Private Sub txt_Cust_ID_TextChanged(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles txt_Cust_ID.TextChanged
ds = SelectData("Select * from Customer where CustomerID='" &
txt_Cust_ID.Text & "'")

txt_Cust_Name.Text = ds.Tables(0).Rows(0).Item(1)
Else
txt_Cust_ID.Focus()
End If
End Sub
Private Sub txtItmeID_TextChanged(ByVal sender As System.Object, ByVal

e As System.EventArgs) Handles txtItemID.TextChanged
ds = SelectData("Select * from Item where ItemID='" & txtItemID.Text &
"'")
txtItemType.Text = ds.Tables(0).Rows(0).Item(1)
txtItemname.Text = ds.Tables(0).Rows(0).Item(2)
txtUnitPrice.Text = ds.Tables(0).Rows(0).Item(3)
txtAmount.Text = ds.Tables(0).Rows(0).Item(3)
txtQuantity.Text = 1
Else
txtItemname.Text = ""
txtUnitPrice.Text = ""
txtAmount.Text = ""
End If
End Sub
49
Private Sub txtQuantity_TextChanged(ByVal sender As System.Object,
ByVal e As System.EventArgs) Handles txtQuantity.TextChanged
Dim price, total As Long
Dim quantity As String
quantity = txtQuantity.Text
If txtQuantity.Text >= "A" And txtQuantity.Text <= "z" Then
MsgBox("Please enter quantity that must has numeric value")
txtQuantity.SelectAll()
txtQuantity.Focus()

txtAmount.Text = 0
txtQuantity.SelectAll()
txtQuantity.Focus()
ElseIf txtUnitPrice.Text = "" Then
Else
price = txtUnitPrice.Text
total = price * quantity
txtAmount.Text = total
End If
End Sub

System.EventArgs) Handles Print_Btn.Click
Dim a As Integer
a = txttotalitem.Text
For i = 0 To a - 1
SaveData("Insert into OrderDetail values ('" & txtOrderID.Text & "',#"
& DateTimePicker1.Value & "#,'" &
DataGridView1.Rows.Item(i).Cells(0).Value & "','" &
DataGridView1.Rows.Item(i).Cells(1).Value & "','" &
DataGridView1.Rows.Item(i).Cells(2).Value & "'," &
DataGridView1.Rows.Item(i).Cells(3).Value & "," &
DataGridView1.Rows.Item(i).Cells(4).Value & ", " &
DataGridView1.Rows.Item(i).Cells(5).Value & ")")
Next i
50
SaveData("Insert into OrderLine values ('" & txtOrderID.Text & "','" &
txt_Cust_ID.Text & "','" & txt_Cust_Name.Text & "'," & txtTotal.Text & ",#"
& txtOrderDate.Text & "#,#" & DateTimePicker1.Value & "#,'Pending')")
ds = SelectData("Select * from OrderDetail where Orderid='" &
txtOrderID.Text & "'")
dt.Clear()
If count > 0 Then
dr = dt.NewRow
dr.Item(0) = .Item("Orderid")
dr.Item(1) = .Item("OrderDate")
End With
dt.Rows.Add(dr)
Next
Else
End If
Dim objReport As New OrderReport

End If
clearForm()
End Sub
Private Sub Remove_Btn_Click(ByVal sender As System.Object, ByVal e

As System.EventArgs) Handles Remove_Btn.Click
Dim rowNum, total As Integer
Label19.Text = DataGridView1.Rows.Item(rowNum).Cells(0).Value
txtQuantity.Text = DataGridView1.Rows.Item(rowNum).Cells(3).Value
51
ds = SelectData("Select * from Item where Itemid='" + Label19.Text + "'")
Dim itemquantity As Integer = ds.Tables(0).Rows(0).Item(4) +
txtQuantity.Text
Itemid='" + Label19.Text + "'")
total = DataGridView1.Rows.Item(rowNum).Cells(5).Value
DataGridView1.Rows.RemoveAt(DataGridView1.CurrentRow.Index)
txtTotal.Text = txtTotal.Text - total
txttotalitem.Text = txttotalitem.Text - 1
End Sub

dt.Columns.Clear()
dt.Columns.Add("OrderID")
dt.Columns.Add("OrderDate")
dt.Columns.Add("itemid")
dt.Columns.Add("itemtypename")
dt.Columns.Add("itemname")
dt.Columns.Add("quantity")
dt.Columns.Add("unitprice")
dt.Columns.Add("amount")
End Sub
Private Sub Add_Btn_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles Add_Btn.Click
Dim q As Integer
ds = SelectData("Select * from Item where Itemid='" & txtItemID.Text &

"'")
q = ds.Tables(0).Rows(0).Item(4)
If txtQuantity.Text > q Then
MessageBox.Show("Quantity is not enough")
MsgBox("Plese enter quantity at least 1")
Else
ds = SelectData("Select * from Item where Itemid='" & txtItemID.Text
& "'")
Dim itemquantity As Integer = ds.Tables(0).Rows(0).Item(4) -
txtQuantity.Text
Itemid='" + txtItemID.Text + "'")
52
Dim amount, total As Long
total = txtTotal.Text
amount = txtAmount.Text
Dim rowNum As Integer = DataGridView1.Rows.Add()

DataGridView1.Rows.Item(rowNum).Cells(0).Value = txtItemID.Text
txtItemType.Text
txtItemname.Text
DataGridView1.Rows.Item(rowNum).Cells(3).Value = txtQuantity.Text
txtUnitPrice.Text
DataGridView1.Rows.Item(rowNum).Cells(5).Value = txtAmount.Text
total = total + amount
txtTotal.Text = total
End If
txttotalitem.Text = txttotalitem.Text + 1
txtItemID.Text = ""
End Sub
Private Sub clearForm()

txtOrderID.Text = AutoID("OrderID", "OrderLine")
txt_Cust_ID.Text = ""
txtItemID.Text = ""
txtTotal.Text = ""
txtAmount.Text = ""
DataGridView1.Rows.Clear()
End Sub
53
Private Sub txttotalitem_TextChanged(ByVal sender As System.Object,
ByVal e As System.EventArgs) Handles txttotalitem.TextChanged
If txttotalitem.Text = 0 And txt_Cust_Name.Text = "" Then
Print_Btn.Enabled = False
Else
Print_Btn.Enabled = True
End If
End Sub
End Class
View_Order_Form
Public Class View_Order_Form

Dim ds As DataSet
Private Sub View_Order_Form_Load(ByVal sender As System.Object,
ByVal e As System.EventArgs) Handles MyBase.Load
connection.ConnectionString =
"Provider=Microsoft.ACE.OLEDB.12.0;Data Source=" &
Application.StartupPath.ToString & "\POS.mdb"
connection.Open()
Dim adp As OleDb.OleDbDataAdapter
Dim query As String
query = "Select * from orderline where ConfirmDeliveried='Pending'"
adp = New OleDb.OleDbDataAdapter(query, connection)
ds = New DataSet()
adp.Fill(ds, "orderline")
DataGridView1.DataSource = ds.Tables(0)
query = "Select * from orderline where ConfirmDeliveried='Deliveried'"
ds = New DataSet()
adp.Fill(ds, "orderline")
connection.Close()
End Sub
Private Sub PendingToDeliveriedToolStripMenuItem_Click(ByVal sender

As System.Object, ByVal e As System.EventArgs) Handles
PendingToDeliveriedToolStripMenuItem.Click
Order_Change_Form.ShowDialog()
View_Order_Form_Load(sender, e)
54
End Sub
Private Sub EditOrderToolStripMenuItem1_Click(ByVal sender As

EditOrderToolStripMenuItem1.Click
Edit_Order_Form.ShowDialog()
End Sub
End Class
Item_Form
Public Class Item_Form

Dim ds As DataSet
Private Sub Item_Form_Load(ByVal sender As System.Object, ByVal e As
fill_Item()
End Sub
Private Sub fill_Item()
connection.Open()
Dim query As String
query = "Select * from item"
ds = New DataSet()
adp.Fill(ds, "item")
connection.Close()
End Sub
Private Sub AddItemsToolStripMenuItem_Click(ByVal sender As
AddItemsToolStripMenuItem.Click
Add_Item.Show()
End Sub
Private Sub RemoveItemsToolStripMenuItem_Click(ByVal sender As

RemoveItemsToolStripMenuItem.Click
Dim rowNum As Integer
55
SaveData("DELETE * FROM Item WHERE itemid = '" +
DataGridView1.Rows.Item(rowNum).Cells(0).Value + "' ")
fill_Item()
End Sub
Private Sub EditItemsToolStripMenuItem_Click(ByVal sender As

EditItemsToolStripMenuItem.Click
Edit_Item_Form.ShowDialog()
fill_Item()
End Sub
End Class
Add_Item_Form
Public Class Add_Item_Form

Dim ds As DataSet
Private Sub Add_Item_Load(ByVal sender As System.Object, ByVal e As
ItemIdTxtBox.Text = AutoID("ItemID", "Item")
ds = SelectData("Select * from ItemType order by ItemTypeName")
For i As Integer = 0 To ds.Tables(0).Rows.Count - 1
ItemTypeCboBox.Items.Add(ds.Tables(0).Rows(i).Item(1))
Next
End If
ds2 = SelectData("Select * from ItemType order by warehouse")
If ds2.Tables(0).Rows.Count > 0 Then
For i As Integer = 0 To ds2.Tables(0).Rows.Count - 1
WarehouseCboBox.Items.Add(ds2.Tables(0).Rows(i).Item(2))
Next
End If
ItemNameTxtBox.Focus()
End Sub

If ItemTypeCboBox.Text.Trim = "" Then

nullerrormsg("the Item Type")
56
ItemTypeCboBox.Focus()
ElseIf ItemNameTxtBox.Text.Trim = "" Then

nullerrormsg("the name of item.")
ElseIf PriceTxtBox.Text.Trim = "" Then
nullerrormsg("the Price for the item.")
PriceTxtBox.Focus()
ElseIf IsNumeric(PriceTxtBox.Text.Trim) = False Then
PriceTxtBox.SelectAll()
PriceTxtBox.Focus()
ElseIf QuantityTxtBox.Text.Trim = "" Then
nullerrormsg("the Quantity")
QuantityTxtBox.Focus()
ElseIf IsNumeric(QuantityTxtBox.Text.Trim) = False Then
QuantityTxtBox.SelectAll()
QuantityTxtBox.Focus()
ElseIf WarehouseCboBox.Text.Trim = "" Then
nullerrormsg("the Warehouse number.")
WarehouseCboBox.Focus()
Else
SaveData("Insert into Item values ('" & ItemIdTxtBox.Text & "','" &
ItemTypeCboBox.Text & "','" & ItemNameTxtBox.Text & "'," &
PriceTxtBox.Text & ", " & QuantityTxtBox.Text & ",'" &
WarehouseCboBox.Text & "')")
statusLbl.Text = "Item(s) added successfully"
clear()
ItemIdTxtBox.Text = AutoID("ItemID", "Item")
End If
RefreshItem()
End Sub
Private Sub clear()

ItemIdTxtBox.Text = ""
ItemTypeCboBox.Text = ""
ItemNameTxtBox.Text = ""
PriceTxtBox.Text = ""
QuantityTxtBox.Text = ""
WarehouseCboBox.Text = ""
End Sub
End Class
57
Edit_Item_Form
Public Class Edit_Item_Form

Dim ds As DataSet
Private Sub Edit_Item_Load(ByVal sender As System.Object, ByVal e As
rowNum = Item_Form.DataGridView1.CurrentRow.Index
ItemIdTxtBox.Text =
Item_Form.DataGridView1.Rows.Item(rowNum).Cells(0).Value
ItemTypeCboBox.Text =
ItemNameTxtBox.Text =
PriceTxtBox.Text =
QuantityTxtBox.Text =
WarehouseCboBox.Text =
End Sub

SaveData("Update Item Set Itemid='" + ItemIdTxtBox.Text + "',
ItemTypeName='" + ItemTypeCboBox.Text + "',ItemName='" +
ItemNameTxtBox.Text + "',Price=" + PriceTxtBox.Text + ",Quantity=" +
QuantityTxtBox.Text + ",Warehouse=" + WarehouseCboBox.Text + " where
Itemid='" + ItemIdTxtBox.Text + "'")
lbl_Status.Text = "Item Updated Successfully."
fill_Item()
End Sub

connection.Open()
Dim query As String
58
ds = New DataSet()
Item_Form.DataGridView1.DataSource = ds.Tables(0)
connection.Close()
End Sub
End Class
Item_Type_Form
Public Class Item_Type_Form

Dim ds As DataSet
Private Sub Item_Type_Load(ByVal sender As System.Object, ByVal e As
fill_Item()
txtBox_ItemTypeID.Text = AutoID("ItemTypeID", "ItemType")
End Sub

connection.Open()
Dim query As String
query = "Select * from ItemType"
ds = New DataSet()
adp.Fill(ds, "itemType")
connection.Close()
End Sub

If txtBox_ItemTypeName.Text.Trim = "" Then
nullerrormsg("Item Type name")
txtBox_ItemTypeName.Focus()
ElseIf TextBox1.Text.Trim = "" Then

59
nullerrormsg("Warehouse")
TextBox1.Focus()
Else
SaveData("Insert into ItemType values ('" & txtBox_ItemTypeID.Text
& "','" & txtBox_ItemTypeName.Text & "','" & TextBox1.Text & "')")
MessageBox.Show(" Saving Successfully")
txtBox_ItemTypeID.Text = AutoID("ItemTypeID", "ItemType")
fill_Item()
End If
End Sub
End Class
Customer_Form
Public Class Customer_Form

Dim ds As DataSet
Dim dt As DataTable
Private Sub Customer_Load(ByVal sender As System.Object, ByVal e As
fill_Cust()
End Sub
Private Sub fill_Cust()

connection.Open()
Dim query As String
query = "Select * from customer"
ds = New DataSet()
adp.Fill(ds, "customer")
connection.Close()
End Sub
60
Private Sub AddCustomerToolStripMenuItem_Click(ByVal sender As
AddCustomerToolStripMenuItem.Click
Add_Cust_Form.ShowDialog()
End Sub
Private Sub EditToolStripMenuItem1_Click(ByVal sender As

EditToolStripMenuItem1.Click
Edit_Cust_Form.ShowDialog()
End Sub
Private Sub RemoveToolStripMenuItem_Click(ByVal sender As

RemoveToolStripMenuItem.Click
SaveData("DELETE * FROM Customer WHERE CustomerID = '" +
DataGridView1.Rows.Item(rowNum).Cells(0).Value + "' ")
fill_Cust()
End Sub
End Class
Add_Customer_Form
Public Class Add_Cust_Form

Dim ds As DataSet
Private Sub Add_Cust_Load(ByVal sender As System.Object, ByVal e As
txtID.Text = AutoID("CustomerID", "Customer")
txtName.Focus()
End Sub

If txtName.Text.Trim = "" Then
nullerrormsg("Customer name")
txtName.Focus()
ElseIf txtPhone.Text.Trim = "" Then
nullerrormsg("Customer Phone")
61
txtPhone.Focus()
ElseIf txtPhone.Text >= Convert.ToChar(33) And txtPhone.Text <=
Convert.ToChar(47) Then
txtPhone.SelectAll()
txtPhone.Focus()
ElseIf txtPhone.Text >= Convert.ToChar(58) And txtPhone.Text <=
Convert.ToChar(126) Then
txtPhone.SelectAll()
txtPhone.Focus()
ElseIf txtstreet.Text.Trim = "" Then
nullerrormsg("Street")
txtstreet.Focus()
ElseIf txtTownship.Text.Trim = "" Then
nullerrormsg("Township")
txtTownship.Focus()
ElseIf txtPhone.Text.Trim = "" Then
nullerrormsg("Phone")
txtPhone.Focus()
ElseIf cboCity.Text.Trim = "" Then
nullerrormsg("City")
cboCity.Focus()
ElseIf txtHomeNo.Text.Trim = "" Then
nullerrormsg("Home No")
txtHomeNo.Focus()
Else
SaveData("Insert into Customer values ('" & txtID.Text & "','" &
txtName.Text & "','" & txtPhone.Text & "','" & txtstreet.Text & "','" &
txtTownship.Text & "', '" & cboCity.Text & "','" & txtHomeNo.Text & "')")
statusLbl.Text = "Successfully added"
clear()
txtID.Text = AutoID("CustomerID", "Customer")
fill_Cust()
End If
End Sub
Private Sub ExitToolStripMenuItem_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs)
Me.Close()
End Sub
Private Sub clear()

txtName.Text = ""
txtPhone.Text = ""
62
txtstreet.Text = ""
txtTownship.Text = ""
cboCity.Text = ""
txtHomeNo.Text = ""
End Sub
Private Sub fill_Cust()

connection.Open()
Dim query As String
query = "Select * from customer"
ds = New DataSet()
adp.Fill(ds, "customer")
Customer_Form.DataGridView1.DataSource = ds.Tables(0)
connection.Close()
End Sub
End Class
Edit_Customer_Form
Public Class Edit_Cust_Form

Dim ds As DataSet
Private Sub Edit_Cust_Form_Load(ByVal sender As System.Object, ByVal e
As System.EventArgs) Handles MyBase.Load
rowNum = Customer_Form.DataGridView1.CurrentRow.Index
txtBox_Cust_ID.Text =
Customer_Form.DataGridView1.Rows.Item(rowNum).Cells(0).Value
txtBox_Cust_Name.Text =
txtBox_PhNum.Text =
txtBox_Street.Text =
63
txtBox_Township.Text =
cboBox_City.Text =
txtBox_HomeNum.Text =
End Sub

connection.Open()
Dim query As String
ds = New DataSet()
Item_Form.DataGridView1.DataSource = ds.Tables(0)
connection.Close()
End Sub
Private Sub SaveBtn_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles SaveBtn.Click
SaveData("Update Customer Set CustomerName = '" +
txtBox_Cust_Name.Text + "' , PhoneNumber = '" + txtBox_PhNum.Text + "',
Street = '" + txtBox_Street.Text + "', township = '" + txtBox_Township.Text + "'
, city = '" + cboBox_City.Text + "', HomeNumber = '" +
txtBox_HomeNum.Text + "'")
lbl_Status.Text = "Successfully Updated."
fill_Item()
End Sub
End Class
Report_Form
Public Class Report_Form

Dim ds As DataSet
64
Dim dr As DataRow
dt.columns.clear()
dt.Columns.Add("Voucher ID")
dt.Columns.Add("SaleDate")
dt.Columns.Add("Item ID")
dt.Columns.Add("Item Type Name")
dt.Columns.Add("Item Name")
dt.Columns.Add("Quantity")
dt.Columns.Add("Unit Price")
dt.Columns.Add("Amount")
DataGridView1.DataSource = dt
End Sub

If ComboBox1.Text = "Sales Report" Then
If RadioButton2.Checked = True Then
createtable()
Dim d As Date
d = Format(DateTimePicker1.Value, "Short date")
ds = SelectData("Select * from SaleReport where SaleDate=#" & d &
"#")
dt.Clear()
If count > 0 Then
dr = dt.NewRow
End With
dt.Rows.Add(dr)
Next
DataGridView1.Refresh()
65
Else
End If

End If
ElseIf RadioButton1.Checked = True Then

createtable()
Dim m As Integer
m = DateTimePicker1.Value.Month
ds = SelectData("Select * from SaleReport where Month=" & m & "")
dt.Clear()
If count > 0 Then
dr = dt.NewRow
End With
dt.Rows.Add(dr)
Next
Else
66
End If

End If

createtable()
Dim y As Integer
y = DateTimePicker1.Value.Year
ds = SelectData("Select * from SaleReport where Year=" & y & "")
dt.Clear()
If count > 0 Then
dr = dt.NewRow
End With
dt.Rows.Add(dr)
Next
Else
End If
67
End If
End If
ElseIf ComboBox1.Text = "Order Report" Then
If RadioButton2.Checked = True Then
createtable()
Dim d As Date
d = Format(DateTimePicker1.Value, "Short date")
ds = SelectData("Select * from OrderReport where OrderDate=#" & d
& "#")
dt.Clear()
If count > 0 Then
dr = dt.NewRow
End With
dt.Rows.Add(dr)
Next
Else
End If
68
End If

createtable()
Dim m As Integer
m = DateTimePicker1.Value.Month
ds = SelectData("Select * from SaleReport where Month=" & m & "")
dt.Clear()
If count > 0 Then
dr = dt.NewRow
End With
dt.Rows.Add(dr)
Next
Else
End If
69
End If
createtable()
Dim y As Integer
y = DateTimePicker1.Value.Year
ds = SelectData("Select * from SaleReport where Year=" & y & "")
dt.Clear()
If count > 0 Then
dr = dt.NewRow
End With
dt.Rows.Add(dr)
Next
Else
End If
End If
End If
End If
End Sub
End Class
70
Chapter (4)
Conclusion
71
4.1 Conclusion
By conclusion, using our computerized system can reduce time, paper works and
human power and serve quickly and efficiently. We believe that the system can be used easier
and more convenient. We will add some feature to our POS software system to get more
satisfaction.
4.2 Limitation & Constrains

Automatic database backing up is not include.
Can run only one system.
Cannot control user permission of using the system.
4.3 Future Extensions

Automatic database backing up facility will be added.
User account control will be added.
72

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Point of Sale System

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NATIONAL MANAGEMENT DEGREE COLLEGE

Point of Sale System of Construction Materials Shop

Project submitted in partial fulfillment of the requirement

For the Diploma in Software Engineering

Project Report August 2016

DSE-30 Mg Kaung Htet Aung Leader

DSE-40 Mg Kaung Si Thu Hein Co-leader

DSE-28 Mg Lin Htet Aung Member

DSE-32 Ma May Thet Mon Member

1.3 Current System Problem 6

1.4 Proposed System 7

1.5.1 Economic Feasibility 7

1.5.2 Operational Feasibility 7

1.5.3 Technical Feasibility 8

1.6 System Requirements 8

1.7 Time Schedule 9

Chapter (2) SYSTEM ANALYSIS AND DESIGN 10

2.1 Content Diagram 11

2.2 Data Flow Diagram (DFD Level-0) 11

2.3 Data Flow Diagram (DFD Level-1) 14

2.4 Entity Relationship Diagram (ERD) 18

2.5.3 Second Normalization 23

2.6 Data Table (Data Dictionary) 25

Chapter (3) FORM DESIGN AND IMPLEMENTATION 28

3.1 Structure Chart 29

3.2 Pseudo Code 30

3.3 Form Design And Coding 33

Chapter (4) CONCLUSION 71

4.2 Limitation and Constrains 72

4.3 Future Extensions 72

In the world of developing the information technology, most of people in Myanmar

review sales histories easily.

We used Microsoft Visual Basic 2010 and Microsoft Access Database.

To enhance the manual system to computerized system.

To service quickly and efficiently.

To reduce human work power and uses of paper.

1.3 Current system problem

In the current manual system, sales records, customers information and

In the proposed system, we will able to:

Reduce unnecessary paper works.

Speed-up searching the data records.

Reduce errors and time.

Give essential reports to manager in time.

1.5.1 Economic feasibility

As we are changing to the computerized system, we must consider about the

should be less cost.

satisfaction for comfortable, quick and good customer services.

1.5.2 Operational Feasibility

easily found the desired information in our new system.

1.6 System Requirements

CPU Intel Pentium 4

Hard Disk 2GB Free Space

Operation System Window 7

Required Application Microsoft Access,Visual Basic 2010

Monitor 1024 x 768 resolution

Keyboard USB/Classic Keyboard

Pointing Device USB Mouse

Printer Injector or Laser

3rd 4th 1st 2nd 3rd 4th 1st 2nd 3rd

2.2 Data Flow Diagram (Level-0)

Attribute Name Data Type Remark Reference Table

ItemID Char(5) Primary Key

ItemTypeID Char(4) Foreign Key ItemType Table