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ISSUED TO:

ALL CONTRACTORS UNDER GSA Schedule

SIN ] 32-5] Information Teclmo]ogy Serviee~


SIN" 13~.-8 P~rc~a~e of Equ{~rnent
SIN 132-33 Software Li~ensing

The Contractor’s Basic GSA Schedule contract is applicable to the Task Order that
is awarded under this R_FQ

ISSUED BY:
General Services Administration
Federal Systems Integration and Mianagement Center (FEI)SIIV0
Metro Park
6354 Walker Lane, Suite 200
Alexandria, VA 22310

26, 2007

REQUEST FOR QUOTE (I~Q)

GSC-TFMG-07-3] 931

Records Ma.nagemeat Implementation

IN SUPPORT OF:

Executive Office of the President (EOP)

Office of the Chief I~1forma~on Officer

FEDSIM. Project Number 27120EOM

T~k-Order GST0007AJ0032
GSA Schedule GS-35F-07g0M

EOP0000127
BUPPLIES OR SERVICES AND PPdCFa’COSTS

¯ 1.I GENERAL DESCRIPTION

The contractor shall, performthe effort required by tl~is task order on a Labor.Hour (LH) basis for
CLINs 0001, Firm FixeA Price (FFP.) for CL~I’.10002, and Time & Materials for CL1Ns 0003.
Tlle work shall be performed in accordance with all sections ofth~s task order and the offeror’s
GSA Schedule, under which the resulting task order will be placed. The contractor, o~ through
thooontractor’s teaming agreement.or st~bcontraetorsi ~a-ll support all Special. Item Nm:nbers on
this ta~k order. Additionally, all so~vare, maintenance, and licensing shall be on the
oontract0r’s GSA Schedule and/or contractor’s teaming agreement at time of purchase.

] .2 SERVICES AND PRICES/COSTS

The fol16wing abbreviations are used in this price schedule:

CLAN: Contract Line Item Number


ODC: Other Dkeot Cost
NTE: Not to Exceed
LH: Labor Hour
TAM: Labor & Materials
FFP: Firm Fi~ed Price

1,2.1 MANDATORY LABOR HOUR TASK:

CLiN DESCRIPTION TOTAL TOTAL NTE CEILING


HOURS
Labor 904 $225,23 O, 00

Labo~ Category I~0nrs Hourly Rate


Deployment Manager ~4 $251.25
Solutions Architect I 240 $265.00
DCTM Solutions Architee{ i ’ 240" $230,00
DCTM Systems Consultant 160 $230,00
DCTM Solutions Architect 204 $265,00
TOTAL ,HOURS 904 $225,230.00

Task Order GST0007AJ0032


GSA Schedule OS-35F-0780M PAGE !-1

EOP0000128
SUPPLIES OK SERVICES AND PRICE/COSTS

-1.2.2 MANDATORY FFP SOFTWARE, NL&INTENANCE t


CLIN DESCKIPTION CONTRACT. TOTA.L
TYPE
0002 See Bill of Materials Below FFP

Amendment 1: All hardware removed

Sofhvare
ProdUelNumber Part
’] TOTAL
PRICE
Total

Clien! Products
Webl@ (Include~ Desktop’} Per Seat) deepro~t1019 1831 $280,399.34 $50,471.88 $330’871.22
decprod 1 ] 94 601 $76.57 $46,018.57 $8,283.34 $54 301.91
456-003-545 1831 $2558 $46,839.91 $10,617.60 $57,457.51
EMC~ [Per User 456-10~028 1831 53.41 $6,248.10 $1,419.39 $7,667.50
Mailbox)
E~C- 456-004-573 l $23,193.73 $5,256.84 450.56
gMC- F~ ~ysl~m 456-004-587 $3,239,81 $734.30
Manager ge~er
EMC F~e 456-004-589 1 1,648.04 ~373.52 $2,021.57
Manage/Cluster
EMC -~ File System 457-000-256 2 20.00 $0.0o $0,00 $0.00

docprod 1152 10 $28%13 ~ 1.68 $331L81


Se~,er Products \
Enterprise Sen, er [P~.r Seal) docprod 1026 1831 $57.43 $105,146.27 ~1g,926.33 24,072160
Retention PoIicy Sen, ices (’Per CPU) doeprod 1159 $45.17630.
Content Services for EMC Cenlera (’Per 405 1 ~9,571.25 $9,571.25 $1,722.83 $11,294.08
Centera Rack),
:,CI Services .0?er CPLr) doeprod,,ll,,l~ 4 $19,142.5,0 $76,570.00 $13,782~60 $90~352,60
Tm~t~d Contenl Sin, ices, (Per CPU) docprod 1028 4 $9,571.25 $38,285.00 $6,891.30 $45,176.30
Admlnistra’lion Preducls
Administrator (Per Seal) dovprod 1193 2 $1,914.25 $3,828.50 $689.13 $4,517.63
Developer Studio V"P~r Seal) docpmd 1196 2 $I;914.25 S3,828.50 $689.13 $4,517.63
Records Manager Administrator (Per Seit) docprod 1195 2 $1,9!~.25 $3,828.50 ~689.13 $4,517.63 -
ECl Services SDK (Per Seal) docprod 1122 ’ ’2, $1,914.25 $3 82&50 , $689.13 $4,517.63
ECI Sen.ices ADK (,,pe~t Seat) docprod 1123 2 $1,91425 $3,82g.50 $689.13 $4,517.63
l~flsc Products and Sen’ices

~-,;ra ~r I CD- $45,ooo.oo $45,ooo.oo. _ $o.0o ~45,o00,o0


¯ l~g ~:~i!~) ~ ~c~
{~CWorl~ferencePasse~ ETS-CONF , ~1,595.00 ] I3,190.00 $0.00 $3,190.00

Task Order GST0007M0032


GSA Schedule GS-35F-0780M PAGE 1-2 -

EOP0000129
SUPPLIES OR SERVICES AND PRiCE/COSTS

.2.2 OPTIONAL ODC CLINs

CLI’Ni Description Total Not-to-Exceed Price


ODCs Depending £n GSA Schedule used include " "
NTIi
0003 Indirect Handling R.ato__0 % , . $3,000,00
G1}ANDT6TA~L ~LINS: ....... $ ...... .$1,051;973,22 ’ "

1.3 SUP.PLI~S OR SERV][,C~ES AND PRICES/COSTS TABLES

1.3.1 LIMITAT]ON ON OTHER DIRECT COSTS

ODC costs incurred on GSA Schedule task orders are limited to amaximum of g3,000 over the
life ofth~ task order.

1.3.2 INDI-R_ECT/MATERI.&L HANDLING RATE

ODC costs incurred may be b~rdcncd with the contractor’s indirecffmatcrial handling rate if one
is ~nter~d in the contractor’s basic schedule contract (contractor to enter amount, but not to
~xceed the’ceiling rat~ of the basic contract) an__~d such indirect/material handling rate is not "
inolude~l in the fully burdened labor rate, If no indirect/mat.erial handliag rate is specified in
the basic contract, no indirect/material handling rate shah be applied to or reimbursed on
such cost~. If no rate is specified in th~ basic contract, none shall b~ applied in this task
order,

1,3,3 LABOR HOUR ~ILX AND RATES

The labor hour nil× m~d rat~s specified in the contractors quote and incorporated into this order
are for ~stimafion purposes, The ~ontragtor may increase or decrease, with prior written
.approval of th~ IFEDSIM COR~ the number of hours by labor category, within ~ach]abor .CLIN
as needed to eff~ctiwly manage the project, provided the total fundedlabor co~t and total hours
are not exceeded. Any additional labor categories or in~reases to total ]]ours or ].ncreases to
~eilings required during performance must be added to the task order by modification.

1.4 INCREMENTAL FUNDING

1.4.1. INCREM]gNTAL FUNDING LIMITATION OF GOVERNYvIENT’S OBLIGATION

Lncrmnentat funding for CLINs 000l through 0003 is currently allotted and avMlabla for
paymant by the Government. Additional incrcvflenta] f~nding for these CLINs will be allotted
and available for payment by the Government as the funds become available. The estimated
period of performance covered by th~ allotments for the mandat.ory CLINs is from award
through nine weeks, The task o.rd~, will be modified to add fnnds h~crementaIly up to the
maximum of $I,051,973,22 over the petfom~ance period of this TO. Th~se allotrffents constitute

Task Order GST0007AJ0032


GSA Schedule GS-35F-0780M PAGE 1-3

EOP0000130
SUPPLIES OR SERVICES AND PRiCE/COSTS

the estimated cost for lhe purposc of.FAR Clause 52232-22, Limitation of Funds, which applie.~
to this task order on a CLIN-by-CLkN basis,

1.4.2 INCREMENTAL FUNDING TABLE

~ .... CEILING .......... FUNDED-J


0001 ~$ 225,230.00 $ 225,230.00 ~ $ -
--"~"~~-} ~ 823,743.22 $ ~.~- | $
--~ a,eoo,oo ~ ~.o~ ! ~
~m~ 1,051,973.22 $ 1,049,308.30I $ 2,664.921

’rask Order GST0007AJ003 2


GSA Schedule GSG5F-0780M PAGE 1-4

EOP0000131
STATEMENT O17 WORK

2.1 pLrRPOSE

The purpose of this work effort is to 6btain highly technical and experienced resources who can
assist the Office of the Chief Infon,aation Office~ (OClO) with tile installation, configuration,
and testing o£the selected electronic records management system, EMC’s ~, The
outcome of flfis_w.ork.wil!.be.the availability.elan enterpfis.e,wide electrortie.records .........
management system which will enable the Executive Office of the President (EOP) to better
meet the retention policies of the varions components as approved in their Records Schedules.

2.2 BACKGROUND

Agency EOP does not have a compressive enterprise wide certified electt’on~e records
management system. Given the si~ifieant increase in electronic data and a desire to meet paper
reduction goals, the OCIO is seeking support to install, configure, and test a new electror~o
records management systerm

2,3 SCOPE

The scope of this effort involves providing consultation during the installation, implementation,
and testing phases of this project as well as technical training for OCIO resources.

The EOP is standardizing the enterprise records management strategy with EMC ~
Software products. The Government will be purchasing EMC hardware components and
providing tb the ~ontractor as Government :Furnished Equipmen.t.

Tlie organizations Within the EOP have sophisticated records management needs while the
Federal organization, s have more standard retention and disposition requirements. There are a
number of different formats for documents that will ~ventuaDy be managed in the ~
software solution. Thib Pildt will focus on email and electronic document formats. It will not
address paper, scanning, or remote access solutions.
There are two product areas that will be implemented during this Pilot, email storage using
~ / ~ and electro Tic document, retention using ~

OCIO will require expertise in both of these core areas along with Records Management
expertise that spans these and other products within the overall sblufion. OCIO specifically
heeds assistance in:

Review of EOP records policies and Records Schedules (RS), procedures, and system
requirements .-
Development era pilot design document
Installation and c~nfiguration of server co.mponents
Successful demonstration of the systems .email
~fonctionali’l~’ for electronic documents

Task Order GST0007AJ0032


GSA Schedule GS-35F-07801v~ PAGE 2-1

EOP0000132
STATEMENT OF WORK

PresenI rollout reconm~endations for ema{1 storage and electronic records across the
federal organizations Of the

The two products, ~/~ and i111111!i!~~, will be installed


~nd configured on h]divid.ual server components.

....T.be OCIO% gee! is.an.aggressive.six:week project to .achiex, e the.abm:e objectives..Because this


initial implementation will use non-production data and may not be !n a production Server
envirorm~ent it will be considered a Pilot. The aggressive time frame limits the-Pilot to providing
out-of-box functionality and configuration With no customizations.

users) within several weeks of the Pilot’s conclusion. The Pilot ~411 demonstrate the use of
~ with 400 user email boxes and t~n user ioles. During the Pilot, the contractor
shall outline the steps required to roll ou| this solution to 1800 email boxes. Actual roll out of"
this solution for 1800 mail boxes is not included wilhin the scope of this engagement and is
expected to be awarded separaMy.

2.4 TASKS

Provide Project M~nagemcnt


Propose Rcquircments and Integation Strategy
RMS Migration Assessmen~ Phase
Production Infrastructure Analgsis Phase
Technical Training

2.4.1 TASK l -PROVIDE PROJECT MANAGENIENT

The coutractor shall provide project man~gernm~t support under this Task Order. This includes
the management and oyersigh! of all activities performed by contractor personnel, including
subcontractors, to satis[y the requirements identified in tMs Request for Quote (RFQ), The
con[rector shall identify a Proem Manager (PM’) by name, who shall provide manag~nnent,
direction, adn~nistratian, quality assurance, and leadersNp of the execution ofl~is task order.

2,4.1.1 SUBTASK 1.1 - COORDINATE A PROJECT KICKOFF MEETIN~

The contractor shall sghedule and. coord{nae a Project KJck-OffMeeting at the Igoation ~
approved by the Government. Tbo meeting will provide an introduction between the contractor
personr]el and Government person:reel who will be involwd with the task ordBr, The meeting \MII
provide the opportunity to discuss tecN~ical,, mm~agement, and security issues, and travel
authorizat~o~ and reporting procedure~. At a miNmura, the otter)does shall include key
contractor personnel key EOP persormel, and the FEDSIM Contracting ONc~r’s Representative
(COR).

2,d.1.2 SUBTASK 1.Z - CONVENE TECHNICAL STATUS MEETINGS

Task Order GST0007AJ00~2


GSA Schedule GS-35F-0780M PAGE2-2

EOP0000133

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