Introduction To Spreadsheets Key Stage 2 / Form 1

Key Stage 2 (Year 5) Introduction to Spreadsheets Microsoft Excel 2007 Application Form 1
Introduction to Spreadsheets
Key Stage 2 / Form 1
Microsoft Excel 2007
1
Year 5 - Introduction to Spreadsheets

Form 1 - Microsoft Excel 2007 Application
Index:
1.0 Introduction to Spreadsheets.3

1.1 What is a Spreadsheet?......................................................................................................................................................3
1.2 What are Spreadsheets used for?......................................................................................................................................5
1.3 What can Spreadsheets do?...............................................................................................................................................5
1.4 Who uses Spreadsheets?....................................................................................................................................................5
2.0 Introduction to MS Excel 2007..7

2.1 What is MS Excel 2007?.....................................................................................................................................................7
2.2 How to open MS Excel 2007?............................................................................................................................................7
2.3 Microsoft Office button.....................................................................................................................................................7
2.4 The Quick Access Toolbar..................................................................................................................................................7
2.5 The Title Bar.......................................................................................................................................................................7
2.6 The Ribbon.........................................................................................................................................................................8
2.7 What are Worksheets?.......................................................................................................................................................8
2.8 What are Cells?...................................................................................................................................................................8
2.9 Moving around a Worksheet..............................................................................................................................................9
2.10 Entering Data in Excel9
2.11 Deleting Data in Excel.10
2.12 Making Changes / Edit Data10
2.13 Editing through Formula Bar.10
2.14 Wrap Text Function..10
2.15 Saving a File10
2.16 Closing Excel..10
2.17 Using Formulae / Rules in Excel11
2.18 Charts & Graphs table...................................................................................................................................................13
2.19 Microsoft Excel Keyboard Shortcuts.............................................................................................................................15
3.0 Exercises, Activities and Multiple Choice Questions.................................................................16
2
By the end of the lesson, I want you to be able to say
I know what a spreadsheet is, I can enter simple data

into a spreadsheet, and I can use simple formulae to
perform calculations.
3
1.0 Introduction to Spreadsheets

Throughout the ages, people have always needed to calculate
things.
Tools such as the abacus were invented by the early Chinese to

help keep track of large numbers.
It is probably hard for you to imagine, but as little as thirty

years ago students only had pen, paper, slide rules and log
books to help them in their maths exams.
There were no such things as calculators and certainly no

personal computers.
Calculators eventually became commonplace tools and certainly helped to speed up calculations
and improve accuracy. But even they weren't really good enough to solve complex problems or
deal with large amounts of repetitive work.
And so, once the technology was available, spreadsheets were developed.
1.1 What is a spreadsheet?
A spreadsheet is a piece of software which is

used to work out calculations.
But if you learn a little bit about spreadsheets

and have a play with them, you will soon find
out that they can do a whole lot more than
simply add up a column of numbers.
Spreadsheets can handle all of the financial

calculations for a large business, they can be
used to work with statistics and to calculate
probability or other statistical information, they
can do complex trigonometry. Not only that,
they can also make pretty snazzy graphs and
charts that you can use to impress people.
Spreadsheets can also be used as a simple flat-file database.
But, at the end of the day, a spreadsheet really is just a glorified calculator - albeit a pretty
amazing one!
A spreadsheet is a powerful tool for organising information. These are also called worksheets
because they contain rows and columns. They are used to record and compare numerical or
financial data. A spreadsheet is a number manipulator. To make the handling of numbers
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easier, all spreadsheets are organized into rows and columns. Your initial spreadsheet will look
something like the one below:
Originally, spreadsheets only existed in paper format, but now they are most likely created and
maintained through a software program that displays the numerical information in rows and
columns. Spreadsheets can be used in any area or field that works with numbers and are
commonly found in the accounting, budgeting, sales forecasting, financial analysis, and scientific
fields.
1.2 What are spreadsheets used for?
They are used to carry out lots of calculations quickly and to store large amounts of information
for a range of purposes.
1.3 What can spreadsheets do?
Once you know how to use them they can do almost any maths that you could need!
1.4 Who uses spreadsheets?
Accountants
Accountants need to keep track of all of the money coming into

the business and all of the payments going out.
They need to be able to calculate profits and forecast how well

they think the business will do during the next year.
They also need to calculate the wages of all the staff each month.
Teachers
Teachers can use spreadsheets to keep track of marks given for homework and
recording exam results.
Engineers
Engineers need to perform thousands of calculations when designing bridges,

buildings, aeroplanes, cars etc.
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They need to make sure that bridges will be able to support themselves and will not collapse
under the weight of traffic or the force of strong winds. They need to work out how deep the
foundations of a house need to be in order to support the walls and roof. They need to make sure
that the aerodynamics of a plane will enable it to take off and fly.
Sales people
Sales people use spreadsheets to keep track of the items they sell, the value of the items, the
profit made on each item and more importantly, the commission they have earned!
Scientists
Scientists need to be able to keep track of their results from experiments.
They use spreadsheets to help them to analyse what happened with the
experiment and also to predict what might happen if they were to change
one variable.
Supermarkets
Supermarkets use spreadsheets to keep track of finances i.e. sales, losses and money spent.
They also use spreadsheets to work out queuing times and what is the best number of checkouts
to keep open, at any one time during the day.
Market researchers
Market researchers collect data from shoppers about their spending

habits and their awareness of different brands. All of this data has to
be collated and analysed in order to provide the company with a
detailed report of what customers think about their products.
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2.0 Introduction to MS Excel 2007

2.1 What is MS Excel 2007?
Microsoft Excel 2007 is electronic spreadsheet software distributed by Microsoft. You can find it
in Microsoft Office 2007 package.
2.2 How to open MS Excel 2007?
Click Start at the Left bottom side of your screen.
A Menu will open. Click on ALL PROGRAMS
Take your mouse pointer on MS-OFFICE.
A pop up will open.
Click on MS EXCEL 2007
2.3 Microsoft Office button: In the upper-left corner of the Excel 2007 window is
the Microsoft Office button.
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2.4 The Quick Access Toolbar: The Quick Access
toolbar gives you with access to commands you
frequently use such as Save, Undo, and Redo.
2.5 The Title Bar: Displays the name of the workbook you are currently using.
2.6 The Ribbon: Hold command buttons which tell Microsoft Excel what to do.
2.7 What are Worksheets?
Microsoft Excel consists of worksheets. There are 3 worksheet by default.Each worksheet

contains columns and rows. The columns are lettered A to Z and then continuing with AA, AB, AC
and so on.The rows are numbered 1 to 1,048,576.
2.8 What are Cells?
You enter your data into the cells on the worksheet. The combination of a column coordinate and
a row coordinate make up a cell address. i.e the intersection between a Row and a Column is
called a Cell. There are a lot of rows and columns in a spreadsheet.
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For example, the cell located in the upper-left corner of the worksheet is cell A1, meaning column
A, row 1. Cell E10 is located under column E on row 10. You enter your data into the cells on the
worksheet.
In the image above the cursor is on the Home cell A1. Notice Row 1 and Column A are bold,
and colored orange. This indicates what is called the address of the cell. Notice right above
cell A1, that A1 is displayed in a small box called the Name Box. Whenever you click on a cell
the address of that cell will be shown in the Name Box.
2.9 Moving around a Worksheet:
Move UP and DOWN, LEFT and RIGHT on the Worksheet with arrow keys on
your keyboard. For selecting one cell, click on the cell you want to select e.g
select B10. For selcting multiple cells hold down the left mouse button and
drag the mouse over the area. For practise, select cells from A1 to F10. For
selecting multiple cells at different locations press and hold [ Ctrl] key and
Click on the cells you want to select.
You can move around the spreadsheet/cells by clicking your mouse on

various cells, or by using the up, down, right and left arrow movement keys on the keyboard.
Or, you can move up and down by using the elevator bars on the right and bottom of the
spreadsheet. Go ahead and move around the
spreadsheet. Hold down the down arrow key
on the keyboard for a few seconds then
click-on a cell. Notice how the Name Box
always tells you where you are. Now hold
down the right arrow key on the keyboard for
a few seconds. Notice how the alphabet
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changes from single letters (A, B, C,. . Z) to several letter combinations (AA, AB, AC). There are
hundreds of columns and thousands of rows in a spreadsheet. Anytime you desire to return to
the Home Cell (A1) simply click-in the Name Box and type-in A1. Then tap the Enter key and you
will go to cell A1. You can go to any cell by this method. Simply type-in a row and column, tap
the Enter key, and youll go to that cell.
If you want to go to the last column on the right, hold down the Ctrl key and
tap the right arrow key.
If you want to go to the last row at the bottom, hold down the Ctrl key
and tap the down arrow key.
2.10 Entering Data in Excel:
There are two ways of entering data in MS Excel:
1st method : Click on the Cell where you want to enter data and start typing there.
2nd method : Click on the Cell where you want to enter data. Type on the Right side FORMULA
Bar. It will automatically be displayed in the cell.
2.11 Deleting Data in Excel:
Click on the cell where you want to delete data. Press [DELETE] / [BACKSPACE] Key on the
keyboard.
2.12 Making Changes / Edit Data:
1st method : Double Click on the cell where you want to make changes. A cursor will appear. If
you want to add more data then place the cursor where you want to start entering the data.
2nd method : Press F2 on the keyboard to edit contents of a cell.
2.13 Editing through Formula Bar:
Select the Cell you want to edit. The content will appear on the FORMULA BAR, Right side. Click
on the content and add or delete data.
Example Exercise:
Type Tom in cell A5
Type Jack in cell B7
Now go back to cell A5 and change Tom to Tommy.
Now go to cell B7 and delete Jack
2.14 Wrap Text Function:
Sometimes the text becomes too long for the cell and it overlaps the next cell. Wrap Text
function will wrap the text only to the length of the cell.
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Location of Wrap Text button
1. Choose the Home tab.

2. Click the Wrap Text button . Excel wraps the text in the cell.
2.15 Saving a File:
To save your file:
1. Click the Office button. A menu appears.

2. Click Save. The Save As dialog box appears.
3. Go to the directory in which you want to save your file.
4. Type Lesson1 in the File Name field.
5. Click Save. Excel saves your file.
2.16 Closing Excel:
Close Microsoft Excel.
1. Click the Office button. A menu appears.

2. Click Close. Excel closes.
2.17 Using Formulae / Rules in Excel:
A formula is used to do every single

calculation in the spreadsheet.
A formula can be as simple as adding up two

numbers in different cells or it can be as
complex as working out a statistical result
from millions of pieces of data collected over
months.
The reason that formulae are so important is

that once you have set them up, they will
track any changes that you make in the
spreadsheet.
So for example, your teacher might set up a formula to work out the percentages marks students
got in a test. After going through the test with the students, maybe a couple of extra marks were
given for some questions or some scores had been added up wrong. Instead of having to work
out the percentages again, the teacher simply enters the new score into the spreadsheet and the
percentage is automatically recalculated.
A spreadsheet formula must start with an equals sign (=). It is the trigger to tell the spreadsheet
that a calculation is needed.
Entering data in spreadsheets is really easy! You just click on the cell and type it in. Lets do
something more difficult then! Lets use some formulae (that means sums!) In Numeracy, when
we write a number sentence we write the = sign just before the answer, in a spreadsheet we
write it first, before the sum. So when you want a spreadsheet to work out a sum: PUT THE =
FIRST! If you dont it wont work.
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Maths Symbol Spreadsheet Symbol
+ +
- -
X *
There is one more thing that you need to know about using spreadsheets to perform calculations.
The symbols for operations are not all the same.
So to calculate 3x4
You would enter =3*4
And the spreadsheet would show 12. (Thats the answer!)
Task One:
Open a new page in Microsoft Excel.
1. Enter this data as shown in the right cells.
2. We are going to make up some Multiplication tables.
Click on cell B2.
3. Enter the number 7
4. Highlight the column from B2 to B13
5. On the Menu bar. Select: Edit Fill Down. The
whole column will fill with 7s.
6. Click on cell C2. We are going to enter the
calculation.
What do we need to enter first?
=a2*b2
This is because these are the cells with the numbers we

want to multiply. Note want happens when you enter the
formula.
Now use the same method that you used to FILL column
B with 7s to repeat the formula in column C.
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Can you remember how?
If you have done it right, which you will have done!

Your spreadsheet should look like this.
Task Two:
In a new spreadsheet, can you create the 8x table and the
12x table using the techniques we have learned so far.
Task Three:
PE Kit
You receive a letter from your teacher. It tells you what PE you need for the new term.
You need:
2 T-shirts, 2 pairs of shorts, 2 pairs of socks, a pair of trainers for outdoors and a pair of plimsolls
for indoors.
With the information shown above you can calculate the cost of you new PE Kit for yourself. Fill in
cells D2, D3, D4, D5 and D6. Now select cell D7 and click on symbol on the toolbar. Press
RETURN and the column total appear. Use multiplication to fill column E and F, and use to
total up the columns.
2.18 Charts & Graphs table
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Some spreadsheets can become

very large and complex, especially
ones which are used to keep track
of projects or company finances.
Most people find a large table of

data such as the one on the right,
hard to analyse. It is almost
impossible to tell at a glance what is
happening over a period of time and
trends are happening.
For example, is the profit going up

each month, is it decreasing?
Are there any peaks and troughs in sales throughout the year?
How does this year compare to last year. And so on.
It is much easier for people to see patterns in data when it is in a picture format for example a
graph or a chart. Have a look at the chart above which shows ice-cream sales during the year
(figures are made up).
See how much easier it is to spot trends in the chart than the table? You could instantly spot
which months had the highest and lowest sales.
Congratulations!
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Can you say it then? I know what a spreadsheet is, I can enter simple data into a
spreadsheet, and I can use simple formulae to perform calculations.
Microsoft Excel Keyboard Shortcuts:
2.19 Microsoft Excel Keyboard Shortcuts
Spreadsheet Actions
Action Keystroke
Open a workbook CTRL+O
New workbook CTRL+N
Close a workbook CTRL+W
Open the Save As dialog box F12
Save a workbook CTRL+S
Print a workbook CTRL+P
Help F1
Open the Find tab of the Find and CTRL+F
Replace dialog box
Insert a new worksheet SHIFT + F11
Hide selected columns CTRL + 0
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Display hidden columns CTRL + SHIFT + 0
Hide selected rows CTRL + 9
Display hidden rows CTRL + SHIFT + 9
Selecting & Navigating

Action Keystroke
Entire worksheet CTRL+A
One cell up Up arrow
One cell down Down arrow
One cell right Tab
One cell left SHIFT+Tab
Formatting
Action Keystroke
Edit within an active cell F2
Format as currency with 2 decimal places CTRL + SHIFT +$
Format as percent with no decimal places CTRL + SHIFT +%
Apply number format CTRL + SHIFT +!
Apply date format CTRL + SHIFT +#
Apply time format CTRL + SHIFT +@
Apply general format CTRL + SHIFT +~
Apply exponential number format CTRL + SHIFT +^
Apply outline border to selection CTRL + SHIFT +&
Remove outline border to selection CTRL + SHIFT and _
Cut CTRL + X
Copy CTRL + C
Paste CTRL + V
Undo CTRL + Z
Redo CTRL + Y
Bold CTRL + B
Italics CTRL + I
Underline CTRL + U
Strikethrough CTRL + 5
Left alignment CTRL + L
Center alignment CTRL + E
Right alignment CTRL + R
Data & Formulas

Action Keystroke
Begin a formula =
3.0 Exercises, Activities and Multiple Choice Questions
Exercise No. 01: Getting to know Excel
Task 1
On worksheet 1, move the cursor to the following cells and

type in the number next to it.
Cell Number to type in
D7 2
16
G15 16
A22 7
T55 32
B24 22
Task 2
Select Column D and make it bold
Select Row 15 and colour it yellow
Select Block of Cells A19 to C27, make the text bold and blue, make the background
pink
Task 3
Select Cell G15 and using the formula bar (function bar) change the number to 26
Select Cell B24 and without using the formula bar (function bar), change the number to
19
Extension Task:
Copy Cell G15 and Paste to Cell K27

Cut Cell A22 and Paste to Cell D7
Select Block of Cells B24 to D31 and Copy to Cell K6
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Exercise No. 02: Inputting and Presenting Data
Three class mates have been undertaking some research for their Science homework. Anna,
Beth and Simon have been looking at the differences between their height, weight and shoe size.
Below are the results;
Name Height Weight Shoe Size

Anna 120cm 35kg 3
Beth 127cm 37kg 2
Simon 140cm 40kg 4
Task 1
Transfer this data to the Spreadsheet, starting in Cell B2
Task 2
Make all the titles and names bold

Give the Column titles a yellow background (Cells B2 to E2)
Give the names a blue background (Cells B3 to B5)
Extension Task:
Four Footballers were comparing how many games they had played in and how
many goals they had each scored. John played in 12 games and scored 4 goals,
Richard played 6 times and scored 3 goals, Harry played 8 times and didnt score
and finally, Shaun played in 15 games and scored 9 goals.
Transfer this information to a Spreadsheet, like you did above.
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Exercise No. 03: Using Excel as a Calculator!
Task 1
Select Cell C8. In the Function Bar type =2+2
Do the same for the following and see if you can work out the answer before excel!
D7 =5+3 E4 =7+7 A3 =10-3 K15 =20-5

G17 =2*2 F32 =5*3 I13 =157/98 J23 =15/3
(* is the symbol used to multiply) (/ is the symbol used to divide)
Task 2
Monday Tuesday Wednesday Thursday Friday Total

Apples 23 12 6 32 18
Oranges 14 12 15 45 13
Pears 12 17 3 21 8
The table shows how much fruit Mr Jones sold at his Greengrocers in one week.
Using the Cell references we can create a formula to find the total number of apples sold in
the week.
Click on Cell I5
In the Formula Bar type =D5+E5+F5+G5+H5
Press ENTER
Cell I5 now shows the total amount of apples sold in the week. Excel has added the values of
each cell for us.
Using this method see if you can find the total number of oranges sold in the week
Task 3
There is a shortcut to adding Cell values together
Using the AutoSum function find the total number of pears sold in the week.
Extension Task:
Mr Jones realised he had made a mistake, on Monday he had actually sold 22
pears. Change the information in the table and see what happens to the total
figureits a bit like magic!
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Exercise No. 04: Making Graphs in Excel
Task 1
Copy the following Table from here;

Apples 23 12 6 32 18 91
Oranges 14 12 15 45 13 99
Pears 22 17 3 21 8 71
Paste to your Worksheet
Select all the Data and run the Chart Wizard

Create a Bar Chart, give it a suitable title and label the x axis and the y axis
Place the Graph in your open Worksheet so you are able to see the Table and the Graph at
the same time
Your Chart will look like the this:
Task 2
Unfortunately, Mr Jones the Greengrocer has made some mistakes. On Wednesday he actually
sold 36 apples, 45 oranges and 23 pears.

Apples 23 12 36 32 18 91
Oranges 14 12 45 45 13 99
Pears 22 17 23 21 8 71
Make these changes to the Table and note what happens to the Bar Chart.
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Extension Task:
Using the Data for apples only, create a Bar Chart and a Pie Chart using Chart
Wizard showing how many apples were sold each day of the week. (Dont include
the Total Cell)
If you can, do the same for oranges and pears.
21
Exercise No. 05: Finding the Total Cost per Meal
Set up a spreadsheet to calculate the cost of a meal. The prices of each item on your menu per
person are as follows:
Sausages 42p
Strawberries 60p
Eggs 20p
Ice cream 25p
Chips 25p
Coke 30p
Beans 12p
a) Enter this information into your spreadsheet.
b) Use Auto Sum to find the Total Cost of the meal per person.
c) Remember to write the money amounts using a decimal point and format the cells to show
two decimal places.
Food Choice Cost for 1 person

Sausages 0.42
Strawberries 0.60
Eggs 0.20
Ice Cream 0.25
Chips 0.25
Coke 0.30
Beans 0.12
Total
d) Now find the Total Cost of the meal for 2/4/6/8/10/50/100 people.
Cost for 1 Cost for 2 Cost for 4 Cost for 6 Cost for 8
Food Choice
person people people people people
Sausages 0.42
Strawberries 0.60
Eggs 0.20
Ice Cream 0.25
Chips 0.25
Coke 0.30
Beans 0.12
Total 2.14
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Exercise No. 06: Using a Spreadsheet to plan a Party
1. Set up your spreadsheet so it looks like this:
A B C D E
Food Cost Quantity Total Cost
1 Sausages 2.5 12 =C1*D1
2 Burger 5.5 10 =C2*D2
3
4
5
2. Insert some food items, costs and quantities. Leave the total cost column blank.
3. To get column D to calculate the Total Cost of each item you need to enter a formula (a
sum):
In cell D3 type = C3*D4
a) Press Enter and the program will multiply the numbers in cells C3 and D3.
b) Click on C3 to highlight it. Use the mouse to hover over the bottom right corner of
c) the cell, a plus sign should appear.
d) Drag down to highlight all the rows in which you have entered data.
e) The program should have multiplied the numbers in columns C and D to give you the
Total Cost for each item in column E.
4. What happens if you change the data in the cells in columns C and D?
5. To find the total cost of all the items:

a) Click on a cell lower down column E
b) Click on the auto sum button and press Enter
c) The program should add up all of the numbers in column E.
You should be able to add and delete items if necessary and the spreadsheet will change
the totals.
6. Format the cells so that they show two decimal places. This will make the money amount
easier to read:
a) Highlight the numbers in column C.
b) Right click and choose Format Cells from the menu.
c) Select Number from the Category menu.
d) Click OK.
e) Repeat for column E.
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Exercise No. 07: Using Excel for Calculations
Enter these numbers into the first two columns in the spreadsheet.
A B
1 1 10
2 2 20
3 3 30
4 4 40
5 5 50
6 6 60
7 7 70
8 8 80
9 9 90
10 10 100
11 100 1000
Enter the formulae described below, predicting the results each time. Remember to use *
to multiply and / to divide.
a) In Column C enter a formula that will add the number in column A to the number in
column B.
b) In Column D enter a formula that will subtract the

number in column B from the number in column A.
c) In Column E enter a formula that will subtract the

number in column A from the number in column B.
d) In Column F enter a formula that will multiply the

number in column A by the number in column B.
e) In Column G enter a formula that will divide the
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number in column A by the number in column B.
f) In Column H enter a formula that will divide the number in column B by the number in
column A.
g) What do you notice about your answers? Can you explain the patterns?
Exercise No. 08: Finding the Total Cost per Meal
25
a) Write down the formula you would expect to be used in cell D2
b) If the number in cell B5 was changed to 0.30 which other cells in the spreadsheet
would change?
Exercise No. 09:
Bens Burger Bar
Burgers
Burger 90p
Cheese Burger 1.10
Double Deluxe 1.60
Veggie Burger 1.00
Chips
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Regular 70p
Large 90p
Drinks
Cola 60p
Orange 50p
Water 45p
Ice Creams
Vanilla 75p
Strawberry 80p
Double Chocolate 85p
A. Using the Bens Burger Bar menu above, decide on meal choices for you and some of your
friends. Write them out in Excel as a table like the one below.
Price DRINK Price ICE CREAM Price

Sr.no NAME MEAL CHOICE in CHOICE in CHOICE in
1 Charlie Cheese Burger 1.1 Cola 0.6 Vanilla 0.75
2 Jane Burger 0.9 Orange 0.5 Strawberry 0.8
3 Sue Double Deluxe 1.6 Water 0.45 Double Chocolate 0.85
4 Veggie Burger 1 Water 0.45 Double Chocolate 0.85
5 Burger 0.9 Cola 0.6 Vanilla 0.75
6 Double Deluxe 1.6 Water 0.45 Vanilla 0.75
7 Double Deluxe 1.6 Orange 0.5 Vanilla 0.75
B. Add an extra column to the table and calculate the cost of each persons meal.
C. Now calculate the total cost for the meal.
D. What happens if you change someones choices? Have you entered the formulae correctly
so that all the totals needed change?
27
Exercise No. 10:
Budget for a Class Party
Imagine we are going to have a class party. For that party we will need
food and drink.
We need:
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FOOD
4 loaves of bread @ 77p each
2 packets of butter @ 72p each
2 tins of tuna @ 65p each
2 packets of ham @ 1.28 each
3 packs of sausages @ 99p each
2 packs of 10 crisps @ 85p each
4 packs of Pringles @ 1.05 each
DRINK
2 bottles of coke @ 1.36 each
1 bottle of lemonade @ 1.20
3 cartons of orange juice @ 1.30 each
2 bottles of orange squash @ 89p each.
Set this up as a spread sheet in Excel.
Remember to put on a title, date and your name.
Food Packs/Bottles Price for 1 Total cost

needed pack/bottle
bread 4 0.77
butter 2 0.72
Find the total cost for each item
(Remember the formula =b3*2)
29
At the end find the total cost of the party.
Can you also find out how much each person would have to pay if we had the
party? Our class has 31 children.
Make your spreadsheet look good!
1. Use bold, italic or underline

2. Put text where you wish in the cells.
3. Change the colour of cells and text within them.
4. Use print preview to check the overall layout of your page and that it will all
print before printing.
Exercise No. 11: Harry is lost!
Put the words into the correct cells on the spreadsheet to get some clues. Solve the clues and
you will find out where Harry is!
C8 50 smaller
A11 and has stars
A9 areas
B9 called
B4 clues to
A1 Dear Friends
C16 Harry
A3 I am lost!!
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D3 I am.
B3 I dont know
B8 into
B10 is
C7 is a bush.
A8 It is split
C6 letters
B16 love
B6 place has 3
A13 PLEASE HELP
C10 red, white and blue
C4 release me.
A4 Solve these
C9 States.
A10 The flag
B7 The leader
A6 The name of the
C3 where
B11 and stripes on it.
Activity No. 01
Label the MS Excel 2007 Daigram on page 49 by drawing a straight line. Use a foot-ruler, if
necessary.
The first one is done for you as an example.
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Office Button
A. Quick Access Tool Bar

B. Any One (1) Tool Group
C. Ribbon
D. Any One (1) Ribbon Tab
E. Cell H12
F. Cell D17
G. Formula Bar
H. Name Box
I. Column C
J. Row 15
32
Multiple Choice Questions:
33
1. A Spreadsheet is called a:
A. Number Manipulator
B. Number Sheet
C. Rows and Columns
D. Maths Sheet
2. To make the handling of numbers easier, all Spreadsheets are organized into:
A. Blocks
B. Letters
C. Rows and Columns
D. Straight Lines
3. The intersection of each row and column is called a:

A. Word
B. Block
C. Letter
D. Cell
4. Whenever you click on a cell in the Spreadsheet, the address of that cell will be shown
in the:
A. Task Bar
B. Menu Bar
C. Name Box
D. None of the above
5. The Name Box always tells you ........................ on the Spreadsheet.

A. where you are
B. where you were
C. where you will be
D. where you shall be
6. In MS Excel 2007 Spreadsheet, you can move up or down by using:

A. Your fingers
B. The Keyboard Arrow keys
C. Staircase
D. All of the above
7. There are hundreds of columns and thousands of rows in a spreadsheet. Rows are
represented by 1, 2, 3,........ and Coloumn are Represented by (A, B, C,. . Z) to several
letter combinations (AA, AB, AC.........)
A. This statement is absolutely absurd
B. This statement is absolutely true
C. I have no idea what this statement is, whatsoever
D. This may be true, not sure
8. Anytime you desire to return to the Home Cell (A1) simply click-in the ............... and
type-in A1. Then tap the ............... key and you will go to cell A1.
A. Letter Box & Esc
B. Name Box & Enter
34
C. Menu Bar & Arrow
D. Rows and Coloumns & Spacebar
9. The ..................... will always bring up a menu that is tailored to the place
where you click.
A. RIGHT click
B. LEFT Click
C. Spreadsheet
D. Rows and Coloumns
10. When the Format Cells dialog box appears, select the ............... tab for changing the
Border.
A. Lines of a Cell
B. Protection
C. Fill
D. Allignment
E. Border
11. In a Spreadsheet, you can notice that the lines appear and disappear. This is called a
............. in computer talk.
A. invisible
B. magic
C. toggle
D. fun
12. Clicking all over the Spreadsheet, on different cells is called:

A. Going Away
B. Moving Away
C. Clicking Away
D. Trespassing
13. For Aligning the contents of a Cell in the Spreadsheet, right click the cell; the Format
Cells dialog box appears, click on the ...................... tab and then click-on - Horizontal
- Center - Vertical - Center - then click OK.
A. Borders
B. Alignment
C. Fill
D. Protection
14. The Office Button has replaced File

in the Menu Bar of Excel 2003. In
the upper left corner of your Excel
35
2007 screen you will see a button similar to the image on the right. What is the
importance of the Office Button?
A. It saves time to Open a New Document
B. All Major Commands are more accessible
C. All of the above
15. In MS Excel 2007 Spreadsheet, Numbers and Words are automatically aligned in one of
the sequences below:
A. Numbers left, Words right
B. Numbers right, Words left
C. Numbers centre, Words justify
D. Numbers justify, Words centre
16. Label the Quick Access Toolbar in the

Diagram on the Right.
17. If you want to go to the last column on the right, hold down the ............. key
and tap the right arrow key.
A. Ctrl
B. Alt
C. Enter
D. Page Up
18. If you want to go to the last row at the bottom, hold down the Ctrl key
and tap the ........ arrow key.
A. Down
B. Left
C. Right
D. Up
19. Name Box displays the ................ Also called the

......................... (select two answers)
A. Row Number
B. Column Number
C. Cell Number
D. Cell Address
36
20. Label the following with a Line in Excel 2007 Spreadsheet Module.
Ribbon Tabs
Ribbon
Group Name
Formula Bar
Name Box
Office Button
Cell S2
Cell K1
Rows
Colums
21. In MS Excel 2007, Spreadsheet, which G is a graphical representation of the data in a

table?
A. Graph
B. Gridlines
C. Geometry
D. All of the above
22. Which E is the spreadsheet program created by Microsoft?

A. Excel
B. E-commerce
C. Essay writing
D. Email
23. In MS Excel 2007, Spreadsheet, which P must be done to raw data in order for it to
become information?
A. Prepare
B. Processed
C. Proceed
D. Pass
24. In MS Excel 2007, Spreadsheet, which M is when you create one large cell from 2 or more
other cells?
A. Manipulate
B. Merge
C. Mix
D. Mark
37
25. In MS Excel 2007, Spreadsheet, which F is the way of changing the appearance of text or
cells?
A. Formatting
B. Function
C. Find
D. Force
26. In MS Excel 2007, Spreadsheet, which Q happens to a program when you hit the red X?
A. Quit
B. Quarantine
C. Quarrel
27. In MS Excel 2007, Spreadsheet, which Keyboard Shortcut can be used to Bold Text?
A. Ctrl + P
B. Ctrl + C
C. Ctrl + A
D. Ctrl + B
28. What is the name of the cell in column G and row 20?
A. 0G20
B. 20G
C. G20
D. 20GO
Complied by:
Zeeshan Siraj Din

ICT Teacher
Real International School
- The End -
38

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Introduction To Spreadsheets Key Stage 2 / Form 1

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Key Stage 2 (Year 5) Introduction to Spreadsheets Microsoft Excel 2007 Application Form 1

Microsoft Excel 2007

Year 5 - Introduction to Spreadsheets

1.0 Introduction to Spreadsheets.3

2.0 Introduction to MS Excel 2007..7

3.0 Exercises, Activities and Multiple Choice Questions.................................................................16

By the end of the lesson, I want you to be able to say

I know what a spreadsheet is, I can enter simple data

1.0 Introduction to Spreadsheets

Tools such as the abacus were invented by the early Chinese to

It is probably hard for you to imagine, but as little as thirty

There were no such things as calculators and certainly no

1.1 What is a spreadsheet?

A spreadsheet is a piece of software which is

But if you learn a little bit about spreadsheets

Spreadsheets can handle all of the financial

Spreadsheets can also be used as a simple flat-file database.

1.2 What are spreadsheets used for?

1.3 What can spreadsheets do?

1.4 Who uses spreadsheets?

Accountants need to keep track of all of the money coming into

They need to be able to calculate profits and forecast how well

Engineers need to perform thousands of calculations when designing bridges,

Scientists need to be able to keep track of their results from experiments.

Market researchers collect data from shoppers about their spending

2.0 Introduction to MS Excel 2007

2.2 How to open MS Excel 2007?

Click Start at the Left bottom side of your screen.

A Menu will open. Click on ALL PROGRAMS

Take your mouse pointer on MS-OFFICE.

A pop up will open.

Click on MS EXCEL 2007

2.7 What are Worksheets?

Microsoft Excel consists of worksheets. There are 3 worksheet by default.Each worksheet

2.8 What are Cells?

2.9 Moving around a Worksheet:

You can move around the spreadsheet/cells by clicking your mouse on

2.10 Entering Data in Excel:

There are two ways of entering data in MS Excel:

2.11 Deleting Data in Excel:

2.12 Making Changes / Edit Data:

2nd method : Press F2 on the keyboard to edit contents of a cell.

2.13 Editing through Formula Bar:

Type Tom in cell A5

Type Jack in cell B7

Now go back to cell A5 and change Tom to Tommy.

Now go to cell B7 and delete Jack

2.14 Wrap Text Function:

1. Choose the Home tab.

2.15 Saving a File:

To save your file:

1. Click the Office button. A menu appears.

2.16 Closing Excel:

Close Microsoft Excel.

1. Click the Office button. A menu appears.

2.17 Using Formulae / Rules in Excel:

A formula is used to do every single

A formula can be as simple as adding up two

The reason that formulae are so important is

Maths Symbol Spreadsheet Symbol

And the spreadsheet would show 12. (Thats the answer!)

What do we need to enter first?

This is because these are the cells with the numbers we