Rotaract Global Model United Nations

August 17-20, 2017 | Beirut, Lebanon

www.RotaractMUN.org

ROTARACT GLOBAL MODEL

UNITED NATIONS 2017

RULES OF PROCEDURE

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GENERAL CONSIDERATIONS

LANGUAGE

English is the official language of the Rotaract Global Model United Nations. A Delegate
wishing to speak in an official language where simultaneous interpretation is not provided will
be required to provide his or her own translation.

DIPLOMATIC COURTESY

During the formal sessions, all Delegates are requested to exercise diplomatic courtesy while
addressing other Delegates, the Chairs, the members of the Secretariat and/ or the members of
the staff. Respect is the key; all Delegates represent countries in the committee and disrespectful
attitude constitutes an insult towards an entire nation and hurts your countrys interests. The Chairs
reserve the right to address diplomatic warnings towards the Delegates who do not follow the
aforementioned guidelines and the rules of procedure and take appropriate measures such as
temporarily expelling the Delegate from the session.

DRESS CODE

A formal, western style, dress code is required. For male Delegates a suite and tie is obligatory and
for female no revealing outfits are allowed. Informal clothing, such as jeans and trainers, also
traditional or religious outfits are out of order. The Secretariat reserves the right to expel a Delegate
due to his or her dress code.

ETIQUETTE DURING SPEECHES

Speeches follow a formal pattern. Representatives will start by thanking the chairperson for the
floor before making their statement. They also refer to themselves in the third person. This is
because I or me would imply that it is their personal opinion, which of course it is not. They
represent their country, their government specifically. They will therefore refer to themselves by
the name of their country, the government or the people of that country or simply we. The
same goes for referring to other delegates.1

1
E.g. Thank you, honorable Chair. The Peoples Republic of China does not agree with the statements made by
the representative of the United States. The Chinese government firmly believes that

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NOTE-PASSING

During sessions, representatives may pass notes to each other while in formal debate or
moderated caucus. Notes can be used for questions, asking support or coordinating your
strategies. During sessions there may be note-passers present do deliver your notes to the
addressee or you may simply have them passed along. Note-passing is strictly for diplomatic
purposes only, not for inquiring where to have dinner or other unrelated matters. Note-passers
and chairs reserve the right to read notes or suspend note-passing when they deem it necessary.

THE BOARD
CHAIRS

The Board of the committee shall be composed of a Chair and one or two Co-Chairs. The Chairs
shall exercise ultimate authority on his/her council and their competence should not be
questioned by the Delegates at any time during the session. They are responsible for all procedural
matters including but not limited to: moderating debate, applying and clarifying the rules of
procedure and ensuring that each Delegate abides by his/her countrys policy and accurately
represents its position on the topic under consideration(both during debate and while drafting and
signing a resolution). Every point or motion should be first approved by the Chairs. The Chairs
reserve the right to propose motions in order to help the work and procedures of the council and
they may also halt the procedures within the Council in order to have 30 seconds of internal
Caucus.

DELEGATES

Each Delegate may represent only one country and must speak and vote on its favor and
according to its policy regardless of his or her personal opinion on the issue under consideration.
Each delegation has only one vote. The Delegates may consult the Chairs at any time and about
any issue regarding the procedure, the topic under discussion or their position on the matter.
They also reserve the right to ask for permission to approach the Bench, as a last resort, if they
have to consult the Chairs immediately and in private. The Delegates may not speak during the
formal sessions unless they are recognized by the Chairs.

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OBSERVERS

Observers shall have the same rights as the Delegates of the committee. They should vote on
procedural matters but they do NOT have the right to vote on substantial matters.

PARLIAMENTARY PROCEDURE

ROLL CALL

Attendance is kept with a Roll Call at the beginning of every session. Delegates shall state their
presence by raising their placards and stating either Present or Present and Voting. Delegates
that have stated Present and Voting may not abstain during voting on all substantial matters until
another Roll Call takes place. Delegates who are not present during the Roll Call and have not
informed the Chairs of their arrival until the voting procedure begins, are not eligible to vote.

PROCEDURAL MATTERS

Procedural matters are all those that are related to the structure of the Council session as defined
in the present rules of procedure. No Delegate may abstain while voting upon a procedural
matter.

SUBSTANTIAL MATTERS

Substantial matters are all those that do not refer to the procedure but rather to the specific topic
under consideration. While voting upon substantial matters, Delegates may abstain, except for
those who stated Present and Voting during the Roll Call. (see relevant art.)

RECOGNITION

A Delegate may only address the Council if he or she has been recognized by the Chairs.

INTERRUPTION

A Delegate may NOT interrupt another Speaker unless that Delegate has risen to a Point of
Personal Privilege (see below section: Points)

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QUORUM

The debate and all council activities may not commence unless at least of the Delegates are
present and in any case. The quorum is verified after the relevant motion is proposed and it may
also be verified by the Chairs at any time during the session, especially before entering voting
procedures.

MOTION TO VERIFY THE QUORUM

A Delegate may propose the present motion and the Chairs shall proceed with Quorum
confirmation by initiating a Roll Call.

AGENDA
MOTION TO SET THE AGENDA

The order of the items in the Rotaract Global MUN Agenda is random. Following the Motion to
Verify the Quorum, a Motion to Set the Agenda on a specific topic Area is in order. The Chairs
will entertain one speaker in favor and one against this particular motion before entering the voting
procedure. The time of each speech is upon the discretion of the Chairs. If the Motion passes, then
the suggested item of the Agenda shall be discussed first. If no relevant motion receives the
necessary majority, the committee shall discuss the item that received the most positive votes. This
Motion requires simple majority to pass.

FORMAL DEBATE

The Council is by default in Formal Debate unless otherwise advised by the Chairs. The
Speakers list determines the speaking order during Formal Debate

SPEAKERS LIST

MOTION TO ESTABLISH A SPEAKERS LIST

A Delegate may motion for the establishment of a speaker list by determining, at the same time,
the individual speakers time. If there are multiple motions to establish the speakers list on the
floor, they should be voted upon, starting from the most disruptive one. The Chairs reserve the
right to suggest the individual speakers time upon their discretion.

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INFORMAL DEBATE

If a motion for a Moderated or an Unmoderated Caucus passes, the Council enters informal debate.

YIELDS
Yields may take place ONLY during FORMAL debate (Speakers List) and the Speaker that has
been yielded to cannot yield his/her time again.

TO ANOTHER DELEGATE

A Delegate may give his/her remaining time to another Delegate and that Delegate has to
immediately take the floor.

TO QUESTIONS

A Delegate may yield his/her remaining time to questions in which case the Chair will use the
remaining time to entertain questions for the Speaker from the Committee. Delegates that wish to
ask questions will raise their placards and the Chairs may recognize them upon their discretion.
Rhetorical questions or comments are not in order. Only the Speakers answer shall be subtracted
from the remaining speaking time.

TO THE BOARD

A Delegate may yield his/her remaining time to the Board. If a specific yield has not been
established by the Speaker, the floor will also automatically be given to the Chair with the
conclusion of the speech.

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MOTIONS
Motions are proposed by the Delegates in order to facilitate the procedure and promote debate on
the topic. Once the Chairs approve the suggested motion (in order), shall take Seconds and
Objections, as defined in the present rules of procedure and, if any, proceed with voting upon the
suggested motion. If there are more Motions on the floor, the Council shall vote upon them starting
from the most disruptive one. In order for a motion to pass, simple majority is required unless
otherwise specified.

MOTION TO SPLIT THE TOPIC AREA

A Delegate may propose this particular motion in order for the Council to come up with more than
one resolution of the same Topic Area. The topic is split as suggested by the delegate and then
shall be treated as two separate topics. This motion requires a 2/3 majority to pass.

MOTION FOR A MODERATED CAUCUS

A delegate may suggest a Motion for a Moderated Caucus in order to discuss a more particular
issue of the greater topic under discussion. He/ she must indicate total duration of the moderated
caucus, individual speakers time and the purpose of the Motion.2 The Chairs may suggest an
appropriate duration according to their discretion. If this Motion passes, the Chairs shall
recognize upon their discretion Delegates who raise their placards and wish to speak about the
issue at hand. If there are multiple Motions for a Moderated Caucus on the floor, the committee
shall start with voting upon the most disruptive one.

MOTION TO EXTEND THE MODERATED CAUCUS

A Delegate may propose this motion when he/she feels that additional time is needed for a
Moderated Caucus. The Delegate should suggest only the duration of the extension, which in any
case should not exceed the initial Moderated Caucus (the purpose of the Moderated Caucus and
the individual speakers time remain the same). There can be no extension to an already extended
Moderated Caucus.

MOTION FOR AN UNMODERATED CAUCUS

A Delegate may propose a motion for an Unmoderated Caucus, in order for the Council to start
an informal discussion on the specified topic, without leaving the conference room. The Delegate

2
E.g. thank you Chair, the United Kingdom would like to motion for a moderated caucus for the duration of 5
minutes, individual speaking time 30 seconds, to discuss operative paragraph 2.

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shall specify the total duration of the caucus and the purpose. The Chairs may suggest an
alteration of the caucus length or topic, or rule that an Unmoderated Caucus is not in order at this
particular time, without possibility of appeal.

MOTION TO EXTEND THE UNMODERATED CAUCUS

A Delegate may propose this motion when he/she feels that additional time is needed for the
Unmoderated Caucus. The Delegate should suggest only the duration of the extension, which in
any case should not exceed the initial Unmoderated Caucus (the purpose of the caucus remains
the same). There can be no extension to an already extended Unmoderated Caucus.

MOTION TO TABLE DEBATE ON A TOPIC

A Delegate may request tabling debate on a topic by proposing this motion. This will end the
debate on a substantial issue without voting any draft resolutions that may be on the floor. If the
Chair rules the motion in order, one (1) Delegate shall speak in favor of it and one (1) against
before entering the voting procedure. If this motion passes (requires a 2/3 majority), the Chairs
will entertain a motion to establish a new Speakers List on the new topic addressed by the
Committee. After the new topic is discussed, the Delegates may return to the dismissed topic,
proposing a Motion to Return to a Dismissed Topic.

MOTION TO RETURN TO A DISMISSED TOPIC

When a Motion to Table the Debate passes (please refer to the previous article) and after the new
topic is discussed, the Chairs may entertain a Motion to Return to a Dismissed Topic. When the
Chair rules the motion in order, one (1) Delegate shall speak in favor of it and one (1) against. If
the motion passes (requires a 2/3 majority), then the debate on the dismissed topic resumes from
where the Committee stopped, and the Council returns to the existing Speakers List of the
Dismissed Topic.

MOTION TO CLOSE DEBATE ON A DRAFT RESOLUTION

A Delegate may propose a Motion to Close Debate on a Draft Resolution in order to end debate
on it. If there are any amendments on the floor, it is recommended to follow the relevant articles
and the procedure regarding Amendments. If the Chairs rule this Motion in order they shall
entertain one (1) speaker in favor and one (1) against it before entering the voting procedure.
This Motion requires a 2/3 majority to pass.

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MOTION TO CLOSE DEBATE ON THE TOPIC AREA

A Delegate may propose a Motion to close debate on the Topic Area under discussion in order
for the Committee to enter immediately voting procedure on all Draft Resolutions on the floor. If
the Chairs rule the Motion in order, it is upon their discretion to entertain one (1) speaker in
favor and one (1) against this Motion. This Motion requires a 2/3 majority to pass.

MOTION TO ADJOURN THE MEETING

A Delegate may propose a Motion to adjourn the meeting in order to pause all committee activities
until the next scheduled meeting. The Chairs may rule the Motion out of order without possibility
of appeal.

MOTION TO ADJOURN THE SESSION

A Delegate may propose a Motion to adjourn the Session to cease permanently all Committee
activities. This motion may be entertained only at the end of the conference and requires a 2/3
majority to pass.

POINTS
POINT OF PERSONAL PRIVILEGE

A Delegate may rise to a Point of Personal Privilege if an external factor, irrelevant with the
substance of the speech, impairs the Delegates ability to participate in the session. This is the
ONLY point that may interrupt the Speaker, however it shall be used wisely and with the utmost
discretion.

POINT OF PARLIAMENTARY INQUIRY

A Delegate shall rise to a Point of Parliamentary Inquiry if he/she has an inquiry regarding the
rules of procedure and requests an explanation from the Chairs. This point may NOT interrupt
the Speaker.

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POINT OF ORDER

A Delegate may rise to a Point of Order if there procedure is not properly followed by a Delegate
or by the Chairs. The Chair will rule on the validity of the point immediately without possibility
to appeal. The Delegate rising to a Point of Order may NOT comment on the substance of a speech
or the topic under discussion. This Point may NOT interrupt the speaker.

RIGHT OF REPLY

A Delegate may rise to a Right of Reply when he/she feels that his. Her national or personal
integrity has been impugned. The insult must be clear and the Chairs will recognize the Right of
Reply at their discretion. Simple disagreement with the content of the speech does not qualify for
a Right of Reply. This Point may NOT interrupt the Speaker but it should be addressed the moment
he/she finished his/her speech. There can be no Right of Reply to a Right of Reply.

SECONDS AND OBJECTIONS

When a Delegate proposes a Motion, the Chairs shall ask for seconds, i.e. delegates agreeing
with the Motion. All delegates wishing to second the Motion will have to raise their placards. If
there are no seconds to a Motion, it automatically fails.

If there are seconds, the Chairs shall ask for objections, i.e. delegates disagreeing with the
Motion. All delegates wishing to express their disagreement shall raise their placards. If there are
no objections, the motion automatically passes. If there are objections, the Chairs will enter
voting procedure.

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RESOLUTIONS AND AMENDMENTS

WORKING PAPER

A Working paper is an informal document used by the Committee in order to build a Draft
Resolution. A working paper may be presented by a Delegate either during the formal debate
(when it is the Delegates turn to speak according to the Speakers List) or when a motion with
the purpose of discussing or producing a working paper passes.

DRAFT RESOLUTION

A Working paper shall be submitted to the Chairs under proper Resolution format. If approved
by the Secretariat, it is assigned a number and is thereafter referred to as a Draft Resolution. If
two Draft Resolutions are fairly identical then the Chairs may recommend that the Sponsors merge
the documents before entering voting procedure.

PROPER RESOLUTION FORMAT

A (draft) resolution consists of 3 parts: The header, pre-ambulatory clauses and operative
clauses. The header has to contain the committee name, the agenda topic it discusses, the
sponsors and the document code. The latter is added by the secretariat.

i. Pre-ambulatory clauses

The pre-ambulatory clauses of a resolution state the reasons, considerations and background of
the solution. It is used to refer to previous resolutions or other official documents that deal with the
topic and to set out the considerations made to come to the decision in the operative
paragraphs.Once a draft resolution has been introduced perambulatory paragraphs cannot be
amended.

ii. Operative clauses

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The operative paragraphs of the resolution specify the actions, requests or recommendations the
committee agreed upon. Every paragraph deals with one specific part of the solution, so they
should be as short and concise as possible as well as executable and rational. The operative
paragraphs are numbered. They can also contain sub-points, which have an extra indent and are
numbers with lower-case letters. Following the one-sentence structure, the sub-points are a
logical continuation of the paragraph they fall under. They end with a comma (,) except for the
last one, that ends with a semi-colon (;).

The resolution must not only be correct grammar - and format-wise, but it must also be an effective
decision, attending to a certain issue. It cannot discuss more than one problem and must be
executable and realistic. The Delegates should keep in mind at all times the competence of the
forum that is to pass the resolution. The resolutions of UN bodies (with the exception of the SC)
are not binding upon members states, but they are respected since they represent what comes
closest to the opinion of the international community.

The Delegates should bear in mind that:

a resolution can call for a conference, suggest treaties or call upon organizations such as the
World Bank, WTO etc.;
a resolution can request another UN body to put something on their agenda, allocate funds,
create working groups or sub-committees;
A resolution can suggest, welcome, recommend etc. international organizations

RESOLUTION

A Draft Resolution that has been put to vote and passes is referred to as Resolution. The goal of
the Committee is to find solutions during the sessions and materialize these in a resolution. A
resolution is the formal format for a UN decision, recommendation or request. A resolution shall
reflect the points agreed upon by a majority of the country representatives in a committee.

SPONSOR

The Sponsor is recognized as the main contributor to a Draft Resolution. There is only one sponsor
to each Draft Resolution. He/she must be present during the introduction of the Document
and must agree to support the Resolution unless major changes have been introduced during the
amendment process. Sponsorship may be withdrawn before the voting procedure.

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SIGNATORIES

The signatories of a working paper are those countries that wish to see the particular working paper
discussed as a Draft Resolution. Signatories are not considered necessarily supporters of the
Draft Resolution and have no obligation towards the sponsor. A country can be a signatory to more
than one Draft Resolutions on the same topic. The required number of signatories to discuss
a Draft Resolution will be set by the Chair but it should be equal to at least 1/5 of the total
members of the quorum.

INTRODUCTION OF A DRAFT RESOLUTION

MOTION TO INTRODUCE A DRAFT RESOLUTION

A Delegate shall propose a Motion to introduce a Draft Resolution, once the working paper has
been assigned a number by the Secretariat. This Motion requires simple majority to pass. Once it
passes, the Chairs shall invite the Sponsor or one of the Signatories to read out only the operative
clauses. The Speaker then may be recognized by the Chairs to speak in favor of the Draft
Resolution. He/ she may yield his/her remaining time to questions or to another Delegate. A new
debate upon the draft Resolution is now introduced and a new Speakers List shall be established
following the same procedure (please refer to Formal Debate)

WITHDRAWAL OF A DRAFT RESOLUTION

The Draft Resolution may be withdrawn by its sponsor at any time before the Amendment
procedure begins.

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AMENDMENTS

An amendment may revise, add or strike out a part of a Draft Resolution. The Amendment must
be submitted in writing, once the Chairs define the period of time during which the floor will be
open for Amendments. Each Amendment shall have a sponsor and at least one (1) co-sponsor.
Amendments to amendments are not in order.

MOTION TO INTRODUCE AMENDMENTS

After the time for the submission of Amendments has elapsed, a Delegate may propose a Motion
for the introduction of Amendments. If the Motion passes, the Chairs shall introduce all
Amendments that have been approved and, during this procedure, the Sponsor shall declare
which Amendments are friendly and which unfriendly. Friendly Amendments are automatically
integrated in the Draft Resolution, since they are approved by the Sponsor. Unfriendly
amendments are not approved by the Sponsor and therefore they shall be put to vote, prior to the
vote on the Draft Resolution as a whole.

NON-SUBSTANTIAL AMENDMENTS & AMENDMENTS TO PRE-AMBULATORY

CLAUSES

Amendments correcting grammar or formatting mistakes will be automatically integrated.

Amendments on pre-ambulatory clauses are not in order unless the Chairs rule such an amendment
necessary.

WITHDRAWAL OF AMENDMENTS

The Sponsor may withdraw an Amendment before its integration in the Draft Resolution.

VOTING ON AMENDMENTS

After all amendments have been defined by the Sponsor, the Committee shall vote upon the
Unfriendly ones, separately, after finishing debating on them. The amendments shall be voted
upon according to their assigned number and if one amendment implies the rejection of another
then the second one will not be voted upon. Once all amendments have been voted upon, the
Chairs will read the operative clauses as they stand.

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VOTING PROCEDURE
When the Chairs announce that the Committee is entering voting procedure, note passing is
suspended and no entering or exiting the room is allowed (unless there is an emergency).
Journalists, Observers and Advisors shall are requested to exit the room and only members of the
Administrative Staff may remain in room, if the Chairs deem it necessary.

ORDER OF VOTING

The Draft Resolutions on the same Topic Area shall be voted according to the number they were
assigned by the Secretariat, unless they are reordered if the relevant motion passes.

MOTION TO REORDER DRAFT RESOLUTIONS

This Motion is in order immediately after entering voting procedure and before voting has
started. It requires a 2/3 majority to pass. The Delegate who proposes this particular Motion
shall state the order in which he/she wishes the Draft Resolutions to be voted upon.

METHOD OF VOTING
Each Delegate has only one (1) vote and presents his/her intentions by raising his/her placard and
voting in favor, in favor with rights, against, against with rights or abstain (abstaining
is not allowed on procedural matters. Delegates who stated present and voting during the Roll
Call or that have passed during Roll Call Vote cannot abstain). Abstentions are not to be counted
as positive or negative votes.

ROLL CALL VOTE

This Motion is automatically accepted unless the Chair rules it is not in order, without possibility
to appeal. The Chairs will then call each countrys name individually and the Delegate shall state
his/her vote.

PASSING

During the Roll Call Vote, a Delegate may choose to pass in which case he/she will be placed at
the bottom of the voting list and shall state his/her vote at the end. A Delegate who has passed
once may not pass again, may not abstain and may not vote with Rights.

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VOTING WITH RIGHTS

A Delegate may vote with Rights if he/she wishes to explain his/her vote after voting. After
the voting procedure is over, the Chairs will give the opportunity to the Delegates that have
voted with Rights to explain their position.

MOTION TO SPLIT THE HOUSE

The Motion to Split the House is proposed by a Delegate when he/she wishes to exclude
abstention from the voting options during the final vote upon the Draft Resolution. This Motion
must be proposed immediately after closing debate and while entering the voting procedure
(before voting). It requires a 2/3 majority to pass.

MOTION TO DIVIDE THE QUESTION

A Delegate may rise to a Motion to Divide the Question in order to divide the operative clauses
(vote on one operative clause, a group or clause by clause). This Motion is proposed prior to the
voting procedure and the Delegate must specify the way he/she wished the operative clauses to
be divided. Should there be more than one Motions to Divide the Question on the floor, the
Committee should vote upon them starting from the most disruptive one. This Motion requires a
2/3 majority to pass. If one Motion passes, the subsequent shall be considered dilatory and will
not be voted upon. If a Motion passes, the divided section will be voted separately during the
final voting of the Draft Resolution and in case of failure, it will be taken out. Only the sections
that pass will remain. Subsequently the Committee shall vote upon the remaining of the Draft
Resolution as a whole.

ALL RULES, ONE TABLE

RULE DESCRIPTION VOTES REQUIRED

Point of personal privilege Discomfort No

Point of order Mistake regarding the procedure No

Point of parliamentary inquiry Inquiry regarding the Rules No

Right of reply Reply to an insult No

Motion to set agenda Set the order of the topics Simple Majority

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Motion to establish Sp. List Establishment of Speakers List Simple Majority

Motion to adjourn meeting Pause until next scheduled meeting Simple Majority

Motion to adjourn session Stop permanently council activities 2/3 Majority

Motion for a Moderated caucus Proceed with informal debate-MC Simple Majority

Motion for Unmoderated caucus Proceed with informal debate- UC Simple Majority

Motion to Split the House No abstentions 2/3 Majority

Motion to Verify the Quorum Taking presence Simple Majority

Motion to Retake the Vote Retake vote if there is 1 vote difference No

Motion to Close Debate on a Close Debate on the Topic Area 2/3 Majority
Topic Area

Motion to Close Debate on a Closing the debate on a Draft Resolution 2/3 Majority
Draft Resolution

Motion to Split the Topic Area Discuss separately more sections of the 2/3 Majority
same Topic Area

Motion to Table Debate Postpone debate 2/3 Majority

Motion to Return to a Resume Debate 2/3 Majority

Dismissed Topic

Motion to Divide the Question Divide operative clauses and vote 2/3 Majority
separately

Motion to Introduce a Draft Introduction of Draft Resolution Simple Majority

Motion to Introduce Introduction of Amendments Simple Majority

Amendments

First words for pre-ambulatory clauses

Acknowledging Affirming Alarmed

Approving Aware of Bearing in mind
Believing Conscious Contemplating
Convinced Declaring Deeply concerned
Deeply convinced Deeply disturbed Deeply regretting

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Deploring Desiring Emphasizing

Expecting Expressing its appreciation Expressing its concern
Expressing its hope Expressing its satisfaction Firmly convinced
Fulfilling Fully alarmed Fully aware of
Fully believing Guided by Having adopted

First words for operative clauses

Accepts Affirms Appreciates

Approves Asks Authorizes
Calls for Calls upon Condemns
Confirms Congratulates Considers
Declares Demands Deplores
Designates Draws the attention to Emphasizes
Encourages Endorses Expresses its concern
Expresses its hope Insists Invites
Notes Proclaims Proposes
Reaffirms Recognizes Recommends
Regrets Reminds Requests
Resolves Solemnly condemns Stresses
Suggests Supports Takes note of
Transmits Trusts Urges

We wish you all a productive conference and rememberyour voices WILL be heard.

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