Specialty Training in Oral & Maxillofacial

Surgery

2017 National Selection

ST3 Applicant Guide

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The Selection Process
Health Education South West (Severn) co-ordinates the national selection process for Oral &
Maxillofacial Surgery at Level Three (ST3).

All the interviews will be hosted at a single centre in Bristol for posts across the UK. The pos ts will
commence from August 2017 onwards.

When applying you will not need to select particular posts, regions, rotations, etc; just complete
and submit the application. You will have the opportunity to rank of all the posts available
nationally at a later stage of in the selection process.

Details of the posts and training locations available can be viewed under the job description tab on
the national selection website. The information regarding the training centres will be updated
throughout the selection process.

Below are all the details you need to know when submitting an application for specialty training.
Please read the whole guide, before starting your application, paying particular attention to the
additional evidence section.

Link: National Selection Website

Recruitment Timetable

Please see the recruitment timetable for key dates in the selection process. The timetable can be
viewed under the resources section on the national Oral & Maxillofacial Surgery website.
Link: Key Dates

Eligibility

When submitting an application you will need to make sure that you meet all the eligibility criteria
by the application closing date (or date of appointment if specifically stated). Eligibility
requirements are those requirements listed as Essential in the person specification.

In order to assess if you have the required competences you will need to refer to the 2017 person
specification. Further details about eligibility can also be found in the Applicant Handbook. A link
to the specification and the handbook are below.

Link: ST3 Person Specification

Link: Applicant Hand Book

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Applying Online through the Oriel Recruitment System

All specialty training applications for 2017 will be managed through a national on-line application
system called Oriel.
You will need to create an account (account registration) before you can apply to a vacancy. After
registration, you will be able to apply and track the progress of your application.

Account Registration is available from the home page of Oriel. An applicant user guide that will
assist you in using the system at each stage of the recruitment process is available from the link
below.

To access Oriel to register and apply, please visit: https://www.oriel.nhs.uk/

Link: Oriel Applicant User Guide

Completing and Submitting an Application

Applications open at 10:00 am on the 9 th of November 2016 and can be completed and submitted
from this date.

The specialty of Oral & Maxillofacial Surgery can be selected from the vacancy list within Oriel.
The vacancy contains information which will assist you with your application.
To access the application form select the apply here button within the vacancy.

Please complete the application fully as incomplete applications will not be accepted. There are
no white space questions within the application form and page 7 is intentionally blank.

Additional Evidence

You may also need to complete and submit additional evidence as part of your application form.
Please refer to sections 1 5 below to check if you need to submit additional evidence at time of
application.

1. Evidence of Achievement of Core Surgical Competence or Equivalent

For entry to ST3 specialty training applicants are required to provide evidence of achievement of
core surgical competences in line with GMC standards/Good Medical Practice.
This evidence can be provided in one of three ways depending on your previous experience.
Completed core training: core surgical competence can be demonstrated by an ARCP
outcome 1 at CT2.

Currently undertaking core training: If you are currently undertaking a core surgical
training programme you will need to provide written confirmation from the relevant core

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 training programme that you are on track to achieve CT2 core competences by the start
date of the post.

Undertaken alternative training: core surgical competence can be demonstrated by

completing an equivalence form. A link to the form which contains guidance can be
accessed on the national recruitment website and from the link below.

Link: Achievement of Core Surgical Competence

Demonstration of core surgical competence is essential to the progression of your application
and should be uploaded as part of your on-line application form prior to the closing date of
applications.

2. Special Circumstances

A formal process is being introduced to manage applicants with special circumstances and a
requirement to be placed in a certain region for their training.

If you declare within the application form that you have special circumstances to remain in a
geographical area for specific caring or health reasons you will need to provide evidence to
support this. Please email the evidence to severn.stsupport@southwest.hee.nhs.uk by the closing
date for applications.

For further details regarding special circumstances please see the Applicant Handbook.

3. Re-application to Specialty Training in Oral & Maxillofacial Surgery

This only applies to applicants reapplying for specialty training in Oral & Maxillofacial Surgery that
have previously resigned or been removed from training.

Applicants reapplying will need the support of their previous Head of School/Programme Director
and Postgraduate Dean in order to reapply.

Applicants must ask their previous LETB/Deanery, Head of School/Programme Director and
Postgraduate Dean to complete a Support for Reapplication to a Specialty Training Programme
Form. This form is available to download from the link below and also available within Oriel.

Applicants requiring this support are advised to start the process early as applications will not be
considered without a fully completed and signed form.
The completed form should be emailed to severn.fitness@southwest.hee.nhs.uk before the
closing date of applications.

Link: Reapplication to Specialty Training Form

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4. Re-application to Switch Deanery/LETB

Trainees currently working in the specialty, applying to continue their training in another region,
without a break in service will be required to submit a Support for Reapplication to Specialty
Training in a Different Region form. This form is available to download from the link below or
within Oriel.
The completed form should be emailed to severn.fitness@southwest.hee.nhs.uk before the
closing date of applications.

Link: Reapplication to Specialty Training in a Different Region Form

5. Fitness to Practice

Applicants with fitness to practice declarations will need to submit additional documentation
clearly defining the declaration, including dates and outcome to
severn.fitness@southwest.hee.nhs.uk at time of application.

Submitting an Application

Applications can be submitted until 4:00 pm on the 1st of December 2016. Late or incomplete
applications will not be accepted.

Only one application can be accepted and where multiple applications are submitted, only the first
application submitted will be included in the process.

If you fail to provide the appropriate documentation your application will be longlisted out.

Note: Alterations cannot be made to an application once it has been submitted.

Tip: Remember to save and check your application and only press the submit button when you
have carried out this process. This will ensure you are submitting the correct version of your
application.

Longlisting

All applications will be checked for evidence of the essential criteria outlined in the person
specification. Applications that do not demonstrate the criteria or include additional evidence will
not continue through the process. Applicants will be notified if their application has not been
progressed via email by the 14 th of January 2017.

For a complete list of the eligibility checks that will be carried out please refer to the Applicant
Hand Book.

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Invitation to Selection Centre

Applicants will be notified of an invitation to interview via a text message and email on the 16 th of
January 2017. Interview slots will be available to book through Oriel.

Tip: Book an interview slot early to maximise choice.

Candidates attending the interviews will be asked to bring a paper portfolio of evidence. The
information to be contained within the portfolio will shortly be available in the resources section,
within the national recruitment website.

Tip: We recommend you prepare your documentation as soon as possible.

The Selection Centre

The interview panels main aim is to find out how well you match the requirements of the person
specification for the post for which you are applying, and to make sure that the best candidates
are selected in this highly competitive process.

The interviews will be held at the Health Education South West, Deanery House, Vantage Office
Park, Bristol BS16 1GW on the 28th of February 2017.

The process for each candidate from registration onwards may take up to 2 hours.

Further details will be published on the national recruitment website as the selection process
continues.

References
As part of the national application process candidates will be asked to provide the names of three
referees. References will only be requested once applicants have accepted the offer of a training
post. The purpose of the reference is to confirm employment history and to highlight any
concerns.

If no offer is made, or an offer is not accepted, referees will not be contacted.

Note: References will not be required at the interview.

Training Posts and Locations

Each LETB/Deanery has been asked to submit their vacancies and a brief outline of the
programme. This information can be found on the national recruitment website under the
heading of Job Description. Also contained within this information is a local contact and a link to
more detailed information. There may be the possibility that additional training locations are
added from throughout the UK and the website will be updated as soon as we receive the
information.

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Expressing a preference - where do you want to train?

Candidates will be asked to rank the training locations in order of preference. This process will be
carried out within Oriel. An automated email, containing instructions, will be sent to candidates
on the 23rd of February. The opportunity to select/amend preferences will be available until the
2nd of March 2017 at 10.00 am and after this point no alterations can be made.

Following the closing of preferences a matching process will take place and successful candidates
will receive their highest ranked preference available. Candidates whose preferences have been
exhausted before their name is reached will not receive an offer and will be notified of this.

Candidates that are deemed not to have demonstrated suitability for training within this specialty
will not be included within the matching.

Tip: We strongly recommend candidates rank as many locations as possible to maximise the
potential of receiving an offer.

Further details of the offer process is available within the Applicant Hand Book

Link: Applicant Hand Book

Feedback

Candidates will be given feedback following the completion of the offer process.

Travel Expenses

Candidates attending interviews will be re-imbursed for travel expenses and overnight
accommodation in line with the expenses guidance.

Link: Expense Guidance

Tip: Refer to guidance prior to attending interview to avoid incurring unexpected costs.

Questions still remaining

If after reading this guide your question is not answered you can contact the national recruiter for
questions regarding the recruitment process

Candidate Support Line: 01454 252610

Email Support: severn.stsupport@southwest.hee.nhs.uk

For questions regarding vacancy numbers and rotation details please contact the relevant
Deanery/LETB. The contact details are available in the Job Description section on the national
recruitment website.