HVAC Maintenance Activities

HVAC MAINTENANCE TENDER FOR THE STATE SECURITY AGENCY - 2015
SECTION C SERVICE AND MAINTENANCE SCHEDULES
Schedule 1 Hideaways, Under Ceiling Splits & similar types
Schedule 2 Consoles (Silhouettes & similar types)
Schedule 3 Air Filters
Schedule 4 Air Handling Units
Schedule 5 Centrifugal Fans & other types
Schedule 6 Cooling Coils
Schedule 7 Fan Coil Units
Schedule 8 Axial Fans
Schedule 9 Air Cooled chillers
Schedule 10 Air Control Dampers
Schedule 11 Refrigerators / Chest Freezers
Schedule 12 Cold Rooms
Schedule 13 Circulating pumps
Schedule 14 Building Management System
Schedule 15 Air compressors
Schedule 16 General Items
57
Schedule 1 Hideaway , Under Ceiling Splits and others
Item Description Maintenance Frequency
Monthly Quarterly 6 Annually

A Hideaway and Under Ceiling indoor unit monthly
1 Remove filter, wash and clean x
2 Check and tighten all electrical connections x
3 Remove return air grille and filter elements, wash and x
clean
4 Clean coil with water and cleaning agent x
5 Clean condensate drain pan and confirm condensate x
pipe is open to drain
6 Check heat cool functions x
7 Check fan speeds, noise and check for undue x
vibrations
8 Clean all supply air diffusers x
9 Inspect & vacuum inside of unit. x
10 Complete log sheet x

B Condensing outdoor unit monthly
1 Check and tighten all electrical connections x
3 Clean compressor unit, fan and motor x

C DX units monthly
1 Remove air filters, clean and re-install correctly and ensure x
that filter frame and media is fitted property with no by-
pass or obstruction.
2 Check and correct condensate drain if necessary. x
3 Check condition and operation of thermostat and control. x
4 Check electrical wiring and component condition and x

operation.
5 Check for correct condenser air path and ensure that unit x
is free from any re-circulation.
6 Check condenser fan for operation vibration and noise, x
correct if necessary.
58

C DX units (continued) monthly
7 Check evaporator fan for operation, vibration and noise x
and correct if required.
8 Check compressor for operation, vibration and noise and x

correct if required.
9 Check cooling cycle. x
10 Check heating cycle x
11 Check for gas leaks, repair and top-up with refrigerant if x

required.
12 Check for pipe insulation damage, repair and vapour seal if x
required.
13 Check safeties. x
14 Check unit and unit casing, clean and position and x

bracketing.
15 Check thermostat sensing bulb for position and bracketing x
16 Clean condenser coil. x
17 Clean evaporator coil. x
18 Clean unit sump. x
19 Clean unit casing and components. x
20 Check air grilles and diffusers for condition, correct x

position and adjustment.
59
DHVAC MAINTENANCE
Floor standing units - TENDER
inside FOR THE STATE SECURITY
Monthly AGENCY
Quarterly - 2015
6
monthly
Annually
1 Check condition of all filter media packs x
2 Check operation of filters blockage pressure switch x
3 Check condition of evaporator coil and report x
4 Check operation and condition of fan and housing clean x

and lubricate where applicable
5 Check drip pan and drains, clean and make sure not x
blockages can occur
6 Check for refrigerant leaks x
7 Check general operation of unit x
8 Check operation of thermostats and control x
9 Check heating and cooling cycles record air temperatures x

and humidity levels
10 Check for correct humidifier operation and flush bottle x
utilising manual drain function where available
11 Generally clean equipment x
12 Ensure that indoor unit is securely fastened to mounting x
brackets and not a danger to personnel and public alike
13 Clean and replace broken and worn filter media packs x
14 Check for worn bearings, advise replacement cost x
15 Wash and clean evaporator coil x
16 All ferrous metal components to be examined, corrosion x
removed and repainted to prevent further corrosion
17 Observe operation x
18 Check all electrical connections and controls, make sure ail x
connections are tight
19 Check through sequence of humidifier boiler x
20 Check humidifier drain water flows away Freely -actuate x
manual dram if necessary
21 Check and clean feed solenoid x
22 Clean drain pipe adjacent to humidifier unit x
23 Check and tighten all terminals in panel and on electrodes x
24 Check condition of humidifier bottle and advise x
replacement cost if necessary
25 Submit service report x
60

E Floor standing units outside section monthly
1 Outside Unit X
2 Check condition of condenser coil, and comb damaged X
fins where necessary
3 Check operation and condition of fans clean and lubricate X
where applicable
4 Check and record running amps in both cooling and X
heating cycles with the indoor unit set at low medium
and high
5 Check gas charge, recording gas pressures X
6 Generally clean equipment X

7 Ensure that outdoor unit is securely fastened to X
mounting brackets
8 All ferrous metal components to be examined, any X
corrosion removed and repainted to prevent further
corrosion
9 All exposed surfaces and coils to be thoroughly rinsed X
with clean, fresh water to remove dirt and salts
10 Submit a report X
11 Strip unit and pressure wash condenser X
12 Ail ferrous metal components to be examined, corrosion X

13 Check for worn fan motor bearings, advise replacement X
cost
14 Check and examine refrigerant pipe insulation for X
deterioration weathering, advise cost to replace with
new
15 Check compressor mounting springs X
16 Check all electrical connections and controls, make sure X

all connections are tight
17 Starters, contactors and relays to be checked ensure X
moving bridges slide freely and that ail contact points are
clean. Investigate for and rectify cause of excessive
burning of contacts
18 Check and record overload settings X
19 Observe operation X
20 Submit a service report X
61

F VRV units monthly
1 Clean filter (s) and condensers x
2 Check cooling and heating function. x
3 Inspect & vacuum inside of unit (s) x
4 Check general condition (rust, etc.) x

G AIR COOLED PACKAGED UNITS monthly
1 Isolate and remove ail inspection panels, clean inside of x
units and rectify any damaged insulation
2 Air filters - Check pressure drop and record Washable type x
to be removed, cleaned, dried and replaced Disposable
media type to be fitted with new media if necessary
3 Air filter frames to be checked for air by-pass and rectified x
if necessary
4 Heat exchange coils to be cleaned and combed x
5 V-belts to be checked for correct tension and alignment x

and replaced if necessary
6 Drive pulleys on fans and motors to be tightened, if x
necessary
7 Bearings to be lubricated if necessary x
8 Fresh air and return air damper settings and operation to x

be checked and adjusted if necessary
9 Condensate drip pans to be cleaned, check water flow and x
remove any blockages from drain piping
10 Flexible connections to be checked and air leaks rectified x
11 Compressor oil level to be checked and topped up if x

necessary
12 Sight glasses to be checked for correct liquid charge and x
moisture in system Refrigerant to be added to system if
necessary, after locating and rectifying leak
13 Compressor unloading mechanism to be checked, if x
applicable
14 Compressor crankcase heater operation to be checked x
15 Refrigeration system suction, discharge and oil pressures x

to be checked and recorded while compressors are
operating
16 High and low pressure cut out oil pressure switch x
operation and set points to be checked, recorded and reset
if necessary(refer to - manufacturer's manual for correct
settings)
17 Check condition and operation of condenser fans, clean x
and lubricate where necessary
62
18 Check compressor mounting springs x
19 Safety devices, controls to be checked & operation of x

controls to be tested
20 Inspection panels to be replaced and all fastening devices x
secured
21 Operate and check operation of plant. Take and record wet x
and dry bulb temperatures in each conditioned zone and
outside with a reliable sling spectrometer
22 Oil samples to be taken and acid tested Results to be x
submitted to client
23 Semi-hermetic compressor oil viscosity and cleanliness to x
be tested and recorded and changed when necessary
24 Liquid dryers and strainers to be checked and changed if x
necessary
25 Heat exchange coils to be cleaned with a high pressure x
detergent solution or steam
26 Control and safety devices to be recalibrated x
27 All ferrous metal components to be examined, corrosion x

28 Operation of entire plant to be checked and Recorded x
63
Schedule 2 Consoles

Console units (silhouette type and similar
A monthly
consoles)
1 Remove filter, wash and clean x
3 Check heat / cool and on / off functions x
4 Check fan speeds, noise and check for undue x
vibrations
Schedule 3 Air Filters

A Air Filters monthly
1 Check that reading on manometer does not exceed X
maximum operational differential pressure
2 Check that filter media is securely fitted in frames X
3 Check that filter media is not perforated / has X
unnecessary holes in them
4 Visual check of condition of filter media following X
washing and drying
5 Replace filter panels with new panels X
6 Check that filter panel is firmly positioned and no air X
can bypass filter section
Schedule 4 Air Handling Units
7 Filter section/ frame : check for rust spots and rectify X
64

A Up-blow Fan Coil Unit Casings monthly
1 Check fan speeds, noise and check for undue vibrations x
2 Check external fan bolts for tightness x
3 Check that all access doors are air tight x
4 Check that all thermometer and thermal gauges are x
working
5 Check and touch up paintwork x
6 Check duct connections at flexibles for leaks x
7 Check that all components are secure fastened x
8 Check fan belt condition, tension, if fan is belt driven x
9 Check condition of bag filters and report to client x
10 Additional OEM maintenance requirements x

B Humidifier
monthly
1 Confirm operation of humidifier X

2 Clean trap bottle x
3 Confirm water softener supply operation X

C Unit casing
monthly
1 Clean unit casing and plenums x
2 Clean condensate drip pan and condensate drain piping x
3 Check access panels and unit casing for tightness (air x

leaks/infiltration) and seat if necessary
4 Check all metal work for rust spots clean these sections, x
de-rust, treat and paint if required
5 Check access panels and unit casing for tightness and x

seal if necessary
6 Check unit insulation for deterioration repair and seal if x

required
65

D Evaporator Fan
monthly
1 Check fan drive shaft bearings, couplings, pulleys, x

impeller, all moving parts etc. for alignment, lubrication
and wear and tear, and adjust or rectify if required
2 Check fan casing, impeller and all other components x

for deterioration and dirt deposits clean, treat and
correct if necessary
3 Check fan and motor for abnormal noise and vibration x
and rectify if required
4 Check fan motor for abnormal temperature and x

bearing condition and rectify if required
5 Check fan and motor mountings and bracketing for x
condition and rigidity
6 Check fan motor electrical connections and wiring for x

loose and hot connections, damaged insulation and
short circuiting and correct if required

E Cooling Coil
monthly
1 Clean out coil casing, fins and tubes x
2 Check for refrigerant leaks x
3 Check for air by-pass or airflow obstruction and rectify x

if necessary
4 Check coil, coil frame work etc. for deterioration, rust x
spots, de-rust, treat, paint and rectify if required
5 Check condition of coil fins and comb if required x
66

F Electrical and Control monthly
1 Clean out the electrical and control panels x
2 Check all wire and terminal connections for loose or x

hot connections and tighten
3 Check and make sure that all wiring and components x

are safe and neat
4 Replace indicating light globes where necessary x
5 Check circuit breakers and fuses and investigate x

reasons for any blown fuses and faulty circuit breakers
and rectify faults
6 Check contactors starters and relays for operation and x

that moving bridges slide freely and that all contact
points are clean investigate and rectify cause of
excessive burning of contacts
7 Check settings and functioning of timers and time x
delay switches and adjust if necessary
8 Check all terminal overload settings and adjust x
correctly if necessary.
9 Ensure that the wiring tie up with the drawings. x
10 Make sure that the covers for the panels are in place. x
11 Check safeties x
67
Schedule 5 Centrifugal fans and others

A Centrifugal fans monthly
1 Check tension of belt drives and adjust X
2 Carry out visual inspection of fans for blockages X
and loose components
3 Check for undue vibration and rectify X
4 Check alignment of drive pulleys X
5 Check bearing mountings and condition X
6 Check set collars for any unusual wear and X
bearing problems
7 Check fan wheel / impeller X
8 Replace fan belts X
9 Check for rust spots and rectify X
10 Check fan shaft for straightness X
11 Check fan wheels / impellers / drive pulleys to X
ensure they are securely fastened to shafts
12 Remove fan and drive motor bearings : clean and X
repack with grease
13 Check operation of speed controller X
14 Clean filter replace if required X
15 Check operation. X
16 Inspect & vacuum inside of unit. X
17 Check general condition (rust, etc) X
18 Complete log sheet X

B Small fans monthly
1 Check conditions of fan box and operation of louvers. X
2 Check solenoid and linkages and repair if necessary. X
3 Check fan motor, electrical connections, switchgear X
and wiring for condition, operation and for safety.
4 Check for abnormal noise and vibration and attend to X
problem.
68

C Medium and large fans monthly
1 Check fan drive, shaft, bearings, couplings, pulleys, x
impeller/blades, all moving parts, etc. for alignment,
lubrication and wear and tear and adjust or rectify if
required.
2 Check fan impeller/blades, casing, mounting, etc. for x
deterioration and dirt deposits, clean, rust proof, treat
and repair if necessary.
3 Check fan and motor for abnormal noise and vibration x
and rectify if necessary.
4 Check fan and motor for abnormal temperature and x
bearing condition and rectify if necessary.
5 Check fan and motor mountings and bracketing for x
condition and rigidity.
6 Check motor electrical connections and wiring for loose x
and hot connections, damaged insulation and short-
circuiting and repair if required.
7 Check circuit breakers, starter, overloads and all other x
electrical and control components for condition and
operation.
8 Check for short-circuiting of air or airflow obstruction x
and attend if necessary.
Schedule 6 Cooling coils

A Cooling coils
monthly
1 Check condition of finned surfaces X

2 Check for pipe connection leaks X
3 Check condensate drain pan X
4 Ensure condensate drain piping is clear X
5 Clean all coils with water and cleaning agent X
6 Comb out bend fans X
7 Check coil surfaces for corrosion and rectify X
69
Schedule 7 Fan Coil Units

A Air Transfer Unit monthly
1 Blow off accumulated dust from impellers x
2 Confirm that internal plug connections are tight x
B Fan Coil Unit Heater monthly
1 Blow off accumulated dust from impellers x
Schedule 8. Axial Fans

Axial Fans
monthly
1 Clean the air filter to control the air flow x
2 Inspect the indoor and outdoor unit coils and clean the fins x
3 Inspect the drain pan for sludge and ensure that the drain x
condensates flow freely
4 Inspect the indoor and outdoor unit coils to ensure that the x
air intake and outlets are not clogged with dirt
5 Adjust the thermostat setting if additional cooling / heating x
is required
6 Check correct operation of the (semi) hermetic and their x
safeties
7 Check liquid line sight glass and if bubbles appear, check x
all refrigerant lines for leaks
8 Inspect fan bearing for abnormal noise and rough running x
9 Check the remote control for proper functioning x
10 Check that the control wiring is properly / correctly mounted x
and all electrical connections are secure / tight
70
Schedule 9 Air Cooled Chiller

A Air Cooled Chiller monthly
1 Check operating temperature, pressure, water flow, x
pressure drops, current
2 Check compressor oil level and sight glass for correct x
refrigerant charge / moisture
3 Safeties check operation, set point, crank case heater X
4 Check for oil leaks x
5 Check refrigerant lines for signs of wear and improper x
support
6 Examine compressor for unusual noise, vibration, X
overheating
7 Record hours of running time x
8 Unloads to be checked for proper operation x
9 Check for refrigerant pipe connection leaks x
10 Inspect contactors and clean / replace as required x
11 Clean entire plant x
12 Check condition of finned surfaces x
13 Check crank case heat operation x

B Air Cooled Chiller monthly
1 Check compressor oil level and top up if necessary. x
2 Inspect and leaks detect entire refrigeration c x
ircuits for leaks.
3 Check operation of expansion valves. x
4 Check compressor suction and discharge gas x
pressures and record.
5 Check changeover compressor operating sequence. x
6 Check and record compressor operating full load x
amperages
7 Check and inspect operation of compressor crankcase x
heater.
8 Examine for unusual knocks, noises and vibrations. x
9 Check sight glass for moisture and refrigerant levels. x
10 Generally clean equipment and plant room areas. x
11 Check electrical power supply, safeties and current x
protection
12 Drive motor bearings to be lubricated where x
applicable.
71
HVAC MAINTENANCE TENDER FOR THE STATE SECURITY AGENCY monthly
- 2015
B Air Cooled Chiller
13 Water analysis and corrosion control tests to be done x

and a report to be submitted.
14 Drive motor brushes and slip rings to be checked if x
applicable.
15 Flexible drive coupling alignment to be checked if x
applicable.
16 Unloading mechanism to be checked for correct x
operation.
17 All safety devices to be checked and operation of x
controls to be tested.
18 High and low pressure cut -out and oil pressure switch x
operation and set points to be checked, recorded and
re-set if necessary(refer to manufacturer's manual for
correct settings),
19 Check compressor mountings. x
20 Check insulation and vapour seal for deterioration on x
evaporator and refrigerant piping and repair if
necessary.
21 Check compressor oil, submit oil sample to laboratory x
for analysis and submit report plus recommendation to
clients representative.
22 Liquid dryers and strainers to be cleaned or changes x
as necessary.
23 Oil viscosity and cleanliness to be tested and recorded x
and changed when necessary

C Air Cooled Chiller Winter service monthly
1 Attend to all Winter service items x
2 Confirm that all chiller installations are compliant with x
OEM specs
3 Check condition of all installations (power channels, x
cable routes, cable trays, switches, isolators)
4 Evaluate condition of installation in total and provide x

written feedback
Schedule 10 Air Control Dampers

A Air Control Dampers monthly
1 Check operation of damper x
2 Check mechanical fasteners x
3 Check electrical connections x
4 Check duct connection X
5 Check heater operation X
6 Clean unit surface X
72
B Motorized dampers monthly
1 Damper settings and operation to be checked and x
adjusted if necessary
2 PRD's (only) operation to be checked against x
command value and static pressure sensor set point
3 Motorized damper linkages and motors to be x
checked and operation observed, lubricate and
reset if necessary
4 Damper motors to be fastened to shaft. X
5 Check all electrical connections and controls, make X
sure all connections are tight
ELECTRICAL AND CONTROL Monthly Quarterly 6 Annually

C monthly
1 Clean out the electrical and control panels. X
2 Check all wire and terminal connections for loose or hot X
connections and tighten.
3 Check and make sure that all wiring and components are X
safe and neat.
4 Replace indicating light globes where necessary. X
5 Check circuit breakers and fuses and investigate reasons X
for any blown fuses and faulty circuit breakers and rectify
faults.
6 Check contactors, starters and relays for operation and X
that moving bridges slide freely and that all contact points
are clean. Investigate and rectify cause of excessive
burning of contacts
HEATERS Monthly Quarterly 6 monthly Annually

D
1 Check space temperatures X
2 Check safeties X
3 Check all electrical connections and controls, X
make sure ail connections are tight.
4 Electric heater connections to be checked for X
correct amperage and faulty elements to be
replaced
73
Schedule 11 Refrigerators / Chest Freezers

A Refrigerators / Chest Freezers monthly
1 Record operating Temperature, pressure, current x
2 Check operation of controls x
3 Check door seals x
5 Check refrigerant lines for signs of wear and x
improper support
6 Examine compressor for unusual noises, vibration, x
overheating
7 Check and lubricate latches and hinges x
8 Clean condenser coils x
Schedule 12 Cold Rooms

A Cold Rooms monthly
1 Record operating Temperature, pressure, current x
2 Check compressor oil level and sight glass for correct x
refrigerant charge / moisture
3 Check safeties operation, set points, crank case heater x
4 Obtain compressor oil sample and test for acidity x
6 Check refrigerant lines for signs of wear and improper x
support
overheating
8 Inspect contactors and clean / replace as required x
9 Generally clean entire plant x
10 Check operation of crankcase heaters x
11 Check evaporator coils x
12 Check operation of evaporator fans x
13 Check operation of condenser fans x
14 Check operation of automatic defrost x
15 Check and lubricate all latches and hinges x
16 Check operation of evaporator fans x
17 Check door gaskets x
18 Clean drains x
74
Schedule 13 Circulating Pumps

A Circulating pumps monthly
1 Check oil level in bearing housing x
2 Check shaft seal for excessive leakage x
3 Check for undue noise and excessive vibration x
4 Check shaft alignment x
5 Check flexible coupling alignment and rubber condition x
6 Check bearings, securing bolts and touch-up rust spots x
7 Clean sumps, repaint, check drains water flow x

B PUMPS , CHILLERS monthly
1 Check oil levels and adjust where necessary x
2 Check and visually inspect pump coupling for wear x
3 Check and audibly inspect pump and drive motor x
bearings for wear and lubricate as necessary
4 Clean down pump and motor and check water flow and x
remove any blockages from drip tray and drain piping.
5 Change over pump operation sequence. x
6 Check and record pump motor operating full load x
amperages. Record all settings.
75
B PUMPS , CHILLERS monthly
7 Check overload settings for correct set points and x
operation.
8 Check and record pressure gauge readings x

9 Ensure all coupling guards are in place and firmly x
secured into position.
10 Generally clean equipment and plant room area x

11 Fully open and close valves to prevent scale formation x
on valve seats.
12 Gland packing to be checked for excessive leakage x
and adjust or replace as necessary.
13 Check holding down bolts to be tightened and x

corrosion removed and
14 Flexible drive coupling alignment and rubbers to be x
checked and rectified if necessary.
15 Check pump and drive motor hold down bolts and x
adjust as necessary.
16 All ferrous metal components to be examined, x
corrosion, algae and lime scale to be removed and
repainted to prevent further corrosion.
Schedule 14 Building Management System

A Building Management System monthly
1 Check operating temperatures, pressures, water flows x
and pressure drops, air flows and pressure drops,
speed controllers, pressure switches and control
sequences
2 Check operation, set points on all controls and safeties x
recalibrate where necessary
3 Examine, clean and test all Landis & Gyr control x
devices
4 Examine and test all radio alarm links and control x
devices
5 Examine and test all Wi-Fi alarm links and control x
devices
6 Examine and test GSM alarm relay system, and data x
available for messaging
7 Check airtime and replenish when required
8 Examine and test UPS support on remote an local x
interface units
9 Upgrade software as per requirements x
10 Report and record problems in a Record book x
76
Schedule 15 Air compressors

A Air compressors monthly
1 Drain water traps x
2 Check pulleys and bearings x
3 Check fan belt and replace if worn x
4 Ensure electrical wiring and connections are secure x
overheating
6 Check safety devices x
7 Check operation of controls x
9 Inspect certification date, perform three yearly x
compression test
Schedule 16 General items

A COOLING TOWERS monthly
1 Cooling Tower sump to be isolated, drained, x
cleaned and refilled
2 Spray nozzles to be cleaned and set correctly x
3 Suction strainers to be cleaned x
4 Ball valve to be checked for correct operation and x
water level
5 Vee belts to be checked for correct tension and x
alignment and replaced if necessary
6 Check and record fan motor operating full load x
amps
7 Check overload settings for correct operation x
8 Check and record both inlet and outlet temperatures x
for tower efficiency
9 Check and audibly inspect fan and drive motor x
bearings for wear and lubricate where necessary
10 Check and clean air intake screens and secure all x
intake louvers
77

A COOLING TOWERS monthly
11 Generally clean equipment and cooling tower area x
12 Casing to be examined for water leaks and evidence of x
corrosion which is to be rectified with bitumen based
alkaline paint
13 Check and inspect fan and drive motor hold down bolts x
14 Water valves on open condenser water circuits to be x
fully opened and closed, to prevent lime scale
formation from inhibiting the valve
15 Valve stems to be lubricated x
16 Check coupling for alignment x
17 Check condition of eliminator plates x
18 Check bi-pass valves and controls for correct operation x
and control
19 Check air flow scroll damper control for correct x
operation
20 Wash down and remove algae and lime scale x
formations
21 Strainer material to be replaced, if necessary x
22 All ferrous metal components to be examined, x
corrosion removed and repainted to prevent further
corrosion, internally and externally with bitumen based
alkaline paint
23 Clean fans and scrolls x

B ELECTRICAL SWITCH & CONTROL PANELS monthly
1 Panels to be cleaned internally. x
2 Terminals to be checked and tightened. x
3 Indicating light globes to be replaced where necessary. x
4 Circuit breakers and fuses to be checked and x
investigate reasons for any blown fuses or circuit
breakers in OFF position rectify faults and replace
blown fuses and faulty circuit breakers.
5 Starters, contactors and relays to be checked to ensure x
moving bridges slide freely and that all contact points
are clean, investigate and rectify cause of excessive
burning of contacts.
6 Time set settings to be checked and correctly adjusted x
if necessary.
7 Thermal overload settings to be checked and reset if x
necessary.
8 Star Delta timers to be checked and delay timers to be x
correctly set.
9 Automatic sequences to be checked and reset if x
necessary.
10 Electrical heater connections to be checked for correct x
amperage and faulty elements to be recorded.
78

B ELECTRICAL SWITCH & CONTROL PANELS monthly
11 Internal wiring to be tidied up and labelling to be x
checked.
12 Safety controls to be checked and operation of controls x
to be tested.
13 Control thermostats operation to be checked and x
calibrated if necessary
14 Motorized damper, linkages and motors to be checked x
and operation observed and reset if necessary.

C Water treatment monthly
1 Check and measure galvanic corrosion coupons x
2 Conduct a BMW iron analysis test x
3 Water analysis to monitor product and control x
parameters in system
4 Record results of water analysis of each parameter on x

chart located on site (chart provided by water treatment
sub-contractor).
79

HVAC Maintenance Activities

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HVAC MAINTENANCE TENDER FOR THE STATE SECURITY AGENCY - 2015

SECTION C SERVICE AND MAINTENANCE SCHEDULES

Schedule 1 Hideaways, Under Ceiling Splits & similar types

Schedule 2 Consoles (Silhouettes & similar types)

Schedule 3 Air Filters

Schedule 4 Air Handling Units

Schedule 5 Centrifugal Fans & other types

Schedule 6 Cooling Coils

Schedule 7 Fan Coil Units

Schedule 8 Axial Fans

Schedule 9 Air Cooled chillers

Schedule 10 Air Control Dampers

Schedule 11 Refrigerators / Chest Freezers

Schedule 12 Cold Rooms

Schedule 13 Circulating pumps

Schedule 14 Building Management System

Schedule 15 Air compressors

Schedule 16 General Items

Schedule 1 Hideaway , Under Ceiling Splits and others

Item Description Maintenance Frequency

Monthly Quarterly 6 Annually

Monthly Quarterly 6 Annually

Monthly Quarterly 6 Annually

2 Check and correct condensate drain if necessary. x

3 Check condition and operation of thermostat and control. x

4 Check electrical wiring and component condition and x

Monthly Quarterly 6 Annually

8 Check compressor for operation, vibration and noise and x

9 Check cooling cycle. x

10 Check heating cycle x

11 Check for gas leaks, repair and top-up with refrigerant if x

14 Check unit and unit casing, clean and position and x

16 Clean condenser coil. x

17 Clean evaporator coil. x

18 Clean unit sump. x

19 Clean unit casing and components. x

20 Check air grilles and diffusers for condition, correct x

1 Check condition of all filter media packs x

2 Check operation of filters blockage pressure switch x

3 Check condition of evaporator coil and report x

4 Check operation and condition of fan and housing clean x

7 Check general operation of unit x

8 Check operation of thermostats and control x

9 Check heating and cooling cycles record air temperatures x

Monthly Quarterly 6 Annually

6 Generally clean equipment X

11 Strip unit and pressure wash condenser X

12 Ail ferrous metal components to be examined, corrosion X

16 Check all electrical connections and controls, make sure X

20 Submit a service report X

Monthly Quarterly 6 Annually

2 Check cooling and heating function. x

3 Inspect & vacuum inside of unit (s) x

4 Check general condition (rust, etc.) x

5 Complete log sheet x

Monthly Quarterly 6 Annually

5 V-belts to be checked for correct tension and alignment x

8 Fresh air and return air damper settings and operation to x

11 Compressor oil level to be checked and topped up if x

15 Refrigeration system suction, discharge and oil pressures x

19 Safety devices, controls to be checked & operation of x

27 All ferrous metal components to be examined, corrosion x

29 Complete log sheet x