Guidelines On Energy Management in Healthcare Facilities

Engineering Services Division
Revision No. 00
Ministry of Health Malaysia
Document No EM 01
Guidelines on Energy Management In Healthcare Facilities
Page 1 of 85
Contents
List of Abbreviations ................................................................................................... 3
1.0 Introduction ............................................................................................................ 4
2.0 Purpose .................................................................................................................. 5
3.0 Scope of Work......................................................................................................... 6
4.0 Definition ................................................................................................................ 7
5.0 References .............................................................................................................. 9
6.0 Roles and Responsibilities ..................................................................................... 10
6.1 Ministry of Health (MOH) ............................................................................................. 10
6.2 State Health Department .............................................................................................. 10
6.3 Healthcare Facility ........................................................................................................ 11
6.4 Company ...................................................................................................................... 11
7.0 Procedures ............................................................................................................ 12
7.1 Management Commitment Declaration ........................................................................ 12
7.2 Energy Policy Establishment.......................................................................................... 12
7.3 Establishment of EMC ................................................................................................... 13
7.4 Establishment of EAC .................................................................................................... 17
7.5 Training ........................................................................................................................ 18
7.6 Energy Management Activities...................................................................................... 19
7.7 Renewable Energy Initiatives and Development Program .............................................. 28
8.0 Legal Compliance and Other Requirement ............................................................. 29
8.1 Appointment of REEM and CEM .................................................................................... 29
8.2 ASEAN Energy Management Scheme (AEMAS) .............................................................. 33
8.3 AEMAS EMGS ............................................................................................................... 33
9.0 Operational and Monitoring Control ..................................................................... 35
9.1 Operation ..................................................................................................................... 35
9.2 Monitoring ................................................................................................................... 35
10.0 Measurement & Verification (M&V) Guideline ................................................... 36
10.1 M&V Concepts .......................................................................................................... 36
10.2 M&V Options ............................................................................................................ 36
10.3 IPMVP....................................................................................................................... 39
11.0 Line of Communication ...................................................................................... 44
11.1 Engineering Division Ministry of Health ..................................................................... 44
11.2 State Health Department........................................................................................... 44
11.3 Healthcare Facility ..................................................................................................... 44
11.4 EMC .......................................................................................................................... 44
12.0 Internal Audit..................................................................................................... 46
Appendix A: Audit of Current Performance ..................................................................... 47
A-1 Audit Checklist ................................................................................................................. 47
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Appendix B: Establishing Baseline ................................................................................... 48

B-1 Company Profile and Building Survey Form ....................................................................... 48
B-2 Power Consumption History.............................................................................................. 51
B-3 Energy Variables ............................................................................................................... 52
B-4 Static Factor ..................................................................................................................... 53
B5 Energy Saving / Energy Avoidance Calculation Format ...................................................... 54
Appendix C: Management Review .................................................................................. 55

C-1 Sustainability Energy Management Program Audit Report ................................................. 55
Appendix D: AEMAS Energy Management Gold Standard (EMGS) Certification
Requirement Checklist.................................................................................................... 56
D-1 AEMAS EMGS 1 Star Requirements. .................................................................................. 56
D-2 AEMAS EMGS 2 Stars Requirements .................................................................................. 61
D-3 AEMAS EMGS 3 Star Requirements ................................................................................... 69
Appendix E: Operation and Monitoring Control .............................................................. 77
E-1 Daily Energy Log Sheet for EAC .......................................................................................... 77
E-2 Log Sheet Summary for EAC .............................................................................................. 78
E-3 Energy Data for Energy Accounting Centre (EAC) for Main Switch Board ............................. 79
E-4 ECMs Project Status ......................................................................................................... 80
E-5 ECMs Payment Status....................................................................................................... 81
E-6 ECMs Improvement Actions ............................................................................................. 82
Appendix F: Energy Management Report ........................................................................ 83
F-1 Preliminary Report ............................................................................................................ 83
F-2 CEM Report....................................................................................................................... 84
F-3 REEM Report..................................................................................................................... 85
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List of Abbreviations
ACE ASEAN Centre for Energy

AEMAS ASEAN Energy Management Scheme
BEI Building Energy Index
CEM Certified Energy Manager
CO2 Carbon Dioxide
EAC Energy Accounting Centre
ECM Energy Conservation Measures
EMEER Efficient Management of Electrical Energy Regulations
EM Energy Manager
EMC Energy Management Committee
EMGS Energy Management Gold Standard
EnMS Energy Management System
MVAC Mechanical Ventilation and Air Conditioning
IPMVP International Performance for Measurement & Verification Protocol
MGTC Malaysian Green Technology Corporation
MIS Management Information System
MOH Ministry of Health
M&V Measurement & Verification
REEM Registered Electrical Energy Manager
SEMP Sustainability Energy Management Programme
SP Sustainability Programme
SIT Sustainability Improvement Team
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1.0 Introduction
From the survey carried out by Malaysian Green Technology Corporation (MGTC) in
2007, the Malaysian Government has spent RM1.5 billion a year on electricity bills
out of which RM125 millions was spent on hospitals and clinics. This does not
include oil and gas used to generate steam, hot water etc. Energy audits were
carried out in some hospitals and clinics where potential energy savings can be
achieved. The energy savings achieved will result in reduction of carbon dioxide
(CO2) emission to the atmosphere thus contributing to the Governments objective in
reducing CO2 emission intensity up to 40% by 2020.
Realising the above fact, the Government have initiated the Sustainability
Programme (SP), which includes efficient use of energy in all the Hospitals. To
ensure its success, the Government has provided financial allocation for Facilities
Management Company to execute the SP including the Sustainability Energy
Management Programme (SEMP) in all the healthcare facilities in their respective
jurisdiction.
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2.0 Purpose
The guideline is intended to provide the minimum requirements necessary for the
implementation of SEMP at healthcare facilities in Malaysia.
The purpose of this guideline is:
(a) To provide guidance and clarification on SEMP so as to achieve ASEAN

Energy Management Scheme (AEMAS) Energy Management Gold Standard
(EMGS) 3-star, which results in efficient use of energy;
(b) To comply with the Efficient Energy Management of Electrical Energy

Regulation 2008; and
(c) To serve as reference for Energy Manager (EM) assessors involved in the
SEMP monitoring work to ensure the energy audits are correctly carried out,
properly documented and maintained uniformly throughout the Companys
operations.
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3.0 Scope of Work
The scope of work of SEMP as below:-
a) To establish, document, implement, maintain and continually improve on

Efficient Management of Electrical Energy" of Healthcare Facilities in
accordance with the regulatory requirements.
b) To comply with all relevant acts and regulations listed below:
i) Electricity Supply Act 1990 and Electricity Regulations 1994;

ii) Efficient Management of Electrical Energy Regulations 2008 and appointment of
Registered Electrical Energy Manager (REEM); and
iii) Requirements and regulations of Energy Commission Malaysia.
c) To identify, perform, set up energy target, plan and manage the energy
consumption through the SEMP:
i) To develop, plan and follow procedures in managing the programme;
ii) To identify potential source of available renewable energy;
iii) To provide technical advice and reports pertaining to energy management;
iv) To document the activities and data in the Management Information System
(MIS);
v) To prioritise and implement energy initiatives focusing first on low investment

quick return; and
vi) To achieve AEMAS EMGS 3-Star .
d) To provide technical & financial evaluation for energy management & energy
conservation measure:
i) To provide Technical & Financial Analysis reports which include estimated project
cost, financial terms, energy saving and payback period.
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4.0 Definition
Terms used in the guidelines are defined as follows:
AEMAS - AEMAS is the worlds first regional certification system for

energy managers and energy end-users. Funded by the
European Union, it is currently implemented by the ASEAN
Centre for Energy in eight (8) ASEAN Member States,
namely: Cambodia, Indonesia, Laos, Malaysia, Myanmar,
Philippines, Thailand and Vietnam.
CEM - Refers to the person that has undergone AEMAS energy

management training and certified.
Company - Refers to the facility management companies engaged by

healthcare facility.
Healthcare Facility - Refers to the hospitals, clinics and institutions under Ministry
of Health Malaysia.
EMGS - EMGS is the energy management system brand delivered

and certified by AEMAS to energy end-users based on the
excellence of energy management.
Energy Audit - Energy audits are comprehensive review conducted by

energy professionals and/or engineers to evaluate the
performance of a facility's systems and equipment.
EAC - Refers to individual areas (e.g. Departments, Engineering

Plants or both) identified for the purpose of managing the
energy more efficiently.
Government - Refers to the Ministry of Health Malaysia.
Initial Baseline - Refers to the energy consumption reference point of

individual healthcare facility for the initial implementation of
SEMP.
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User Department - Refers to the individual user department (e.g. wards, clinics,
and laboratory) in the healthcare facility.
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5.0 References
(a) Electricity Regulations 1994;
(b) Electricity Supply Act 1990;
(c) Safety requirements in working with electrical installations;
(d) Efficient Management of Electrical Energy Regulations 2008;
(e) Requirement and regulations of Energy Commission Malaysia;
(f) SIRIM ISO 50001 Energy Management system or equivalent;
(g) Malaysian Standard: MS 1525;
(h) ASEAN Energy Management Scheme (AEMAS); and
(i) International Performance for Measurement and Verification Protocol

(IPMVP).
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6.0 Roles and Responsibilities
Overview of the top-level management involved in developing the SEMP is shown in

Figure 1 with roles and responsibilities also described below.
Figure 1: Top-level Management Structure of SEMP
6.1 Ministry of Health (MOH)
(a) Establish policy for Energy Management and Green Procurement;
(b) Assist in obtaining Healthcare Facility commitment and required

information;
(c) Approve proposals on Energy Management System (EnMS) (e.g.

Baseline, Energy Conservation Measures (ECM), Energy Monitoring System,
Energy Efficiency Project (EE) and Renewable Energy Project (RE));
(d) Approve the proposed program which include action plan, activities and
unit price; and
6.2 State Health Department

(a) Monitor and coordinate energy management activities within the state.
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6.3 Healthcare Facility
(a) Formulate Energy Management Policy;
(b) Establish Energy Management Committee (EMC);
(c) Establish Energy Accounting Centre (EAC);
(d) Conduct regular meeting at least quarterly;
(e) Fully participate and commit to the implementation of the energy

management activities including awareness training;
(f) Set energy target for each EAC;
(g) Review energy target regularly;
(h) Comply with relevant acts and regulations;
(i) Provide relevant information as required;
(j) Verify job done and recommend for payment; and
(k) Communicate policy and program to all staff and employees to encourage
full participation and involvement.
(l) Lead towards achieving the Energy Management certification program.
6.4 Company
(a) Submit proposal related to energy management;
(b) Implement energy management activities including ECM, baseline

analysis, awareness training program and renewable energy;
(c) Provide expertise to improve energy efficiency;
(d) Conduct energy audit at selected engineering systems;
(e) Comply to Efficient Management of Electrical Energy Regulations

(EMEER) and other relevant Acts;
(f) Provide Measurement & Verification for SEMP; and
(g) Submit relevant reports and invoices.
(h) Coordinate towards achieving the Energy Management certification

program.
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7.0 Procedures
7.1 Management Commitment Declaration

Headed by Director of Healthcare Facility, EMC shall be committed in supporting and
adding emphasis to its energy management and conservation initiatives, practice
energy efficiency and conservation in line with EMEER.
7.2 Energy Policy Establishment

An Energy Policy provides the foundation for successful energy management. It
formalizes the healthcare facility managements support and articulates the
healthcare facilitys commitment to energy efficiency for employees, ministry and the
community. The Energy Policy shall be in-line with EMEER.
(a) Successful organizations have energy policies that describes the following:
(i) Declaration of Commitment
(ii) Statement of Policy
(iii) Objectives
Short-term objectives; and

Long-term objectives.
(iv) Action Plan - Energy Policy Guidelines
(v) Ways to consume energy in the most efficient, economically

and environmentally responsible.
To apply the latest technology as well as energy efficiency

practices in all aspects of organization operations;
To maintain and operate existing engineering systems to its
optimum efficiency;
To implement Green Procurement Policy;
To constantly seek achievable reductions in energy
consumption;
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To manage energy efficiency by taking into consideration the

applicable statutory requirements and reliable operation of the
systems in use at the installation;
To provide training and information for relevant staff in energy
efficiency management;
To monitor and report on energy performance; and
To contribute to the national efforts in reducing the emission of
CO2.
(b) In the process to institute an Energy Policy, it is vital to:
(i) Have the Director of Healthcare Facility to officially issue the policy;
(ii) Involvement of key people in policy development to ensure buy-in;
(iii) Tailor the policy to the organizations culture;
(iv) Make it understandable to employees and public alike;
(v) Consider the skills and abilities of management and employees;
(vi) Include details that cover day-to-day operations; and
(vii) Communicate the policy to all staff and employees to encourage full
involvement.
7.3 Establishment of EMC
EMC comprises of a group of personnel involved in executive managerial level.

Recommended structure of EMC is shown in Figure 2 below and job descriptions are
as follows.
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Figure 2: Organizational Chart of EMC
(a) Director of Healthcare Facility Chairperson
(i) To control and ensure the implementation of the SEMP achieves the
target stated in the Healthcare Facility energy policy;
(ii) Facilitate decision making to support the implementation of SEMP;

and
(iii) Mobilise available resources for effective implementation.
(b) Certified Energy Manager (CEM)/Registered Electrical Energy Manager

(REEM) Secretary
(i) Conduct the assessment of energy management performance for the

Healthcare Facility;
(ii) Coordinate with all departments to formulate EMC;
(iii) Propose energy management strategy to the EMC;
(iv) Define and propose criteria to set up the EAC in the Healthcare
Facility;
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(v) Coordinate and supervise the implementation of operation

procedures;
(vi) Review the Standard Operating Procedure (SOP)
(vii) Establish and propose Building Energy Index (BEI) for the Healthcare
Facility and each EAC;
(viii) Establish, propose, implement and monitor ECM projects;
(ix) Organize and coordinate the establishment of an energy management

training plan;
(x) Review and adjust energy target and plan;
(xi) Prepare minutes of EMC meetings;
(xii) Complete and submit monthly energy management report to

Healthcare Facility for verification; and/or
(xiii) Prepare and submit report to Energy Commission (Suruhanjaya

Tenaga) according to the requirement of EMEER.
(c) Facility Manager/Executive Operation & Maintenance
(i) Control, maintain and manage the operation of engineering system

and plants at the Healthcare Facility;
(ii) Provide technical advice to the EMC;
(iii) Participate in the energy management performance assessment;
(iv) Facilitate energy audit work program;
(v) Participate in the performance review to assess the implementation

result of the system; and
(vi) Prepare and submit invoice.
(d) Healthcare Facility Engineer/Assistant Engineer Technical Support
(i) Provide technical support to the EMC;
(ii) Facilitate the acquisitions of technical and clinical data;
(iii) Participate in the Healthcare Facilitys energy management

performance assessment;
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(iv) Review energy target and plan;
(v) Review the BEI for the hospital and each EAC, proposed by EM;
(vi) Assist in conducting the energy audit at the Healthcare Facility;
(vii) Analyse energy audit data and prepare energy audit report;
(viii) Assist in monitoring the ECMs implementation;
(ix) Participate in the performance review to assess the implementation

result of the system; and
(x) Verify and approve payments.
(e) Administration, Records and Human Resources
(i) To provide relevant technical and clinical data as necessary;
(ii) Participate in the Healthcare Facilitys energy management

(iii) Facilitate the energy management training and/or awareness training

among the staff as well the end-user; and
(f) Account Officer - Finance
(i) Provide relevant financial data as necessary;
(ii) Participate in the Healthcare Facilitys energy management

(iii) Process payments.
(g) Head of EAC
(i) Monitor, control and report the implementation of SEMP at their

respective EAC.
(ii) Provide relevant information or data as required;
(iii) Participate in the assessment of energy management performance of

the Healthcare Facility;
(iv) Facilitate the energy management training or awareness among the

staff as well the end-user; and
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7.4 Establishment of EAC
EAC is defined as the focused area that consists of Building/Department or Major

Plant/System or combination of both. Descriptions of the EAC are as follows:
(a) The requirement of the EAC will depend on the number and size of the
EAC and the condition of each organization;
(b) Trained personnel is responsible to ensure the energy management

activities is carried out;
(c) Where applicable, EAC shall establish Sustainability Improvement Team

(SIT); and
(d) For the generic structure of EAC, refer to Figure 3 below.
Figure 3: Structure of EAC
Example of the EAC unit is as tabulated in Table 3 below.

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Table 1: Example of EAC
EAC No. Building / Functional Area Head of EAC Remarks

Major
Engineering
System
EAC-1 to Main Block All Wards / Clinics Department- Head of Categorized by
EAC-15 Department / Ward- Building Floor &
Matron number of wards
EAC-16 Chiller All Wards / Clinics Head of Facility By major system
system at Main Block Engineering
EAC-17 Medical Air All Wards / Clinics Head of Facility By major system
Plant at Main Block Engineering
EAC-18 to Maternity Maternity Block Department- Head of Categorized by
EAC-20 Block Department Building Floor
7.5 Training
(a) Awareness Training
The awareness training is to motivate and raise the Hospitals staff, public and
other end users awareness on the SEMP. The training is designed to give
exposure and acts as a platform to convey the energy policy to all relevant
party. The training shall be stipulated in the HSIP.
(b) Technical Training
The technical training is to train the technical staff and the SIT on specific
methodology and/or technology to improve energy efficiency. The technical
training is specified as follows:
(i) Conducted by CEM and/or Certified Training Provider;
(ii) Topics covered must be relevant to the intended purposes; and
(iii) Training attendance will be audited and shall be maintained by EMC

for record purposes.
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7.6 Energy Management Activities
(a) Assess Current Performance
(i) Understanding current and past energy use as to improve energy

performance and gain financial benefits;
(ii) Periodic performance assessment to evaluate energy use for all major
facilities and functions in the Healthcare Facility and establishing a
baseline for measuring future results of efficiency efforts; and
(iii) Assessing energy performance helps to:
Categorize current energy use by operating division, facility

etc.;
Identify high performing facilities for recognition and replicable

practices;
Prioritize poor performing facilities for immediate improvement;
Understand the contribution of energy expenditures to

operating costs;
Develop a historical perspective and context for future actions

and decisions; and
Establish reference points for measuring and rewarding good

performance.
Assessment checklist for the current performance assessment is provided in

Appendix B.
(b) Establishing Baseline
(i) Measuring energy performances at a specific time to establish a

baseline and provide the starting point for goal setting and evaluating
future efforts and overall performance. Baseline should be established
for all levels appropriate to Healthcare Facilitys organization; and
(ii) The main steps involve using the date collected to:
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Establish base year establish a base year data using

independent variable factors. Use the most complete and
relevant sets of data available;
Identify metrics Select units of measurements that effectively

and appropriately express energy performance for Healthcare
Facilitys organization (e.g. kWh or kWh/ m2/year); and
Publish results Announce performance baseline to facilities,

managers, and other relevant parties in Healthcare Facilitys
organization.
Established initial baseline will be based on available data stated below and shall
be revised as and when data is available. Data required for the baseline setting
includes:
Electricity consumption data (Electricity bill)

Addition/Omission of energy asset
Gross floor area (m2)
Air-conditioned area (m2)
Cooling degree days (CDD)
Working hours (# of days)
Public holidays (# of days)
School holidays (# of days)
In-patient (# of patient)
Day-care (# of patient)
Operations theatre (# of operation)
Maternity (# of delivery)
Laboratory (# of tests)
In-patient (# of Patient day)
Out-patient (# of patient)
An illustration of energy target shown on the Figure 4 below includes baselines

established at specific time. Based on the baselines established, the energy saving
required can be quantified leading to the targeted energy consumption.
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Figure 4: Illustration of Energy Target / Baseline
Data needed for the baseline can be gathered from various factors related of which the
template is provided in Appendix B.
(c) Benchmarking
(i) Benchmarking can be done in variety of ways. Healthcare Facility

performance may be benchmarked to:
Past performance A comparison of current versus historical

performance;
Healthcare industry average Based on an established

performance metric, such as the recognized average
performance of a peer group;
Best in class Bench marking against the best in the

healthcare industry and not the average; and
Best Practices A qualitative comparison against certain,

established practices considered to be the best in the
healthcare industry.
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(ii) The key steps in benchmarking includes:
Determine the level of benchmarking (for example

equipment, facility or organizational);
Develop metrics;
Conduct comparisons; and
Track performance over time.
(iii) It is important to rate the performance of entire building portfolio. This

type of comparison allows CEM or REEM to identify inefficient
buildings for upgrades.
(d) Data Analysis
(i) Analysing data to determine energy use trends can help Hospitals to
gain better understanding of the factors that affect energy
performance and identify steps for reducing energy consumption.
(ii) There are varieties of ways that data can be analysed depending upon
the needs of the Hospital. The following analysis provides a starting
point.
Quantitative and Quantitative Review are done to:
- Compare areas where more information is needed;

- Compare the use and performance data of similar facilities
in hospital;
- Assess the developed profiles Identify energy
consumption peaks and valleys, and determine how they
relate to operations or key events; and
- Financial impacts Identify areas of high-cost energy use.
Identify data gaps Determine by:
- Conduct of interviews To seek opinions from user,

experience and experts in systems-specific information
(e.g. Mechanical Ventilation, and Air Conditioning (MVAC),
lighting, refrigeration), and in-house audits or surveys; and
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- Review policies and procedures Review Healthcare

Facilitys policies and operating procedures to determine
their impact on energy use.
(e) Conduct Technical Assessments and Energy Audits
(i) Knowing the Healthcare Facilitys baseline energy use and the relative
performance of the entire portfolio is only part of the information
needed, periodic assessment of the performance of equipment,
processes, and systems will help to identify opportunities for
improvement.
(ii) Energy audit shall be performed by internal energy auditor(s) or

appointed external energy auditor(s).
(iii) The main steps for conducting technical assessments and audits are
as follows:
Assemble audit team Experts should cover all energy-using

equipment, processes and systems. Experts include facility
engineers, system specialists, and other support. Outside
support may be helpful and provide an objective perspective or
specific expertise;
Plan and develop an audit strategy Identify and prioritize

systems for evaluation, assign team members to tasks, and
schedule completion dates for the activities. Use benchmarking
results to identify poor-performing facilities whose equipment
and systems should be targeted for evaluation; and
Create audit report Based on the audit results, produce a

detailed summary of actual steps that can be taken to reduce
energy use. The report should recommend actions from simple
adjustments in operation to equipment replacement. Estimates
of resource requirements for completing actions should also be
included.
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(f) Type of Energy Audit
(i) Three (3) types of energy audit are discussed below with the flowchart
of an audit process is provided in Figure 5.
Preliminary Audit
- Evaluating Energy consumption;

- Energy bill analysis and Building Energy Index (BEI); and
- Identifying areas for potential saving.
Detailed Audit using input from preliminary Audit
- Identification of energy sources;

- Determination of equipment and system performances;
- Performance evaluation with reference to design standards;
- Investigation and measurement to identify potential saving;
and
- Analysis of saving measures using technical and economic
evaluation.
Investment Grade Audit using input from detailed audit
- Involve high cost, complex system; and

- Longer period for investigation and monitoring.
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Figure 5: Energy Audit Flowchart
(g) Energy Target, Plan and AEMAS Accreditation
(i) Energy target drives energy management activities and promote

continuous improvement. Setting clear and measurable target is
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critical for understanding the intended results, developing effective

strategies, and reaping financial gains.
(ii) Well-stated target guide the decision-making and is the basis for
tracking and measuring progress. Communicating and posting goals
can motivate staff to support energy management efforts throughout
the Healthcare Facilitys organization.
(iii) The REEM/CEM (where applicable) in conjunction with the SIT

typically develops the energy target.
(iv) Setting energy target helps the REEM/CEM to:
Set the tone for improvement throughout the organization;
Measure the success of the SEMP;
Help the SIT to identify progress and setbacks at facility level;
Foster ownership of energy management, create a sense of

purpose and motivate staff;
Demonstrate commitment to reduce environmental impacts;

and
Create schedules for upgrade activities and identify milestones.
(v) When setting energy target, be sure to use the SIT's wide range of
knowledge to help set aggressive, yet realistic goals. Have healthcare
facility management review the goals to enlist their feedback and
support.
(h) Established Systems and Processes to Reach Energy Target
(i) This is required to improve energy performance, including energy

efficiency and intensity that will contribute to reduction of costs
through systematic means in energy management in all types of
organization.
(i) Technical and Financial Analysis
(i) To perform measurements for each parameter that is required for

energy saving.
(ii) To quantify energy saved from each of energy saving measure.

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(iii) To display energy flow-energy balance sheet/chart/graph.
(iv) To explain deviations in results of energy analysis.
(v) To determine the trend and progress of energy costs.
(vi) To make comparison between target and actual state of energy saving
programme.
(vii) To determine results-analysis of organizational and technical

weaknesses assessment of results and recommendation of measures
for future improvement.
(viii) Technical and Financial Analysis Report shall include estimated

project cost, financial terms and energy savings.
(j) Energy Conservation Measure
i) No or low investment measures (Payback period up to 3 years)
The measures involved in improving the operation of the

equipment and controlling of daily working practices of staff.
ii) Medium investment measures (Payback period 3 to 5 years)
The measures involved in the improving of the efficiency of the

equipment and improving maintenance of the equipment.
iii) Large investment measures (Payback period above 5 years)
The measures involved in the improving of efficiency of the

system or process by implementing new technology or major
process change.
(k) Management Review
Establish annual Energy Management Report to Healthcare Facility Director.

The report shall include but not limited to:
(i) Documentation of data;
(ii) Energy Management;
(iii) Target and Improvement Measures; and
(iv) Responsibilities.
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Refer to Appendix D for the summary template of the Energy Management Report.
7.7 Renewable Energy Initiatives and Development Program

Apart from the energy management activities, the Company shall investigate
potential sources of renewable energy within the Healthcare Facility perimeter. Upon
identification of potential sources, proposal shall be made which includes action plan,
measurement for verification, and documentation for continuous improvement.
(a) Working structure and responsibilities are as follows:
(i) Company shall:
Propose to MOH the appropriate renewable energy system;
Establish and maintain renewable energy management action

plans to achieve its objectives and targets; and
Identify training needed for selected personnel in the

implementation team to ensure sustainability of the projects.
(ii) Healthcare Facility shall:
Accept and accommodate the renewable energy system that

has been approved by the MOH; and
Ensure that energy has been efficiently used by adopting

renewable energy management systems to achieve desired
results and for continual improvement.
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8.0 Legal Compliance and Other Requirement
8.1 Appointment of REEM and CEM
(a) REEM shall be appointed by the Company for the Healthcare Facility that
consumes 3,000,000 kWh or more of electrical energy for six (6) consecutive
months. In accordance to clause 3(1)(a) of Efficient Management of Electrical
Energy Regulations 2008 which effective from 15 December 2008, for any
Healthcare Facility which receives electrical energy from a licensee or supply
authority with a total electrical energy consumption equal to or exceeding
3,000,000 kWh as measured at one (1) metering point or more over any
period not exceeding six (6) consecutive months, the Energy Commission
Malaysia (Suruhanjaya Tenaga Malaysia) may, at any time by written notice,
direct Hospital to:
i) Appoint or designate a REEM;
ii) Submit a written confirmation of such appointment or designation

(name, particulars, date of expiry of registration);
iii) Submit information that are as follows:
Statement of policy for efficient electrical energy management

of the installation;
Objectives of efficient electrical energy management; and
Accounts and documents pertaining to efficient electrical

energy management.
iv) Submit reports in Form A and a declaration by the REEM for the
installation in Form B of the Second Schedule; and
v) Submit any other information that the Commission may require.
(b) Appointing a REEM, who is registered with Energy Commission Malaysia

(Suruhanjaya Tenaga Malaysia), is a critical component of a successful
energy program in Healthcare Facility. However, for any other Healthcare
Facility where REEM is not an obligation, the typical efficient energy
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programs shall be implemented as well by appointing a CEM whereby he/she

is not necessarily registered with Energy Commission Malaysia (Suruhanjaya
Tenaga Malaysia). The Company shall appoint the CEM.
(c) It is important that REEM/CEM, SIT, Healthcare Facilitys management

and staff to understand the structure and framework within, which can
influence the energy usage.
(d) Functions and duties of REEM as stipulated in the regulation are as

follows:
i) To audit and analyse the total electrical energy consumption;
ii) To advise in developing and implementing measures to ensure efficient

management of electrical energy at the installation;
iii) To monitor effective implementation of the measures;
iv) To supervise the keeping of records on efficient management of

electrical energy at the installation and verify its accuracy; and
v) To ensure the timely submission of information and reports under the

regulations.
Table 4 below indicates the specific functions and duties of REEM and CEM.
Table 2: Functions and Duties of REEM and CEM
Functions and duties

Item
REEM CEM
1 To audit and analyse the total To audit and analyse the total electrical
electrical energy consumption at the energy consumption at the installation,
installation, including the significant including the significant end use of
end use of electricity. electricity.
2 To advice the Healthcare Facility in To advice the Healthcare Facility in

developing and implementing developing and implementing measures
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measures to ensure efficient to ensure efficient management of

management of electrical energy at electrical energy at the installation.
the installation.
3 To monitor effective implementation To monitor effective implementation of the

of the measures referred to in item measures referred to in item (2) above.
(2) above.
4 To supervise the keeping of records To supervise the keeping of records on

on efficient management of electrical efficient management of electrical energy
energy at the installation and verify at the installation and verify its accuracy.
its accuracy.
5 To ensure that the Healthcare To submit to the Healthcare Facility

Facility submits to the Suruhanjaya Director the information and report as
Tenaga Malaysia the information follows:
and report as follows:
(i) Information regarding
(i) Information regarding
The statement of policy for efficient
The statement of policy for electrical energy management of
efficient electrical energy the installation;
management of the
The objectives of efficient electrical
installation;
energy management; and
The objectives of efficient
The accounts and documents
electrical energy
pertaining to efficient electrical
management; and
energy management.
The accounts and documents
All the above information and reports in
pertaining to efficient
item (5) shall be submitted to Healthcare
electrical energy
Facility Director monthly.
management.
(ii) Report in Form A of the

Second Schedule that has been duly
signed.
(iii) Declaration by the REEM for

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the installation in Form B of the

Second Schedule.
(iv) Any other information, which

the Energy Commission may
require.
All the above information and reports

in item (5) shall be submitted not
later than thirty days after the expiry
of six consecutive months from the
date of the written notice from the
Commission and for every six
months onwards.
Additional information required by

the Energy Commission shall be
furnished within such period as
specified in the relevant notice.
(e) REEM/CEM is the core point of the energy efficiency program and requires
support in order to successfully implement the program. Other REEM/CEM
activities includes:
i) Co-ordinate day-to-day energy management;
ii) Collect energy consumption and cost data and develop monitoring
systems;
iii) Promote energy awareness and develop staff motivation;
iv) Obtain the acceptance and support of staff at all level;
v) Educate staff in energy management techniques and efficient operating

practices; and
vi) Ensure adequate control and monitoring facilities are available.
(f) REEM/CEM shall report all their energy management activities to the
healthcare facility management and participate in the EMC. REEM/CEM must
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submit and present all the relevant reports to Healthcare Facility Director in
the EMC meeting which meets every three (3) months but Healthcare Facility
Director can request for information or reports pertaining to the energy
management at any time in between the quarterly meeting interval.
REEM/CEM must also ensure that all the relevant departments EMCs are
active and meet as scheduled.
8.2 ASEAN Energy Management Scheme (AEMAS)

The overall objective of AEMAS is to reduce energy consumption in the industrial
sector and thus reduce greenhouse gas emissions in ASEAN countries via
systematic energy management approach. The project involves certification of
companies based on newly launched ISO 50001 standard and some criteria
specified by the scheme. ASEAN Centre for Energy (ACE) has appointed MGTC as
the Country Coordinator in Malaysia for AEMAS.
8.3 AEMAS EMGS

To be certified under AEMAS, the companies or organizations will be evaluated on
their energy management performance based on the level of fulfilment to the
following aspects:
(a) Management;
(b) Organization;
(c) Process;
(d) Information;
(e) Financial;
(f) Social responsibility; and
(g) Achievement.
The certification starts with the 1-Star, 2-Star and finally 3-Star EMGS ratings and it
depends on the achievement as spelt out in the AEMAS requirement. Refer to the
description of EMGS rating in Appendix D.
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To be eligible for EMGS 1-Star, 2-Stars and 3-Stars certification, the energy end-user
requirements is shown in the attachment.
Validity of certification is 2 years from the time it was awarded. This certification
cannot be renewed and should be upgraded to 2-star rating. If the 2-star rating is not
achieved within 2 years, the 1-star certification rating is withdrawn. Companies can
re-apply for 1-star certification rating again after three (3) years (minimum) from the
date the certification was withdrawn.
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9.0 Operational and Monitoring Control
Guidelines for operation and monitoring are as below.
9.1 Operation
(a) Maintain daily and monthly energy log sheets for regular operation and
monitoring. The energy log sheets are attached in Appendix E.
(b) Energy consumption for each area, equipment or system shall be gathered
using the template provided in Appendix E.
(c) Submission of Energy Management Report to Healthcare Facility shall

include the templates attached in Appendix F.
(d) Follow equipment manufacturers operation start-up and stop.
(e) Operators shall be trained and performance measured as per equipment

operated. They shall possess adequate knowledge and sensitivity towards
abnormalities in system operation.
9.2 Monitoring
(a) Scheduled monitoring and maintenance between reasonable intervals to

check operational against designed technical and financial parameters.
(b) Documentation process to register critical maintenance records on

designated assets; such process shall facilitate management decision on
critical activities such as overhaul, refurbishment and total replacement.
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10.0 Measurement & Verification (M&V) Guideline
Measurement & Verification (M&V) is the process to ensure that the saving will be
quantified after implementing the energy conservation measures. It is important to
choose an appropriate measurement and verification method in any proposed
improvement analysis.
10.1 M&V Concepts
Energy saving result after implementation has to be measured and verified against
the baseline energy consumption of the organization or machine/equipment. In
general, energy saving can be determined by comparing energy use before and after
implementation as shown in Equation 1 below.
Energy Savings = (Baseline Energy Reporting Period Energy) +/- Routine

Adjustments +/- Non Routine Adjustments
The adjustment is the factor to bring the baseline energy use and post retrofit
energy use to the same condition. Normally, the affected conditions are weather,
occupancy rate, number of machines and level of output etc. with the adjustment
can be either positive or negative.
10.2 M&V Options
To determine the energy savings according to the M&V concepts, proper type of
measurement has to be selected to suit the implemented ECMs and investment
criteria of the organization.
According to the International Performance Measurement & Verification Protocol

(IPMVP), there are four (4) options for conducting measurement and verification as
follows:
(a) Option A: Partially Measured Retrofit Isolation
(b) Option B: Retrofit Isolation

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(c) Option C: Whole Facility
(d) Option D: Calibrated Simulation
Overview of M&V Options is shown below in Table 5.
Table 3: M&V Concepts
M&V Option How savings are Typical Applications

calculated
A. Partially Measures Retrofit Engineering Lighting retrofit where power

Isolation calculations using draw is measured
short term or periodically. Operating hours
continuous post- of the lights are assumed to
Savings are determined by
retrofit measurement be one half hour per day
partial field measurement of the
and stipulation. longer than store open hours.
energy use of the system(s) to
which the ECM was applied,
separate from the energy use of
the rest of the facility.
Measurement may be either
short-term or continuous.
Partial measurement means

that some but not all
parameter(s) may be stipulated.
If the total impact of possible
stipulation error(s) is not
significant to the resultant
savings. Careful review of ECM
design and installation will
ensure that stipulated values
fairly represent the probable
actual value. Stipulations should
be shown in the M&V Plan
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along with analysis of the

significance of the error they
may introduce.
B. Retrofit Isolation Engineering Applications of controls to

calculations using vary the load on a constant
short term or speed pump using a variable
Savings are determined by field
continuous speed drive. A kWh meter
measurement of the energy use
measurement installed on the electrical
of the systems to which the
supply to the pump motor
ECM was applied separate from
measures electricity. In the
the energy use of the rest of the
base year this meter is in
facility. Short-term or
place for a week to verify
continuous measurements are
constant loading. The meter
taken throughout the post-
is in place throughout the
retrofit period.
post-retrofit period to track
variations in energy use.
C. Whole facility Analysis of whole Multifaceted energy

facility utility meter or management programme
sub-meter data affecting many systems in an
Savings are determined by
using techniques organisation. The gas and
measuring energy use at the
from simple electric utility meters measure
whole facility level. Short-term
comparison to energy use for a twelve (12)
or continuous measurements
regression analysis. month base year period and
are taken throughout the post-
throughout the post-retrofit
retrofit period.
period.
D. Calibrated Simulation Energy use Multifaceted energy

simulation, management programme
calibrated with affecting many systems in an
Savings are determined through
hourly or monthly organization but where no
simulation of the energy use of
utility billing data base year is available. The
components of the whole
and/or end-use gas and electric utility meters
facility. Simulation routines must
metering. measure post-retrofit period
be demonstrated to adequately
energy use. Base year
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model actual energy energy use is determined by

performance measured in the simulation using a model
facility. This option usually calibrated by the post-retrofit
requires considerable skill in period utility data.
calibrated simulation.
10.3 IPMVP
Option A: Partially Measures Retrofit Isolation
Option A involves isolation of the energy use of the equipment affected by an ECM
from the energy use of the rest of the facility. Measurement equipment is used to
isolate all relevant energy flows in the pre-retrofit and post-retrofit periods. Only
partial measurement is used under Option A with some parameter(s) being
stipulated.
Option A is best applied where:
(a) The performance of only the systems affected by the ECM is of concern,
either due to the responsibilities assigned to the parties in a performance
contract or due to the savings of the ECM being too small to be detected in
the time available using Option C.
(b) Interactive effects between ECMs or with other facility equipment can be
measured or assumed to be not significant.
(c) Isolation of the ECM from the rest of the facility and stipulation of key
factors may avoid possibly difficult non-routine baseline adjustments for future
changes to the facility.
(d) The independent variables that affect energy use are not complex and
excessively difficult or expensive to monitor.
(e) Submeters already exist to isolate energy use of systems.
(f) Meters added for isolation purpose will be used for other purposes such as
operational feedback or tenant billing.
(g) The uncertainty created by stipulations is acceptable.

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(h) The continued effectiveness of the ECM can be assessed by routine visual
inspection of stipulated parameters.
(i) Stipulation of some parameters is less costly than measurement of them in

Option B or simulation in Option D.
Option B: Retrofit Isolation
The savings determination techniques of Option B are identical to those of Option A

except no stipulations are allowed under Option B of which full measurement is
required. The savings created by most types of ECMs can be determined with Option
B. However, the degree of difficulty and costs associated with verification increases
proportionately as metering complexity increases. Option B methods will generally be
more difficult and costly than Option A. However, Option B may produce less
uncertain results where load and savings patterns are variable.
Option B best applied where:
(a) The performance of only the systems affected by the ECM is of concern,
either due to the responsibilities assigned to the parties in a performance
contract or due to the savings of the ECM being too small to be detected in
the time available using Option C.
(b) Interactive effects between ECMs or with other facility equipment can be
measured or assumed to be not significant.
(c) Isolation of the ECM from the rest of the facility may avoid possibly difficult
non-routine baseline adjustments for future changes to the facility.
(d) The independent variables that affect energy use are not complex and
excessively difficult or expensive to monitor.
(e) Sub-meters already exist to isolate energy use of systems.
(f) Meters added for isolation purpose will be used for other purposes such as
operational feedback or tenant billing.
(g) Measurement of parameters is less costly than simulation in Option D.

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Option C: Whole facility
Option C involves use of utility meters or whole facility sub-meters to assess the
energy performance of a total building or facility. Options C assesses the impact of
any type of ECM, but not individually if more than one is applied to an energy meter.
This option determines the collective savings of all ECMs applies to the part of the
facility monitored by the energy meter. Also, since whole facilities are used, savings
reported under Option C include the impact of any other changes made in facility
energy use (positive or negative).
Option C may be used in cases where there is a high degree of interaction between
installed ECMs or between ECMs and the rest of the facility, or the isolation and
measurement of individual ECM(s) is difficult or too costly.
This option is intended for projects where savings are expected to be large enough to
be discernible from the random or unexplained energy variation that are normally
found at the level of whole facility meter. The larger the saving, or the smaller the
unexplained variations in the base year, the easier it will be to identify savings.
Option C is best applied where:
(a) The energy performance of the whole facility is to be assessed, not just the
ECMs.
(b) There are many different types of ECMs in one facility.
(c) The ECMs involve diffuse activities, which cannot easily be isolated for the
rest of the facility, such as operator training or wall and window upgrades.
(d) The savings are large enough to be separated from noise in the base year
data during the time of monitoring.
(e) Interactive effects between ECMs or with other facility equipment are
substantial making isolation techniques of Option A and B excessively
complex.
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(f) Major future changes to the facility are not expected during the period of
savings determination. A system of tracking key operating conditions can be
established to facilitate possible future non-routine baseline adjustments.
(g) Reasonable correlation can be found between energy use and other
independent variables.
Option D: Calibrated Simulation
Option D involves the use of computer simulation software to predict facility energy
for one or both of the energy use terms in Equation 1. Such a simulation model must
be calibrated so that it predicts an energy use and demand pattern that reasonably
matches actual utility consumption and demand data either the base year or a post-
retrofit period.
Option D may be used to assess the performance of all ECMs in a facility, as for
Option C. However; different from Option C, multiple runs of the simulation tool in
Option D allows estimation of the saving attributable to each ECM within a multiple
ECM project.
Option D may also be used to assess just the performance of individual systems
within a facility, as for Option A and B, so the systems energy use must be isolated
from that of the rest of the facility by appropriate meters.
Option D is best applied where:
(a) Either base year or post-retrofit energy data is unavailable or unreliable.
(b) There are too many ECMs to assess using Option A or B the ECMs involve
diffuse activities, which cannot easily be isolated for the rest of the facility.
(c) The impact of each ECM on its own is to be estimated within a multiple ECM
project and the costs of Option A or B are excessive.
(d) Interactive effects between ECMs or with other equipment are complex,
making isolation techniques of Option A and B excessively complex.
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(e) Major future changes to the facility are expected during the period of savings
determination and no realistic means can be found to track or account for their
energy impact.
(f) An experienced energy simulation professional is available and adequately

funded for gathering input data and calibrating the simulation model.
(g) The facility and the ECMs can be modelled by well-documented simulation
software, and reasonable calibration can be achieved against actual metered
energy and demand data.
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11.0 Line of Communication
11.1 Engineering Division Ministry of Health
(a) Engineering Division Ministry of Health is to provide directions with respect to

the implementation strategies of the sustainability SEMP.
11.2 State Health Department
(a) The State Health Department will monitor the programme, provide advice
and communicate decisions to the Hospitals.
11.3 Healthcare Facility
(a) The Healthcare Facility shall consult State Health Department in matters
arising out of the implementations of sustainable energy management.
11.4 EMC
(a) The CEM will make a monthly report to the EMC on energy management
activities and progress. Matters relating to the energy management initiatives
and control of energy consumption in various Healthcare Facilities will be
included in the report. EMC will meet on a quarterly basis to discuss and
review the initiatives and progress towards achieving energy efficiency
targets.
Figure 6 below depicts the flow of lines of communication of the SEMP.

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Figure 6: Lines of Communication through SEMP

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12.0 Internal Audit
12.1 System audit will be conducted internally prior to EMGS certification exercises.
Companys internal energy auditor would carry out the internal audit. The checklist in
the Appendix A will be used in this exercise. This exercise will ensure compliance to
the requirements by the external auditor.
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Appendix A: Audit of Current Performance
A-1 Audit Checklist

Areas : ..
Audit Team : ..
Lead Auditor : .
Auditor : .
Audit Date : .
Audit Report EAC No Building/System Area of Focus Compliance to AEMAS

No (Yes/No)
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Appendix B: Establishing Baseline

B-1 Company Profile and Building Survey Form
COMPANY PROFILE BUILDING SURVEY FORM Table No 001

Row B Year
1 Name of Company
2 Address
Tel: Fax: Email:

3
-
4 Name of the Building
5 Address
Tel: Fax: Email:
7 Contact person
8 Designation/position
Tel: Fax: Email:

9
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10 BUILDING INFORMATION Total Building Floor Area

11 Year of built Gross Floor Area Air-Conditioned Area Car park Area
m2 m2 m2
12
13 Total No of Block Building functions
14 Annual electricity kWh Electricity Tariff Code
15 Annual energy cost RM Does the building equipped with sub-metering (y/n)
Previous energy audits (if Yea
16 Year
any) r
No of
17 Other type of energy Type
audits
used in the building (nat.
Does audit
gas, diesel etc)
18
report Annual
exist? consump.
y/n
SIGNIFICANT ENERGY
19
USERS
Please () No of unit Please () No of unit
a) Steam Boiler e) Air Compressor
b) Thermal Heater f) Lift
c) Furnace g) Cogeneration
d) Dryer h) Other-please specify
Building Cooling System Typ Centralize Split Unit i) Data Building
h) Package Unit AHU FCU
(See Note 1) e Chiller A/C Center, if Occupancy rate
No of unit any (y/n) (%)
Type of
Refrigerant
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Operating regime Daily

Annual break duration
20 working Working days in a week
(days)
hour
Date Name Telephone Email Signature
21 Prepared by
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B-2 Power Consumption History

POWER CONSUMPTION HISTORY ENERGY AUDIT No. Table No 002
Plant Year
From total purchase Capacity RE Charge Total Cost
Month Flat PF penalty
Peak Off-peak Total MD (include GST)
Row
Rec. kWh kWh kWh kWh kW RM RM RM

Unit
Used
Col. 1 2 3 4 5 6 7 8
1 Jan
2 Feb
3 Mar
4 Apr
5 May
6 June
7 July
8 Aug
9 Sept
10 Oct
11 Nov
12 Dec
13 Total
14 Electricity tariff code
Date Name Telephone E-mail Signature
Prepared by
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B-3 Energy Variables
Energy Variables Energy Audit No. Table 003

No.
Plant: Year
Month Name of Variables
Day Care OT Maternity In Patient Out Patient Laboratory CDD Working Public School In Patient
day Holiday Holiday
No of No of No of No of No of No of Test Day Day Day Patient Day
Patient Operation Delivery Patient Patient
Day
Jan
Feb
March
April
May
June
July
August
September
October
November
December
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B-4 Static Factor

Operating
Power Total Total
Equipment Equipment kW Hours/Mon
No Asset No. Department Factor Energy Demand
Name Status th
Nominal Estimated kWh kW
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B5 Energy Saving / Energy Avoidance Calculation Format
Baseline Period Post Retrofit Period Energy

Baseline Data Measured Adjusted Baseline Baseline Adjustment Saving /
(BLA) Energy
Variable Consumption Variable Consumption Regression Consumption Static Actual Avoidance
Month
(kWh) (kWh) Formula (kWh) Factor Adjusted (kWh)
y = mx + c (kWh) Baseline
(kWh)
A B C D=B+C E=D-A
January
February
March
April
May
June
July
August
September
October
November
December
Total: Total: Total: Total: Total: Total:
% saving =
E/D*100%
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Appendix C: Management Review

C-1 Sustainability Energy Management Program Audit Report
Building/System Audited: EAC No
Lead Energy Auditor:
Energy Auditor:
Auditee:
Description of opportunity for improvement
Auditor Signature: Date:

Energy Manager Signature: Date:
Agreed Corrective Action
Proposed Time Frame:

Energy Manager Signature: Date:
Verification of action taken
Satisfactory/Unsatisfactory:
Comments:
Auditor Signature:
Date:
Bahagian Perkhidmatan Kejuruteraan
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Document No
Guidelines on Energy Management In Healthcare Facilities.
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Appendix D: AEMAS Energy Management Gold Standard (EMGS)

Certification Requirement Checklist
D-1 AEMAS EMGS 1 Star Requirements.
No. Criteria Requirements Evidence needed

1. Management
Aspect
1.1 Corporation
Leadership
(1) Energy Policy Executive management shall establish 1. Energy policy which
written energy policy that is appropriate contains the elements a) to
to the nature and scale of energy use of e) signed by the Hospital
the organization. Director
The energy policy shall:

a) state a commitment to comply with
relevant legislation and relevant
regulations with respect to energy, and
with other requirements to which the
organization subscribes.
b) Include a commitment to continual
improvement of energy efficiency.
c) Include a commitment to allocate
sufficient resources to support energy
management activities.
d) Be documented, implemented and
promoted throughout the organization.
e) Be regularly reviewed for continuing
suitability.
(2) Executive Executive management shall be at least (i) Management review
Management annually reported on the review of the document (report, minute of
Review Of energy management performance. The meeting)
Energy agenda shall contain the information of (ii) Attendance of executive
Management Base line EEI ,targets and plan management in the
Performance establishment, opportunities to improve management review
energy performance
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1.2 Planning
(1) Energy Target & 1) The organization shall set annual (i) Documented annual
Plan measurable target and plan for energy measurable energy target
efficiency improvement. and plan
2) It shall include the means and time

frame by which individual targets are to
be achieved
(2) Planning And -

Allocation of
Resources
2. Organisation
Aspect
2.1 Human
Resources
(1) Appointment Of Executive management shall appoint an (i) Energy manager
The Energy energy manager who obtains at certificate issued by AEMAS
Manager minimum Certified Energy Manager (ii) Energy management
(CEM) license under AEMAS. structure showing line of
command
Executive management shall give the (iii) Job description of the
energy manager authority and full energy manager
support to drive the energy
management system.
(2) Energy The organization shall establish (i) Energy management
Management management structure and structure and responsibilities
Structure and responsibilities for energy management.
Responsibilities
(3) Staff The organization shall establish training (i) Training plan
Competency plan to develop staff competency staff in
energy management.
The plan shall at least cover the key

responsible staffs who directly involve in
the operation, maintenance of the
process and equipment that have the
significant impact on the energy use of
the organization.
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2.2 Motivation
(1) Organization The organization shall plan the activities (i) Activity plan for
Awareness and to develop staff awareness for development of staff
Accountability contribution and accountability in awareness and
energy management. accountability
2) Recognition of The organization shall recognize the (i) Activity plan for
Energy importance of energy management development of staff
Management activities and promote its staff awareness and
achievement in energy efficiency accountability
improvement.
3. Process Aspect
3.1 Process and
Equipment
(1) Analysis of As the basis for energy efficiency (i) Energy profile report less
Energy Use improvement, the organization shall than 2 years old
prepare its energy profile containing at
least the following: (data shall not be
more than 2 years old):
a) types of energy consumed.
b) amount of energy consumption by
source
c) energy use breakdown according to
sections
(2) Purchasing and -
Procurement
3.2 Operation
Management
(1) Operation The organization shall establish the plan (i) Work procedures for
Control for implementation of work procedures operation of process and
to control the energy use in the equipment
operation of process and equipment.
(2) Maintenance The organization shall establish the plan (i) Work procedures for
for implementing the maintenance maintenance of process and
program to maintain & improve energy equipment
efficiency of process and equipment. (ii) Calibration plan
The organization shall establish a plan to
regularly calibrate measuring equipment
against the specified standards and in
accordance with the manufacturers'
specifications.
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(3) Corrective and The organization shall establish the (i) Procedure for corrective
Preventive procedures for handling non- and preventive actions
Actions conformance and initiating corrective
and preventive actions to minimize the
energy waste.
4. Information
Aspect
4.1 Information
Management
(1) Document -
Control
(2) Energy Records The organization shall establish and (i) Record of energy
maintain the records of energy consumption and related
consumption and related information information
e.g. production data for monitoring of (ii) Monitoring and analysis
energy management performance. report
4.2 Communication
(1) Staff The organization shall establish the (i) Procedure for
Communication procedures for communication and communication and
coordination of the staff under the coordination within the
energy management structure. energy management
structure
(2) Report The organization shall establish the (i) Records of energy
Structure energy management reporting structure management reports
to ensure proper information is showing review/approval
distributed to the relevant management structure
functions.
5. Financial aspect
5.1 Budget The organization shall plan the financial (i) Annual energy target and
Management budget for energy costs, project plan
investment and related expenditures to (ii) Energy budget plan
meet the energy target and plan.
5.2 Investment The organization shall establish the (i) Project proposal
decision criteria for investment in documents
energy efficiency improvements such as (ii) Management Review
annual budget and ROI. minute of meeting
(iii) EMC Minutes of Meeting
6. Corporate
Responsibility
Aspect
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6.1 Regulation -
Compliance
7. Achievement
Aspect
7.1 Performance
Review
(1) Energy The organization shall monitor measure (i) Monitoring plan
Efficiency and record the energy consumption and (ii) Monitoring record of
Monitoring. energy efficiency performance. energy efficiency
performance against the set
target for the last 3 months
(2) Energy The organization shall establish the i) Procedure for energy
Management procedures for periodical audit of the management system audit
System Audit energy management system to ensure (ii) Procedure for corrective
that the system: and preventive actions
a) is effectively implemented and

maintained.
b) In line with the energy policy,
achieves energy objectives and targets.
Audit procedures shall cover the audit

scope, frequency, and methods, as well
as the responsibilities and requirements
for conducting audits and reporting
results.
(3) Management The organization shall establish the (i) Procedure for
Review procedure to review the performance of management review
the energy management system at least
on an annual basis to ensure its
continuing suitability, adequacy and
effectiveness.
The review shall include assessing

opportunities for improvement and the
need for changes to the energy
management system, including the
energy policy and energy target and
plan.
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D-2 AEMAS EMGS 2 Stars Requirements

1. Management
Aspect
1.1 Corporation
Leadership
written energy policy that is appropriate contains the elements a)
to the nature and scale of energy use of to e) signed by the
the organization. Hospital Director
suitability.
Management annually reported on the review of the document (report,
Review Of Energy energy management performance. The minute of meeting)
Management agenda shall contain the information of (ii) Attendance of
Performance Base line EEI ,targets and plan executive management in
establishment, opportunities to improve the management review
energy performance
1.2 Planning
(1) Energy Target & 1) The organization shall set annual (i) Documented annual
Plan measurable target and plan for energy measurable energy target
efficiency improvement. and plan.
2) It shall include the means and time (ii) 3-year forward energy
frame by which individual targets are to target and plan
be achieved
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(2) Planning and The organization shall, in the business (i) Energy budget plan
Allocation of plan, allocate human resource and (ii) Human resource plan
Resources financial budget for: (iii) Energy management
a) implementing projects under the project document
energy target and plan. (iv) Record of investment
b) Designation of responsible persons and expenditures on
c) Maintaining the energy management energy management
system. activities and projects
d) Implementing the energy management
activities
2. Organisation
Aspect
2.1 Human Resources
(1) Appointment Of Executive management shall appoint an (i) Letter of appointment
The Energy energy manager who obtains at minimum of Energy Manager by
Management Certified Energy Manager (CEM) license Executive Management
under AEMAS, which gives the CEM (ii) Job description of the
manager authority and full support to energy manager
drive the energy management system (iii) Energy manager
certificate issued by
AEMAS Energy
management structure
showing line of command
(2) Energy The organization shall establish energy (i) Energy Management
Management management committee structure and Committee Organization
Committee responsibilities for energy management chart.
Structure And comprising representatives from energy (ii) Document roles and
Responsibilities related functional areas responsibilities of energy
management committee.
(i) Record of meeting on
energy management
activities with involved
designated persons
(3) Staff Competency The organization shall systematically (i) Record of Training
develop its staff competency to fulfil the need assessment (ii)
responsibilities under the energy Training plan
management system. The organization (iii) Record and
shall plan and implement activities to: evaluation of training
a) Identify training needs for staff. effectiveness
b) Provide training or take other actions (iv) Record of staff
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to satisfy these needs training

c) Evaluate the effectiveness of the
training or action taken.
d) Maintain appropriate records of
training, skills and experience
2.2 Motivation
(1) Organization The organization shall systematically plan Document activity plan
Awareness And and implement activities to develop staff for development of staff
Accountability awareness for contribution and awareness (e.g. talk,
accountability in energy management training, campaign) and
while ensuring continuously accountability.
implemented and assessed for their
effectiveness and encourage feedback (i) Document showing the
and input from staff to improve energy implementation of staff
management performance. awareness building
activities.
(ii) Review of staff
awareness building
activities, including
feedback and
suggestions.
(iii) Record and evaluate
the effectiveness of the
awareness building
activities.
2.2 Recognition Of 1) The organization shall recognize the EAC/staff reward and/or
Energy importance of energy management recognition system (e.g.
Management activities as a priority to improve its most efficient EAC
business performance, as well as reward staff/EAC achievement
its staff for the achievement in energy disseminated throughout
management the organization)
3. Process Aspect
3.1 Process And
Equipment
(1) Analysis And As the basic for energy efficiency (i) Energy audit report not
Energy Use improvement, the organization shall more than 2 years old
conduct the energy audit (internal or (ii) Records on the update
external) to show: of energy consumption,
a) Types of energy consumed. energy use analysis,
b) Amount of energy consumption. inventory of energy
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c) Energy use profile. consuming process and

d) Energy use breakdown according to equipment, and etc.
sections/EACs/SEUs (iii) Energy saving target
e) Inventory of processes and equipment (iv) Energy conservation
having significant energy consumption. measures (ECM) plan
f) Opportunities for energy efficiency with M&V plan to achieve
improvement. the energy target
- The energy baseline shall be established
using the information in the initial energy
profile considering a minimum of 12
months of data.
- The organization shall utilities the
energy audit result for set up energy
target and implementing activities for
energy efficiency improvement
(2) Purchasing And The organization shall establish energy (i) Energy efficiency
Procurement efficiency purchasing policy, the purchasing policy and its
implementation procedure and its procedure
records (ii) Purchasing and
procurement records,
investment analysis (e.g.:
ROI) and list of suppliers
and contractors
3.2 Operation
Management
(1) Operation Control The organization shall implement work (i) Work procedures for
procedures to control the energy use in operation of process and
the operation of at least two most energy equipment (ii) Evidence
consuming processes in the organization. of the operation
Work procedures shall indicate: a) the procedure being
instruction on how to operate the practiced (iii) Record of
process and equipment according to the process and equipment
operational criteria. b) The instruction on operational data
how to operate and adjust the control
parameters to optimize the energy use by
the process and equipment.
(2) Maintenance The organization shall establish the plan Work procedures and
for implementing the maintenance record for maintenance
program to maintain and improve energy of process and equipment
efficiency of process and equipment. to maintain and improve
its energy efficiency.
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Evidence of the
maintenance procedure
being practiced
The organization shall establish a plan to Calibration plan for all
regularly calibrate measuring equipment equipment and record.
against the specified standards and in Evidence of the
accordance with the manufactures' calibration records.
specifications.
(3) Corrective And The organization shall establish and (i) Procedure and record
Preventive Actions implement the procedures for handling for preventive and
non-conformance and initiating corrective actions (ii)
preventive and corrective actions to Records/practiced of
minimize the energy waste preventive and corrective
actions
4. Information
Aspect
4.1 Information
Management
(1) Document Control The organization shall establish the (i) Procedures for
equipment the procedures for controlling document control
records and documents required by this (ii) Record of document
energy management certification to review and revision
ensure that:
a) They can be located.
b) They are periodically reviewed and
revised as necessary.
c) The update versions are available at all
relevant locations.
d) Obsolete documents are removed.
e) Obsolete documents retained for legal
and/or knowledge preservation purposes
are suitably identified.
f) All documents are approved prior to
use and their distribution is controlled
Energy management records and
documentation shall be systematically
controlled periodically reviewed and
revised for continuing suitability.
(2) Energy Records The organization shall maintain and (i) Record of energy
update the records of energy consumption and related
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consumption and related information e.g. energy factor information

production data. Based on the updated (ii) Energy saving target
energy records and information, the and plan
organization shall define the measures (iii) Actual energy saving
and indicators and utilize them for record and analysis.
monitoring and improvement of energy
management performance.
4.2 Communication
(1) Staff 1) The organization shall establish the 1) Procedure for
Communication procedures for communication and communication and
coordination of the staff under the coordination within the
energy management structure. energy management
2) The organization shall implement and structure
maintain the procedures for 2) Record of meeting on
communication and coordination of the energy management
staff under the energy management activities among the staff
structure. under the set
management structure.
(2) Report Structure The organization shall establish, (i) Format of reporting.
implement and maintain the energy (ii) Records of energy
management reporting structure. management reports
showing review/approval
structure.
5. Financial Aspect
5.1 Budget 1) The organization shall plan the (i) Energy budget plan
Management financial budget for energy cost, project (ii) Energy saving
investment and related expenditures to measures budget plan
meet the energy target and plan. (iii) Records of
management approval on
2) The organization shall approve and ECM activities
spend the budget according to the set (iv) Records of
budget plan expenditures and
investments
5.2 Investment The organization shall establish the (i) ECM project proposal
decision for investment in energy documents with
investment analysis.
6. Corporate
Responsibility
Aspect
6.1 Regulation The organization shall identify the (i) List of relevant
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Compliance requirements stated in the relevant legislation and

regulations needed to be
complied.
7. Achievement
Aspect
7.1 Performance
Review
(1) Energy Efficiency The organization shall monitor measure (i) Monitoring plan and
Monitoring and record the energy consumption and the records of energy
energy efficiency performance. performance against set
target for minimum 12
months
(2) Energy 1) The organization shall establish the (i) Procedure for energy
Management procedures for periodical audit of the management system
System Audit energy management system to ensure audit and records of audit
that the system: (ii) Procedure for
a) Effectively implemented and corrective and preventive
maintained. actions
b) Archives the energy policy, energy
objectives and targets. Audit procedure
shall cover the audit scope, frequency,
and methods, as well as the
responsibilities and requirements for
conducting audits and reporting results.
2) Energy management system audits

shall be conducted at least every 6
months, and results shall be recorded and
brought to the appropriate personnel.
Any deficiencies shall be processed
through the corrective action system.
(3) Management 1) The organization shall establish the (i) Procedure for
Review procedure for review the performance of Management review on
the energy management system on annual basis
annual basis to ensure its continuing (ii) Record of
suitability, adequacy and effectiveness. Management review
(report, minute of
2) The management review shall lead to meeting) with proof of
the continual improvement of energy continual improvement
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management system including the energy action

policy and target and plan. - Records of
management review shall be
documented and maintained.
(4) Overall 1) Show achievement of energy saving (i) All Energy Reports for
Organization target and plan over 2 years of the head of EACs and
Performance (i) minimum overall EEI improvement by Energy Management
Improvement 5% from baseline Committee
(ii) minimum overall energy reduction of (ii) Management review
5% minute of meeting
(iii) Overall EEI
2) Show each Energy Conservation improvement & energy
Measures (ECM) proposed during energy reduction report
audit was implemented, monitored and (iv) Records of ECM
maintained projects and its
management, installed
equipment
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D-3 AEMAS EMGS 3 Star Requirements

1. Management Aspect
1.1 Corporation
Leadership
written energy policy that is appropriate to contains the elements
the nature and scale of energy use of the a) to e) signed by the
organization. Hospital Director

suitability.
Management Review annually reported on the review of the document (report,
Of Energy energy management performance. The minute of meeting)
Management agenda shall contain the information of (ii) Attendance of
Performance Baseline EEI ,targets and plan executive management
establishment, opportunities to improve in the management
energy performance review
1.2 Planning
(1) Energy Target & Plan The organization shall set annual (i) Documented annual
measurable target and plan whilst measurable energy
consistent with the energy policy and 3- target and plan
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years plan for energy efficiency (ii) 3-years energy

improvement by Certified M&V saving target and plan
Professional and the allocation of resources verified by Certified
and budgets M&V Professional.
(2) Planning And The organization shall, in the business plan, (i) Energy budget plan
Allocation Of allocate human resource and financial (ii) Human resource
Resources budget for: plan
a) Implementing projects under the energy (iii) Energy management
target and plan project document
b) designation of responsible persons (iv) Record of
c) Maintaining the energy management investment and
system expenditures on energy
d) Implementing the energy management management activities
activities. and projects
2. Organization Aspect
2.1 Human Resources
(1) Appointment Of Executive management shall appoint an (i) Letter of
Energy Professionals energy manager who obtains at minimum appointment, CV,
Professional Energy Manager (PEM) license certificates, job
under AEMAS and also appointment of description
Certified M&V Professional.
(2) Energy Management The organization shall establish energy (i) Energy Management
Committee Structure management committee structure and Committee
And Responsibilities responsibilities for energy management. Organization chart.
The energy management structure all (ii) Documented roles
comprise representatives from energy and responsibilities of
related functional areas including energy management
purchasing, accounting, engineering, committee
production, maintenance, facilities (iii) Records of minutes
management and environmental of meetings, energy
management. management activities
(3) Staff Competency The organization shall systematically (i) Record of Training
develop its staff competency to fulfil the need assessment
responsibilities under the energy (ii) Training plan
management system. The organization (iii) Record and
shall plan and implement activities to: evaluation of training
a) Identify training needs for staff. effectiveness
b) Provide training or take other actions to (iv) Record of staff
satisfy these needs. c) Evaluate the training
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effectiveness of the training or actions

taken.
d) Maintain appropriate records of training,
skills and experience.
2.2 Motivation
(1) Organization The organization shall systematically plan Documented activity
Awareness And and implement activities to develop staff plan for development of
Accountability awareness for contribution and staff awareness and
accountability in energy management and accountability and the
shall be continuously assessed for their implementations review
effectiveness
(2) Recognition Of The organization shall recognize the Record of staff reward
Energy Management importance of energy management in terms of official
activities as a priority to improve its announcement, career
business performance. promotion or salary
remuneration for the
achievement in energy
management etc
3. Process Aspect
3.1 Process And
Equipment
(1) Analysis And Energy As the basic for energy efficiency (i) Energy audit report
Use improvement, the organization shall not more than 2 years
conduct the energy audit (internal or old
external) to show: (ii) Records on the
a) Types of energy consumed. update of energy
b) Amount of energy consumption. consumption, energy
c) Energy use profile. use analysis, inventory
d) Energy use breakdown according to of energy consuming
sections/EACs/SEUs process and equipment,
e) Inventory of processes and equipment and etc.
having significant energy consumption. (iii) Energy saving
f) Opportunities for energy efficiency target
improvement. (iv) Energy conservation
- The energy baseline shall be established measures (ECM) plan
using the information in the initial energy with M&V plan to
profile considering a minimum of 12 achieve the energy
months of data. target
- The organization shall utilities the energy
audit result for set up energy target and
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implementing activities for energy

efficiency improvement
(2) Purchasing And The organization shall establish energy (i) Energy efficiency
Procurement efficiency purchasing policy, the purchasing policy and
implementation procedure and its records its procedure
(ii) Purchasing and
procurement records,
investment analysis
(e.g.: ROI) and list of
suppliers and
contractors
3.2 Operation
Management
(1) Operation Control The organization shall implement work (i) Work procedures for
procedures to control the energy use in the operation of process
operation of at least two most energy and equipment.
consuming processes in the organization. (ii) Record of process
Work procedures shall indicate: and equipment
a) The instruction on how to operate the operational data
process and equipment according to the
operational criteria.
b) The instruction on how to operate and
adjust the control parameters to optimize
the energy use by the process and
equipment.
(2) Maintenance 1) The organization shall establish the plan (i) Work procedures and
for implementing the maintenance record for maintenance
program to maintain and improve energy of process and
efficiency of process and equipment. equipment to maintain
and improve its energy
2) The organization shall establish a plan to efficiency
regularly calibrate measuring equipment (if (ii) Calibration plan for
necessary) against the specified standards all measuring
and in accordance with the manufacturers' equipments (if
specifications. necessary) and record
(3) Corrective And The organization shall establish and (i) Procedure and record
Preventive Actions implement the procedures for handling for preventive and
non-conformance and initiating preventive corrective actions (ii)
and corrective actions to minimize the Records of preventive
energy waste. and corrective actions
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4. Information
Aspect
4.1 Information
Management
(1) Document The organization shall establish the (i) Procedures for document
Control procedures for controlling records and control
documents required by this energy (ii) Record of document review
management certification to ensure that: and revision
a) They can be located.
b) They are periodically reviewed and
revised as necessary.
c) The update versions are available at all
relevant locations.
d) Obsolete documents are removed.
e) Obsolete documents retained for legal
and/or knowledge preservation purposes
are suitably identified.
f) All documents are approved prior to
use and their distribution is controlled
Energy management records and
documentation shall be systematically
controlled periodically reviewed and
revised for continuing suitability.
(2) Energy Records The organization shall maintain and (i) Systematic information
update the records of energy management system in-place
consumption and related information. (ii) Record of energy consumption
Based on the update energy records and and related energy factor
information, the organization shall define information
the measures and indicators and utilize (iii) Energy saving target and plan.
them for monitoring and improvement of (iv) Actual energy saving record
energy management performance The and analysis.
organization shall utilise an information
management system for repository,
monitoring and communication.
4.2 Communication
(1) Staff The organization shall establish the (i) Procedure for communication
Communication procedures for communication and and coordination within the
coordination of the staff under the energy management structure
energy management structure. (ii) Records of meeting
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(2) Report The organization shall establish, (i) Format of reporting.

Structure implement and maintain the energy (ii) Records of energy
management reporting structure. management reports showing
review/approval structure
5. Financial Aspect
5.1 Budget 1) The organization shall plan the (i) Energy budget plan
Management financial budget for energy costs, project (ii) Energy saving measures
investment and related expenditures to budget plan
meet the energy target and plan. (iii) Records of management
approval on energy management
2) The organization shall approve up to activities and project for some
investment grade ECM and spend the investment grade ECM. (iv)
budget according to the set budget plan. Energy management project
documents and records of
approved activities documents
5.2 Investment The organization shall establish the (i) ECM project proposal
decision criteria for investment in energy documents with investment
efficiency improvements such as ROI analysis.
(ii) Management Review minute
of meeting.
(iii) Board of directors minute of
meeting
6. Corporate
Responsibility
Aspect
6.1 Regulation
Compliance
(1) Marketing The organization shall market the value Record of communication within
of energy efficiency and the performance and outside the organization the
of energy management both within and value of EE and the performance
outside the organization of energy management.
7. Achievement
Aspect
7.1 Performance
Review
(1) Energy The organization shall monitor measure (i) Monitoring plan
Efficiency and record the energy consumption and (ii) Monitoring record of energy
Monitoring. energy efficiency performance. efficiency performance against
the set target for the last 3
months
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(2) Energy The organization shall establish the i) Procedure for energy
Management procedures for periodical audit of the management system audit
System Audit energy management system to ensure (ii) Procedure for corrective and
that the system: preventive actions
a) is effectively implemented and

maintained.
b) In line with the energy policy, achieves
energy objectives and targets.
Audit procedures shall cover the audit

scope, frequency, and methods, as well
as the responsibilities and requirements
for conducting audits and reporting
results.
(3) Management The organization shall establish the (i) Procedure for management
Review procedure to review the performance of review
the energy management system at least (ii) Record of management review
on an annual basis to ensure its (report, minute of meeting) with
continuing suitability, adequacy and proof of continual improvement
effectiveness. action
The review shall include assessing

opportunities for improvement and the
need for changes to the energy
management system, including the
energy policy and energy target and plan.
(4) Overall 1) Show achievement of continuous (I) All Energy Reports for the head
Organization energy saving target and plan with of EACs and Energy Management
Performance minimum overall EEI improvement by Committee
Improvement 10% from the baseline (over 3years). For (ii) Management review minute of
subsequent 3-STAR application, the EEI meeting.
must be maintained or further reduced. (iii) Overall EEI reduction report
(iv) Overall energy reduction
2) Show achievement of continuous certified by M&V Professional.
energy saving target and plan with (vi) ECM project management
minimum overall energy reduction of report/records which include
10% (over 3 years) certified by M&V investment grade project
Professional. For subsequent 3-STAR (vii) Installed
application, the energy saving must be equipments/projects
maintained or further reduced.
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3) Show each Energy Conservation

Measures (ECM) which include
investment grade proposed during
energy audit ECM was implemented,
monitored and maintained
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Appendix E: Operation and Monitoring Control

E-1 Daily Energy Log Sheet for EAC
Note: The above table is for reference only. It is also allowable to use any existing and available log sheet used by the facility
maintenance department
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E-2 Log Sheet Summary for EAC
Inspections Control Inspection

Item Equipment Recommendation Inspector Remark
Items Value Frequency
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E-3 Energy Data for Energy Accounting Centre (EAC) for Main Switch Board
Net Voltage (V) Current (A)

Gross Floor
Serving Floor Area Area
No. of
Area / (GFA) in (NFA) in Monthly
Asset Days Monthly
EAC Energy Department m2, m2, wall Power Power Power Building
No. No R- R- Y- for Operating
No. Meter /Major unoccupied to wall Average R Y B Average Factor (kW) Consumption Energy Index
(MSB) Y B B the Hours
System and for (kWh) (BEI)
month
occupied occupied
area area
only
Note: The above log sheet is only applicable to area where sub-metering is installed.
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E-4 ECMs Project Status

Year:
Month:
Status (Proposed/In
Name of Implementation ECM cost Target Saving Target Actual
Actual ROI Progress/Completed/
ECM Plan (RM) (RM) ROI Saving (RM)
Delay)
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E-5 ECMs Payment Status
Purchasing Status Payment Status

Name of ECM
Request No. Order No. PO Amount (Pending/Done)
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E-6 ECMs Improvement Actions
Improvement Item Details of Action Responsible Person

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Appendix F: Energy Management Report

F-1 Preliminary Report
Format and contents of the report shall comply with AEMAS requirements.
PRELIMINARY ENERGY REPORT
FOR
Hospital
Company Name and Logo
Prepared by:
Name:
..
Registered Electrical Energy Manager
Certificate No:(PTE ) or
Certified Energy Manager
Certificate no: (CEM )
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F-2 CEM Report
Format and contents of the report shall comply with AEMAS requirements.
HOSPITAL XXXXXX
MONTHLY
ENERGY MANAGEMENT REPORT
For
Month of MMM YYYY

Prepared by : Verified by :
Name : Name :
Designation : Designation :
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F-3 REEM Report

Format and contents of the report shall comply with Suruhanjaya Tenaga requirements.
HOSPITAL XXXX
BI ANNUAL ENERGY MANAGEMENT REPORT
Period of MMM YY to MMM YY
Prepared by : Verified by :
Name : Name :
Designation : Designation :

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Engineering Services Division

Appendix B: Establishing Baseline ................................................................................... 48

Appendix C: Management Review .................................................................................. 55

ACE ASEAN Centre for Energy

The purpose of this guideline is:

(a) To provide guidance and clarification on SEMP so as to achieve ASEAN

(b) To comply with the Efficient Energy Management of Electrical Energy

3.0 Scope of Work

The scope of work of SEMP as below:-

a) To establish, document, implement, maintain and continually improve on

b) To comply with all relevant acts and regulations listed below:

i) Electricity Supply Act 1990 and Electricity Regulations 1994;

ii) To identify potential source of available renewable energy;

iii) To provide technical advice and reports pertaining to energy management;

v) To prioritise and implement energy initiatives focusing first on low investment

vi) To achieve AEMAS EMGS 3-Star .

Terms used in the guidelines are defined as follows:

AEMAS - AEMAS is the worlds first regional certification system for

CEM - Refers to the person that has undergone AEMAS energy

Company - Refers to the facility management companies engaged by

EMGS - EMGS is the energy management system brand delivered

Energy Audit - Energy audits are comprehensive review conducted by

EAC - Refers to individual areas (e.g. Departments, Engineering

Government - Refers to the Ministry of Health Malaysia.

Initial Baseline - Refers to the energy consumption reference point of

(a) Electricity Regulations 1994;

(b) Electricity Supply Act 1990;

(c) Safety requirements in working with electrical installations;

(d) Efficient Management of Electrical Energy Regulations 2008;

(e) Requirement and regulations of Energy Commission Malaysia;

(f) SIRIM ISO 50001 Energy Management system or equivalent;

(g) Malaysian Standard: MS 1525;

(h) ASEAN Energy Management Scheme (AEMAS); and

(i) International Performance for Measurement and Verification Protocol

6.0 Roles and Responsibilities

Overview of the top-level management involved in developing the SEMP is shown in

Figure 1: Top-level Management Structure of SEMP

6.1 Ministry of Health (MOH)

(a) Establish policy for Energy Management and Green Procurement;

(b) Assist in obtaining Healthcare Facility commitment and required

(c) Approve proposals on Energy Management System (EnMS) (e.g.

6.2 State Health Department

6.3 Healthcare Facility

(a) Formulate Energy Management Policy;

(b) Establish Energy Management Committee (EMC);

(c) Establish Energy Accounting Centre (EAC);

(d) Conduct regular meeting at least quarterly;

(e) Fully participate and commit to the implementation of the energy

(f) Set energy target for each EAC;

(g) Review energy target regularly;

(h) Comply with relevant acts and regulations;

(i) Provide relevant information as required;

(j) Verify job done and recommend for payment; and

(l) Lead towards achieving the Energy Management certification program.

(a) Submit proposal related to energy management;

(b) Implement energy management activities including ECM, baseline

(c) Provide expertise to improve energy efficiency;

(d) Conduct energy audit at selected engineering systems;

(e) Comply to Efficient Management of Electrical Energy Regulations

(f) Provide Measurement & Verification for SEMP; and

(g) Submit relevant reports and invoices.

(h) Coordinate towards achieving the Energy Management certification

7.1 Management Commitment Declaration