OXFAM GB

JOB PROFILE

JOB TITLE: Finance/Admin Officer

DIVISION / DEPARTMENT /
LOCATION: International/MEEECIS/ ME JOB FAMILY: Finance
Regional Programme

SALARY: LEVEL: National, Level D2

OXFAM PURPOSE: To work with others to find lasting solutions to poverty and
suffering.
JOB PURPOSE: Responsible for programme services function within Oxfam GB regional
gender equality programme, provision of accurate, timely and relevant financial information
and meeting local legal, organisational and donor reporting requirements

REPORTING LINES:
Post holder reports to: Regional Partnership Programme Manager – Middle East
Dotted Management line to the Roving Accountant

Staff reporting to this post: Nil

BUDGET RESPONSIBILITY: Nil

DIMENSIONS:
• Handling queries (general), wide-ranging internal and external, including detailed
information.
• Perform day-to-day accounting processing and problem solving
• Advice at a detailed level
• Contributing to procedures and strategy
• Project work
• On the job training – provision of training
• Problems will vary but usually have established solutions
• Manages own time to achieve departmental objectives
• Maintain and manage the development of improvements to the department's
services, procedures and systems
• Solving problems of a varied nature and resolving day-to-day problems without
upward referral
• Impact of this role is significant within the department and may have wider,
organisational impact
KEY RESPONSIBILITIES:
• Maintain and develop financial and accounting systems and procedures in Beirut
office to ensure compliance with Oxfam’s organisational financial standards and legal
and donor requirements.
• Undertake financial and administrative matters in accordance with established
procedures.
• Maintain and develop/improve in monitoring systems for programme, projects and
management budgets and bring any significant variances to the attention of the
RPPM. Notify the RPPM of any required adjustments to the country and programme
budget forecast on monthly basis, along with supporting working sheets.
• Produce and communicate high quality monthly project/grant monitoring report by 10th
of each month in line with the established budgets; prepare relevant information for
Quarterly Management Report as per required standards
• Prepare timely and accurate monthly cash-flow forecasts
• Prepare draft budgets for projects and regional programme when required and within
Oxfam’s annual budgeting cycle

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JOB PROFILE
• Maintain and update funding grid for the programme with support from the Roving
Accountant
• Work alongside the Roving Accountant, the programme team, partners, and the
RPPM to prepare high quality donor financial reports as per agreed deadlines. This
includes undertaking close donor contract administration within Oxfam’s systems,
including financial reconciliation
• Monitor and undertake all office payments (including payments to partners) to ensure
smooth and timely operation of the programme and projects, in line with Oxfam’s
policies and within the agreed authorisation limits.
• Prepare timely, accurate and high quality monthly accounts (cash books, bank
reconciliations, cash counts, various registers and journals) and upload into Oxfam’s
accounting system.
• Prepare timely accurate and high quality year end accounts per Oxfam’s and in
country legal requirements
• Establish, maintain and develop up to date filing system (both electronic and hard
copies) in the office to ensure easy access and systematic storage of information
• Provide support to Oxfam’s partners (in particular those based in Iraq) as assigned by
the RPPM (with guidance and support from the Roving Accountant) on finance,
including regular visits, reviews of partners’ monthly financial reports for ongoing
projects, audits and training in financial management issues to the finance staff
• Manage office purchases, prepare invitation letters for visitors, administer hotel
bookings and facilitate adequate logistics (transport)
• Perform other tasks requested by the RPPM, the RC or the Roving Accountant.
SKILLS AND COMPETENCE:
Essential:
• Substantial prior accounting experience including budgeting, year-end accounting,
provision and development of financial reporting, preferably in a humanitarian
/development agency
• Ability to prioritise own workload and competing demands, to work independently and
to work to deadlines.
• High level of initiative.
• Attention to detail, ability to work under pressure and think and plan ahead.
• Good communication and interpersonal skills on various levels: partners, staff and the
Regional Centre.
• Fluency in written and spoken English and Arabic.
• Extensive Microsoft Office experience skills and experience with accounting
packages.
• Respect to diversity and particular gender equity and women’s rights.
• Extensive Microsoft Office experience skills and experience with accounting
packages.
• Respect to diversity and particular gender equity and women’s rights.
Highly desirable
• Responsible, flexible and adaptable.
• Capacity and interest to grow with Oxfam GB and willingness to learn.
• Effective time management and proven record of achieving results.
• Proactive in anticipating problems and promoting the function.
• Commitment to Oxfam’s aims and objectives, awareness of bigger picture of the
organisation and application of this knowledge to own work.
• Ability to train and coach others.
• A recognised accountancy qualification.
Desirable
• Ability to travel within the region (D)
Date of issue: July 2010
Note: This job profile is not incorporated into the employment contract. It is intended as a guide and
should not be viewed as an inflexible specification as it may be varied from time to time in the light of
strategic developments following discussion with the post holder. The post holder will be expected to

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JOB PROFILE
work to agreed objectives, which should facilitate achievement of the key responsibilities in accordance
with the Performance Review Process.

Deadline for applications: 28th August 2010.

Send application letter and CV to: Ms. Sahar Itani at:
Sitani@Oxfam.org.uk
Applicants sent after the deadline will not be considered
Only short listed candidates will be contacted
Tentative dates for interviews are 6 and 7 September 2010.

Women and people with special needs are highly encouraged to

apply.

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