PO Box 16 Council Chambers

RIVERSIDE TAS 7250 BEACONSFIELD TAS 7270

24 August 2017

TO ALL COUNCILLORS

Dear Councillor

I wish to advise that a special meeting of the West Tamar Council will be held at the Council
Offices, Eden Street, Riverside on Tuesday 29 August 2017 at 9.00am.

Rolph Vos
GENERAL MANAGER

9.00am Special Meeting commences

COM 1: ALTERATIONS AND ADDITIONS OF MULITIPURPOSE
FACILITY AT WINDSOR COMMUNITY PRECINCT

AGENDA
1. Apologies/Leave of Absence
2. Declarations of Pecuniary Interest
3. Community Input Time
4. COM 1: ALTERATIONS AND ADDITIONS OF MULTIPURPOSE FACILITY AT
WINDSOR COMMUNITY PRECINCT
 29 August 2017

Minutes of a Special Meeting of the West Tamar Council held at the Council Offices, Eden
Street, Riverside on Tuesday 29 August 2017 at 9.00am.

PRESENT:

APOLOGIES:

LEAVE OF ABSENCE:

IN ATTENDANCE:

/17 DECLARATIONS OF PECUNIARY INTEREST

/17 COMMUNITY INPUT TIME

2
 29 August 2017

I certify that with respect to all advice, information or recommendation

provided to council with this agenda:

1. the advice, information or recommendation is given by a person who has

the qualifications or experience necessary to give such advice, information or
recommendation, and

2. where any advice is given directly to council by a person who does not
have the required qualifications or experience that person has obtained and
taken into account in that persons general advice the advice from an
appropriately qualified or experienced person.

Rolph Vos
GENERAL MANAGER

Notes: S65(1) of the Local Government Act requires the General Manager to
ensure that any advice, information or recommendation given to the council
(or a council committee) is given by a person who has the qualifications or
experience necessary to give such advice, information or recommendation.
S65(2) forbids council from deciding any matter which requires the advice of a
qualified person without considering that advice.

3
 29 August 2017

COM 1 COMMUNITY SERVICES MANAGER REPORT: ALTERATIONS

AND ADDITIONS OF MULTIPURPOSE FACILITY AT WINDSOR
COMMUNITY PRECINCT

1) Introduction

The purpose of this report is to consider the tenders received for the
alterations and additions to the multipurpose community facility at
Windsor Community Precinct.

2) Background

The proposed upgrade to the current facility, occupied by Riverside

Olympic Football Club, (ROFC) will provide the Windsor Community
Precinct with a contemporary, functional and sustainable multipurpose
facility.

This exciting project will deliver a vibrant, multipurpose and welcoming

sporting and leisure space for members and visitors of the Windsor
Community Precinct, the Riverside Olympic Football Club and the
wider community. The upgraded and new facilities will provide fit for
purpose amenities within a contemporary, functional and sustainable
multipurpose facility that will be well utilised and can accommodate
the changing needs and demands of the community over time.

Tenders for the construction of the multipurpose community facility

were advertised and 6 contractors submitted tenders. The tenders
received were, GST exclusive:
Tenderer Price
Rosier $1,999,233.00
Fairbrother $2,045,328.00
Darkwood Construction $2,119,586.62
JDR Homes $2,121,402.73
Premium Constructions $2,129,900.00
Invision Developments $2,170,650.00

3) Strategic/Annual Plan/Council Policy

Councils Strategic Plan:

7.2 Community Objective:
An engaged community where partnerships are established,
needs identified and council assists in achieving sustainable
outcomes; and
7.4 Infrastructure Objective:
Ensure the provision and maintenance of an effective infrastructure
network.

4) Statutory Requirements

Tenders have been invited as required by section 333A of the Local

Government Act (1993), and in accordance with Regulation 24 of the
Local Government (General) Regulations 2015. As the prices exceed
$100,000 they are brought to Council for approval in accordance with
Councils Code for Tenders and Contracts.

4
 29 August 2017

5) Government Departments

Not applicable.

6) Community Consultation

Extensive community consultation with the Riverside Olympic Football

Club (October 2016 - ongoing) has been undertaken with CMK
Architects, Councillors and council officers to plan a facility that will be
multipurpose and will accommodate the changing needs and
demands of the community over time.

7) Alternative Options

Council is not bound to accept the lowest priced tender and may
accept any tender which it considers to be the most advantageous.
Alternative options are:
Award the contract to the lowest price tenderer
Accept a higher priced tenders
Not accept a tender

8) Risk Assessment

The recommended contractor is a large, well know company who has

carried out projects of this size and type many times.

The risk associated with awarding the contract to this construction

organisation is considered to be low.

On completion of the project the asset will be maintained under

councils ongoing annual operating budget.

9) Financial Impact

The proposed alterations and additions to the Riverside Olympic

Football Club clubrooms, at Windsor Community Precinct, are part of
the approved Capital Works Program for the 2017/2018 financial year.

The project has been approved for interest free borrowings to be

provided for five years under the State Governments Accelerated
Local Government Capital Program.

The 2017/2018 Capital Works Program has allocated a total of

$1,713,595 inclusive of Architects design and project management
fees.

The additional Capital Expenditure and Architects fees incurred in

completing the project will be allocated from the Accelerated Local
Government Capital Program.

10) Officers Comments

Council acknowledges the vital role of sport and recreation clubs in

developing social capital and local community networks. Sport and
recreation clubs are encouraged to work with council to implement
community development initiatives that will strengthen linkages and
relationships with the broader community by the provision of fit for
purpose facilities, sport and recreation grounds.
5
 29 August 2017

Riverside Olympic Football Club has aspirations of making application

to be part of the Football Federation State League competition.
Tasmanias top tier mens football competition will be extended to
include 10 teams from 2019.

Preseason training commences in mid-November 2017 and will be

accommodated within the Windsor Community Precinct site. The
2018 competition is scheduled to commence on March 17th and
finishes in September.

The lowest two tenderers, Rosier Constructions and Fairbrother, are

both capable of carrying out the project therefore none of the higher
tenders were further considered. In evaluating the lowest two
tenderers it was deemed prudent to confirm their respective
construction time frames, these are listed below:

Tender Commencement and Completion Time Frame

Rossier 08 September 2017 - 04 May 2018
Fairbrother 02 October 2017 - 16 March 2018

In light of the anticipated 2018 season commencement date the

Fairbrother tender is considered the most advantageous for Council.
Fairbrother has experience in similar projects and their capabilities are
well known to Council having successfully delivered the $12 million
Windsor Community Precinct project and more recently the $2.7
million Riverside Cricket Club and Windsor Pavilion project.

Michele Gibbins
COMMUNITY SERVICES MANAGER

RECOMMENDATION
That council award contract WTC 24/2017 for the alterations and
additions to the multipurpose community facility at Windsor
Community Precinct to Fairbrother for the tender price of $2,045,328
+ GST.

DECISION