Coordinator

Program Guide

 Advancing Women Mentoring Program

AWMP is a collaborative effort between the Office of Student Involvement and the Office for
Women. Heres how the program has historically operated:

1. Mentors sign up and submit bios; bios are posted on the website; students submit
SurveyMonkey forms with some general information about themselves and, based on
the website bios, list the names of 3-5 ideal mentors.
Note: recruitment of mentors/mentees is a joint effort between both offices.
2. Staff members match mentors and mentees based on the mentees requests and the
information provided in the bios.
3. Mentors/mentees are contacted with their matches. This email also includes
information about the kick-off event and codes for the StrengthsQuest assessments
to be completed before the first meeting.
4. OSI/OFW host a mentor training.
5. There is a kick-off event where matches can meet for the first time. A
StrengthsQuest coach is invited to facilitate the programmatic aspects of this event.
6. Mentors and mentees are expected to meet monthly.
7. OSI/OFW host monthly workshops relevant to the program learning outcomes. These
workshops are facilitated by faculty and staff members across campus.
8. There is an end-of-the-year closing event.

Heres what we discovered during the 2015-2016 program year: theres not a lot of
oversight or support for the mentorship matches; the programs were very poorly attended;
the program could have done better to represent participants identities and lived
experiences.

So, we proposed a program revamp for 2016-2017 that would place a greater emphasis on
the mentor/mentee relationship by creating space for more organic relationships to develop,
providing better training to mentors, creating structure for the mentorship relationship, and
de-emphasizing the monthly workshops.

Given the timeline for my departure, Kathy Grove has decided to move forward with the
original program model for 2016-2017, but I have included the proposed revamp in this guide
in the event that the next Coordinator for Leadership would like to use elements of it in the
future. There are several components of the revamp that could easily be included for the
upcoming academic year, including the Conversation Guides and the newsletter.

 AWMP Re-design

Mentee learning outcomes Mentor learning outcomes

As a result of this programs, students should be
able to
identify resources available on IUPUIs
campus
understand issues facing women in the
workplace and on college campuses
recognize individual strengths describe
their personal leadership style
identify professional development
opportunities
As a result of this program, staff/faculty
members should be able to
describe their personal mentorship
style
develop a mentorship plan for each
individual mentee
track mentee development
identify professional development
opportunities

Matching Process

The new matching process will create space for mentorship relationships to manifest more
organically than in previous program years.

1. mentor recruitment
a. meet with key constituents to discuss program changes
b. invite interested mentors to submit bios/photos
2. mentee recruitment
a. invite interested mentees to a matching fair
b. interested mentees will submit an interest form online
c. ask mentees to review bios before the matching fair
3. matching fair
a. mentees will have two hours to connect with as many mentors as possible
b. mentees/mentors will submit their top five choices for matching
4. waiting list
a. any individuals not paired and/or unavailable for the matching fair will be put
on a wait list and given the option to be matched from that list (the old
fashioned way)

Mentor/Mentee Structure

There will be a greater emphasis on the mentor/mentee relationship moving forward. In

addition to the revamped mentor training, mentors will be provided with conversation
guides to help steer their relationship with their mentees.

Monthly Newsletter

Each month, all AWMP participants will receive a newsletter that includes the following:

upcoming events on campus and in the community

program reminders for AWMP
resource spotlight campus
IUPUI woman leader (invited to submit a column)
articles relevant to monthly theme

Program Attendance Requirements

Instead of offering monthly programs, we are going to ask mentor and mentee matches to
attend one event/program/opportunity per semester on campus or in the community
relevant to the program theme. Programs for the fall semester can be selected from the
upcoming events listed on the monthly newsletter. We strongly encourage mentor and
mentee pairs to attend at least one Womens History Month program offering for the spring
semester.

Program Framework

August: mentor recruitment

September: mentor training, matching fair, mentee recruitment

October: Kick-off

January: Winter get-together

March: Womens History Month

April: End-of-the-year ceremony

Conversation Guide Themes

Note: a sample conversation guide can be found in the G: Drive.

October Get-to-know-you + setting expectations

November Navigating transitions between school and home
December Self-care over the holidays
January Leadership in your field
February Gender + Work
March Gender + Leadership
April Moving forward

 Community Leaders of Tomorrow

CLT is a first-year Residence Based Learning Community located in Ball Hall that is centered
on leadership and civic engagement. 2016-2017 will be CLTs third year in operation. By and
large, CLT has lacked the support it has needed to function like a traditional living learning
community, but students have still enjoyed their experiences.

Some quick history: CLT started as a partnership between the Associate Director for OSI and
the Assistant Director for Community Service and Civic Engagement. When the Associate
Director vacated their position, CLT got kind of lost in the shuffle. So when OSI reorganized
to hire two staff members for Leadership, CLT shifted to be a joint effort between Leadership
and CSCE.

CLT set out to achieve the following:

Provide leadership training and conference opportunities

Encourage involvement in community-service activities and experiential trips
Facilitate mentoring and networking with leadership and service professional staff and
students
Provide a community for personal growth and development

Heres what we learned during the 2015-2016 program year: students took advantage of
the community building aspects more than the educational curriculum and service
opportunities & we were likely to have a small but dedicated group of CLT participants in spite
of the number who signed contracts for CLT.

Mid-year, the issue of capacity was also put on the table. Through a series of conversations,
we decided that CLT would shift entirely to Leadership Development for the 2016-2017
academic year.

Much like AWMP, CLT has a proposed re-design in place. Unfortunately, there is a very small
number of students officially confirmed for CLT. In recent conversations with our partners in
HRL, we discussed a Plan B to realize CLT for the upcoming academic year. That plan
involves:

Outreach to Ball Hall students on the back-end (reaching out to everyone who
identified CLT as an interest in August and re-inviting them to join the RBLC
Recruitment/tabling in Ball Hall during the first week of classes)
Pushing back the retreat or doing away with it entirely and highlighting the First Friday
event in September as open to everyone as a showcase of sorts to CLT and see who
we can get on board from there
Starting to think about how to adjust CLT [name, marketing, etc.] for next year so folks
have a clearer sense of what it is and a motivation to join community when contract
time comes
Adjusting the curriculum and expectations, likely to just focus on the monthly events
(so simply promoting the other aspects but not requiring them)

In the pages that follow, you will find the proposed revamp for CLT. Components of this might
stick and/or feel relevant, but ultimately there are a lot of different directions that CLT could
take for the 2016-2017 academic year. Allison Wheeler has offered to provide all of the
support necessary to keep CLT aliveincluding budget support, staffing, etc. We have strong
partners in Housing, and it is important to note that CLT is the only divisional RBLC; a
leadership and/or service focused RBLC will likely always exist, and I have advocated fiercely
for that line to Housing to stay within our office.

 CLT Re-design

Refined Learning Outcomes

As a result of participation in this Residence Based Learning Community, Community

Leaders of Tomorrow participants will be able to

Describe their personal leadership identity;

Name the core values that drive them to action; List on-campus entities that provide
opportunities for civic engagement;
Demonstrate current and historical knowledge of Ball Hall and IUPUI;
Name at least one Indianapolis neighborhood and an asset of that neighborhood.

Requirements

Attend the CLT retreat on Saturday, August 27th;

Attend at least three of the seven (September-March) monthly community get-
togethers;
Complete two participatory development offerings (one per semester); Invited to
attend the Civic Leadership Summit on Monday, September 26th.
Invited to attend the Civic Leadership Summit on Monday, September 26th.

Participatory Development Offerings

These are opportunities and programs hosted on campus (or in the community) that focus
on at least one of the following topics: community service, civic engagement, identity,
leadership development, or social justice (i.e. MLK Day of Service, Cultural Leadership
Reflections, Tunnel of Oppression, etc.).

All events must be approved ahead of time (via email or GroupMe).

Participants will be required to get a sign-off to confirm your attendance and
complete a reflection.

CLT Proposed Schedule

Saturday, August 27 CLT Retreat

Friday, September 9 First Friday in Fountain Square

Monday, September 26 Civic Leadership Summit

Saturday, October 29 Volunteer at the Historic Irvington Halloween Festival

November Ball Hall/IUPUI/Indianapolis History

Saturday, December 10 Come-and-Go Brunch

Saturday, January 21 Trip to Broad Ripple Winter Farmers Market

February Big Car Tour of Garfield Park

March Visit Indiana Historical Society

April End-of-the-Year Celebration

Additional Information

Select field trips (September/October/January/February) will be limited to six

CLTers--there will be an electronic RSVP for these events.
Leadership Development will be holding office hours in Ball Hall on the second
Monday of each month starting in September for students who want to make
additional connections. LD will bring: handouts for upcoming events, de-stressing
activities, and snacks!
CLTers who fulfill the requirements outlined above will receive a certificate of
participation and recognition at the end-of-the-year celebration.
We will use GroupMe and email for all communication.

 Cultural Leadership Reflections

Brief

Cultural Leadership Reflections (CLRs) connect participants with Indianapolis community

leaders and their stories. Indianapolis change-makers will (1) share their own leadership
stories and (2) forge pathways for participants to get connected to the local community.

Learning Outcomes

Participants will

Explore new definitions and understandings of leadership;

Be able to name new resources and/or opportunities in the Indianapolis community;
Plan to get involved with new organizations/movements/communities in
Indianapolis.

Program Set-up

CLRs are informal gatherings and their set-up will depend on each individual speaker. Each
CLR guest will be invited to share their story, promote their programs, and engage in
meaningful dialogue with students, faculty, and staff about their experiences navigating
leadership roles in Indianapolis in any format they see fit.

Each program will be hosted in the Cultural Lounge in the Multicultural Center. Light snacks
and refreshments will be provided.

Marketing and Promotion

Marketing and promotion will be a joint effort between Leadership Development and the
Multicultural Center. Leadership will be responsible for individual flyers/promotional items
for each speaker. The schedule on the next page also identifies potential partners for each
speaker; we can either (1) see if these partners are interested in sponsoring and/or
promoting the event (sponsoring = putting their logo on the promotional items) and/or (2)
do targeted outreach to the students, faculty, and staff in each of these
schools/organizations/communities.

Assessment

We will do JagTag swipes to track program attendance and distribute surveys after each
event. Those surveys will ask attendees the following questions:

How did you learn about the event?

Did the speakers story help you to think differently about leadership? If so, how?
What new resources and/or opportunities did you learn about in the Indianapolis
community?
Do you plan to get more involved with [insert affiliated
organization/movement/community] here?
What speakers and/or areas of interest would you like to see represented in future
Cultural Leadership Reflections?

Tentative Speaker Schedule

September Tamika Catchings Olympic Gold Medalist and WNBA All-Star Tamika Catchings created
the Catch the Stars Foundation, which empowers youth to achieve their
dreams by providing goal setting programs that promote fitness,
literacy and youth development. Programs are targeted to youth
throughout Indianapolis, with a specific emphasis on supporting and
assisting under-served and low to moderate income communities
throughout our city.

Potential partners: Athletics & PETM

October IUYA Indiana Undocumented Youth Alliance (IUYA) is a youth-led community

organization that seeks to empower young immigrants to achieve
higher education and with the support of our allies demand more just
and humane local, state and federal policies that affect directly
undocumented families in our community.

Potential partners: LSA, Office of International Affairs

November Cassandra Avenatti Cassandra is a Licensed Clinical Social Worker, educator and activist
from Chicago, with ten years' experience serving as a therapist,
organizer and advocate. Cassandra is also the founder of Project Fierce
Chicago (a grassroots organization providing housing to LGBTQ youth
experiencing homelessness), the co-founder of the PROS Network
Chicago, a long-time member of the Sex Workers Outreach Project,
member of the Indiana Transgender Wellness Alliance and a member of
the World Professional Organization for Transgender Health.

Potential partners: LGBTQ SA, LGBTQ FSC, Womens Studies,

Womens Alliance, LGBTQ+ Center & Health and Wellness Promotion

January Marc McAleavy Marc McAleavey believes that the number one responsibility of a child
is to have fun. This drives his work as Executive Director of Playworks
Indiana. Prior to joining Playworks, Marc served as the founding
Executive Director of Public Allies Indianapolis at the Indianapolis
Neighborhood Resource Center, where he previously served as the
Evaluation and Documentation Manager. McAleavey founded The
Zawadi Exchange, an Asset Based Community Development
organization in Indianapolis Mapleton-Fall Creek Neighborhood. He
has a Bachelor of Arts Degree in Philosophy from Indiana University as
well as a Master of Social Work degree from the Indiana University
School of Social Work, where he is an Adjunct Professor.

Potential partners: SPEA & School of Social Work

February Kyle Long A Cultural Manifesto, with local DJ and "NUVO" columnist Kyle Long,
explores the merging of a wide spectrum of global music with the more
familiar American styles of music, such as soul, hip-hop and jazz. In
each episode listeners can expect to hear intriguing new sounds and
styles of music from all sorts of international traditions. Longs goal
with his program is more than entertainment. I really want to use
music as a bridge to create cultural understanding, he says.

Potential partners: Herron School of Art and Design & Social Justice
Education

March Derrin Slack Since its inception in 2011, Pro(ACT) has involved over 1,200 boys and
girls in community service and those youth have accumulated over
5,000 hours of service to Indianapolis. With the help of strong
community partnerships, we have seen many students lives change
through our service-learning programs. Through experiential learning,
we intend to help many more students learn to feel comfortable with
their shortcomings and low-esteem so that they may fortify their
communities.

Potential partners: SPEA & School of Social Work

Speaker Status as of 7/8/2016

Date Speaker Contact Information Status

September 21 Tamika Catchings catchthestars24@aol.com outreach email sent,

unavailable. Reach out to
another contact ASAP.

October 19 IUYA iuya.undocuhoosiers@gmail.com outreach email sent. Follow-

up email sent, referred to
Michelle for further contact

November 16 Cassandra Avenatti cassandraavenattilcsw@gmail.com Confirmed, referred to

Michelle

January 18 Marc McAleavy marc.mcaleavey@gmail.com --

February 15 Kyle Long culturalcannibals@gmail.com --

March 8* Derrin Slack info@proactcp.org --

*3rd Wed. is
Spring Break

 Freedom Rides

Background

For four years, IUPUIs Freedom Rides program took students from Indianapolis, Indiana to
Memphis, Tennessee to explore historical forms of leadership within the Civil Rights
movement in the South. In year five, the program was reimagined to better represent
racism and racial justice as they exist in the lives of students at a Midwestern urban
institution, connect students to campus and community partners in nearby cities, and
explore the thread of racial justice activism from the Civil Rights movement to today.

5th Year Changes

Location
South Midwest
Reasoning: The histories, communities, and
leadership styles students were exploring in the South
didnt match up with their lived experiences in the
Midwest, and we suspected that this resulted in a
disconnect between the learning and the long-term
impact of the program. The leadership styles that
impacted past and current social justice movements
in the South are not the same ones that are employed
to combat racism and other forms of oppression as
they exist in the Midwest. Assessment from previous
years demonstrated that students were developing
senses of personal leadership identities--but there
wasnt necessarily long-term data to support the
intended outcome that students would implement
those understandings into measurable action in their
own communities upon their return.
Modern-day Racial Justice Themes
Millennial Activism & Gentrification
Reasoning: We wanted to ensure that the trip was
relevant; that students saw themselves and their
communities reflected in the stories they heard
throughout the trip. We were intentional about
providing the historical background to racial justice
activism in the Midwest and coupling it with modern,
ongoing activism in communities that, in many ways,
looked and felt like students own. Participants
learned about multiple racial justice movements in the
Midwest from the Civil Rights era to today to motivate
them to reflect on their personal leadership styles and
begin developing visioning agendas to advance social
change at IUPUI or in the Indianapolis community.
Intersectional approach
Focus on racial justice
Reasoning: We wanted to honor the trips namesake
by being explicit in tracing the history of racial justice
activism in the Midwest from the Civil Rights
movement to today, particularly black racial justice. It
is important to acknowledge, due to binary
conceptions of race (black/white) in the United States
(especially in the Midwest), the attribution of rights
secured by racial justice activists during the Civil
rights era to black Americans (particularly black men),
and the modern attention to black racial justice
(#BlackLivesMatter), that a program that traces
racial justice activism from the Civil Rights era to
today in the United States should reflect and grapple
with that history. This impacted the construction of
the program curriculum as well as who we identified
as potential community partners.
Student Leadership Roles
Expansion & Emphasis
Reasoning: In previous years, two Student
Coordinators supported the planning and
implementation of the trip. Those students were
provided with some pre-trip development and
opportunities to lead activities throughout the trip. We
expanded the number of student leadership positions
from two to six, created two different Student Leader
roles (Peer Leaders and Student Coordinators),
increased Student Leader responsibilities and agency
during the program week, and developed a six-month-
long timeline for the Student Leaders that included
the following components: recruitment, interviews,
Pre-Trip Syllabus, Pre-Trip Training Sessions, and
Post-Trip Portfolio Presentations.

Timeline

October Student Leader Recruitment

November Student Leader Interviews
January Participant Recruitment
Student Leader Trainings 1 & 2
February Pre-Trip Meetings 1 & 2
March Freedom Rides Trip
April Student Leader Portfolio Presentations

Checklist

Below you will find last years master tasklist for Freedom Rides and the approximate
deadlines for completion. Some of the deadlines will have to be shifted based on any
changes made to the trip and/or trip timeline, but this checklist should serve as a general
guide to what needs to be completed in order to run a successful trip.

Task Deadline

Outreach letters for Student Coordinators & Peer Leaders 10/30/15

Outreach letter for Participants 11/13/15

Online applications: student leadership roles & participants 10/30/15

Student Leaders job descriptions 11/16/15

Student Leader interview sheets (include online applications and job descriptions) 11/16/15

Doodle for pre-trip training sessions 12/11/15

Student Leader Packet 12/11/15

Trip Master List 1/18/16

Participant Welcome letter 1/11/16

Waitlist letter 1/11/16

Doodle for pre-trip general meetings 1/11/16

Pre-trip meeting materials (schedule & packing list) 2/15/16

Waivers 2/1/16

Participant Commitment Form 2/1/16

 Emergency Information Form 2/1/16

Driver Agreement Form 2/1/16

Facilitator Notes 3/1/16

Facilitator Notes Student Leader Notes 3/1/16

Meet with participants who missed Pre-Trip Meetings 3/1/16

Binders (Facilitators/Student Leaders/Participants) 3/11/16

Scan all Emergency Contact Information 3/11/16

Nametags (print logo & #IUPURides16 on all nametags) 3/11/16

Purchase snacks for trip 3/11/16

Materials needed list for purchasing 2/1/16

Purchase materials needed 2/25/16

Reserve rooms for 4 pre-trip meetings 2/1/16

Initiate travel doc with Sheila 12/8/15

Reserve vans 1/15/16

Driver authentication forms & confirmations 2/16/16

Submit cash advance to Sheila (10 days in advance) 3/4/16

Signed forms for all participants (Waivers, Emergency Contact, Drivers, Commitment 3/16/16
Form, Photo Release Form)
Submit invoices for contracts/community partners (6 weeks in advance) 2/1/16

Set up catering
YMCA Camp Kern
orders ongoing
National Underground Railroad Freedom Center
Set up Facebook group & add all
Peaslee Neighborhood participants
Center 3/1/16
Chicago History Museum
Set up GroupMes (All/Drivers)
Chicago Freedom School& add all participants 3/1/16

Set up Photo Circle & add all participants 3/1/16

Confirm with community partners & catering ongoing

Submit large print order for binders to Miles printing 2/20/16

Stuff binders 3/10/16

Fill bags: binders, t-shirt, nametags, water bottles, Leadership swag 3/10/16

 Leadership Consultants

The LCs are a high-functioning student organization. The organizational structure of the
LCs differs from the scholar models in OSI and the Multicultural Center. Looking at SAPB
(Student Activities Programming Board) is the best way to understand how the LCs were
envisioned and currently operate. Both organizations have what can best be understood as
a dotted line to the Division of Student Affairs due to the fact that the division provides
them with a larger operating budget, physical office space, and staff support. In return, both
student organizations implement high-profile campus-wide programs that represent this
divison.

With that being said, Leadership Development advises the LCsin the past, we provide
support, advising, and presence, but we do not run the student organization or their
programs.

Going into the 2016-2017 academic year, the GA for Leadership Development will serve as
the primary advisor for the LCs, while the Coordinator for Leadership Development will
provide additional support to the Executive Board.

With the exception of the Student Leadership Reception, the LCs operate the bulk of their
programming independently. Moving forward, the Coordinator and GA will have to
determine what oversight and support of Leadership To-Gos, the Mentorship Program,
Project Leadership, and SOLD Sessions might look like. The one program that the
Coordinator will actively support will be Student Leadership Receptionas this program
has historically been coordinated out of the Office of Student Involvement.

Student Leadership Reception

We made several changes to this program for the 2015-2016 academic year. First and
foremost, we set out to give the students more ownership of this program. Additionally,
when Fraternity and Sorority Life separated off to host their own reception, we took
advantage of the opportunity to partner with the Multicultural Center. Lastly, we
encouraged each partner to limit their offerings to five awards.

The biggest hurdles we faced with this program were distinguishing its identity from the
Top 100 reception and streamlining the award nomination processes for each of the
partners. These will be ongoing challenges moving forward.

Moving forward, 1-2 student representatives from the Leadership Consultants will organize

the event logistics, while each of the partners (OSI, the Multicultural Center, USG, GPSG, &
Student Activities) manage their own award processes. With the addition of Student
Activities to the mixOSI will have to decide if it wants to continue offering awards at this
event or simply act as the events sponsor since its current award offerings are student
organization-focused.

Student Leadership Reception Checklist

This is not, by any means, and exhaustive checklist for the Student Leadership Reception.
Undoubtedly, components of this will change when Student Activities is added to the list of
partners and the Leadership Consultants continue to take on more ownership of the event.

Task

Select Committee members, outreach to confirm

Set first Committee Meeting

Update website information

Create online nomination forms

Create applications

Set date for Selection Committee meetings

Close nominations (extended)

Confirm RSO status with Student Activities

Send application materials to Selection Committee before meeting

Finalize marketing materials

Marketing checklist

Make facebook event

Nomination request emails: OSI, Division, Student Affairs Council (via Andrea)

Contact award winners to confirm attendance

Confirm opening/closing speakers

Confirm MCs

 Reserve room

Order food

Write program

Print programs

Write scripts

Contact Award Selection Committee

Distribute materials to Award Selection Committee

Award Selection Committee meeting room reservation

Initiate award order with Crown Trophy (to order materials)

Submit final engraving information to Crown Trophy

 Womens Leadership Reception

Each year, the Office of Student Involvement and the Office for Women partner to recognize
outstanding women leaders across campus. Traditionally, OSI handles all student awards
while OFW manages the faculty/staff award processes. Below, you will see how
duties/costs have been historically split between our two areas. You can find the event
descriptions here:

http://studentaffairs.iupui.edu/involved/leadership-programs/student-
recognition/women-awards/index.shtml
http://ofw.iupui.edu/Awards/Annual-Womens-Leadership-Awards

The award nomination processes differ between OSI and OFW. You can visit the OFW
website to learn more about the faculty/staff nomination process. In previous years,
student nominees were required to submit an essay to be considered for recognition at the
Womens Leadership Reception. In 2016, we changed the student nomination process in
order to relieve the burden of being nominated from the nominee. Currently, any faculty,
staff, or student can submit a nomination; once we receive the nomination, we reach out to
the nominees and request a copy of their resume. The thinking behind this change was that
resume-building/updating is an important professional development opportunity for
student nominees without over-tasking them; additionally, a resume can give us a fuller
picture of students involvement across campus beyond what is included in their
nominations.

Even though the OSI and OFW nomination processes are done independently, try to match
up your timelines as best as possible. You will need to provide a week between the closing of
nominations and the deadline for resume submissions; this may impact the congruence of
the nomination timelines. For example, in 2016, the student award nominations closed on
2/26/16 so that resumes could be submitted until 3/4/16, but faculty/staff nominations
did not close until 3/4/16; this resulted in a few stragglers looking to submit student
nominations past the deadline. I allowed them to do so only if they could confirm that
students would be able to turn around their resumes in time for distribution to the
committee.

The Womens Leadership Reception always occurs during Womens History Month (March)
and adheres to the national theme set by the National Womens History Project
(http://www.nwhp.org/). Currently, the Assistant Director of the Multicultural Center
purchases the Womens History Month package that includes the logo we use for marketing

purposes. In addition to the marketing materials, the logo and theme are included in the
program and often a central theme of the speakers addresses; we also include the theme
on the physical awards that we order.

Currently, we present five Outstanding Woman Student Leader Awards. The award
recipients receive a physical award and a $50 deposit to their bursar accounts that the
Business Manager can submit the day of the Reception. The deposits appear overnight, so
make sure not to deposit them before the day of the event! In the future, we would like to
create different award categories to recognize the different facets of leadership across
campus as it has proved to be a challenge to compare and measure students incredibly
diverse experiences (for example, how does a PhD student with a wealth of conference and
publishing experience compare to an undergraduate student leader who is on the executive
board of several student organizations?). The current rubric (located in the G: drive) does a
good job of recognizing diverse leadership experiences across campus, but there is always
room for growth! Emily Werner (Health and Wellness Promotion) has expressed an interest
in partnering to conceive of these new award offerings.

Touch base with the Director of the Office for Women often throughout the planning
process for the event!

Timeline

Task Weeks Out OSI or OFW?

Reserve room 1 year OSI

**Note: 450A + Pre-Function Lounge reserved for

Thursday, March 23, 2017 from 2:30pm-4:30pm
(actual reservation from 1:30pm-5:30pm)

Update website information As soon as date is set; OSI

Ongoing

Confirm speaker 9 months OFW/OSI

Submit marketing materials to the MPC 10 weeks OSI

 Consider separate marketing for
nominations and event
Incorporate National Womens History Month
logo and theme

Create online nomination form (see Survey Monkey 9 weeks OSI

for past example)

Nominations email blast 9 weeks OSI/OFW

Send nomination letter to nominees requesting Ongoing OSI

resume

Close nominations (close Survey Monkey weblink) 5 weeks OSI

Confirm Vice Chancellors/Directors in 5 weeks OSI

attendance/speaking

Decide & Contact Student Awards Selection 5 weeks OSI

Committee

Set date for Selection Committee meeting 5 weeks OSI

Resumes due 4 weeks OSI

Create rubric for Selection Committee 4 weeks OSI

Send nomination materials (nominations + resumes) 3 weeks OSI

to Selection Committee before meeting

Marketing checklist See checklist deadlines OSI

Order awards from Jason at Club Colors (see invoice 3 weeks OSI
in G: Drive)

Note: as soon as winners

are decided; need seven
business days + shipping

Order food from IUPUI Food Services, 2016 example: 3 weeks OSI

 1. Fresh Fruit Tray (Large)
2. Anti-Pasto Tray (Large)
3. Vegan Salad Sampler Tray (Large)
4. Dessert Tray (Large)
5. Cold Appetizers - Pineapple Caprese x 3
6. Gallon Coffee x 2
7. Iced Tea x 2
8. Lemonade x 2
9. Tap Water x 2
Total: $540.64

Set schedule; 2016 example: 3 weeks OFW

2:30 - 2:35 p.m. Introduction to Dr. Dace:

Kathy Grove

2:35 2:45 p.m. Welcome by Vice

Chancellor Karen Dace

2:45 2:50 p.m. Introduction of Keynote

speaker: Dean Jason Spratt

2:50 3:20 p.m. Keynote Speaker: Kristin

Garvey, Executive Director, Indiana
Commission on Women

3:20 3:50 p.m. Student awards: Coretta

King, Corrinne Patterson and selection
committee

3:50 4:20 p.m. Faculty and Staff awards:

Kathy Grove and selection committee

4:20 p.m. group photos; Reception in lounge

Student Awards Selection Committee Meeting 3 weeks OSI

Send winners, all nominees, and Selection 3 weeks OSI

Committee names to Kathy Grove for program

Confirm room reservation (podium only, wireless 2 weeks OSI

mic, etc.)

Design program 2 weeks OFW

 Submit program to Miles for print 2 weeks OSI

Contact award winners to congratulate; confirm 1.5 weeks OSI

attendance

Contact nominees not selected with update 1.5 weeks OSI

Script for OSI award presenters 1 week OSI

Division email announcing winners/requesting Week of OFW drafts;

attendance OSI forward to
Andrea

Submit request to Business Manager to deposit $50 Day of OSI

to student winners bursar accounts