Things to learn

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 Things to learn

Shortcuts
Formulas ( Sum , vlookup, hlookup, concatenate,if,sumif,right,left)
Fill handle
Filter,Freeze Panes
Hyperlinks
Share workbook , inserting objects
Audit Tools
Other Excel functions - Transpose, Conditional formatting,
 Play with Exc

Excel Shortcut -
Trim Function
Frequently Used

Sum If Function

Filter & Freeze Find & Replace

Panes

Conditional
Insert Object Formatting

v
Sub-total
lay with Excel - Functions

Right/Left Function Concatenate Fill Handle

Sumif Vlookup/Hlookup Pivot Table

Share workbook Text to colum

Hyperlink

Transpose Audit Tools Grouping

 Fill Handle

Pivot Table

Text to column

Grouping
 Description Shortcut - 1 Shortcut - 2
Select All Ctrl + A
Select Row Shift + Space
Select Column Ctrl + Space
Move to the last cell before a blank cell Ctrl + Arrow Key
Move to beginning of the row Home
Move to the first Cell of the spreadsheet Ctrl + Home
Move to the last cell of the spreadsheet Ctrl + End
Save Open Worksheet Ctrl + S
Open File Ctrl + O
Open New Workbook Ctrl + N
Close active worksheet Ctrl + W
Undo Last Action Ctrl + Z
Redo Last Action Ctrl + Y
Print Command Ctrl + P
Insert Row Ctrl + + Alt + I + R
Insert Column Ctrl + + Alt + I + C
Insert Sheet Shift + F11 Alt + I + W
Switch between open excel workbooks Ctrl + Tab
Switch Between Sheets (Next Sheet) Ctrl + Page Down
Switch Between Sheets (Previous Sheet) Ctrl + Page Up
Open Help F1 (Function Key)
Close Help Ctrl + F1
Go Inside Cell to edit F2
Insert/Edit Cell Comment Shift + F2
Insert Function Shift + F3
Repeat the last function used F4
Spell Check F7
Create Chart F11
Save As F12 Alt + F2
Copy Ctrl + C Ctrl + Insert
Cut Ctrl + X Shift + Del
Paste Ctrl + V Shift + Ins
Copy and paste data from the cell above Ctrl + D
Bold Ctrl + B Ctrl + 2
Underline Ctrl + U Ctrl + 4
Italics Ctrl + I Ctrl + 3
Align Right Alt + H + AR
Align Left Alt + H + AL
Strikethrough Ctrl + 5
Format Cell Ctrl + 1
Cell Number Format (2 Decimals) Ctrl + Shift + 1
Cell Format (h:mm AM/PM) Ctrl + Shift + 2
Cell Format (d-mmm-yy) Ctrl + Shift + 3
Cell Format Currency ($, 2 decimals) Ctrl + Shift + 4
Cell Format Percentage Ctrl + Shift + 5
Cell Format Scentific Ctrl + Shift + 6
All Side Border Ctrl + Shift + 7
Hide Column Ctrl + 0
Hide Row Ctrl + 9
Unhide Column Ctrl + Shift + 0
Unhide Row Ctrl + Shift + 9
Find Dialogue Box Ctrl + F
Find and Replace Dialogue Box Ctrl + H
Go To Dialogue Box Ctrl + G F5 (Funtion Key)
Insert Current Date Ctrl + ;
Group Data Alt + Shift + Right Arrow
Ungroup Data Alt + Shift + Left Arrow
Zoom In and Out Alt + V + Z Ctrl + Scroll
Open a Shortcut Menu Shift + F10
Switching Among Excel Windows Ctrl + Tab Ctrl + F6
Toggle Formula View Ctrl + `
Text to Column Alt+D+E
Transpose Alt+H+V+T
Wrap text Alt+o+c+a
Special characters Alt+I+S

Advance Shortcuts

Filter Alt+D+F+F
Add in Alt+T+I
Paste special Alt+H+V+V
New work book Ctrl + n
Extend to Last Row Shift + Alt + Down arrow key
F5 Goto (navigation between cells)
Move or copy tab Alt+e+m
Rename tab Alt+o+h+r
Sync sheets Ctrl + shift + z
Pin excel sheet Home button and look at right of the menu
Lightning filter Shift +F10+E+V
Freeze pane Alt +W+F+F
First sheet Ctrl+T
Sheets in the work book (names) Ctrl+Q
Tab properties Alt+H+O
Index

99,108,292
 Trim
When text data is imported or copied into an Excel spreadsheet extra spaces can someti
with the words. Excel's TRIM function, one of Excel's text functions, can be used to remove
spaces.

Example

Serial # Unorganised text Trim text

1 I Love India I Love India

2 Welcome to E&Y Welcome to E&Y

xtra spaces can sometimes be included along
s, can be used to remove these unwanted Index
Code Reference Description Amount
501 CQP10000221920021231 merck ltd 2,135,574
501 CQP10000222020030105 atc manufacturing 63,188
501 CQP10000222120030105 britannia refined metals ltd 67,023
501 CQP10000222220030105 cin properties ltd 60,964

501 CQP10000222320030105 east bros timber ltd 69,813

501 CQP10000222420030105 egan lawson ltd 62,502
501 CQP10000222520030105 european metal recycling 56,827
501 CQP10000222620030105 evergreen uk ltd 66,211
501 CQP10000222720030105 forward trust 61,218
501 CQP10000222820030105 j. humby 70,938
501 CQP10000222920030105 microfine minerals ltd 56,045
501 CQP10000223020030105 p.j. & a.j. wheal 65,730
501 CQP10000223120030105 tnt express worldwide 65,009
501 CQP10000223220030108 b. mason & sons ltd 32,013
501 CQP10000223320030108 bollomtextile rental 29,420
501 CQP10000223420030108 compco fire systems 29,103
501 CQP10000223520030108 cr floor machines 29,475
501 CQP10000223620030108 erg air pollution control 28,212
501 CQP10000223720030108 i.e.s. 29,102
501 CQP10000223820030108 j.f. ratcliff metals 32,511
501 CQP10000224020030108 joan jennings staff bureau 31,059
501 CQP10000224120030108 mauritex ltd 31,678
501 CQP10000224220030108 network imaging cad tech. 29,449
501 CQP10000224320030108 pentre reels ltd 30,474
501 CQP10000224420030108 psi southern ltd 31,719
501 CQP10000224520030108 vat vacuum products 30,000
501 CQP10000224620030108 wlmets ltd 32,133
501 CQP10000224720030111 autobar ltd 14,638
501 CQP10000224820030111 balham elect 13,952
501 CQP10000224920030111 city of southampton 15,134
501 CQP10000225020030111 dubal services ltd 15,842
501 CQP10000225120030111 flexion ltd 14,645
501 CQP10000225220030111 francis shaw & co. ltd 14,757
501 CQP10000225320030111 industrial coding services 15,052
501 CQP10000225420030111 inland revenue 15,981
501 CQP10000225520030111 private medicine intermediar 15,545
501 CQP10000225620030111 simon access sales & service 15,525
501 CQP10000225720030111 vodacall ltd 15,061
501 CQP10000225820030112 anew ltd 11,280
501 CQP10000225920030112 white arrow contract hire 11,438
501 CQP10000226020030115 evc uk ltd 9,941
501 CQP10000226120030115 motivaction 9,924
501 CQP10000226220030116 eaton cleaning services 8,319
501 CQP10000226320030116 flexo springs ltd 7,289
501 CQP10000226420030116 knight frank & rutley 8,061
501 CQP10000226520030116 livingstone guarantee 6,989
501 CQP10000226620030116 prudential portfolio manager 8,197
501 CQP10000226720030116 richard ellis 7,426
501 CQP10000226820030116 siegrist-orel 8,312
501 CQP10000226920030116 tsb factors ltd 7,638
501 CQP10000227020030116 weatherall green & smith 8,290
501 CQP10000227120030117 bayer uk ltd 6,145
501 CQP10000227220030117 britannia refined metals 6,055
501 CQP10000227320030117 british red cross 6,100
501 CQP10000227420030117 elva induction 6,312
501 CQP10000227520030117 keith perry transport 6,092
501 CQP10000227620030117 leigh environmental 6,186
501 CQP10000227720030117 oliphant construction 6,111
501 CQP10000227820030118 barlow handling ltd 5,103
501 CQP10000227920030118 chubb alarms ltd 5,528
501 CQP10000228020030118 consumers utility costs ltd 5,540
501 CQP10000228120030118 falcon shock absorbers 5,121
501 CQP10000228220030118 halfpenny self drive 5,240
501 CQP10000228320030118 jardines credit insurance 5,000
501 CQP10000228420030118 lebus international 5,039
501 CQP10000228520030118 university of surrey 5,257
501 CQP10000228620030119 marks & spencer ltd 4,385
501 CQP10000228720030119 tnt express worldwide 4,275
501 CQP10000228820030123 business post 4,043
501 CQP10000228920030123 dun & bradstreet ltd 4,026
501 CQP10000229020030123 icc information group 3,999
501 CQP10000229120030123 national assoc of pension 3,964
501 CQP10000229220030123 phoenix beard 3,643
501 CQP10000229320030123 the trustees of p.g. exec 3,960
501 CQP10000229420030123 vaudrey osborne 3,821
501 CQP10000229520030124 beldan crossley ltd 3,067
501 CQP10000229620030124 bupa 3,005
501 CQP10000229720030124 macro construction ltd 3,005
501 CQP10000229820030124 phoenix rubber ltd 3,073
501 CQP10000229920030124 postage by phone 3,102
501 CQP10000230020030124 seeboard 3,108
501 CQP10000230120030125 bi-lingua 2,944
501 CQP10000230220030125 britannia refined metals ltd 3,000
501 CQP10000230320030125 conbury consultants ltd 2,966
501 CQP10000230420030125 mobile services 2,980
501 CQP10000230520030126 emma ltd 2,552
501 CQP10000230620030126 international book dist 2,605
501 CQP10000230720030126 platignum plc 2,542
501 CQP10000230820030126 southampton technical colle 2,584
501 CQP10000230920030129 joan jennings cancelled 2,420
501 CQP10000231020030130 bennett & fountain 1,878
501 CQP10000231120030131 bp oil uk ltd 1,658
501 CQP10000231220030201 a.c. cleaning 2,175
501 CQP10000231320030201 aa developments ltd 1,950
501 CQP10000231420030201 aspin engineering 2,690
501 CQP10000231520030201 leigh environmental 3,960
501 CQP10000231620030201 penguin plastics 3,166
501 CQP10000231720030201 piv transmissions ltd 2,690
501 CQP10000231820030201 s.j. keen 2,797
501 CQP10000231920030201 southern electric plc 2,601
501 CQP10000232020030202 consumers utility costs ltd 1,849
501 CQP10000232120030202 j & s sheet metal 1,096
501 CQP10000232220030202 south coast communications 1,810
501 CQP10000232320030202 thermodata components 1,098
501 CQP10000232420030205 motivair compressors ltd 1,031
501 CQP10000232520030206 assicurazioni generali 153
501 CQP10000232620030206 clerk to justices london 158
501 CQP10000232720030206 clerk to justices soton 155
501 CQP10000232820030206 colin knapman 140
501 CQP10000232920030206 dr. r.w.r. beasley 155
501 CQP10000233020030206 h.m. paymaster general 154
501 CQP10000233120030206 index fabrications ltd 339
501 CQP10000233220030206 motivair compressors ltd 339
501 CQP10000233320030206 mr. h. jones 153
501 CQP10000233420030206 mr. r.g. pragnell 153
501 CQP10000233520030206 watco (sales) ltd 140
501 CQP10000233620030206 white arrow contract hire 171
501 CQP10000233720030207 alan irving construction 5
501 CQP10000233820030207 britannia refined metals 10
501 CQP10000233920030207 central chemicals ltd 21
501 CQP10000234020030207 doncaster cables 8
501 CQP10000234120030207 griffin factors 131
501 CQP10000234220030207 grist building services 13
501 CQP10000234320030207 h.m. paymaster general 11
501 CQP10000234420030207 majestic electronics 19
501 CQP10000234520030207 moore paragon uk ltd 17
501 CQP10000234620030207 pickfords removals ltd 6
501 CQP10000234720030207 tudor construction & dev 23,731
501 CQP10000234820030207 ultimate office products 121
501 CQP10000234920030208 b. mason & sons ltd 28,031
501 CQP10000235020030208 edwards high vacuum 27,652
501 CQP10000235120030208 j.f. ratcliff (metals) ltd 28,104
501 CQP10000235220030208 regal engineering co. ltd 27,993
501 CQP10000235320030208 wlmets ltd 28,037
501 CQP10000235420030209 argos premier incentives 29,646
501 CQP10000235520030209 mr. k. peck 29,706
501 CQP10000235620030213 richard ellis 55,614
501 CQP10000235720030213 the sheriff's officer 55,660
501 CQP10000235820030214 anew ltd 56,045
501 CQP10000235920030219 phoenix beard 75,635
501 CQP10000236020030219 robok automation services 75,759
501 CQP10000236120030220 helm chemicals (gb) ltd 155,428
501 CQP10000236220030220 husbands shipyards ltd 155,624
501 CQP10000236320030221 valvestock ltd 182,649
501 CQP10000236420030222 careless refining 35
501 CQP10000236520030222 leigh environmental ltd 354,131
501 CQP10000236620030222 repro workshop ltd 41
501 CQP10000236720030222 siegrist-orel 39
501 CQP10000236820030222 von rolla isola ltd 2,000,000
501 CQP10000236920030227 bicc wire 0
501 CQP10000237020030227 britannia refined metals 0
501 CQP10000237120030227 pentre reels ltd -
501 CQP10000237220030228 a.n.e.w. 25
501 CQP10000237320030228 bennett & fountain 25
501 CQP10000237420030228 e.m.m.a. 121
501 CQP10000237520030228 leigh environmental ltd 25
501 CQP10000237620030301 edwards high vacuum 334
501 CQP10000237720030301 forward trust business finan 158
501 CQP10000237820030301 white arrow contract hire 334
501 CQP10000237920030304 alcan rolled products 339
501 CQP10000238020030304 m & m electrical contractors 335
501 CQP10000238120030304 oliphant construction 338
501 CQP10000238220030307 b. mason & sons ltd 341
501 CQP10000238320030307 j.f. ratcliff metals 341
501 CQP10000238420030307 sun life assurance 363
501 CQP10000238520030307 wlmets ltd 341
501 CQP10000238620030308 britannia refined metals ltd 833
501 CQP10000238720030308 business post 544
501 CQP10000238820030308 george meller ltd 470
501 CQP10000238920030308 mrs. m. larrive 467
501 CQP10000239020030308 postage by phone 545
501 CQP10000239120030311 the advance lamp co. ltd 837
501 CQP10000239220030312 a.n.e.w. ltd 888
501 CQP10000239320030312 spirax sarco ltd 839
501 CQP10000239420030314 dun & bradstreet ltd 891
501 CQP10000239520030314 evc (uk) ltd 892
501 CQP10000239620030314 index fabrications ltd 893
501 CQP10000239720030314 j. kirkaldy & sons 888
501 CQP10000239820030314 phoenix beard 891
501 CQP10000239920030314 wolseley centres ltd 988
501 CQP10000240020030315 edgar allen danite ltd 989
501 CQP10000240120030315 grist building services ltd 994
501 CQP10000240220030319 coal products ltd 1,027
501 CQP10000240320030319 r & g systems 994
501 CQP10000240420030320 alcan rolled products 1,028
501 CQP10000240520030321 atc manufacturing ltd 1,060
501 CQP10000240620030321 taylor woodrow property 1,060
501 CQP10000240720030322 joan jennings staff bureau 1,073
501 CQP10000240820030322 spirax sarco ltd 1,072
501 CQP10000240920030322 wh smith business supplies 1,075
501 CQP10000241020030325 alperton ford 1,096
501 CQP10000241120030326 bp energy 1,658
501 CQP10000241220030326 expenses 1,490
501 CQP10000241320030326 motiveair compressors 1,661
501 CQP10000241420030326 neptune orient lines 1,658
501 CQP10000241520030326 oceanclean ltd 1,627
501 CQP10000241620030326 sherman treaters ltd 1,493
501 CQP10000241720030327 aei cables 1,810
501 CQP10000241820030327 automatic handling 1,708
501 CQP10000241920030327 bp chemicals ltd 1,808
501 CQP10000242020030327 bp oil uk ltd 1,663
501 CQP10000242120030327 data marine systems 1,706
501 CQP10000242220030327 widnes winding & packaging 1,806
501 CQP10000242320030328 a.n.e.w. ltd 1,906
501 CQP10000242420030328 e.m.m.a. ltd 1,810
501 CQP10000242520030329 a & d cartwright dist. 2,605
501 CQP10000242620030329 bennett & fountain ltd 1,950
501 CQP10000242720030402 britannia refined metals ltd 11,109
501 CQP10000242820030402 doncaster cables ltd 10,639
501 CQP10000242920030402 martax taxis 10,622
501 CQP10000243020030402 metalfin (uk) ltd 10,546
501 CQP10000243120030402 p.j. allan 10,567
501 CQP10000243220030402 prudential portfolio manager 11,005
501 CQP10000243320030403 britland 11,702
501 CQP10000243420030403 cin properties ltd 11,477
501 CQP10000243520030403 knight frank 13,952
501 CQP10000243620030403 ocean village marine apart 11,675
501 CQP10000243720030403 oceanclean group 11,709
501 CQP10000243820030403 sun life assurance co. 11,280
501 CQP10000243920030403 the p.g. pension & life ass. 11,438
501 CQP10000244020030404 light refreshments 18,744
501 CQP10000244120030404 moore paragon ltd 18,686
501 CQP10000244220030404 network connections 19,670
501 CQP10000244320030404 venture factors plc 18,766
501 CQP10000244420030409 phoenix beard 19,719
501 CQP10000244520030409 technology plc 19,720
501 CQP10000244620030410 eyre & elliston holdings ltd 19,749
501 CQP10000244720030410 stannah lifts 19,781
501 CQP10000244820030411 edwards high vacuum 19,827
501 CQP10000244920030411 platignum plc 19,815
501 CQP10000245020030412 britannia refined metals 20,024
501 CQP10000245120030412 evc uk ltd 22,761
501 CQP10000245220030412 microfine minerals ltd 20,000
501 CQP10000245320030412 thorn security ltd 22,702
501 CQP10000245420030416 a.n.e.w. ltd 22,913
501 CQP10000245520030416 b. mason 22,795
501 CQP10000245620030416 m & m electrical contractors 23,620
501 CQP10000245720030416 neptune orient lines ltd 23,432
501 CQP10000245820030416 penny & giles position senso 22,864
501 CQP10000245920030416 r & g systems 23,415
501 CQP10000246020030416 wlmets ltd 22,791
501 CQP10000246120030418 bupa 498
501 CQP10000246220030418 exxon chemicals ltd 23,685
501 CQP10000246320030418 pw hall ltd 23,720
501 CQP10000246420030423 baty international ltd 517
501 CQP10000246520030423 bayer uk ltd 519
501 CQP10000246620030423 griffin factors ltd 519
501 CQP10000246720030423 inland revenue only 521
501 CQP10000246820030424 conbury consultants ltd 528
501 CQP10000246920030425 claybrook computing 536
501 CQP10000247020030425 light refreshments 539
501 CQP10000247120030425 Pentre Reels Ltd 536
501 CQP10000247220030426 bp chemicals ltd 544
501 CQP10000247320030426 e.m.m.a. ltd 543
501 CQP10000247420030426 harrier pneumatics ltd 545
501 CQP10000247520030429 a & d cartwright ltd 589
501 CQP10000247620030429 bennett & fountain ltd 569
501 CQP10000247720030430 doncaster cables 593
501 CQP10000247820030430 postage by phone pitney bo 591
501 CQP10000247920030430 trio systems in admin receiv 592
501 CQP10000248020030501 b. mason & sons ltd 705
501 CQP10000248120030501 britannia refined metals ltd 711
501 CQP10000248220030501 edwards high vacuum 713
501 CQP10000248320030502 city of southampton 724
501 CQP10000248420030502 eurest 724
501 CQP10000248520030502 kinetica ltd 724
501 CQP10000248620030503 index fabrications ltd 724
501 CQP10000248720030503 paramount publishing 725
501 CQP10000248820030503 r & b industrial 725
501 CQP10000248920030508 balham elect. wholesalers 784
501 CQP10000249020030508 britannia refined metals ltd 767
501 CQP10000249120030510 kenning leaseline ltd 820
501 CQP10000249220030510 the industrial society 820
501 CQP10000249320030513 j. bessey 839
501 CQP10000249420030513 kleinwort benson 837
501 CQP10000249520030513 richard ellis chartered surve 833
501 CQP10000249620030514 a.n.e.w. ltd 893
501 CQP10000249720030514 instrument data communicat 888
501 CQP10000249820030514 m.j. patterson 888
501 CQP10000249920030514 r & g systems 892
501 CQP10000250020030514 sorex ltd 891
501 CQP10000250120030514 vat vacuum products ltd 891
501 CQP10000250220030516 light refreshments 949
501 CQP10000250320030516 matthew hall ltd 947
501 CQP10000250420030516 oceanclean ltd 951
501 CQP10000250520030516 seeboard plc 965
501 CQP10000250620030516 swift transport services 953
501 CQP10000250720030517 b. danby & co. 988
501 CQP10000250820030517 britannia refined metals ltd 994
501 CQP10000250920030517 j.f. ratcliff (metals) ltd 988
501 CQP10000251020030517 light refreshments 994
501 CQP10000251120030517 southern electric contracting 989
501 CQP10000251220030521 ascom tele nova ltd 1,028
501 CQP10000251320030521 bupa 1,032
501 CQP10000251420030521 intamac ltd 1,027
501 CQP10000251520030521 j & t systems 1,031
501 CQP10000251620030521 joan jennings staff bureau 1,031
501 CQP10000251720030521 sun life assurance 1,035
501 CQP10000251820030522 bp oil uk ltd 1,057
501 CQP10000251920030522 eaton cleaning services 1,057
501 CQP10000252020030522 falcon works 1,060
501 CQP10000252120030522 ken abram 1,056
501 CQP10000252220030522 spunalloys ltd 1,060
501 CQP10000252320030522 warbrick international 1,057
501 CQP10000252420030522 wlmets ltd 1,055
501 CQP10000252520030523 deritend electrical 1,073
501 CQP10000252620030523 shell chemicals uk 1,075
501 CQP10000252720030523 william r. selwood 1,072
501 CQP10000252820030524 exxon chemicals ltd 1,100
501 CQP10000252920030524 fawcett marketing services 1,096
501 CQP10000253020030524 neptune orient line ltd 1,096
501 CQP10000253120030524 universal subscription servic 1,098
501 CQP10000253220030524 von roll isola ltd 1,101
501 CQP10000253320030528 ciba additives 1,121
501 CQP10000253420030528 rk international tools ltd 1,119
501 CQP10000253520030529 bennett & fountain 1,140
501 CQP10000253620030529 Ciba Polymers Ltd 1,147
501 CQP10000253720030529 emma ltd 1,140
501 CQP10000253820030529 Phoenix Beard 1,148
501 CQP10000253920030531 a & d cartwright 1,336
501 CQP10000254020030531 EVC (UK) Ltd 1,240
501 CQP10000254120030603 griffin factors ltd 1,486
501 CQP10000254220030604 bupa 1,487
501 CQP10000254320030604 corporate medical managem 1,489
501 CQP10000254420030604 prudential portfolio manager 1,487
501 CQP10000254520030605 anderson tapes ltd 1,493
501 CQP10000254620030605 ashridge management 1,490
501 CQP10000254720030605 doncaster cables 1,494
501 CQP10000254820030605 nike computing 1,490
501 CQP10000254920030606 wcm couper 1,519
501 CQP10000255020030607 britannia refined metals ltd 1,547
501 CQP10000255120030607 cynon valley borough council 1,545
501 CQP10000255220030610 d & b software services ltd 1,577
501 CQP10000255320030612 eastern electricity 1,612
501 CQP10000255420030613 j.f. ratcliff (metals) ltd 1,627
501 CQP10000255520030613 vidata communications 1,623
501 CQP10000255620030613 100,657
501 CQP10000255720030614 cosco uk ltd 1,663
501 CQP10000255820030614 dickinson control systems ltd 1,661
501 CQP10000255920030614 doncaster cables ltd 1,658
501 CQP10000256020030618 anew ltd 1,718
501 CQP10000256120030618 dunn & bradstreet 1,708
501 CQP10000256220030618 eastern electricity 1,715
501 CQP10000256320030618 jason engineering 1,718
501 CQP10000256420030618 standard chartered bank 1,706
501 CQP10000257020030619 a n supplies 1,739
501 CQP10000257120030619 british steel plc 1,736
501 CQP10000257220030619 griffin factors 1,739
501 CQP10000257320030620 cancelled cheque 1,777
501 CQP10000257420030620 j & t systems 1,777
Example right Example left
Index

When data is imported or copied into an Excel spreadsheet, unwanted char

sometimes be included with the new data. Excel has several functions that
remove such unwanted characters. Which function you use depends upon w
characters are located.

If these unwanted characters appear on the left side of your good data, use

If the unwanted characters are on the right side of your good data, use the
 readsheet, unwanted characters or words can
has several functions that can be used to truncate or
on you use depends upon where the unwanted

side of your good data, use the RIGHT function to remove them.

of your good data, use the LEFT function to remove them.

 Concatenate
The CONCATENATE function, one of Excel's text functions, is used to join two or more words
or text strings together.

Example

Serial # Data 1 Data 2 Result

1 Ice Cream IceCream
2 Tom Jerry
3 East Central
4 Global Talenthub
5 Very good
Index
Fill 1 (Fifty Times) Numbers 1 -50 Even Numbers Only till 100
Odd Numbers Only till 100
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Fill all the months Fill all days Only Weekdays
Inde
January Monday Monday
February Tuesday Tuesday
x
March Wednesday Wednesday
April Thursday Thursday
May Friday Friday
June Saturday Monday
July Sunday Tuesday
August Monday Wednesday
September Tuesday Thursday
October Wednesday Friday
November Thursday Monday
December Friday Tuesday
January Saturday Wednesday
February Sunday Thursday
March Monday Friday
April Tuesday Monday
May Wednesday Tuesday
June Thursday Wednesday
July Friday Thursday
August Saturday Friday
September Sunday Monday
October Monday Tuesday
November Tuesday Wednesday
December Wednesday Thursday
January Thursday Friday
February Friday Monday
March Saturday Tuesday
April Sunday Wednesday
May Monday Thursday
June Tuesday Friday
July Wednesday Monday
August Thursday Tuesday
September Friday Wednesday
October Saturday Thursday
November Sunday Friday
December Monday Monday
January Tuesday Tuesday
February Wednesday Wednesday
March Thursday Thursday
April Friday Friday
May Saturday Monday
June Sunday Tuesday
July Monday Wednesday
August Tuesday Thursday
September Wednesday Friday
October Thursday Monday
November Friday Tuesday
December Saturday Wednesday
January Sunday sat
February Monday Friday
 Sum
This function creates a total from a list of numbers. It can be used either horizontally or vertically. The numb
in single cells, ranges are from other functions.

Example

Ice cream Survey Students

Vanilla 5
Strawberry ** Nine Text cells do not get added
Chocolate 8
Black Cherry 3
Butter Pecan 2
Total

Ice cream Survey Vanilla Strawberry Chocolate Black Cherry Butter Pecan Total
Students 5 9 8 3 2

Single Cells
Total
100 300
200

Multiple Functions

100 400
200 500
300 600
Total

Note
Example
Many people use the =SUM() function incorrectly.
100
This example shows how the SUM has been combined with plus +
symbols. The formula is actually doing more work than needed. 200
It should have been entered as either =C48+C49+C50 or =SUM(C48:C50) 300
600
Total
r vertically. The numbers can be Inde
x

=SUM(C48+C49+C50) Wrong!
=SUM(C48:C50) Correct
=C48+C49+C50 Correct
What Does It Do?
This function tests a condition.
If the condition is met it is considered to be TRUE.
If the condition is not met it is considered as FALSE.
Depending upon the result, one of two actions will be carried out.

Syntax
=IF(Condition,ActionIfTrue,ActionIfFalse)
The Condition is usually a test of two cells, such as A1=A2.
The ActionIfTrue and ActionIfFalse can be numbers, text or calculations.

Formatting
No special formatting is required.

Example 1
The following table shows the Sales figures and Targets for sales reps.
Each has their own target which they must reach.
The =IF() function is used to compare the Sales with the Target.
If the Sales are greater than or equal to the Target the result of Achieved is shown.
If the Sales do not reach the target the result of Not Achieved is shown.
Note that the text used in the =IF() function needs to be placed in double quotes "Achieved".

Name Sales Target Result

Aditya 6000 5000 =IF(C27>D27,"achieved","not achieved")
Bhaskar 6000 5000
Chetan 2000 4000

Example 2
The following table is similar to that in Example 1.
This time the Commission to be paid to the sales rep is calculated.
If the Sales are greater than or equal to the Target, the Commission is 10% of Sales.
If the Sales do not reach Target, there is no Commission

Name Sales Target Commission

Aditya 6000 5000 #NAME?
Bhaskar 4000 5000
Chetan 7500 4000
 Index

ed","not achieved")
 Sumif
The SUMIF function combines the IF function and SUM function in Excel. This combination allows you to add u
a selected range of data that meets specific criteria. The IF portion of the function determines what data me
criteria and the SUM part does the addition. Normally, SUMIF is used with rows of data called records. In a re
data in each cell in the row is related - such as a company's name, address and phone number. SUMIF looks f
criteria in one cell or field in the record and, if it finds a match, it adds that data or data in another specified
record.

Example

Chair 10
Table 20
Tv 3
Sofa 15
Chair 6
TV 10
Pen 8
Marker 10
Pen 17
Chair 20
Sofa 15
Chair 6
TV 10
Pen 8
Marker 10
Pen 17
Chair 12
Chair 24 Total Number of Table 56
Table 36 Total Number of chair
Tv 3 Total Number of Sofa
Sofa 15 Total Number of Pen
 on allows you to add up those values in
rmines what data meets the specified Index
called records. In a record, all of the
number. SUMIF looks for the specific
a in another specified field in the same

Check
 Vlookup/Hlookup
Excel's VLOOKUP function, which stands for vertical lookup, can help you find specific information in large d
tables such as an inventory list of parts or a large membership contact list.
Excel's HLOOKUP function, which stands for horizontal lookup, can help you find specific information in larg
tables such as an inventory list of parts or a large membership contact list.

The only difference being that VLOOKUP searches for data in columns and HLOOKUP searches fo
in rows.

Vlook up - Example
Always prefer
2011 2010 Variance formulae for v
Code Particulars +/- % avoid "Errors"

50000 Ancillary Expense 24,149 20,892
60150 Bad Debt - 13
60160 Specific Bad Debt Provision - 3,294
60200 Bad Debt Reserve 3,741 1,994
60250 Repairs - Contracted 6,694 3,676
60251 Repairs - Supplies 977 537
60300 Maintenance Contracts 50,001 63,910
60350 Food Product 70,108 45,376
61100 Liability Premium 24,368 32,517
61350 Bank Service Charges 15 15
61500 Connectivity 336 21,597
61550 Kronos Charges 107 818
61850 IT Costs 149 10,932
62500 Entertainers 3,357 7,121
62600 Flowers for Common Areas 2,171 5,061
62800 Mystery Shopper 211 216
62850 Pet Care 1,147 1,492
62900 Reminiscence Program - 140
62950 Resident Gifts 1,677 730
63050 Special Events 3,724 9,071
63100 Subscriptions - 401
63131 Team Member Satisfaction - 410
63170 Shared Services True up - 0
63200 Volunteer Appreciation - 0
63500 Audit Expense 8,120 6,275
63510 Tax Advice (181) 16,683
63650 Check Fees 31 26
63655 Bank Charges - Direct 1,217 1,270
63750 Contributions 1,445 0
63850 Credit Card Charges Not Co - -1,619
64050 Freight Costs 17 17
64700 Mileage Reimbursement 3,532 13,368
64750 Misc Expense 432 530
64755 Minor Rec Write Offs - 0
64850 Office Supplies 10,018 10,649
65000 Postage 3,503 9,815
65100 Printing and Copying 354 5,821
65150 Professional Fees 18,666 11,813
65250 Purchase Discounts (1,093) -968
65350 Relocation - 0
65450 Software Licensing Exp 1,835 1,209
65500 Supplies 14,401 11,020
65600 Travel 991 13,150
65650 Trustee Fees - 0
65700 Uniforms - 0
66300 Meals and Entertainment 11 0
66450 Replacements 6,781 4,997
66700 Drug and Other Testing 2,635 2,195
66750 Education and Conventions 5,511 22,306
66850 Employee Appreciation 3,401 9,578
67000 Membership Fees and Dues 3,073 11,857
67050 Name Badges 229 590
67200 Recruitment 3,480 8,511
67400 Training 1,725 2,257
67450 Training Materials 14 348
67500 Training Start Up - 0
67850 Legal 3,120 60
68300 Auto Repair - 1,068
68350 Cable TV 2,448 -291
68650 Housekeeping - Contracts 57 1,115
69100 Small Equipment 42 0
69200 Telephone 11,705 16,331
69450 Vehicle Expense - 0
69460 Vehicle Gas/Oil 1,658 2,525
69500 Wireless Service - 15
69600 Activity Calendar and Newsle - 454
69650 Advertising 63,592 102,746
69660 Employment Ads 2,771 11,504
69680 Marketing Expense - 26
69690 Programing Supplies 9,418 13,671
69815 Local GP Fee - 0
73000 Lease - Equipment 5,471 5,262
76020 Taxes - Other Tax and Fees - 0
76050 Taxes - Real Estate 3,002 2,118
79010 Service Expenses Reimburs 130,353 23,087
80280 Rent Expense 2,100,000 1,600,000
80184 Unrealized FX gain/loss 65 -161
89000 Project Costs not Capitalised - 0
80080 Equity - 0
80183 Realized FX gain/loss - 0
80220 Lease FF&E 18,102 6,868
88001 Currency Translation Expens#N/A 0
61900 Utilities - Electric #N/A 44,597
61910 Utilities - Gas/Oil #N/A 32,023
61930 Utilities - Water/Sewer #N/A 9,321
72103 Insurance - Property Premiu - 0
80210 Lease - Land and Building - 0
60000 Contract Labor #N/A 63,544
62000 Salaries - Hourly #N/A 161,125
62050 Salaries - Regular #N/A 373,579
62090 Salaries - Commisions #N/A 9,453
70000 Salaries - Vacation 68,713 48,910
70020 Salaries - Sick 10,625 1,565
70021 Salaries Sick - SSP 3,853 3,968
70030 Salaries - Training 30,125 20,473
70040 Salaries - Holiday 27,540 18,469
70045 Salaries - Jury Duty #N/A 20
70060 Salaries - Bonus 14,145 21,100
70070 Salaries - Other Non-Product 5,815 4,560
70500 Benefits - Health 281 2,530
70520 Benefits - LT Disability 957 551
70525 Benefits Group Life Insuranc - 1,363
70535 Benefits - Pension 7,662 11,278
70590 Benefits - Crim and Driv Hist 4,500 2,952
71060 Ontario Health #N/A 42
71080 Payroll Tax Expense 59,207 83,022
74000 Management Fee 102,903 50,272
77000 VAT - Non recoverable 63,008 13,590
77005 VAT Partially Recoverable 5,201 72,748
77020 Non Care Service Fee VAT 188,910 177,030
89001 Proj Costs Not Capitalised-V ### 0
78500 Impairment - 0
80065 Land Improv Depreciation - 0
80066 Flooring & Renov Depreciati - 0
80069 Vehicle Depreciation - 0
80070 Depreciation #N/A 0
80071 Building Improv Depreciatio - 0
80072 Furniture & Fittings Depr'n - 0
80073 Equipment Depr'n - 0
80074 Computer Depreciation - 0
80075 Leashold Improv Depr - 0
80076 Building depreciation - 0
60290 Business Initiatives #N/A 0
64911 Technology Help Desk #N/A 0
64913 Time and Attendance #N/A 0
64914 AOD Billing System #N/A 0
68761 Connectivity Direct #N/A 0
68850 Moving Expenses #N/A 0
70025 Benefits - Life Insurance #N/A -3,406,392
 Formula : VLOOKUP(lookup_va
pecific information in large data

specific information in large data Index Before we do a VLOOKUP, we s

Range lookup False or True.

nd HLOOKUP searches for data (True : If an exact match
returned.
False : If FALSE, VLOOKU
returned).

Always prefer to use this

formulae for variances to
avoid "Errors"

Hlook up - Example

50000 60150 60160 60200 60250

Ancillary Ex Bad Debt Specific Bad Debt ProvisionBad Debt ReserveRepairs - Contracted

20891.78 12.94 3293.88 1993.81 3676.36

50000
60150
60160
60200
60250
60251
60300
60350
61100
61350
VLOOKUP(lookup_value,table_array,col_index_num,[range_lookup])

do a VLOOKUP, we should know: Lookup Value, Table Array, Col Index Num, Range lookup

kup False or True.

: If an exact match is not found, the next largest value that is less than lookup_value is
ned.
: If FALSE, VLOOKUP will find an exact match. If one is not found, the error value #N/A is
ned).

60251 60300 60350 61100 61350

Repairs - SuppliesMaintenance ContractsFood Product Liability PremiumBank Service Charges

537.48 63909.98 45376.07 32517.25 15

 lookup

alue is

#N/A is

ce Charges
Codes Description Amount 2011
50000 Ancillary Expense 24,149
Inde
60000 Contract Labor 42,366 x
60100 Temporary Help -
60150 Bad Debt Write-Offs -
60160 Specific Bad Debt Provision -
60200 Bad Debt Reserve 3,741
60250 Repairs - Contracted 6,694
60251 Repairs - Supplies 977
60290 Business Initiatives 589
60300 Maintenance Contracts 50,001
60350 Food Product 70,108
60351 Food Rebate Credit -
61100 Liability Premium 24,368
61300 Training Materials (Liberty) -
61350 Bank Service Charges 15
61400 SALMA - Voicemail -
61500 Connectivity 336
61550 Kronos Charges 107
61850 IT Costs 149
61900 Utilities - Electric 58,524
61910 Utilities - Gas/Oil 18,391
61930 Utilities - Water/Sewer 19,593
62000 Salaries - Hourly 175,203
62050 Salaries - Regular 340,645
62060 Salaries - Recharges -
62090 Salaries - Commisions 53,045
62500 Entertainers 3,357
62600 Flowers for Common Areas 2,171
62650 Library -
62800 Mystery Shopper 211
62850 Pet Care 1,147
62900 Reminiscence Program -
62950 Resident Gifts 1,677
63000 Retreats -
63050 Special Events 3,724
63100 Subscriptions -
63131 Team Member Satisfaction -
63170 Shared Services True up -
63200 Volunteer Appreciation -
63500 Audit Expense 8,120
63510 Tax Advice (181)
63650 Check Fees 31
63655 Bank Charges - Direct 1,217
63750 Contributions 1,445
63850 Credit Card Charges Not Coded -
64050 Freight Costs 17
64450 Med Director -
64700 Mileage Reimbursement 3,532
64750 Misc Expense 432
64755 Minor Rec Write Offs -
64850 Office Supplies 10,018
64911 Technology Help Desk 6,584
64913 Time and Attendance 1,068
64914 AOD Billing System 4,706
65000 Postage 3,503
65100 Printing and Copying 354
65150 Professional Fees 18,666
65250 Purchase Discounts (1,093)
65350 Relocation -
65450 Software Licensing Exp 1,835
65500 Supplies 14,401
65600 Travel 991
65650 Trustee Fees -
65700 Uniforms -
66300 Meals and Entertainment 11
66400 Paper Supplies -
66450 Replacements 6,781
66700 Drug and Other Testing 2,635
66750 Education and Conventions 5,511
66850 Employee Appreciation 3,401
67000 Membership Fees and Dues 3,073
67050 Name Badges 229
67200 Recruitment 3,480
67400 Training 1,725
67450 Training Materials 14
67500 Training Start Up -
67600 Contract Services -
67850 Legal 3,120
68300 Auto Repair -
68350 Cable TV 2,448
68550 Equipment Expense -
68650 Housekeeping - Contracts 57
68660 Laundry - Contract -
68700 Internet Connection Fees -
68750 ISP/DSL/Cable Connections -
68761 Connectivity Direct 17,277
68850 Moving Expenses 91
68900 Outside Labor -
69050 Rental Equipment -
69100 Small Equipment 42
69200 Telephone 11,705
69450 Vehicle Expense -
69460 Vehicle Gas/Oil 1,658
69500 Wireless Service -
69600 Activity Calendar and Newslett -
69650 Marketing Expense 63,592
69660 Employment Ads 2,771
69680 Marketing Expense -
69690 Programing Supplies 9,418
69815 Local GP Fee -
70000 Salaries - Vacation 68,713
70020 Salaries - Sick 10,625
70021 Salaries Sick - SSP 3,853
70025 Benefits - Life Insurance 1,091
70030 Salaries - Training 30,125
70040 Salaries - Holiday 27,540
70060 Salaries - Bonus 14,145
70070 Salaries - Other Non-Productiv 5,815
70140 Salaries - Severance -
70500 Benefits - Health 281
70520 Benefits - LT Disability 957
70525 Benefits Group Life Insurance -
70535 Benefits - Pension 7,662
70590 Benefits - Crim and Driv Hist 4,500
71080 Payroll Tax Expense 59,207
72103 Insurance - Property Premiums -
73000 Lease - Equipment 5,471
74000 Management Fee 102,903
76020 Taxes - Other Tax and Fees -
76050 Taxes - Real Estate 3,002
77000 VAT - Non recoverable 63,008
77005 VAT Partially Recoverable 5,201
77020 Non Care Service Fee VAT 188,910
78500 Impairment -
79010 Service Expenses Reimbursement 130,353
80030 Amortization -
80065 Land Improv Depreciation -
80066 Flooring & Renov Depreciation -
80068 Phone System Depreciation -
80069 Vehicle Depreciation -
80071 Building Improv Depreciation -
80072 Furniture & Fittings Depr'n -
80073 Equipment Depr'n -
80074 Computer Depreciation -
80075 Leashold Improv Depr -
80076 Building depreciation -
80079 Computer Software Depreciation -
80080 Equity -
80130 Interest - Loan Cost Amort -
80140 Interest - Mortgage -
80183 Realized FX gain/loss -
80184 Unrealized FX gain/loss 65
80210 Lease - Building -
80220 Lease FF&E 18,102
80280 Lease - Additional Rent 2,100,000
82000 Federal Current Tax Provision -
86010 Interest Income - Bank -
86020 Interest Income - Other -
86030 Other Inc/Exp - SWAP -
86040 Interest - Non - Taxable -
88130 Gain/Loss on Investments -
88900 Other non-operating income/exp -
89000 Project Costs not Capitalized -
89001 Proj Costs Not Capitalised-VAT (3,967,499)
Inde
x
 Pivot Data
An Excel pivot table is a versatile reporting tool that makes it easy to extract information from a large table
the use of formulas. A pivot table is extremely user friendly in that by moving, or pivoting, fields of data from
to another using drag and drop we can look at the same data in a number of different ways.

Account Number Fiscal year/period Dec ' 09 Dec ' 10

10000000 CASH,UNMAPPED,LEGAC 0 0
10000812 CA,TY,OP,BARCLAYS 0 0
10000828 CA,TY,OP,CITI 24 86
10001812 CA,TY,OP,BARCLAYS. 0 0
10001828 CA,TY,OP,CITI 10,447 10,000
10002828 CA,TY,OP,CITI 63 62
10006000 Revaluation Account 0 0
10020812 CA,TY,FX,BARCLAYS 0 0
10160828 CA,TRAN,AP,CITI 11,848 31,515
10161828 CA,TRAN,AP,CITI 130,451 140,487
10162828 CA,TRAN,AP-IMPS,CITI 21,938 18,080
10190812 CA,TRAN,AR & AP,BARC (101,036) 3,765
10240999 CA,CLR,INTERCOMPANY 0 0
10246000 Revaluation Account 0
10250999 CA,CLR,AR 0 0
10256000 Bank Rec Checklist 0 0
10500000 Petty Cash,LC 0 0
12000000 AR Clearing 0 0
12006000 Reval Acc Only (6) 0
12010000 AR Trd 0 0
12160000 RegionSpefcRiskRsrv 0 0
12170000 AllowDisputReceivabl 0 0
12210000 UnbillCntrt1yrNonFin 0 0
12350000 ARIntercomMiscLO 6,993,057 9,876,208
12356000 IC Recvbl Reval Acc (109,267) (273,098)
12358000 IC Recvbl Misc Adj 0 0
12900000 Acc Receivable Oth 252 19,914
12910000 DomVATStdRateFrGov 734,993 989,520
12912000 DomVATFromTheGov't 19,624
12960000 NotesRcvbl Emp/Offcr 0 0
12971000 IC NR IntrBrg ST 164,376 1,177,662
12976000 IC NoteRcvbl Reval 1,373,033 111,476
13020000 Standard Rvsn AdjMat 0 0
13420000 FG Inventory Mat 0 0
13550000 HP Repair Parts Inv 0 0
13560000 NonHP RepaidPartsInv 5,108,043 4,302,944
13590000 Excess Supp RepParts (1,720,421) (1,687,653)
13970000 Recovered MatRsrv (287,694) (325,581)
14100000 Deposit/Prepaid Exp 383,508 385,170
14100100 Dpst&Ppd-Telecomm 0 0
14100200 Dpst&Ppd-Travel 143,880 214,577
14100600 Dpst&Ppd-Bk&Subscr 0 0
14101000 Dpst&Ppd-AutoLease 0 0
14110000 Prepaid Taxes 17,865 16,427
14120000 ShrtTrmIncmTaxRecvbl 3,677,506 (1,069,915)
14150000 Wage&Salary Advances 381,420 (1,939)
14910000 IntGL Map Balancing 0 0
14980000 Subsystem Fallout 1,466 0
14980400 SubSysFO SAP AP 0 0
14990000 Flow Through Account (0) 0
15000000 Other Current Assets 0 0
15010000 Defd Tax Asset - ST 790,834 277,186
16500000 DivisionalControlAcc 0
16950000 Defd Tx Asset - LT 404,056 153,782
17300000 Mechanical Equipment 0 0
17420000 Elec Equip Non-HP 0 0
17470000 Cptlz 3Pty SW Lic Tr 0 0
17620000 Office Equip Non-HP 0 0
17830000 NxGtnDtaCnteldMEprts 0 0
17900000 Fixed Asset Clearing 1,169,296 1,406,707
17990000 Const WIP Building 0
18110000 Deprec Leaseholds 0 0
18420000 DeprecElecEquipNonHP 0 0
18470000 Cp3PySwLcCstTr-Depn 0 0
18620000 Deprec-OffEquipNonHP 0 0
18930000 Depre CorpProj M&Eq 0
19120000 IntanAstBusCombinRel 0 0
19200000 Goodwill 54,172,890 54,172,890
19420000 Depost&PrepaidExp,LT 15,294
19430000 NotesRec Emp/OffcrLT 0
20100000 Wages&Sal Payable (166,531) (465,249)
20210000 Accrued Pay (772,398) (547,871)
20340000 CoExpDefnntrbPlnESP (251,276) 43,729
20380000 Other Accrued Bonus (1,722,233) (469,276)
21110000 Social Security Emp (383,758) (412,445)
21111000 SS Emp PSA Accr (308,092) (185,557)
21150000 AddtlPyrlTxNonUSOnly 0 0
21510000 AccruedSalesUse&VAT (12,565) (10,440)
21512000 Dom VAT To The Gov't (19,624)
21513100 Frgn VAT Reg Ireland 0 0
21513300 Frgn VAT Reg Italy 0 0
21513900 Frgn VATReg Portugal 0 0
21800000 CrntLbFdTxIncCrpIntl 0 0
21810000 Current WH Tax Liab 0 0
22110000 SS Taxes Emp (293,818) (332,939)
22120000 Fed WH Tx Emp (632,942) (687,314)
22190000 FSE Holding Acct (37,274) (28,975)
22810000 Other Pyrl Deduct (16,688) (20,038)
23010000 AP Trade US $ Only 0 0
23030000 APTrLocCurIntlonly 113,026 46,243
23037000 AP Clr from FI1/US1 (2,150,913) (2,530,807)
23040000 AP, Dr Bal Resv-BPDO (10,783) (20,967)
23300000 APIntercmPdInvInvcLO (11,954) (82,606)
23306000 Revaluation Account 187 2,866
23350000 APIntercompanyMiscLO (342,070) (610,651)
23356000 AP IC Misc (70,139) (61,816)
23900000 AP Accruals 0 0
23907000 APAccrClrfromFI1/US1 (39,498) (91,415)
24301000 IC NP IntrBearing ST (2,800,802) (3,227,292)
24306000 IC NP IntrBrg Reval 0 (137,170)
25070000 DefdSupCntrSvcRevnue 0 0
25080000 Defd Project Revenue 0 0
25240000 Workforce Rdcn Rsrv (331,171) (85,000)
25260000 Acrd Freight andDuty (226,000) (219,000)
25460000 AccrCoExpFrDisabPlan 0 (11,555)
25610000 Promotion Liability 0 0
25620000 Accrued Contract Lab (314,717) (160,778)
25630000 Accrued Liabilities (91,217) (120,920)
25660000 Accrued Marketing 0 0
25680000 AccrProfCnsltAdtFees (25,032) (46,356)
25700000 Accr Liabilities (957,397) (1,259,829)
25702400 AccrLiab EmpRelTvlEx 0 0
25703000 AccrLiab Contract Lb 5,579 57
25710000 AcctsPayableClearing (14,215) (6,262)
27700000 LeasePayableDue>1yr (184,294) 0
27910000 DefdTxLiability-LT 0 0
29110000 ICCapStckParValueLO (109,492,673) (109,492,673)
29400000 Ext Cap Stock, APIC 0 0
29440000 IC Cap Stk APIC LO 0 0
29600000 Retd Earn - Begin 30,363,222 48,068,842
29610000 ICDvndRetaindEargLO 11,000,000 0
29801000 Clr Acc-FI/CO Recon 0 0
30910000 Tr Sales Svc Contrct 1,621,545 1,361,276
33040000 COS - OEM Prod 811,638 1,004,341
33080000 COS Repair Parts 151,526 98,174
33081000 COS ReprPrt-Repr Int (248,981) (156,500)
33081300 COS ReprPrt-Consm 3,122,225 2,804,383
33100000 TrdCOSRslCnltOtsdSvc 10,393 122,900
33260000 SuppSvc,COS Lab/OH 21,455 2,844
33520000 Inv Std Revisions 1,235,727 1,152,543
33630000 Ser I/C BillLab MCT 1,843 31,795
33950000 ICom MkpPurchbtn Cty 323
34090000 COS side-WarrReclass (9,833)
34100000 Warrside-WarrReclass 9,833
34310000 COS Lab/OH Xfer Out 945,634 2,029,729
34320000 COS Lab/OH Xfer In (211,669) (115,894)
34510000 ICom COS bil-in(LO) 6,548,971 5,722
34520000 ICom COS bil-out(LO) 72,191
35220000 Material Price Var (5,648) (68,663)
35220100 Mat Price Var - Mat 0 0
35520000 Rework Material 272,278 380,841
35620000 Warr Actual Rep Exp 0 0
35820000 Obsolescence Mat 0
35890000 Reclaimed Parts Var 33,792
35980000 PridExpRcvryXfrsMat 771
36380000 IComCOSbill-in-type1 143,326 136,208
36390000 ICom COSbil-in-type1 (69,854,087) (79,993,744)
36430000 IComCOSbill-out 0 0
36450000 IComwarrepairbillout (10,575)
37090000 Misc Other Income (1) (10,893)
37100000 IntlICom MiscLO (5,866,728) (6,674,963)
37170000 Interest Earned,ICom (21,769) (4,984)
37200000 Gn/Ls FOREX Cntr pHP (762,379) 398,676
37230000 Gn/Ls Curr Remeas (127) (1,161)
37235000 Curr Gn/Ls LH1 OI (1,216,272) (171,028)
37236000 Curr Gn/Ls LH1 BM 5,176 (5,330)
37320000 Gn Remeas IncTaxLiab (43,840) 43,840
37400000 Interest Income 186 (61)
37680000 Currency Spot Adj 0 (4,536)
38010000 Interest Exp Non-HP 174 2,157
38070000 Bank Fee LE 29,431 22,856
38090000 Misc Other Exp 1,866 49
38100000 IntlICom MiscLO 748,234 228,032
38170000 ICom Intrest Expense 18,894 68,257
38520000 Freight Exp Inbound 2,702,040 3,319,475
38529911 FrgtExpInbound Typ11 (9)
38540000 Warehousing (2) (844)
38550000 Non-Dom Trans Tx Exp 2,939 2,260
39400100 CrntFedIncTx-WH Dvnd 6,304,630 3,917,463
39410000 DefdNUSFedTxIncCorp 3,066,590 763,921
39430000 PYNUSFedTxIncCorpoly (3,606,272) 4,765,662
39520000 IncomTaxExpInterest 31,245 311,801
40200000 Wages and Salaries 35,492,024 38,968,945
40200100 Wages&Sal-Vac Accr 2,281,792 2,382,774
40410000 Perf & Sales Bonus 1,843,676 (77,055)
40470000 Pay for Results Adj 20,041
40810000 Night Shift Premium 1,731,401 1,417,455
40820000 Overtime Premium 4,406,287 5,756,493
40900000 Agency Contractors 2,670,546 3,313,438
41100000 Leg Bene-Payroll Tx 4,819,783 5,460,305
41110000 Unemployment Taxes 1,076 0
41340000 CoDefnCntribRetirPln 1,353,928 1,549,704
41370000 OthBonusCompensation 25,533 16,800
41400000 Sick Time Off (6,348) (11,296)
41430000 Holiday Pay 246,258 (224,527)
41510000 Life Ins-NonLegBene 277,133 353,609
41530000 Med/DenInsNonLegBene 614,833 933,979
41570000 Benefits Admin Exp 53,001 78,852
41730000 Recr/Soc Activities 34,608 37,770
42090000 Safety&RegulatoryFee 27 1,398
42100000 CompntsHWMiscOprSup 82,013 83,438
42200000 Process Mat&Supplies 12,390 6,817
42600000 Service Awards 19,989 26,826
42900000 Oper Mat & Supplies 16,112 5,019
42920000 Office Consumables 15,111 14,229
42950000 OfficePrintExpense 22,262 16,539
44120000 M&E,R&MPrtSubcntrSvc 166,223 48,997
44130000 M&EDeprexcldTrspEqip 0
44140000 M&E,ExpElectroncEqip 223,792 56,461
44170000 M&ERentandLs 334,164 (11,357)
44170100 M&E Rent/Lease- Cars (147,616) 114,549
44240000 CarFleetMngmtService 650,614 1,075,110
44270000 CarFleetLeaseorRent 821,339 942,228
44440000 M&E,ExpdWorkstation 374,632 419,684
44480000 M&E,ExpensedStandard 483
44540000 M&E,ExpenMechaEqip 5,307 10,854
44640000 M&E,ExOffF&E 3,498 11,194
44690000 ITBillings,Non-HP 2,108
44740000 M&E,MiscTrnspEqipExp 353,418 711
44740100 Trans Equip Exp Fuel 398,487 475,140
44740200 Trans Equip Exp Ins 110,692 6,785
45470000 Rent&LeasesBldOutfit 189,557 0
45500000 Taxes Real Property 98,381 74,606
45700000 Rent&Lease, Land/Bl 1,689,731 1,357,544
45750000 RentandLeasesCont (146,813) (174,861)
45800000 Electricity 146,715 114,330
45810000 Gas and Oil 2,531
45820000 Water and Sewer 2,015 2
45830000 Refuse 385 0
46030000 Postage 2,520 1,435
46040000 Prof&Tr Org Dues 2,538
46050000 Freight on Prt&Supp 36,738 1,236
46050100 Frgt In - FG by Air 558
46070000 Subscr/Bk/DataAccess 5,257 7,451
46160000 Insurance General 41,209 21,235
46250000 Bus Funded Extn Educ 168,244 226,666
46260000 Educ Assistance 10,281
46270000 Lrng &DevOrgTrngDlvy 5,504 4,291
46290000 PhyExam&PhysgTests 1,600 200
46320000 CntribNoSrchrCharity 250
46330000 Telecom Trnsm-NonHP 743,996 1,057,369
46330100 TelcTrnsm-DataNetwrk 1,623 (1,439)
46350000 AmortGW&PurIntrAst 0
46370000 Rstrng-BusSpnsProg 2,494,662 2,026,338
46400000 OperReloEmpMovExp 1,811
46420000 3PtyASP SW SubscrTr (74,344) 0
46440000 3Pty SW Subsc IntUse 6,840 11,283
46450000 S&M Fee3PtySW IntUse 285,524 115,559
46460000 3Pty SW-Internal Use 36,776 20,348
46500000 Mobile Phone Expense 78,377 302,096
46510000 Residl TeleSvc&ISP 62,626 59,234
46530000 Trvl&Transportation 300,094 294,266
46540000 Travel And Lodging 314,744 269,395
46540300 T/L-NonDomesticTrvl 77,412 68,907
46590000 ComlDocMgmadPrtServs 1,722 24
46610000 Recruiting 101,960 163,711
46620000 CnsltGenBusAdvsrySve 7,500
46630000 Consulting-HR Svc 500
46650000 Cnslt-IT/Tech Svc 25,705
46670000 OutscdOper-Legal 2,398 4,596
46690000 OutscdOper- RE 79,073 22,974
46700000 OutscdOper-IT/Tech 87,784 26,913
46710000 OutscdOper-R&D,Log 0
46720000 OutscdOpr-SplyChnLog 2,811 1,065
46740000 Outscd Opr Financial 613 23,167
46780000 FacltMaint-OutscdSvc 15,253 11,242
46790000 SecuritySvc-Outscd 20,612
46800000 Custodial Svc-Outscd (1,424) 300
46810000 OpratnalOtsorcRmSvcs 933 1,240
46830000 OutsrcSvcNR FacltPrj 526,048 4,172
46840000 Pub Acct Audit fees 25,032 64,080
46880200 SA Conslt- Legal 60,314 8,916
46890000 CnsltFinNAdt&lglSvc 1,107 0
46900000 Misc Expense (1,276,529) (1,006,665)
46900001 Misc Exp Army Trng (117,015) (128,989)
46910000 Absorbed Expenses (3) 0
46920000 Meals/Entertainment 13,265 15,284
46920300 M&E-Staff Entrtain 0
46930000 Business Gifts 1,173 6,941
48020000 IntraEnty ChrgIn/Out (291,409) (225,818)
48330000 Payroll Tax Alloc 0
48480000 CrossEntity Chrg Out 0
48510000 OH On Labor And Mat 250,422 160,482
48530000 Expense Transfers (4,204,996) (644,606)
48550000 ICom expense bill-in 2,535,701 2,376,327
48560000 ICo expense bill-out (2,809,219) (2,352,034)
48630000 SvcICBigLbrMatExpTrf (27,600) (32,999)
48660000 SvcICBlgLbMatExpBlin 4,549
48790000 Supp to FESS/COS 130,935 137,501
49000000 IC SvcCost Blg (509,134) (710,198)
49010000 IC SvcCost Blg 118,532 345,420
49020000 IC Svc GF Bill Outs (2,183) (5,604)
49030000 IC Svc GF Blg (580) 1,622
9012350000 IComReceivables Misc 13,266,000 13,266,000
9015010000 Defferred Tax Asset 0 0
9016010000 Inv. in Subsidiaries (16,200,001) (16,200,001)
9016950000 Deferred Tax Asset - 0 0
9019200000 Goodwill (5,755,555) (5,755,555)
9023350000 ICom Payables Misc. (3,000,101) (3,000,101)
9027910000 Def Inc Taxes LT 0 0
9029110000 IC CapitalStock,PVLO 4,650,102 4,650,102
9029440000 IC Cap Stock, APIC 1,284,000 1,284,000
9029600000 Retd Earn - Begin 5,755,555 5,755,555
9037235000 Currency Gain/Loss 0
9117110100 PARL Leaseholds 0 0
9117400100 PARLIntUseSevrsEtrpr 445,977 666,277
9117420100 PARL ElectEqpNonHP 323,586 37,364
9117430100 PARL Intr-SWLicenses 5,386,379 4,961,379
9117610100 PARL OfficeF&E HPMfg 34,312 34,312
9117620200 PARLOfficeEquipNonHP 278,661 278,661
9117900300 PARL Fixed Asset Clr (1,169,296) (1,405,736)
9118110100 PARL Depn-Leaseholds 0 0
9118400100 PARLDeprIntUseSevrsE (14,273) (243,069)
9118420100 PARLDepnElctEqpNonHP (323,586) (37,364)
9118430100 PARLDepnIntSW Licen (5,386,379) (4,961,379)
9118610100 PARLDepnOfficF&EHPMf (28,278) (33,162)
9118620200 PARLDepnOfceEqpNonHP (278,661) (278,661)
9129608800 PARLRetndErngPrllVal 758,979 731,557
9144138800 PARLDepn - M&Eq 48,099 4,884
9144480100 FAM&EExpStdPrs Prod (89,794) 8,940
9144800100 PARLDeprIntUseSevsEt 14,273 232,010
9146178800 PARLUninsured Losses 3,986
ta
o extract information from a large table of data without Inde
by moving, or pivoting, fields of data from one location
umber of different ways. x

Ref
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VA1
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VA1
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I
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 Filter &Freeze Panes
Filtering data in a spreadsheet means to set conditions so that only certain data is displayed. It is done to m
to focus on specific information in a large database or table of data.

SLLearning outcomes
1 Filter
2 Lightning filter
3 Number filters
4 open filter
5 freeze

d PRODUCT TYPE PRODUCT CATAGEORY sUITE CUSTOMER TYPE QUANTITY MONTH

1 SOFTWARE OS LINUX INDIVIDUAL 4 FEB
2 HARDWARE MISC CARRY INDIVIDUAL 9 JAN
3 HARDWARE MISC CARRY INDIVIDUAL 4 FEB
4 SOFTWARE DATABASE ORACLEINDIVIDUAL 3 FEB
5 SOFTWARE DATABASE DBASE INDIVIDUAL 4 MAR
6 HARDWARE MISC CABLESINDIVIDUAL 4 JAN
7 SOFTWARE ANTIVIRUS NORTONINDIVIDUAL 1 FEB
8 HARDWARE MISC CABINECORPORATE 12 MAR
9 HARDWARE MISC CABLESINDIVIDUAL 4 MAR
###
SOFTWARE OFFICE EXCEL INDIVIDUAL 3 JAN
###
SOFTWARE OS LINUX INDIVIDUAL 1 FEB
###
SOFTWARE ANTIVIRUS PCCILININDIVIDUAL 6 FEB
###
SOFTWARE OS WINDO INDIVIDUAL 1 JAN
###
SOFTWARE OS OS2 CORPORATE 10 JAN
###
HARDWARE LAPTOPS IBM INDIVIDUAL 1 FEB
###
SOFTWARE ANTIVIRUS PCCILININDIVIDUAL 9 FEB
###
SOFTWARE OFFICE WORD INDIVIDUAL 5 MAR
###
HARDWARE MISC CARRY INDIVIDUAL 7 FEB
###
SOFTWARE ANTIVIRUS MACAFEINDIVIDUAL 4 FEB
###
HARDWARE LAPTOPS COMPAQINDIVIDUAL 4 FEB
###
HARDWARE LAPTOPS HCL CORPORATE 11 JAN
###
HARDWARE LAPTOPS COMPAQINDIVIDUAL 1 JAN
###
SOFTWARE DATABASE ACCESSINDIVIDUAL 6 JAN
###
SOFTWARE OS OS2 INDIVIDUAL 1 FEB
###
HARDWARE LAPTOPS DELL INDIVIDUAL 3 JAN
###
HARDWARE LAPTOPS COMPAQINDIVIDUAL 6 FEB
###
SOFTWARE OS MAC INDIVIDUAL 2 MAR
###
HARDWARE STORAGE CD INDIVIDUAL 5 FEB
###
HARDWARE LAPTOPS DELL INDIVIDUAL 6 MAR
###
SOFTWARE OFFICE WORD CORPORATE 11 MAR
###
HARDWARE STORAGE ZIP DRI INDIVIDUAL 10 MAR
###
SOFTWARE ANTIVIRUS MACAFEINDIVIDUAL 8 MAR
###
HARDWARE MISC CABINECORPORATE 18 FEB
###
SOFTWARE OS MAC INDIVIDUAL 1 JAN
###
HARDWARE MISC TOOL KIINDIVIDUAL 8 MAR
###
HARDWARE LAPTOPS COMPAQINDIVIDUAL 7 FEB
###
SOFTWARE DATABASE DBASE CORPORATE 12 MAR
###
SOFTWARE OS LINUX CORPORATE 5 MAR
###
SOFTWARE OS UNIX INDIVIDUAL 1 FEB
###
HARDWARE MISC TOOL KIINDIVIDUAL 5 MAR
###
SOFTWARE DATABASE ORACLEINDIVIDUAL 7 JAN
###
SOFTWARE OFFICE SUITE INDIVIDUAL 8 FEB
###
HARDWARE LAPTOPS TOSHIBINDIVIDUAL 9 FEB
###
HARDWARE LAPTOPS DELL INDIVIDUAL 8 FEB
###
SOFTWARE OS OS2 INDIVIDUAL 1 JAN
###
HARDWARE LAPTOPS HCL INDIVIDUAL 2 MAR
###
SOFTWARE DATABASE ORACLEINDIVIDUAL 6 FEB
###
SOFTWARE OS WINDO CORPORATE 5 JAN
###
HARDWARE LAPTOPS COMPAQCORPORATE 6 MAR
###
HARDWARE MISC CABINEINDIVIDUAL 3 FEB
###
HARDWARE LAPTOPS COMPAQCORPORATE 11 MAR
###
HARDWARE LAPTOPS HCL INDIVIDUAL 8 FEB
###
SOFTWARE DATABASE ACCESSINDIVIDUAL 5 MAR
###
HARDWARE LAPTOPS IBM INDIVIDUAL 1 JAN
###
SOFTWARE ANTIVIRUS NORTONINDIVIDUAL 1 JAN
###
SOFTWARE DATABASE DBASE CORPORATE 9 JAN
###
HARDWARE MISC CABLESINDIVIDUAL 8 JAN
###
HARDWARE LAPTOPS COMPAQINDIVIDUAL 9 JAN
###
SOFTWARE ANTIVIRUS PCCILININDIVIDUAL 8 JAN
###
HARDWARE STORAGE ZIP DRI INDIVIDUAL 5 JAN
###
SOFTWARE OS UNIX INDIVIDUAL 1 MAR
###
SOFTWARE OFFICE SUITE INDIVIDUAL 6 FEB
###
HARDWARE LAPTOPS DELL INDIVIDUAL 1 MAR
###
SOFTWARE OFFICE SUITE CORPORATE 20 MAR
###
HARDWARE STORAGE ZIP DRI INDIVIDUAL 10 MAR
###
HARDWARE STORAGE HARD DINDIVIDUAL 4 JAN
###
SOFTWARE OS OS2 INDIVIDUAL 1 MAR
###
SOFTWARE OS WINDO INDIVIDUAL 1 JAN
###
SOFTWARE ANTIVIRUS MACAFEINDIVIDUAL 6 FEB
###
SOFTWARE DATABASE ORACLEINDIVIDUAL 3 JAN
###
HARDWARE LAPTOPS TOSHIBINDIVIDUAL 7 FEB
###
SOFTWARE OS MAC INDIVIDUAL 2 MAR
###
HARDWARE LAPTOPS TOSHIBINDIVIDUAL 6 FEB
###
HARDWARE LAPTOPS HCL INDIVIDUAL 6 JAN
###
HARDWARE STORAGE ZIP DRI INDIVIDUAL 3 FEB
###
HARDWARE MISC CARRY INDIVIDUAL 1 FEB
###
HARDWARE LAPTOPS IBM INDIVIDUAL 3 MAR
###
SOFTWARE DATABASE ORACLEINDIVIDUAL 12 FEB
###
SOFTWARE ANTIVIRUS MACAFECORPORATE 12 FEB
###
SOFTWARE DATABASE DBASE INDIVIDUAL 4 JAN
###
HARDWARE STORAGE HARD DINDIVIDUAL 2 FEB
###
HARDWARE LAPTOPS IBM INDIVIDUAL 2 FEB
###
HARDWARE LAPTOPS COMPAQINDIVIDUAL 9 FEB
###
HARDWARE LAPTOPS DELL INDIVIDUAL 9 JAN
###
HARDWARE MISC TOOL KIINDIVIDUAL 2 FEB
###
HARDWARE STORAGE CD INDIVIDUAL 9 JAN
###
SOFTWARE OS LINUX INDIVIDUAL 2 MAR
###
HARDWARE MISC TABLE INDIVIDUAL 9 FEB
###
HARDWARE MISC KROME INDIVIDUAL 10 JAN
###
SOFTWARE OFFICE WORD INDIVIDUAL 8 JAN
###
SOFTWARE DATABASE ACCESSINDIVIDUAL 6 JAN
###
SOFTWARE DATABASE ORACLECORPORATE 17 FEB
###
HARDWARE MISC KROME INDIVIDUAL 6 JAN
###
SOFTWARE OS WINDO CORPORATE 6 MAR
###
HARDWARE STORAGE CD INDIVIDUAL 1 JAN
###
SOFTWARE OS LINUX CORPORATE 16 MAR
###
HARDWARE LAPTOPS IBM INDIVIDUAL 2 JAN
###
HARDWARE MISC KROME INDIVIDUAL 5 JAN
###
SOFTWARE DATABASE ORACLEINDIVIDUAL 10 JAN
###
SOFTWARE ANTIVIRUS NORTONCORPORATE 12 MAR
###
HARDWARE MISC TABLE INDIVIDUAL 10 JAN
###
SOFTWARE OS OS2 INDIVIDUAL 1 MAR
###
SOFTWARE OS WINDO INDIVIDUAL 1 MAR
###
SOFTWARE ANTIVIRUS PCCILININDIVIDUAL 9 FEB
###
SOFTWARE ANTIVIRUS NORTONINDIVIDUAL 7 JAN
###
HARDWARE LAPTOPS DELL INDIVIDUAL 3 MAR
###
SOFTWARE OS MAC INDIVIDUAL 1 MAR
###
SOFTWARE ANTIVIRUS PCCILININDIVIDUAL 3 JAN
###
HARDWARE STORAGE CD INDIVIDUAL 7 FEB
###
SOFTWARE OS LINUX INDIVIDUAL 1 JAN
###
SOFTWARE OS WINDO INDIVIDUAL 1 MAR
###
HARDWARE STORAGE ZIP DRI INDIVIDUAL 4 FEB
###
HARDWARE STORAGE CD INDIVIDUAL 4 MAR
###
SOFTWARE OFFICE EXCEL INDIVIDUAL 7 JAN
###
SOFTWARE OFFICE SUITE INDIVIDUAL 4 JAN
###
HARDWARE LAPTOPS TOSHIBINDIVIDUAL 10 FEB
###
HARDWARE MISC CABLESINDIVIDUAL 4 JAN
###
SOFTWARE OS OS2 CORPORATE 18 FEB
###
HARDWARE MISC CARRY INDIVIDUAL 1 FEB
###
HARDWARE LAPTOPS TOSHIBINDIVIDUAL 9 FEB
###
SOFTWARE OFFICE SUITE CORPORATE 10 MAR
###
SOFTWARE OS LINUX INDIVIDUAL 2 FEB
###
HARDWARE LAPTOPS HCL INDIVIDUAL 3 FEB
###
HARDWARE MISC KROME INDIVIDUAL 2 MAR
###
HARDWARE LAPTOPS COMPAQINDIVIDUAL 9 JAN
###
HARDWARE STORAGE CD INDIVIDUAL 9 MAR
###
SOFTWARE ANTIVIRUS PCCILININDIVIDUAL 3 JAN
###
HARDWARE MISC TABLE INDIVIDUAL 1 FEB
###
SOFTWARE DATABASE ACCESSINDIVIDUAL 4 MAR
###
SOFTWARE ANTIVIRUS NORTONINDIVIDUAL 5 MAR
###
HARDWARE LAPTOPS HCL CORPORATE 12 MAR
###
SOFTWARE ANTIVIRUS NORTONINDIVIDUAL 8 MAR
###
SOFTWARE DATABASE ORACLECORPORATE 15 MAR
###
HARDWARE MISC TOOL KICORPORATE 17 JAN
###
SOFTWARE OS WINDO INDIVIDUAL 1 MAR
###
SOFTWARE ANTIVIRUS PCCILININDIVIDUAL 6 MAR
###
SOFTWARE ANTIVIRUS NORTONINDIVIDUAL 8 MAR
###
SOFTWARE OFFICE WORD CORPORATE 9 MAR
###
SOFTWARE OFFICE EXCEL INDIVIDUAL 2 FEB
###
HARDWARE STORAGE CD INDIVIDUAL 7 MAR
###
SOFTWARE ANTIVIRUS NORTONINDIVIDUAL 5 MAR
###
SOFTWARE ANTIVIRUS MACAFEINDIVIDUAL 1 JAN
 Shortcut for Filter Alt + D + F + F
Shortcut for Freeze Alt + W + F + F
Shortcut to open filter Alt + D + F + S

splayed. It is done to make it easier

UNIT PURCHASE
PRICE TOTAL PURCHASE PRICE UNIT SALE PRICE TOTAL SALE PRICE
80 320 88 352
1050 9450 1155 10395
1050 4200 1155 4620
14000 42000 15400 46200
2000 8000 2200 8800
10 40 11 44
5500 5500 6050 6050
50000 600000 55000 660000
10 40 11 44
1250 3750 1375 4125
80 80 88 88
700 4200 770 4620
7500 7500 8250 8250
700 7000 770 7700
125000 125000 137500 137500
700 6300 770 6930
1200 6000 1320 6600
1050 7350 1155 8085
6000 24000 6600 26400
75000 300000 82500 330000
78000 858000 85800 943800
75000 75000 82500 82500
100000 600000 110000 660000
700 700 770 770
60000 180000 66000 198000
75000 450000 82500 495000
6500 13000 7150 14300
12 60 13.2 66
60000 360000 66000 396000
1200 13200 1320 14520
250 2500 275 2750
6000 48000 6600 52800
50000 900000 55000 990000
6500 6500 7150 7150
250 2000 275 2200
75000 525000 82500 577500
2000 24000 2200 26400
80 400 88 440
3750 3750 4125 4125
250 1250 275 1375
14000 98000 15400 107800
5000 40000 5500 44000
70000 630000 77000 693000
60000 480000 66000 528000
700 700 770 770
78000 156000 85800 171600
14000 84000 15400 92400
7500 37500 8250 41250
75000 450000 82500 495000
50000 150000 55000 165000
75000 825000 82500 907500
78000 624000 85800 686400
100000 500000 110000 550000
125000 125000 137500 137500
5500 5500 6050 6050
2000 18000 2200 19800
10 80 11 88
75000 675000 82500 742500
700 5600 770 6160
250 1250 275 1375
3750 3750 4125 4125
5000 30000 5500 33000
60000 60000 66000 66000
5000 100000 5500 110000
250 2500 275 2750
4000 16000 4400 17600
700 700 770 770
7500 7500 8250 8250
6000 36000 6600 39600
14000 42000 15400 46200
70000 490000 77000 539000
6500 13000 7150 14300
70000 420000 77000 462000
78000 468000 85800 514800
250 750 275 825
1050 1050 1155 1155
125000 375000 137500 412500
14000 168000 15400 184800
6000 72000 6600 79200
2000 8000 2200 8800
4000 8000 4400 8800
125000 250000 137500 275000
75000 675000 82500 742500
60000 540000 66000 594000
250 500 275 550
12 108 13.2 118.8
80 160 88 176
750 6750 825 7425
40 400 44 440
1200 9600 1320 10560
100000 600000 110000 660000
14000 238000 15400 261800
40 240 44 264
7500 45000 8250 49500
12 12 13.2 13.2
80 1280 88 1408
125000 250000 137500 275000
40 200 44 220
14000 140000 15400 154000
5500 66000 6050 72600
750 7500 825 8250
700 700 770 770
7500 7500 8250 8250
700 6300 770 6930
5500 38500 6050 42350
60000 180000 66000 198000
6500 6500 7150 7150
700 2100 770 2310
12 84 13.2 92.4
80 80 88 88
7500 7500 8250 8250
250 1000 275 1100
12 48 13.2 52.8
1250 8750 1375 9625
5000 20000 5500 22000
70000 700000 77000 770000
10 40 11 44
700 12600 770 13860
1050 1050 1155 1155
70000 630000 77000 693000
5000 50000 5500 55000
80 160 88 176
78000 234000 85800 257400
40 80 44 88
75000 675000 82500 742500
12 108 13.2 118.8
700 2100 770 2310
750 750 825 825
100000 400000 110000 440000
5500 27500 6050 30250
78000 936000 85800 1029600
5500 44000 6050 48400
14000 210000 15400 231000
250 4250 275 4675
7500 7500 8250 8250
700 4200 770 4620
5500 44000 6050 48400
1200 10800 1320 11880
1250 2500 1375 2750
12 84 13.2 92.4
5500 27500 6050 30250
6000 6000 6600 6600
 Index

SALESMAN
CRR
RJK
CRR
NSR
SGB
CRR
VR
NSR
SGB
RJK
CRR
CRR
SGB
RJK
VR
CRR
SGB
RJK
VR
NSR
SGB
RJK
VR
CRR
SGB
RJK
VR
NSR
SGB
RJK
VR
CRR
CRR
RJK
VR
NSR
SGB
RJK
VR
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 Replbce bll the 2 with 2 Shortcut for Find
Tbsk:
Replbce bll the b with b Shortcut for Replbce

Find bnd replbce Find bnd replbce

2 b
2 b
2 b
2 b
2 b
2 b
2 b
2 b
2 b
2 b
2 b
2 b
2 b
2 b
2 b
2 b
2 b
Ctrl + F
Ctrl + H Index
 Hyperlink
Creates a shortcut or jump that opens a document stored on a network server, an intranet, or the internet. W
that contains the HYPERLINK function, Microsoft Excel opens the file stored at link_location. HYPERLINK can
particualar tab within an excel workook.

Existing File Place in this document

Hyperlink Concatenate!A1
erlink
ork server, an intranet, or the internet. When you click on the cell Inde
le stored at link_location. HYPERLINK can also be used to open a
x

Create New Document Email address

 Shortcut for Hyperlink
Ctrl + K

Inde
x
 Shareworkbook
Microsoft Excel enables you to create a shared workbook. Sharing a workbook allows multiple users on a network to view and m
changes to the workbook at the same time. Every user who saves the workbook sees the changes made by the other user.
 Shortcut for Hyperlink

Alt+ R+W

Inde
x
 Text to Column
Use the Convert Text to Columns Wizard to separate simple cell content, such as first names and last names, into different c
on a delimiter, such as a space or a comma, or based on a specific column brea
t to Column
mes and last names, into different columns. Depending on your data, you can split the cell content based
r based on a specific column break location within your data. Inde
x

a
s
d
f
g
h
jk
kl
l
jm
vsdg
gregdae
nf
bedfere
dfbvsv
dfvsvsfdvfdg
vsdvs
Inde
x
dfvsvsfdvfdg
 Insert Object
Microsoft Office Excel application allows user to add and insert a file into a work sheet, so that the file can be opened and a
attaching files directly to Excel sheets, user can minimize the hassle to link interrelated files together which must be read to
 Insert Object
osoft Office Excel application allows user to add and insert a file into a work sheet, so that the file can be opened and accessed together w
ching files directly to Excel sheets, user can minimize the hassle to link interrelated files together which must be read together with the work
 cel workbook for reference or information purpose. By
worksheet. Inde
x

Browse the file name which you

want to insert
 Conditional Formatting
Excel's conditional formatting options allow you to apply different formatting options, such as background color, b
conditions.

Numbers Numbers Numbers

1 1
2 2 2
3 3 3
4 4 4
5 5 5
6 6 6
7 7 7
1 1
1 1 1
2 2
2 2
3 3
Numbers Numbers
1 1
2 2
3 3
4 4
5 5
6 6
7 7
1
1
2
2
3
 Inde
ormatting x
ch as background color, borders, or font formatting to data that meets certain
 Transpose
If data is entered in columns or rows, but you want to rearrange that data into rows or columns instead, you can quickly tra
the data from one to the other.

Monday Monday Tuesday Wednesday Thursday Friday Saturday

Tuesday
Wednesday
Thursday Monday Tuesday Wednesday Thursday Friday Saturday
Friday
Saturday
Sunday
 Inde
x
olumns instead, you can quickly transpose

Sunday

Sunday
 Audit Tools Short cut
Cntrl+Shift+F Agrees to current year FS
Cntrl+Shift+G Agrees to General Ledger
Cntrl+Shift+P Agrees to Prior Year
Cntrl+Shift+S Agrees to Sub Ledger
Cntrl+Shift+T Agrees to Trail Balance
Cntrl+Shift+B Correctly Calculated
Cntrl+Shift+V Cross Footed
Cntrl+Shift+R Flux analysis
Cntrl+Shift+C Footed
Cntrl+Shift+I Immaterail Tick mark
Cntrl+Shift+X Insert Text box
Cntrl+Shift+E Sum selection

Cntrl+Shift+H Work paper header

Convert Cells
This function changes selected cell into a text box. It is important to know that we can create multiple text b

I love India

Smart Copy
Each non Blank cell in the selection, starting from the top, is copied down to the subsequent non-blank cell
 Welcome to EY

Welcome to EY

Fence
Creates a fence around your work paper . you should click on the last cell you want to include insi
will be filled with the indigo color, and the print area will be reset to include only the area inside th

Vanilla
Strawberry **
Chocolate
Black Cherry

Name/He
This function formats the work paper header in the cells/ rows on the current working paper. It puts the clien

CLIENT: ABC
Period-end: 12/31/2011
Currency/Unit: $ 000 TB - Trial Ba
 Flux Anal
Performs a flux analysis on two periods of account balances. Inserts a note about scope, inserts tickmarks

PY CY
1000 5000
2000 40000
3000 30000
4000 20000

Sum Sele

Sum selection Function puts a numeric symbol next to the cells selected and puts sum of these cells in the

1
2
3
4
5
 Index

Convert Cells to Text

an create multiple text box at one time .

I love India.

Smart Copy Down

sequent non-blank cell.
 Welcome to EY
Welcome to EY
Welcome to EY
Welcome to EY
Welcome to EY
Welcome to EY

Fence
u want to include inside the fence . The row and column immediately outside the selected cell
only the area inside the fence.

Vanilla
Strawberry **
Chocolate
Black Cherry

Name/Header
g paper. It puts the client name, period end, currency , work paper index and work paper name.

TB - Trial Balance
Reference
TB - Trial Balance
 Flux Analysis
cope, inserts tickmarks for balances that should be further reviewed,and draws text boxes for huge explanations.

Variance Variance% Annotations m

4,000 400.0% A A
38,000 1900.0% B B
27,000 900.0% C C
16,000 400.0% D D

Sum Selection

um of these cells in the location which is specified.

1
2 's = 4
3
4
5
Index
ected cell
huge explanations.

Amount minor; WFI

 Grouping of
Excel's grouping option allows you to make groups o

Once the group option is selected, you can either group rows or columns. Choose by selecting

# Only those data will be group which you select manually.

Codes Description Amount 2011

50000 Ancillary Expense 24,149
60000 Contract Labor 42,366
60100 Temporary Help -
60150 Bad Debt Write-Offs -
60160 Specific Bad Debt Provision -
60200 Bad Debt Reserve 3,741
60250 Repairs - Contracted 6,694
60251 Repairs - Supplies 977
60290 Business Initiatives 589

Entity no entity name

1 sdfsdfgsd sdvdfb
6 fgngf fdbfdaba
 Grouping of Data/table
ption allows you to make groups of data in order to represent it in the desired way

5:36:07 PM

Group (ALT+ AGG)

olumns. Choose by selecting the option which appears as given below.

 Sub-tota
Excel's sub-total function allows you to apply the sum form

Find and replace

Find and replace
1 10
1 20
1 40
1 Total 70
2 80
2 160
2 320
2 640
2 1280
2 2560
2 Total 5040
3 5120
3 10240
3 20480
3 40960
3 Total 76800
4 81920
4 163840
4 327680
4 655360
4 Total 1228800
Grand Total 1310710

# You can only apply the sub-total formula when we have a unique change value. For example in the abo
unique change values.
One can also use Average Count, Min, Max and Product functions apart from the sum function.
 Sub-total
ws you to apply the sum formula in large data by just a click of a button

Sub-total ( ALT+AB)

For example in the above table 1's, 2's, 3's and 4's are

sum function.