Shakopee City Council Agenda Packet 9/5/17

Shakopee City Council
September 5, 2017
7:00 PM
City Hall 485 Gorman St.
Shakopee Mission Statement

The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community
with a proud past, promising future, and small town atmosphere within a metropolitan setting.
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth, development and change.
C. Maintain the City's strong financial health.
D. Maintain, improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well-trained, caring and professional employees.
F. Housekeeping item.
Mayor Bill Mars presiding

1. Roll Call
2. Pledge of Allegiance
3. Special Presentation
3.A. Shakopee Youth Baseball Association Donation Presentation
4. Approval of Agenda
5. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
A. Administration
*5. A.1. *City Council Minutes
*5. A.2. *Monetary Limits on Tort Liability for LMC Insurance Trust
*5. A.3. *O'Brien's Public House Request to Allow Alcohol to be Consumed in
Parking Lot
*5. A.4. *Pablo's Mexican Restaurant Request for Grand Re-opening Event
*5. A.5. *VFW Request for Oktoberfest
*5. A.6. *Premise Permit Request for Coon Rapids Youth Hockey Association
B. Parks and Recreation
*5. B.1. *Ice Arena Trophy Case Construction and Donation
Page 1 of 135
C. Planning and Development
*5. C.1. *Rezone property to Medium Density Residential (R-2) Zone; Reguide
property to Medium Density Residential
*5. C.2. *Set Public Hearing for Vacation of Rights-of-Way
D. Public Works and Engineering
*5. D.1. *Sewer Availability Charge (SAC) credit application for 7380 County Road
101 East
*5. D.2. *Sewer Availability Charge (SAC) credit application for 7480 County Road
101 East
*5. D.3. * Quote for the 2017 Vierling Drive Trail Rehabilitation Project
*5. D.4. * Quote for the Muenchow Park Trail Rehabilitation Project
*5. D.5. *Declare Vehicles as Surplus
*5. D.6. *Levee Drive Gazebo Roof Replacement and Painting.
6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
7. Business removed from consent will be discussed at this time
8. Reports
8.A. City Bill List
8.B. Liaison and Administration
9. Other Business
10. Adjournment to September 19, 2017 at 7:00 p.m.
Page 2 of 135
3.A.

September 5, 2017
FROM: Jamie Polley

TO: Mayor and Council Members
Subject:
Shakopee Youth Baseball Association Donation Presentation for Tahpah West Ball Field
Policy/Action Requested:
Accept the donation check from the Shakopee Youth Baseball Association.
Recommendation:
Accept the action requested.
Discussion:
The Shakopee Youth Baseball Association agreed to contribute a total of $75,000 to the
construction of the Tahpah West Baseball Field. Their contribution includes $25,000 in 2017
and $10,000 for the next five years. The City Council approved this donation when they
awarded the construction contract for the baseball field on April 18, 2017. The Shakopee
Youth Baseball Association would like to present their initial contribution of $25,000 to the
City Council.
Budget Impact:
The donation assisted in meeting the funding required to construct the baseball field.
ATTACHMENTS:
MRPA Award of Excellence Submission
Page 3 of 135
Volunteer Initiatives - Shakopee Fun For All Inclusive Playground, Shakopee
1. Project Description:
Lions Park is the City of Shakopees oldest and most popular community parks whose playground was in
need of a renovation. The playground was installed in 1981 and was scheduled for replacement in the
2016 Citys Park Asset plan. The park is named for the local Shakopee Lions Club who assists the City in
maintaining and enhancing the park. The Lions Club has a park subcommittee that looks for projects that
they can contribute to that will have a positive impact. This subcommittee approached the City in
January 2015 with the concept of developing an all-inclusive playground at Lions Park since the
playground was already scheduled for replacement.
An inclusive playground not only is ADA accessible but is intended to provide accessible, age, and
developmental appropriate activities that stimulate all children physically, emotionally, and socially.
Rather than one large play structure, inclusive playgrounds use smaller, individual components designed
to fit different needs and provide unique sensory experiences. This includes the use of land forms to
provide contour and challenges to the park, tunnels, group activities, and animals to touch and find, etc.
The playgrounds surface is poured-in-place rubber.
A task force of 31 volunteers formed to help make the inclusive playground a reality. The task force met
monthly to design a playground that included a zip cruz, sway fun, climbing challenges, land forms, roller
slides and other stimulating activities. The task force decided on a Safari theme and recommended a
$400,000 playground layout to the City Council. The task force pledged to raise $195,000 towards the
playground. To help with the fundraising, they named the playground Shakopees Fun For All Inclusive
Playground. They wanted the playground to be for all ages and all abilities.
The Shakopee Rotary Club learned of the Fun For All Playground and wanted to contribute to the
Playground as well. The Rotary Club felt that adding music to the playground would add another unique
element that can provide emotional and social benefits to youth and adults. The Rotary Club donated
five outdoor music components to the playground.
The playground and the music components were completed on October 22nd, 2016 through a
community build of 60+ volunteers. Shakopees Lions Park inclusive playground is the second one
available to the public south of the Minnesota River Valley: King Park in Lakeville, Minnesota is the first.
2. Outline the Planning Process:

January 2015 The Lions Club approached the City in January of 2015 to replace the playground in Lions
Park with an all-inclusive playground.
March 2015-The Parks and Recreation Director formed and help guide a task force of 31 community
members and professionals to develop Lions Park playground as an inclusive playground for the existing
community and surrounding communities. This task force consists of parents, counselors, therapists,
elected officials, Lions Club members, and a Parks and Recreation Advisory Board members: all
committed to getting this inclusive playground built.
March 2015-January 2016 The Task force met monthly and worked with Flagship Recreation to
develop the playground. They visited different inclusive playground sites on their own time and brought
ideas back to the task force meetings. Flagship Recreation listened to the task forces thoughts, ideas
and expectations and developed three concept plans based on the Safari theme they had chosen. The
Page 4 of 135
three concept plans ranged in estimated cost and the task force chose to recommend a plan estimated
at $400,000 to the City Council.
January 11, 2016 The task force presented the three concept plans to the Parks and Recreation
Advisory Board. They requested that the PRAB make a recommendation to the City Council to support
the task forces chosen plan and allow them to fundraise.
March 2, 2016 The task force presented their recommendation to the City Council. They requested
that the City Council approve the concept and support their efforts to fundraise the additional $195,000
needed to make the playground a reality. The City Council approved 5-0.
March 21, 2016 The task force contracted with Flagship Recreation to develop marketing material
including a brochure, portfolio, website and video.
March August, 2016 The task force developed marketing materials and fundraised for the
playground. One member of the task force who is also a City Councilman spent numerous hours
obtaining donations for the playground. Much of the donations were collected because of his efforts.
The task force also worked with city staff to submit a few grants. The brochure is Attachment A. A
website was developed, www.funforallplayground.com
Page 5 of 135
The task force also developed a video that can be seen on the website or on YouTube: Shakopee Fun For
All Playground.
August 3rd, 2016 The task force had raised 75% of their pledged amount and requested that the City
Council approve the installation of the playground for the fall instead of waiting until the spring of 2017.
The City Council approved 5-0.
October 22, 2016 The task force along with many other volunteers built the playground as part of a
community build. The task force has not only raised funds for the playground but also secured donations
of food and beverages for the community build. The City Councilman that was so dedicated to the
fundraising also spent 3-4 full days volunteering his time to assist with the final touches of the
playground installation and the poured in place surfacing.
3. Outline Funding Plan:

City allocated funds for the replacement of the existing playground. $150,000
Lions Club pledged funds to complete the playground $50,000
Shakopee Valley Lions gave initial donation $5,000
Volunteer task force pledged to raise $195,000
*Task force held 4 fundraising events
Final Costs:
$150,000 City
$55,000 Shakopee Lions and Valley Lions
$155,811.29 Funds raised by the task force
$13,245 Grant received applied for by task force and city staff
$15,885 Rotary Club donation
$31,232.42 Estimated in-kind donation amounts
$421,173.71 Total cost of the playground
Page 6 of 135
4. Explain the level of collaboration involved and with whom:
There was a very high level of collaboration between city staff and the task force. Staff guided the task
force through the entire project, attending all meetings, serving as the direct contact with the Parks and
Recreation Advisory Board and the City Council. Staff also collaborated with designated task force
members to coordinate the marketing materials and Community Build activities.
The task force collaborated with Flagship Recreation and Landscape Structures to develop marketing
materials, fundraising strategies, playground design and playground installation.
City staff collaborated with local contractors who donated their time and equipment to prepare the
playground site including site excavation, grading, class 5 installation, concrete and trucking. Staff also
collaborated with the Rotary Club to add another component, the component of music, to the inclusive
playground.
5. Community Support:
The Community Support on this project was tremendous. The task force members attended most
meetings and fundraisers and were actively involved in the development of the marketing materials and
community build. Over 60 people attended the Community Build on October 22nd. Community members
could not wait for the playground to be open to the public with numerous phone calls, emails and
Facebook posts.
88 local companies and individuals gave monetary donations and 9 local companies donated time and
materials. The Shakopee Valley News wrote several articles on the playground and followed the
progress closely. One editorial spoke to how the playground has brought the community together,
Attachment B.
6. Describe how the project is unique:

The Shakopee Fun For All Playground project is unique in three ways. A nonprofit organization and
volunteers changed the thinking of City Officials, 64% of the project funds were donated or granted, a
playground was constructed that serves all of Shakopee, young, old, and any ability.
The city has 26 playgrounds and all were ADA accessible but not a single playground was inclusive. The
Lions Club saw an opportunity to suggest a different type of playground to the City Council and with the
assistance of staff put together a volunteer task force and educated the Parks and Recreation Advisory
Board and City Council about what inclusive means. The project made the city realized a population that
has been underserved when it comes to recreational opportunities. This type of playground allows
children with disabilities to play next to their able-bodied brother, sister or friend, it allows parents and
grandparents with limitations to play and get around in the playground with their children or
grandchildren. It is truly a place where everybody can be a kid and have fun!
The taskforce worked on this project for 20 months and never gave up or lost sight of their goal. They
believed in the project and the impact it could make on the community and got 97 other organizations
and individuals to believe in it enough to donate. This project was a city project but the citys
contribution was 36% of the total project. The taskforce organized and obtained funding for 64% of the
project.
Page 7 of 135
Finally, the Shakopee Fun For All Playground is only one of two fully inclusive playgrounds in the south
metro. Communities are looking to put in inclusive playgrounds within their communities because they
serve a population who does not have a lot of opportunities. All of Shakopees playgrounds are the
traditional play structures that meet ADA regulations but are not considered inclusive. The Fun For All
Playground is Shakopees unique playground that can serve all ages and abilities in a park that sees
thousands of visitors annual. Being able to get this playground built with volunteers and community
support is an amazing accomplishment for the city. The volunteers take extreme pride in what they have
accomplished.
7. Include a sample of the publication N/A
8. Outline the evaluation or review process
The task force and staff set deadlines throughout the project to keep the project on schedule such as
choosing a final design, City Council approval, fundraising deadlines, build date, etc. We can also
evaluate the project by seeing the positive community response to both fundraising and playground use.
No other formal evaluation or review process was developed.
9. Include your distribution plan: N/A
10. Describe any technology used:
The technology used throughout the project included power point presentations to boards and elected
officials, websites (both the citys and Fun For All Playground the city website had a link to the project
website), Facebook, YouTube, computers to develop event and project fliers and offering online
donations
Page 8 of 135
*5.A.1.

September 5, 2017
FROM: Lori J. Hensen, City Clerk

Subject:
City Council Minutes from August 15, 2017
Approve the minutes from August 15, 2017.
Recommendation:
Approve the above motion.
Discussion:
Budget Impact:
ATTACHMENTS:
August 15, 2017
Page 9 of 135
Shakopee City Council Minutes
August 15, 2017
7:00 PM
City Hall 485 Gorman St.
Mayor Bill Mars presiding

1. Roll Call
Present: Mayor William Mars, Councilmember Jay Whiting, Councilmember Kathi Mocol,
Councilmember Matt Lehman, Councilmember Mike Luce
Staff Present: Administrator Bill Reynolds, Assistant Administrator Nate Burkett, City
Attorney Jim Thomson, Finance Director Darin Nelson, Public Works Director Steve
Lillehaug, Park and Recreation Director Jamie Polley, Planning and Development Director
Michael Kerski, City Clerk Lori Hensen, Senior Planner Mark Noble
2. Pledge of Allegiance
3. Special Presentation of Pediatric Home Service Top Spot Award
4. Approval of Agenda
Councilmember Jay Whiting made a motion to approve the agenda, seconded by

Councilmember Kathi Mocol and the motion passed.
5-0
5. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Councilmember Mike Luce removed items 4.A.1. and 4.A.2. for further discussion.
Councilmember Matt Lehman made a motion to approve amended consent agenda,

seconded by Councilmember Kathi Mocol and the motion passed.
5-0
A. Administration
*5. A.1. *City Council Minutes
Page 10
1 ofof3135
Councilmember Jay Whiting made a motion to approve the minutes of August 2,
2017, seconded by Councilmember Matt Lehman and the motion passed.
5-0
*5. A.2. *Shakopee Chamber Rhythm on the Rails Request
Councilmember Matt Lehman made a motion to authorize requested street closure,

temporary liquor license for August 23, 2017 Rhythm on the Rails event hosted by the
Shakopee Chamber of Commerce, seconded by Councilmember Jay Whiting and the
motion passed.
5-0
B. Parks and Recreation
*5. B.1. *Schleper Stadium Seating Donation
Authorize the construction of elevated seating at Schleper Stadium and approve
Resolution No. 7922, accepting the donation of the elevated seating. (Motion was
carried under the consent agenda.)
C. Planning and Development
*5. C.1. *Canterbury Commons EAW
Resolution No. 7918, a resolution issuing a negative declaration of the need for an
Environmental Impact Statement (EIS) for the Canterbury Commons development.
(Motion was carried under consent agenda.)
6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an

opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
Steve Soltau invited the council and the citizens to the final four water skiing events being
held at Quarry Lake
7. Business removed from consent will be discussed at this time
See items 4.A.1. and 4.A.2.
8. Recess for Economic Development Authority Meeting
Page 11
2 ofof3135
9. Reconvene
10. General Business
A. Planning and Development

10. A.1. Final Plat of Southbridge Crossings East 5th Addition
Councilmember Matt Lehman made a motion to adopt Resolution No. 7919, a

resolution approving the Final Plat of Southbridge Crossings East 5th Addition,
seconded by Councilmember Mike Luce and the motion passed.
5-0
11. Reports
11.A.City Bill List
11.B.Liaison and Administration
12. Other Business
13. Adjournment to August 29, 2017 at 7:00 p.m.
Councilmember Jay Whiting made a motion to adjourn to August 29, 2017 at 7:00
p.m., seconded by Councilmember Kathi Mocol and the motion passed.
4-1
Nays: Luce
Page 12
3 ofof3135
*5.A.2.

September 5, 2017

Subject:
A determination that the city will not waive the monetary limits on tort liability coverage for
the upcoming League of Minnesota Cities Insurance Trust (LMCIT) property and liability
insurance renewal.
To elect not to waive the monetary limits on tort liability.
Recommendation:
Discussion:
Each year the League of MN Cities Insurance Trust asks whether the city wishes to waive
the monetary limits on tort liability established by state law, Minnesota Statute 466.04. While
this is a routine action, the League specifically requires council action. The city's past
practice has been not to waive the limits.
Assuming the council does not waive the limit, there would be a liability limit of $500,000 for
a single claimant and a $1,500,000 for all claimants for a single occurrence.
Budget Impact:
If the council chooses not to waive coverage, there is no financial impact. However, if it does
waive coverage limits, there would be an additional (undetermined) cost for increased
insurance premiums.
ATTACHMENTS:
Waiver Form
Page 13 of 135
LIABILITY COVERAGE WAIVER FORM
LMCIT members purchasing coverage must complete and return this form to LMCIT before the effective date of
the coverage. Please return the completed form to your underwriter or email to pstech@lmc.org
This decision must be made by the members governing body every year. You may also wish to discuss these issues with
your attorney.
League of Minnesota Cities Insurance Trust (LMCIT) members that obtain liability coverage from LMCIT must decide
whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following
effects:
If the member does not waive the statutory tort limits, an individual claimant would be able to recover no more than
$500,000 on any claim to which the statutory tort limits apply. The total all claimants would be able to recover for a
single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits
apply regardless of whether the city purchases the optional excess liability coverage.
If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could
potentially recover up to $2,000,000 for a single occurrence. (Under this option, the tort cap liability limits are waived to
the extent of the members liability coverage limits, and the LMCIT per occurrence limit is $2 million.) The total all
claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited
to $2,000,000, regardless of the number of claimants.
If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could
potentially recover an amount up to the limit of the coverage purchased. The total all claimants would be able to
recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage
purchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
LMCIT Member Name
Check one:
The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes,
Section 466.04.
The member WAIVES the monetary limits on municipal tort liability established by Minnesota Statutes, Section
466.04 to the extent of the limits of the liability coverage obtained from LMCIT.
Date of city council/governing body meeting
Signature Position
Page 14 of 135
*5.A.3.

September 5, 2017

Subject:
O'Brien's Public House request to allow alcohol to be consumed in parking lot on September
22, 23 and 24, 2017.
Motion to approve the suspension of city code 114.11 Consumption and possession of
alcoholic beverages on street, public property, private parking lots to which the public has
access, and other private property, allowing O'Brien's Public House to host a live band,
conditioned upon completion of all required permits.
Recommendation:
Discussion:
Staff has received a request from Scott O'Brien, owner of O'Brien's Public House, to fence in
their parking lot during September 22 through September 24 for a live band event. The
attached map indicates the area to be fenced, two access points and two handicap parking
spaces. The area will not be used by patrons until 4 p.m. on Friday and Saturday and 2 p.m.
on Sunday. The band will play from 6 p.m. until 10 p.m. on Friday and Saturday and from 4
p.m. to 7 p.m. on Sunday. No glass containers will be allowed in the fenced area.
Budget Impact:
None.
ATTACHMENTS:
Map
Page 15 of 135
Page 16 of 135
*5.A.4.

September 5, 2017

Subject:
Pablo's Mexican Restaurant request for Grand Re-opening Event on Sept. 30, 2017
Authorize requested street closure, suspend city code 114.11 and support of the grand re-
opening event hosted by Pablo's Mexican Restaurant.
Recommendation:
Discussion:
Pablo's Mexican Restaurant has updated their building and are hosting a grand re-opening on
Sept. 30, 2017 from 5 to 10 p.m. They will have live music and food available to patrons.
They are requesting council suspend city code 114.11 (A) Consumption and possession on
public streets, property and the like to allow patrons to drink on Lewis Street. They will be
putting wrist bands on persons purchasing liquor at the event.
They have requested the use of six barricades, and no parking signs would be placed on
Lewis Street between Second and Third Avenues the morning of Sept. 30. They would like to
begin set up of the stage and event site at noon on the 30th. A map has been attached of the
event area. Pablo's parking lot will be used for all that are attending the event.
Budget Impact:
Staff time will be needed to drop off and pick up the barricades and clear the streets for the
event. Most of this can be accomplished through normal working hours.
ATTACHMENTS:
Map
Page 17 of 135
3rd Avenue
ROAD BLOCK
PABLOS TACO BOOTH/

LIBRARY MARGARITAS BOOTH
Lewis Street
PABLOS MEXICAN RESTAURANT

ROAD BLOCK
ALLEY
BEER WAGON
STAGE
Parking Lot Lewis Street
ROAD BLOCK
ROAD BLOCK
Page 18 of 135
*5.A.5.

September 5, 2017

Subject:
VFW Request to Allow Alcohol to be consumed in Parking Lot on September 30, 2017 from
11 a.m. to 8 p.m.
Motion to approve the suspension of city code 114.11 Consumption and possession of
alcoholic beverages on street, public property, private parking lots to which the public has
access, and other private property, allowing the VFW to celebrate Oktoberfest.
Recommendation:
Discussion:
Staff has received a request from Cathy Monnens, manager of the VFW, to fence in part
their parking lot on September 30 for their Oktoberfest event. No alcohol will be sold outside
of their building. The attached map indicates the area to be fenced. The area will be used by
patrons from 11:00 a.m. until 8:00 p.m. No glass containers will be allowed in the fenced
area.
Both the Chief of Police and the Fire Marshal have reviewed the request and have no issues
granting the suspension of the code.
Budget Impact:
None.
ATTACHMENTS:
Letter
Map
Page 19 of 135
DATE: August 23, 2017
TO: Lori Hensen

City of Shakopee
FROM: Cathy Monnens

Shakopee VFW Bar Manager
952-212-6694
cmonnens1234@yahoo.com
RE: VFW Oktoberfest September 30, 2017
Please approve our request to allow alcohol to be consumed in our parking lot on September
30, from 11AM to 8 PM for our Oktoberfest Celebration. I have attached a Google earth map
of our location with the markings for the snow fence and gates. We will not be setting up any
tents for this event. Just putting out some tables and chairs and possibly hosting a bean bag
tournament. We would also like to have a polka band outside from 1PM to 4PM.
Thank you in advance for your consideration.
Page 20 of 135
Page 21 of 135
*5.A.6.

September 5, 2017

Subject:
Gambling Premise Permit for the Coon Rapids Youth Hockey Association
Approve Resolution 7926, a resolution of the City of Shakopee approving a premises permit
for Coon Rapids Youth Hockey Association located at Muddy Cow 1244 Canterbury Road.
Recommendation:
There are two options before the council.
1. Approve resolution 7926, or
2. Deny resolution 7926 and recommend having a local non-profit provide gambling
services for the Muddy Cow
Discussion:
In July, the city council approved a premise permit to the Shako Valley Amateur Hockey
association for gambling activities at the Muddy Cow. The gambling manager stated that they
would provide bingo, $2 games and pull tabs to the patrons of Muddy Cow. A few days
before opening of the restaurant they claimed that they could not provide the services
originally agreed upon. The restaurant has been known for those specific games and has not
been able to come to a new agreement with the association.
The Coon Rapids Youth Hockey are able to offer the kind of gambling services that the
Muddy Cow wants to offer their customers and understand that they need to spend 75% of
its expenditures in our trade area as city code states.
The Coon Rapids Youth Hockey Association is applying for a premises permit for gambling
activities at the Muddy Cow located at 1244 Canterbury Road. The permit will ultimately be
issued by the State Gambling Control Board. When application is made, the board requires
that the local unit of government pass a resolution specifically approving or denying the
application.
Page 22 of 135
Budget Impact:
None.
ATTACHMENTS:
Resolution 7926
Page 23 of 135
RESOLUTION 7926
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA,

APPROVING PREMISES PERMIT FOR COON RAPIDS YOUTH
HOCKEY ASSOICATION
_____________________________________________________________________________
WHEREAS, the 1990 legislature adopted a law which requires municipal approval in
order for the Gambling Control Board to issue or renew premises permits; and
WHEREAS, the Coon Rapids Youth Hockey Association is seeking a Premises Permit
for the site at the Muddy Cow, 1244 Canterbury Road, Shakopee, Minnesota.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF SHAKOPEE, MINNESOTA, AS FOLLOWS:
That the Premises Permit for the Coon Rapids Youth Hockey Association at the Muddy
Cow, 1244 Canterbury Road, Shakopee, Minnesota, be approved.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held
this 5th day of September, 2017.
_________________________________
Mayor of the City of Shakopee
ATTEST:
City Clerk
Page 24 of 135
*5.B.1.

September 5, 2017
FROM: Troy Ciernia, Recreation Supervisor

Subject:
*Ice Arena Trophy Case Construction and Donation
Authorize the construction of a trophy case in the Shakopee Ice Arena lobby by the
Shakopee Youth Hockey Association, Blue Line Club and Center Ice Club and accept the
trophy case as a donation to the city.
Recommendation:
Approve the action requested.
Discussion:
The Shakopee Youth Hockey Association, Blue Line Club and Center Ice Club have
submitted a proposal to construct a trophy case in the Shakopee Ice Arena. The location
requested for the trophy case is in the lobby breakout area, between the TV's on the north
wall (near the tables). The trophy case is proposed to be 16 feet wide by 9 feet tall with a
glass front and glass shelves. Attached is an example of what the trophy case is proposed to
look like.
The Shakopee Youth Hockey Association, Blue Line Club and Center Ice Clubs will
maintain the trophies within the case and rotate the trophies each season. The groups will
also maintain the cleanliness of the interior of the case. The Ice Arena staff will clean the
exterior of the case.
Smaller wall mounted trophy cases were on display in the previous ice arena however the
cases were aged and did not get reinstalled in the new arena.
Upon completion of the trophy case the groups have requested the ability to put a plaque on
the trophy case to recognize their contribution. Staff is supportive of the proposal as
presented.
Page 25 of 135
Budget Impact:
The Shakopee Youth Hockey Association, Blue Line Club and Center Ice Club will pay the
entire cost of the project, approximately $14,000. There will be no cost to the city to
complete the project. If the city accepts the donation exterior cleaning and repairs to the
trophy case will be completed by the city.
ATTACHMENTS:
Trophy Case Construction Proposal

Trophy Case Plan 1
Trophy Case Plan 2
Trophy Case Example
Page 26 of 135
TO: CITY OF SHAKOPEE
FROM: JEFF BROSZ SYHA PRESIDENT
SUBJECT: PROPOSAL FOR TROPHY CASE DONATION
DATE: AUGUST 21, 2017
SYHA, Blue Line and Center Ice club would like to propose the potential construction and donation of a
new trophy case locate in the Shakopee Ice Arena.
The project would be funded by SYHA, Blue Line and Center ice clubs at an estimated cost of $14,000
and would be donated to the City of Shakopee and the Ice Arena.
The location in consulting with Troy Cierna that has been identified is in the lobby seating area back by
the TVs. I have enclosed two documents showing the potential design and specification of the
proposed case. In addition to a photo example of the wood, finish, glass work and lighting.
Additional Information:
Upon conclusion of the construction the 3 associations would donate it to the City and Ice
Arena. The city and ice arena would assume the exterior cleaning and repairs as necessary upon
completion of the donation.
SYHA would be the point of contact to maintain the interior of the trophy case to add or remove
trophies at any point in time throughout the year. In addition SYHA would clean the inside
shelves upon the conclusion of each hockey season or more as determined by the SYHA board.
The 3 organizations also request approval to add a donated by sign/engraved plate on the
trophy acknowledging the donation from the 3 organizations funding the project.
Thank you for the consideration on the project and donation.
Jeff Brosz
SYHA President
Page 27 of 135
Page 28 of 135
Page 29 of 135
Page 30 of 135
*5.C.1.

September 5, 2017
FROM: Mark Noble, Senior Planner

Subject:
Rezone property to Medium Density Residential (R-2) Zone; Reguide property to Medium
Density Residential.
Approve Resolution No. 7923, a resolution approving the reguiding, and approve Ordinance
No. 968, an ordinance approving the rezoning of property, and move their adoption.
Recommendation:
Staff Recommendation
Planning staff did not receive any outside agency comments or concerns. Staff supports this
request, as there are no outstanding issues/concerns with the request and it will be consistent
with the surrounding property; therefore, staff recommends approval of the request.
Planning Recommendation
On August 3rd, the Planning Commission held a public hearing and reviewed the project, and
by a 7-0 vote, forwarded a recommendation of approval regarding the applicants request,
subject to compliance with the conditions noted in Resolution No. 7923, and Ordinance No.
968.
Discussion:
Site Information
Applicant: D.R. Horton, Inc. - Minnesota
Property Owner: D.R. Horton, Inc. - Minnesota
Location: South of Hwy. 169, west of Marystown Rd. (17th Avenue extended)
Current Zoning: County Recently Annexed property
Adjacent Zoning: North: Medium Density Residential (R-2) Zone

South: Medium Density Residential (R-2) Zone/Jackson Township
East: Urban Residential (R-1B) Zone
Page 31 of 135
West: Medium Density Residential (R-2) Zone
Comp. Plan: Single Family Residential
Lot Size: 1.50 Acres
Introduction
D.R. Horton, Inc. - Minnesota has made application to Rezone property to Medium Density
Residential (R-2) Zone, & Reguide property to Medium Density Residential for a parcel of
property in conjunction with Windermere. The subject property is approximately 1.5 acres,
and is located west of Marystown Rd., just south of 17th Avenue/Marystown intersection.
The parcel in question was recently annexed into the City. The Comprehensive Plan guides
this parcel as single family residential, with the zoning yet to be established. As part of the
Windermere project, the property surrounding this parcel received approval for R-2 zoning
and Medium Density Residential guiding, so the applicant is asking that this parcel be
rezoned and reguided for consistency purposes. The property in question will be utilized for
storm ponding and for a Shakopee Public Utilities (SPUC) booster station site, so there will
be no real impact on density of the development.
Considerations:
The City Council may grant a zoning ordinance amendment when it finds that one or more of
the following criteria exists:
Criteria #1 That the original Zoning Ordinance is in error;

Finding #1 The original zoning ordinance is not in error; however, the original zoning
ordinance established a zoning boundary that is not compatible with the approved West End
Study Area, which included this recently annexed property.
Criteria #2 That significant changes in community goals and policies have taken place;
Finding #2 Significant changes in community goals and policies that concern this property
have taken place, as stated at the public meetings during discussion of the West End Study
Area. The proposed plan is generally consistent with the West End Study Area plan approved
by City Council in June, 2016.
Criteria #3 That significant changes in City-wide or neighborhood development patterns

have occurred; or
Finding #3 Significant changes in development patterns have occurred for the subject
property, as referenced in the approved West End Study Area plan.
Criteria #4 That the comprehensive plan requires a different provision.

Finding #4 The comprehensive plan is proposed to be amended by Resolution No. 7923 to
adjust the guiding boundaries for this property for Medium Density Residential use.
Page 32 of 135
Staff believe revising the zoning for this property meets more than one of the criteria. This
proposal would be consistent with the balance of the Windermere project proposed by D.R.
Horton. Additionally, this parcel would be developed as a storm pond and a SPUC booster
station, which are both permitted uses of this and other comparable zoning districts.
Budget Impact:
No impact expected.
ATTACHMENTS:
ResolutionNo. 7923
Ordinance No. 968
Legal Description
Site Aerial
Site Plan - Location
Page 33 of 135
RESOLUTION NO. 7923
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA,
APPROVING A COMPREHENSIVE PLAN AMENDMENT
OF PROPERTY FORMERLY KNOWN AS 12440 MARYSTOWN ROAD
WHEREAS, D.R. Horton, Inc. - Minnesota, applicant and property owner, have made
application for a Comprehensive Plan Amendment of property to be located within Windermere;
and
WHEREAS, the property upon which the request is being made is legally described
as:
See Attached Exhibit A; and
WHEREAS, the Planning Commission of the City of Shakopee did review the
application on August 3, 2017; and
WHEREAS, all required public notices regarding the public hearing for the
Comprehensive Plan Amendment were duly sent and posted and all persons appearing at the
hearing have been given an opportunity to be heard thereon; and
WHEREAS, the City Council of the City of Shakopee did review the application on
September 5, 2017 and adopted the following findings:
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of

Shakopee hereby adopts the following findings of facts relative to the Comprehensive Plan
Amendment request:
Criteria #1 The original zoning ordinance is in error.
Finding #1 The original zoning ordinance is not in error; however, the original zoning
ordinance established a zoning boundary that is not compatible with the
approved West End Study Area, which included this recently annexed property.
Criteria #2 Significant changes in community goals and policies have taken place.
Finding #2 Significant changes in community goals and policies that concern this property
have taken place, as stated at the public meetings during discussion of the West
End Study Area. The proposed plan is generally consistent with the West End
Study Area plan approved by City Council in June, 2016.
Criteria #3 Significant changes in development patterns have occurred.
Page 34 of 135
Finding #3 Significant changes in development patterns have occurred for the subject
property, as referenced in the approved West End Study Area plan.
Criteria #4 The Comprehensive Plan requires a different provision.

Finding #4 The comprehensive plan is proposed to be amended to adjust the guiding
boundaries for this property for Medium Density Residential use.
BE IT FURTHER RESOLVED, that the above referenced property is hereby

approved for the following land use classification (Medium-Density Residential), per the
attached Proposed Zoning & Land Use Exhibit.
Adopted in ___________session of the City Council of the City of Shakopee, Minnesota,

held on the ____ day of ________________, 2017.
____________________________
ATTEST:
______________________________
Lori Hensen, City Clerk
PREPARED BY:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
Page 35 of 135
ORDINANCE NO. 968
AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA,

AMENDING THE ZONING MAP ADOPTED IN CITY CODE SEC. 151.003 BY REZONING
PROPERTY LOCATED WEST OF CSAH 15/MARYSTOWN ROAD AND WEST/NORTHWEST OF
17TH AVENUE TO MEDIUM DENSITY RESIDENTIAL (R-2) ZONE
WHEREAS, D.R. Horton, Inc. - Minnesota, applicant and property owner, have applied to rezone
property recently annexed into the City as R-2, Medium Density Residential Zone; and
WHEREAS, the property is legally described as:
See Attached Exhibit A; and
WHEREAS, notices were duly sent and posted, and public hearings were held before the Planning
Commission on August 3, 2017, at which time all persons present were given an opportunity to be heard; and
WHEREAS, the Planning Commission has recommended to the City Council that the subject
property be rezoned as stated; and
WHEREAS, the City Council heard the matter at its meeting on September 5, 2017; and
NOW, THEREFORE BE IT ORDAINED, that the City Council of the City of Shakopee hereby
adopts the following findings of facts relative to the above-named request:
Criteria #1 The original zoning ordinance is in error.

Finding #1 The original zoning ordinance is not in error; however, the original zoning ordinance
established a zoning boundary that is not compatible with the approved West End Study
Area, which included this recently annexed property.
Criteria #2 Significant changes in community goals and policies have taken place.
Finding #2 Significant changes in community goals and policies that concern this property have
taken place, as stated at the public meetings during discussion of the West End Study
Area. The proposed plan is generally consistent with the West End Study Area plan
approved by City Council in June, 2016.
Criteria #3 Significant changes in development patterns have occurred.

Finding #3 Significant changes in development patterns have occurred for the subject property, as
referenced in the approved West End Study Area plan.
Criteria #4 The Comprehensive Plan requires a different provision.

Finding #4 The comprehensive plan is proposed to be amended by Resolution No. 7923 to adjust the guiding
boundaries for this property for Medium Density Residential use.
1
Page 36 of 135
BE IT FURTHER ORDAINED, that the above referenced property is hereby approved for
rezoning to Medium-Density Residential (R-2) Zone per the attached Proposed Zoning & Land Use Exhibit.
Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the ______day of
____________________, 2017.
_______________________________
Attest:
_________________________
Published in the Shakopee Valley News on the ______ day of _____________, 20___.
PREPARED BY:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
2
Page 37 of 135
EXHIBIT A
The property is legally described as follows:
The part of the Northeast Quarter of Section 14, Township 115, Range 023, Scott County,
Minnesota, described as follows: Commencing at the Southeast corner of said Northeast
Quarter; thence North 0 degrees 00 minutes 00 seconds East, assumed basis of bearings, along
the East line of said Northeast Quarter, 274.70 feet to the point of beginning of the land herein
described; thence South 89 degrees 22 minutes 01 seconds West 441.00 feet; thence North 0
degrees 00 minutes 00 second East 150.00 feet; thence North 89 degrees 22 minutes 01 seconds
East 441.00 feet to a point in the East line of said Northeast Quarter; thence South 0 degrees 00
minutes 00 seconds East, along said East line, 150.00 feet to the point of beginning;
AND
The part of the Northeast Quarter of Section 14, Township 115, Range 023, Scott County,
Minnesota, described as follows: Commencing at the Southeast corner of said Northeast
Quarter; thence North 0 degrees 00 minutes 00 seconds East, assumed basis of bearings, along
the East line of said Northeast Quarter, 424.70 feet to the point of beginning of the land herein
described; thence South 89 degrees 22 minutes 01 seconds West 33.00 feet; thence North 0
degrees 00 minutes 00 second East 157.50 feet; thence North 89 degrees 22 minutes 01 seconds
East 33.00 feet to a point in the East line of said Northeast Quarter; thence South 0 degrees 00
minutes 00 seconds East, along said East line, 157.50 feet to the point of beginning
Page 38 of 135
Page 39 of 135
Page 40 of 135
*5.C.2.

September 5, 2017
FROM: Kyle Sobota, Senior Planner

Subject:
Set Public Hearing for Vacation of certain Alleys and Right-of-Ways within and adjacent
to the Minnesota Correctional Facility - Shakopee.
Adopt Resolution No. 7925, a resolution setting the public hearing for the request to vacate
public right-of-ways and alleys near the Minnesota Correctional Facility - Shakopee.
Recommendation:
Adopt the resolution as presented.
Discussion:
The State of Minnesota has applied to vacate multiple rights-of-way and alleys within and
adjacent to land that is part of the Minnesota Correctional Facility. The vacation request will
be reviewed at the September 7th Planning Commission meeting. Resolution No. 7925 sets
the public hearing for the September 19th City Council meeting.
Budget Impact:
N/A.
ATTACHMENTS:
Vacation Description and Drawings

Resolution No. 7925
Page 41 of 135
Page 42 of 135
Page 43 of 135
Page 44 of 135
Page 45 of 135
Page 46 of 135
Page 47 of 135
RESOLUTION NO. 7925
A RESOLUTION SETTING THE PUBLIC HEARING DATE TO CONSIDER THE

VACATION OF ALLEYS AND RIGHT OF WAYS WITHIN AND ADJACENT TO
THE MINNESOTA CORRECTIONAL FACILITY SHAKOPEE.
WHEREAS, it has been made to appear to the Shakopee City Council that certain
alleys and rights-of-way located within and adjacent to the Minnesota Correctional Facility-
Shakopee (see attached drawing), is no longer of public use or interest; and
WHEREAS, a public hearing must be held before an action to vacate can be taken
and two weeks published and posted notice thereof must be given.
WHEREAS, two weeks published notice will be given in the SHAKOPEE

VALLEY NEWS and posted notice will be given by posting such notice on the bulletin
board on the main floor of the Scott County Courthouse, the bulletin board at the U.S. Post
Office, the bulletin board at the Shakopee Public Library, and the bulletin board in the
Shakopee City Hall.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF

THE CITY OF SHAKOPEE, MINNESOTA, that a hearing be held in the Council
Chambers at 129 Holmes Street South, Shakopee, MN on the 19th day of September 2017, at
7:00 P.M. or thereafter, on the matter of vacating certain alleys and rights-of-way located
within and adjacent to the Minnesota Correctional Facility Shakopee (see attached
drawing).
Adopted in ________ session of the City Council of the City of Shakopee,

Minnesota, held the _____ day of ______________________, 2017.
_____________________________
ATTEST:
______________________________
Page 48 of 135
*5.D.1.

September 5, 2017
FROM: Steve Lillehaug, Public Works Director/City Engineer

TO: Mayor & Council Members
Subject:
Sewer Availability Charge (SAC) credit application for 7380 County Road 101 East
Approve the Metropolitan Council Environmental Services (MCES) SAC credit application
for Cargo Van-Go at 7380 County Road 101 East and waiving the City SAC fee.
Recommendation:
Approval of the SAC credit application of 2 SACs and waiver of the City SAC fee.
Discussion:
The City Council of Shakopee ordered this extension of sanitary sewer to the East Shakopee
Industrial area on January 22, 2013, as part of Sewer Project No. 2013-4. In accordance with
the approved project feasibility report, SAC credits would be provided to the businesses who
signed a Waiver of Assessment Rights, which indicates the City would provide MCES SAC
credits and waive the City SAC (see attached). The waiver was signed accordingly and
the SAC Credit Application has been received by the property owner. MCES has made a
determination of 2 SAC credits to be applied to this property.
Budget Impact:
Payment of SAC credits affect the Sanitary Sewer fund in which these credits were obtained
when Rahr Malting came off the MCES sewer system and have been collected.
ATTACHMENTS:
Waiver of Assessment Rights

Cargo Van-Go Application
MetCouncil SAC determination letter
Page 49 of 135
Page 50 of 135
Page 51 of 135
Page 52 of 135
Page 53 of 135
Page 54 of 135
Page 55 of 135
Page 56 of 135
*5.D.2.

September 5, 2017

Subject:
Sewer Availability Charge (SAC) credit application for 7480 County Road 101 East
Approve the Metropolitan Council Environmental Services (MCES) SAC credit application
for Tietjen Family Inc. dba Ace Trailer Sales at 7480 County Road 101 East and waiving the
City SAC fee.
Recommendation:
Approval of the SAC credit application of 6 SACs and waiver of the City SAC fee.
Discussion:
The City Council of Shakopee ordered this extension of sanitary sewer to the East Shakopee
Industrial area on January 22, 2013, as part of Sewer Project No. 2013-4. In accordance with
the approved project feasibility report, SAC credits would be provided to the businesses who
signed a Waiver of Assessment Rights, which indicates the City would provide MCES SAC
credits and waive the City SAC (see attached). The waiver was signed accordingly and
the SAC Credit Application has been received by the property owner. MCES has made a
determination of 6 SAC credits to be applied to this property.
Budget Impact:
Payment of SAC credits affect the Sanitary Sewer Fund in which these credits were obtained
when Rahr Malting came off of the MCES sewer system and have been collected.
ATTACHMENTS:
Waiver of Assessment Rights

Ace Trailer Sales Application
MetCouncil SAC determination letter
Page 57 of 135
Page 58 of 135
Page 59 of 135
Page 60 of 135
Page 61 of 135
Page 62 of 135
Page 63 of 135
Page 64 of 135
Page 65 of 135
Page 66 of 135
Page 67 of 135
*5.D.3.

September 5, 2017

Subject:
Quote for the 2017 Vierling Drive Trail Rehabilitation Project.
Approve the quote from Northwest Asphalt Inc. in the amount of $89,750.50 for the 2017
Vierling Drive Trail Rehabilitation Project.
Recommendation:
Approval of the quote and awarding the project to Northwest Asphalt Inc.
Discussion:
The 2017 Vierling Drive Trail Rehabilitation Project consists of reconstructing the trail along
the south side of Vierling Drive between Fuller Street and Hickory Lane (see attached map).
Three bids were received, and the lowest bid was from Northwest Asphalt Inc. in the amount
of $89,750.50 (see attached bid tabulation). Northwest Asphalt Inc. has the capacity to
perform the work and is considered a responsible bidder based on past experience working
with them.
Budget Impact:
This project is included in the 2017 Capital Improvement Program in the amount of $80,000
in the Capital Improvement Fund. The project is over budget by 12.2 percent ($9,750.50);
however, there is adequate excess reserve in the Capital Improvement Fund from delayed
projects from previous years.
ATTACHMENTS:
Bid Tabulation
Vierling Drive Trail Rehab map
Page 68 of 135
2017 Trail Recon Project / Bid and Pay Items Public-Works Estimate NWA BR Final Grade
TOTAL TOTAL TOTAL TOTAL

ITE UNIT QTY PER-UNIT PER-UNIT PER-UNIT PER-UNIT
COST COST COST COST
M
1 Mobilization LS 1 $2,000.00 $2,000.00 $7,500.00 $7,500.00 $5,000.00 $5,000.00 $6,000.00 $6,000.00
Remove Bituminous Trail

2 SY 1616 $1.55 $2,504.80 $3.30 $5,332.80 $3.30 $5,332.80 $9.00 $14,544.00
8.5-LF or less (X) 1711-LF
3 Class V TON 95 $13.65 $1,296.75 $20.00 $1,900.00 $11.25 $1,068.75 $15.78 $1,499.10
Dirt work/Widening
4 SY 380 $20.00 $7,600.00 $13.00 $4,940.00 $7.00 $2,660.00 $26.31 $9,997.80
trail to 9-LF Paved / 10-LF Base
5 Pave 3" (1.5" + 1.5") (SPWEA240B) SY 1711 $13.90 $23,782.90 $12.70 $21,729.70 $13.00 $22,243.00 $15.29 $26,161.19
6 Remove trees and stumps EA 9 $200.00 $1,800.00 $300.00 $2,700.00 $720.00 $6,480.00 $200.00 $1,800.00
7 Traffic Control LS 1 $3,000.00 $3,000.00 $6,000.00 $6,000.00 $4,500.00 $4,500.00 $1,200.00 $1,200.00
8 6 Concrete Ped-Ramps SF 1050 $13.20 $13,860.00 $13.20 $13,860.00 $17.00 $17,850.00 $8.57 $8,998.50
9 R & R Curb LF 224 $30.25 $6,776.00 $45.75 $10,248.00 $60.00 $13,440.00 $40.00 $8,960.00
10 Truncated Domes 2' X 2' EA 40 $255.00 $10,200.00 $220.00 $8,800.00 $230.00 $9,200.00 $300.00 $12,000.00
Restoration
11 LS 1 $5,500.00 $5,500.00 $6,740.00 $6,740.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00
(6" topsoil, seed, mulch)
Total $78,320.45 $89,750.50 $99,774.55 $103,160.59
Project Budget $ 80,000.00
Page 69 of 135
2017 Trail ReCon Plan SHAKOPEE
MINNESOTA
as of August-2017
Remove 21-LF on the west

side of curb, Install new curb
and ped-ramp per plan and
ADA standards.
Remove tree and stump
East end of trail work

start at new
ped-Ramp.
Remove tree and stump Install new ped-ramp per

plan and ADA standards.
W
H
IT
FULLER STREET SOUTH
Cut back or remove
N
TRAIL SECTION
EY
NOT TO SCALE
bushes as needed.
10-LF Remove 21-LF on the west
Cut back or remove and 24-LF on the east side
A
4.5-LF
LIC
bushes as needed.
T
of curb, Install new curb and
UR
9-LF
GE
2%
4%
ped-ramp per plan and
CO
A N
CURB
Remove tree and stump ADA standards.
(1.5" / 1.5")(SPWEB240B) WEAR
6.0" CLASS V Remove 25-LF on the west
and 23-LF on the east side
of curb, Install new curb and
PED-RAMP ped-ramp per plan and
PED-RAMP PER MN-Dot 2017 Spec. ADA standards.
NOT TO SCALE
VIERLING DRIVE BLUESTEM
WEST
LANE
VARIES
VARIES Remove 29-LF on the west

and 19-LF on the east side
Remove 22-LF on the west of curb, Install new curb and
and 21-LF on the east side ped-ramp per plan and
9-LF West end of trail work of curb, Install new curb and ADA standards.
6" Concrete Ped-Ramp
start at new concrete ped-ramp per plan and
VARIES
trail section. ADA standards.
Page 70 of 135
*5.D.4.

September 5, 2017

Subject:
Quote for the Muenchow Park Trail Rehabilitation Project.
Approve a quote from Northwest Asphalt Inc. in the amount of $54,462.90 for the
Muenchow Park Trail Rehabilitation Project.
Recommendation:
Approval of the quote and awarding the project to Northwest Asphalt Inc.
Discussion:
The Muenchow Park Trail Rehabilitation Project consists of reconstructing two segments of
trail within Muenchow Park adjacent to the ball fields east of the Community Center/Ice
Arena (see attached map).
The City solicited bids from three contractors: however, only one bid was received from
Northwest Asphalt Inc. in the amount of $54,462.90 (see attached bid tabulation), which was
less than the engineer's estimated amount. Northwest Asphalt Inc. has the capacity to
perform the work and is considered a responsible bidder based on past experience working
with them.
Budget Impact:
This project is included in the 2017 Park and Recreation Asset Internal Service Fund budget
in the amount of $60,000. The project is under budget by 9.2 percent ($5,537.10).
ATTACHMENTS:
Bid Tabulation
Muenchow Park Trail Rehab map
Page 71 of 135
2017 Park Trail Recon Public-Works Estimate NWA BR Final Grade
TOTAL TOTAL TOTAL TOTAL

ITEM UNIT QTY PER-UNIT PER-UNIT PER-UNIT PER-UNIT
COST COST COST COST
1 Mobilization LS 1 $5,000.00 $5,000.00 $3,000.00 $3,000.00 No Bid No Bid
2 Remove Bituminous SY 1386 $3.30 $4,573.80 $3.30 $4,573.80
3 Class V TON 100 $20.00 $2,000.00 $20.00 $2,000.00
4 Dirt work/Widening trail SY 520 $15.00 $7,800.00 $13.00 $6,760.00
Pave 3" (1.5" + 1.5")

5 SY 1733 $13.50 $23,395.50 $12.70 $22,009.10
(SPWEA240B)
6 Traffic Controll LS 1 $1,000.00 $1,000.00 $2,500.00 $2,500.00
Concrete Ramp
7 SF 340 $14.00 $4,760.00 $18.00 $6,120.00
(6" Concrete)
8 R & R Curb LF 20 $45.00 $900.00 $50.00 $1,000.00
Restoration
9 LS 1 $7,500.00 $7,500.00 $6,500.00 $6,500.00
(topsoil, seed, mulch - as needed)
Total $56,929.30 $54,462.90
Project Budget $ 60,000.00
Page 72 of 135
North end of trail work Trail Re-Con
Park Area Plan
SHAKOPEE
for 2017 MINNESOTA
Remove and Replace curb as

needed to install concrete
service-ramp.
H
SOU
T
Remove 8-LF wide trail
ET
RE Widen to 11-LF wide base 6" Class V
ST
R
LE
UL
F Pave 10-LF wide Trail 3" (1.5" + 1.5").
New Ice Arena Area
Remove 8.5-LF wide trail

Widen to 11-LF wide base 6" Class V
Pave 10-LF wide Trail 3" (1.5" + 1.5"). South end of trail work VIERLING DRIVE WEST
Page 73 of 135
*5.D.5.

September 5, 2017
FROM: Michael Hullander

Subject:
Declare Vehicles as Surplus Property.
Approve the attached list declaring the property as surplus.
Recommendation:
Approval of the declaration of surplus property.
Discussion:
Factors used in determining when the useful life of equipment has been expended are
ready for salvage include age, mileage, aesthetics, repair and maintenance costs, usability,
safety, etc. The vehicles in the attached list range in age from 8 to 16 years old. The useful
lives of these vehicles have been expended, and all vehicles have been replaced and are not
currently in use. These vehicles are considered surplus property and are planned to be sold at
auction.
Budget Impact:
Revenues from the sales of the surplus vehicles will be deposited into the Equipment Internal
Service Fund.
ATTACHMENTS:
Surplus Vehicles
Page 74 of 135
Surplus equipment
Vehicle # Description VIN#
7062 2001 Chev S10 1GCDT19WX18205527
1063 2002 GMC Sonoma 1GTDT19WX28230042
L045 2001 Chev S10 1GCDT19W518207623
1702 2002 GMC Sonoma 1GTDT19W928231764
TI23 2001 Ford F350 1FTSF31L71EC69943
1098 2000 Ford Ranger 1FTZR15X6YPB47936
1151 2009 Crown Vic 2FAH P71V69X126790
Page 75 of 135
*5.D.6.

September 5, 2017
FROM: Michael Hullander

TO: Mayor & City Council
Subject:
Levee Drive Gazebo Roof Replacement and Painting.
1. Approve the quote from Juergens Builders LLC for the roof replacement, roof edge and
facia in the amount of $8,400.00.
2. Approve the quote from Future City for the painting of the Gazebo in the amount of
$12,764.00.
Recommendation:
Approval of the quotes and awarding the projects.
Discussion:
The need for the roof replacement and painting of the gazebo on Levee Drive overlooking
the river were identified and included in the 2017 Park Asset Fund. Two quotes were
received for each item (see attached). The contractors have the capacity to perform the
work and are considered responsible bidders.
Budget Impact:
This project is included within the Park Asset Internal Service Fund budget in the amount of
$20,000. The actual cost of the combined work amounts to $21,164.00, approximately 5.8
percent over budget ($1,164); however, there is adequate funding in the Park Asset Internal
Service Fund as a result of savings on other budgeted projects.
ATTACHMENTS:
River Gazebo - roof, painting
Page 76 of 135
Juergens Builders LLC
1290 Diamond Ct.
Shakopee, MN 55379
Date Estimate #
License #BC636055
8n5t7017 li{
Name / Address
Shakopee Public Works

400 Gorman St
Shatopee MN 55379
Project
Descnption otv Cost Total
Re- roof octagon lookout- 8.400.00 8.{00.00
Included ilems- permit 40 yr GAF shingles" winter guard, bro\trT

roofedge & fascia, lift truck
Ifhill to steep to get lift tmck dowtr to work areE- Estimate is void.
Phone: 612-366-8096 Fax:952-4454745 Total sE.4oo oo
Customer Signature
Page 77 of 135
MONNENS CUSTOM BUILDERS
PO BOX 277
SHAKOPEE MN 55379
(9s2) 496-0e21
L|CENSE # 8C004960
PROPOSAT SUBMITTEDTO: PHONE DATE

SHAKOPEE PUBLTC WORKS 952-233-9555 a-22-17
ATTN: BILL EGAN
ADDRESS. CITY, STATE, ZI

4OO GORMAN ST SHAKOPEE, MN 55379 RIVER BANK GMEBO
WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR HOUSE:

REMOVE EXISTING SHINGLES AND REPLACE WITH 12 SQUARES OF GAF TIMBERLINE ULTRA HIGH
DEFINITION (50 YEAR) SHINGLES. NEW 15fi FELT PAPER INCLUDED. REPLACE DAMAGED SUB.FASCIA
BOARDS AND INSTALL 95'OF 8" STEEL FASCIA AND ROOF EDGING. COMPLETE JOB MATERIAL, LABOR,
PERMIT AND DEBRIS REMOVAL.
WE PROPOSE TO FURNISH MATERIAL AND TABOR FOR THE SUM OF

TWELVE THOUSAND FOUR HUNDRED DOLLARS S12,4OO.OO
PAYMENTS TO BE MADE AS FOTTOWS

s5,200.00 DOWN s6,200,00 UpON COMpLETTON
THIS PROPOSAL MAY BE WITHDRAWN BY US IF NOTACCEPTED WITHIN 30 DAYS
ACCEPTANCE OF PROPOSAT- THE ABOVE PRICE, SPECS AND CONDITIONS ARE SATISFACTORY AND ARE
HEREBY ACCEPTED.
YOU ARE AUTHORIZED TO DO THE WORK AS SPECIFIED. PAYMENTS WILL BE MADE A5 OUTLINED BOVE.
DATE OF ACCEPTANCE
CONTRACTOR'S SIGNATURE SIGNATURE
Page 78 of 135
Estimate
CAMMERC'AL, TNDUSTRIAL G RETAIL COAT'fl05 8t18t2017
8170 old Cariage CtN, #200 952-103-6743
Shakopee, MN 55379 wwri.fu fu reciq0roop.coan Rep Estimate # Account *
174-03
Client Contact SelYice To

City of Shakopee 200 Levee Dr
ATTN: Bill Egan Shakopee, MN 55379
129 Holmes Street South
Shakopee, MN 55379
Seryice Description otv U/M Rate Total

Scope Exterior metal refinishing: Hand wash all metal, grind
rust, treat rust with SW 920 preprime, prime all metal
with tjnted SW Macropoxy 646, apply SW Corothane
as top coat. Color: Either dark grey or bronze tone,
tbd
Access: Utilize ladders to access support beams
under gazebo (roughly 2G25 feet high)
Paint exterior railing Sections on vyalkway and around gazebo. 17 285.00 4,845.00
Paint exterior item/s Lower support beams under gazebo, upper support 14.00 4,830.00
beams. per lineal foot
Paint exterior section/s Gazebo ceiling/sofft: Po\aemash wood; apply (1) 1 sf 2,689.00 2,689.00
coat of SW Woodscapes to match lhe existing color.
Lift rental Scissor lift rental and delivery cost 1 400.00 400.00
Estimated Total $12,764.00
Page 79 of 135
DANCO Commercial Painting, lnc. 4275 Creek Road, Chaska, MN 55318 Telephone: 952-368-9951
Fax: 952-361-0271 E-mail: office@commercialpaintersmn.com Web: www.commercialpaintersmn.com
Cell: 612-598-3864
Proposal for: City of Shakopee revised JOB ESTIMATE

Bill Egan
Email: BEgan@shakopeemn.gov
Cell phone: 612-369-1066
Job Address: Gazebo offLever Street
DANCO Commercial Painting, Inc. proposes to fumish all material and perform all labor necessary to complete the work
described below:
SURFACE TYPE/ PREPARATION FINISH COATS

ROOM
Railing and support beams metal I . Pressure wash uethane gloss 3

2. Scrape
3. Treat rust with 920 preprime
4. Prime with macropoxy 646
Ceiling & facia wood l. Pressure wash solid exterior stain I

2. Scrape
SPECIAL INSTRUCTIONS:
All of the above work to be completed in a manner that meets with professional standards according to the terms and
conditions ofthis proposal and within the above Job Estimate for the sum of
Seventeen Thousand Five Hundred & no/100---- ----------Dollars($17,500.00)
Payments made as follows: 50% down, balance due upon completion.
ProPosal *t'"n o'' Date

D;il;i ,: u ; '"'"'
You are hereby authorized to fumish all materials and perform all labor required to complete the above listed work according to
the terms ofthis prooosal and within the above Job Estimate. for which we asree to Dav the amount above:
Signature Title: Date:
Signature Title: Date:
Page 80 of 135
8.8.A.

September 5, 2017
FROM: Darin Nelson, Finance Director

Subject:
City Bill List
None
Recommendation:
Informational Only
Discussion:
Attached is the most recent monthly Financial Report for the General fund. These reports
reflect the expenditures as recorded for 2017 activity. The following transactions are notable
for this reporting cycle:
CPMI has submitted Draw 19 on behalf of the contractors working on the City Hall
project. Total amount requested, $488,691.34.
Rachel Contracting submitted pay request #3 for Tahpah West Field Development
project, $119,936.75.
RJM Construction submitted pay request #19 for Shakopee Community Center & Ice
Arena project, $1,125,349.91.
Included in the check list are various refunds, returns, and pass through.
Budget Impact:
Operating and capital expenditures within the 2017 budget.
ATTACHMENTS:
Council Check Summary
Page 81 of 135
Council Check Register
Bill List Transfers
Monthly Financial Report
Page 82 of 135
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Page 132 of 135

FundstransferredelectronicallyAugust16,2017toSeptember5,2017
PAYROLL $ 338,090.31
FIT/FICA $ 103,326.53
STATEINCOMETAX $ 20,761.24
PERA $ 88,383.84
HEALTHCARESAVINGS $ 8,129.08
HEALTHSAVINGSACCT $6,107.79
NATIONWIDEDEFCOMP $ 15,472.28
ICMADEFERREDCOMP $ 1,057.14
MSRS $ 3,634.71
FSA $ 1,338.90
MNWAGELEVY $ 144.23
Total $ 586,446.05
Page 133 of 135

CITY OF SHAKOPEE
Monthly Financial Report
Di YTD August YTD Budget August YTD
vis 2017 2017 2017 Balance Percent 2016
io Budget Actual Actual Remaining Used Actual
01000 - GENERAL FUND
EXPENDITURES:
11 - MAYOR & COUNCIL (197,900) (11,524) (116,059) (81,841) 59% (114,353)
12 - ADMINISTRATION (1,707,000) (127,264) (998,095) (708,905) 58% (801,412)
13 - CITY CLERK (318,000) (21,057) (192,645) (125,355) 61% (190,699)
15 - FINANCE (1,207,900) (102,876) (867,701) (340,199) 72% (817,322)
17 - COMMUNITY DEVELOPMENT (586,800) (46,366) (357,468) (229,332) 61% (281,505)
18 - FACILITIES (384,800) (32,895) (225,078) (159,722) 58% (216,538)
31 - POLICE DEPARTMENT (7,980,000) (706,421) (4,992,131) (2,987,869) 63% (4,774,415)
32 - FIRE (2,160,400) (131,788) (1,202,411) (957,989) 56% (1,162,670)
33 - INSPECTION-BLDG-PLMBG-HTG (796,200) (66,301) (523,910) (272,290) 66% (428,187)
41 - ENGINEERING (786,200) (45,225) (393,781) (392,419) 50% (398,090)
42 - STREET MAINTENANCE (2,151,100) (143,783) (1,518,310) (632,790) 71% (1,093,472)
44 - FLEET (435,000) (30,409) (260,995) (174,005) 60% (257,365)
46 - PARK MAINTENANCE (1,936,300) (201,839) (1,142,814) (793,486) 59% (936,515)
66 - NATURAL RESOURCES (198,000) (19,392) (139,564) (58,436) 70% (111,178)
67 - RECREATION (3,190,000) (308,470) (1,916,133) (1,273,867) 60% (1,531,382)
91 - UNALLOCATED (217,600) (7,629) (12,180) (205,420) 6% (3,430)
TOTAL EXPENDITURES (24,253,200) (2,003,238) (14,859,275) (9,393,925) 61% (13,118,532)
Key
Varies more than 10% than budget positively
Varies more than 10% than budget negatively
Within 10% of budget
Page 134 of 135

8.8.B.

September 5, 2017

Subject:
Liaison and Administration Reports
Recommendation:
Discussion:
Budget Impact:
Page 135 of 135

Shakopee City Council Agenda Packet 9/5/17

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Shakopee City Council

Shakopee Mission Statement

Mayor Bill Mars presiding