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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

UP-GRADATION OF SRM 5 TO SRM 703

USER MANUAL DOCUMENT

RESPONSE CREATION AND SUBMISSION

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

Purpose
This process should be used to SUBMIT the response for Tender

Prerequisites
User should have been registered as a potential vendor/Bidder with BEML
Proper internet connection required
Valid class 3 Digital Signature and Encryption certificate should be available with bidder.
Internet explorer (IE 8) and above. Chrome / FireFox or other browsers are not supportive.
Java should be available in system.
Login user should have admin authorizations in system.

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

Procedure

1. Vendor login

Portal URL https://bemlepci.bemlindia.com:50001/irj/portal

Please enter User ID & Password and press on Log On

After Logon you can see below screen.

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

Here you can see all those RFx which are public / limited (if you are already added by purchaser)

Click on Refresh at the bottom of the page to get the updated data.

2. Display RFx (Tender)


Select the RFX and click on the Event no. (RFx no.)

New window will open with the RFx in display mode.

In the display mode, details are available as submission deadline, opening date, Tender fee, EMD etc other

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

relevant data in RFx parameter area under RFx information tab.


Now click on Question area near to RFx parameter area.

All the questions whose answers are expected by the vendor to fill are displayed in this area (some of them
are mandatory) as per BEML requirement.

Click on Item tab to view the details of the material / services.

Technical documents (two bid RFx)

If this is Tow Bid RFx then to view the technical specification or other technical related documents

click on button

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

This document can be downloaded in local system for further reference .

3. Registration and participation ( in case of Open Tender )

If it is open Tender and Tender Fee is required for this Tender, System will not allow to create Response until
and unless the purchaser receives the Tender fee and update it in the system for this RFx.

Create Response button will not be visible, Bidder is supposed to Register himself for the bidding process.

To register, click on button at the Top of the RFx (Tender).

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

Message of successfully registration is displayed (until and unless Registration happens , purchaser cannot update
Tender Fee / EMD in the system against the Bidder)

Click on button to participate in to the bidding process (This will help purchaser to know your
intend for participation for the Tender)

4. Create Response for the Tender


Once Tender fee is paid and accepted in the system, Create Response button will be available for further
process. ( for open tenders/ if Tender fee is required)

Click on to create Response

Select Terms of payment dropdown

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

Select appropriate Terms of payment from the list provided.

Similarly select incoterms by clicking on Dropdown

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

As purchaser needs some of the questions to be answered, error messages will be displayed.

Click on Questions to fill all the requested data.

Fill all the answers as per the requirement

Some of them may be mandatory.

Now for quoting the price for the material,

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

Click on at header level

Here you can see all the materials / services for which you have to enter prices.

You can see all those price conditions which are added by purchaser. If you want to add more conditions please
select ITEM and Click on Add Condition

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RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

Provide your basic price and condition values.

To upload documents in RFx response.


Click on Notes and Attachment tab.

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

Click on Add Attachment button

Click on Browse & select the file, provide Descryption and click on OK .

Select your digital signature and click on SIGN button.

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

Provide your password and click on OK.

Now your document is signed. Click on OK button

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

If this is two bid RFx then technical document submission is mandatory.

Click on Notes and Attachments tab under RFx Information

Under cFolder Attachments click on Add Attachment button

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AGAINST RFx IN SRM 7.03

Click on Browse & select the file, provide Descryption and click on OK

Select the certificate and click on sign button.

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AGAINST RFx IN SRM 7.03

Now document is signed. Click on ok.

After technical document uploading save is required for updating in system.

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

RFx Response Document Saving Process.

Please click on Save button.

Select your encryption certificate and click on Encrypt Bid button.

Now document status is Saved and prices are encrypted.

Re-opening of RFx response.

On main page you can find the RFx and Response numbers.

Please click on Event number if you want to open RFx and click on Response number in case you want to open
Response.

Now click on Response number.

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

You can change your response till submission date and time.

Please click on EDIT button.


Select your encryption certificate and click on Decrypt Bid.

Provide password and click on OK.

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RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

Now you can do all the desired changes and submit your response.

Click on Check button to see the status of your response.

Now Response is complete and you can submit it.

For Submission please click on Submit button.

Select your digital signature and click on Sign button.

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

Enter your password and click on OK.

Now your response is signed, click on OK.

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

For Response encryption.


Please select your encryption certificate and click on Encrypt Bid

Your response is successfully submitted.

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User Manual - Document

RESPONSE CREATION AND SUBMISSION


AGAINST RFx IN SRM 7.03

You can Submit / EDIT / Withdraw / Resubmit your RFx Response till Submission Deadline. After that you
cant do any amendment in Response.

Result

You have successfully submitted the Response to the RFx.

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