CONGRATULATIONS on your recent

engagement and thank you for considering

Hunter Valley Resort for your upcoming Wedding

We are delighted to outline our Wedding Package

options that we can offer you for your special
day. Please go through the information at your
leisure. Here at the Hunter Valley Resort we
cater for small and intimate weddings, through to
occasions of up to 200 guests in cocktail style,
and most importantly we recognise this is your
day and we aim to make it nothing short of
perfect.

If you have not already had the opportunity we

invite you to come and visit us. While this kit
outlines everything for you, there is nothing like
seeing everything first hand and we can take the
time to understand the vision you have for your
day face-to-face.

As a gift to our Bride and Groom, we include in

our Wedding Packages a complimentary night
accommodation in our Vineyard Room on the
night of your wedding. For the rest of your
guests, you will find in the kit we not only have
plenty of room for them to stay but also plenty to
keep them occupied whilst they arent
celebrating with you.

Having gone through this package, should you

have any queries please do not hesitate to
contact us and discuss your plans further. If you
wish to arrange a site inspection then I
recommend you call and arrange a time that is
suitable for you.

Happy planning!

Warm regards

Kylie Collis & Brodie Roper

Your Wedding team at Hunter Valley Resort

P: 02 4998 7222

E: Weddings@HunterResort.com.au
A Wine Country Wedding
The Hunter Valley Resort is a family owned and
operated 4 star property. It is the combination
of that personal family touch and years of
experience in hospitality both here in Australia
and internationally that make us an ideal venue
for a day as special as a Wedding. You want to
have nothing to stress about on your day!!
Image courtesy of Michelle-Leigh Photography
Situated just two hours north from Sydney, you
are surrounded by vineyards, rolling countryside
and the backdrop of the Brokenback Ranges.
Whether you wish to have your ceremony on site
or simply join us for your reception you certainly
will have the backdrop for a Wine Country
Wedding.
This kit will outline what is included in our
packages as well as what is not. For those details
we do not provide onsite, we have plenty of
contacts on hand to assist you with your
planning.
The Ceremony
Entry to our function area is via a rustic wooden
bridge over a beautiful pond with running water.
With your guests gathered around the edge of the
pond it creates an ideal setting for sharing your
vows.
Alternatively, set in our lawns is an olden tractor.
This setting is best suited for a country rustic
style wedding.
Also onsite is the Matilda Bay Brewhouse & Caf.
It is the perfect location for your guests to mingle
after the ceremony whilst you are having
photographs taken.
Following photographs, there is plenty of lawn
area for you to catch up with your guests and
enjoy a glass of champagne before heading into
your reception.
There is no charge for onsite ceremonies when
you book your reception. If you require
assistance in obtaining a celebrant then please
let us know.
Image courtesy of Lavish Photography
The Reception
Our reception areas allow us to cater for small
and intimate groups through to larger weddings
of 200 guests. Please note that our packages are
based on a minimum of 25 guests. Smaller
Weddings under this amount of people CAN still
be catered for, but we would tailor a package to
suit the group.

All our facilities are fully air-conditioned and

heated for your comfort all year round.

Venue options:
The Winemakers Room:

Up to 50 guests dining only

Dance floor available for groups of 30 or less

The Hermitage:

This is our most flexible area as movable walls

allow us to create space for receptions of 25
200 guests.

The room contains: a large open fireplace,

terracotta floors, private bar and lounge area and
access to outdoor lawn space.
Included with Room Hire: Not included with Room Hire:
Name cards or placement of name cards

Minimum food charge on a SATURDAY is $65.00 Flower arrangements

per person.
Entertainment
Hermitage room hire full area $500.00, half
Candelabras, any table/room decorations
space $250.00. Winemakers room hire - $250.00
Round Table seating up to 10 guests can
be arranged from $50.00 per table
(excludes delivery & handling costs)

NB. It would be our pleasure to assist you in any

way we can to create the perfect reception. We
have on hand a list of event organisers who can
help with all facets of your day.

Other contacts we can help with:

Room/table decoration

Name card / invitation stationary

Photographers

Videographers

Musicians & DJs

Transport cars, horse & carriage,

helicopter, Harley Davidson etc
Image courtesy of Lavish Photography

Hair, Make-up & Beauty

NB: All receptions are for up to a 5-hour basis
from the time you are SEATED for your function. Florists
Should you require extra time, an additional fee
of $300.00 per hour applies.

Square tables seating 8-10 people

Damask linen tablecloths and napkins

Cutlery

Crockery

Glassware

Cake knife
Image courtesy of Lavish Photography
Use of PA system

Private bar
Catering:
We have a selection of menus for you to choose
from which are aimed to suit all budgets. These
menus should only be regarded as a guide as our
Chef is more than happy to sit down with you and
create a menu specially for you...

Option 1 - $65.00pp
Please select two from each of the following courses:

Entre:
Roasted Pumpkin Soup with Sour Cream &
Chives

Chickpea & Smokey Bacon Soup

Vietnamese Salad with Chicken & Hoi Sin,

wrapped in Rice Paper

Rosemary Grilled Lamb on a Greek Salad

Caesar Salad with Crispy Prosciutto &

Sourdough Croutons

Smoked Salmon & Dill Risotto

Penne Pasta with Sauted Bacon & Mushroom

in a White Wine and Cream Reduction

Mains:
Char grilled Scotch Fillet on Mashed Potato
with Seasonal Greens & a Red Wine Jus

Chicken Supreme with a Bacon & Thyme

Mousse on Potato Dauphinoise with a Tomato
& Basil Sauce

Fillet of Salmon on a Preserved Lemon Risotto

with Steamed Snow peas & a Beurre Blanc

Osso Buco on a Creamy Polenta with

Gremolata & Crispy Beans

Dessert:
Lime & Ginger Crme Brulee with Sesame
Wafers

Sticky Date Pudding with Double Cream & a

Butterscotch Sauce

Individual Pavlova with Vanilla Bean Ice Cream

& Grand Marnier Strawberries

Flourless Chocolate Cake with Raspberry

Sorbet & Double Chocolate Sauce

Filter Coffee & Tea

Option 2 - $75.00pp Gourmet Buffet - $80.00pp
Served on a buffet station:
Entre: Whole Salmon

Served up the centre of each table - Honey Glazed Ham

Hunter Resort Freshly Baked Bread with local Pukara Roasted Leg of Lamb
Estate Extra Virgin Olive Oil
Whole Beef Wellington
Seafood Boards including:
Chicken basted in Honey, Soy and Chilli
Sugar Cured Salmon with a Snow Pea Leaf
Salad & a Sweet Soy Dressing Roasted Vegetables

Grilled Scallops with Ginger Caramel Greek Salad

Tuna Sushi Rolls Nicoise Salad

Char grilled Prawns on Lemon Grass Skewers Grilled Octopus Salad

Antipasti Boards including: Dessert Buffet:

Cured Meats Chocolate Mousse Cake

Char grilled Eggplant and Zucchini Lemon Tart

Local Fetta Baked Raspberry Cheesecake

Local Olives Caramel Macadamia Nut Pie

Cheese & Fruit platter

Filter Coffee & Tea

Main:
Please select two from below

Grilled Beef Fillet on Potato Fondant with

Thyme Hollandaise
Crispy Skinned Duck Confit on Creamy Mash &
Seasonal Greens in a Rich Marmalade Jus
Canap Menu - $10.00 per person for 30
minutes or $18.00 per person per hour. Any extra
selections are $5.00 each/per person. Please choose 5
selections from the menu below:

Smoked Lamb Rack with Crispy Roast Potatoes

& a Honey Mint Jus
Steamed Whole Snapper wrapped in Banana
Leaf with a Sweet Ginger and Chilli sauce
Dessert:
Cucumber Rounds with Toasted Almonds &
Pickled Ginger
Tuna Sashimi with Miso Pickled Cucumber
Vietnamese Chicken & Rice Paper Rolls with
Mint and Sweet Soy

Please select two from below - Petit Mushrooms stuffed with Binnorie Fetta

Chocolate & Raspberry Semifreddo with a
Raspberry, Frangelico Sauce in addition to
Glass biscuits
Lack Sticky Rice with Baked Thai Coconut
Custard & a Mango Salsa
Pears Poached in Five-Spice Syrup with Brandy
Snap & Ginger Cream
Wild Lime Panna Cotta with Pistachio Nut
Praline
Mini Blue Cheese & Pear Tart with Baby
Roquet
Honey & Sesame Chicken Pieces with Soy &
Chilli Dipping Sauce
Venison Meatballs with a Tomato & Raspberry
Relish
Peking Duck Pies with a Cucumber Salsa
Salt & Pepper Squid with Vanilla Salt

Filter Coffee & Tea

Additional Costs:
Canaps hour $10.00 per person
Canaps 1 hour $18.00 per person
Dips + Crudities - $7.00 per person
Cheese Platters - $8.00 per person

Beverages:
We like to make the drink arrangements as simple
as possible. You have three options:

1. Cash bar - Guests pay as they go

2. A set bar tab the limit on the tab and the

selection of beverages available must be pre-set
prior to the wedding and a contact person given in
order to ensure the limit is not over-spent. The
costing of drinks below will help you set a tab if
you choose this option:
Soft Drink/Punch: from $3.80
Matilda Bay Beer: 4 varieties may change
seasonally
Middies - from $7.00 per beverage
Schooner from $9.50 per beverage
Pint from $11.00 per beverage
Regular Spirits - from $7.00
Premium Spirits - from $10.00
Wines: Choose from our House range of San
Martino or Hele Family wines or from our
current or vintage wine lists. Simply let us
know if you would like us to email/fax you
an up-to-date list.

3. Drinks Package: From $42.00 per person on a

four hour time limit.
House Sparkling Wine
Hele Family Wines (2 x whites & 2 reds)
Matilda Bay Minimum Chips & Light
Soft drinks and juice
Accommodation:
To make it all just that little bit easier, you and
your guests can stay on site.
The following outlines the rates we offer with our
Wedding Packages, including breakfast, winery
tour, and wine theatre entry.
All rooms are rated at 4 stars and feature timber
cathedral ceilings, full size bathtub, reverse
cycle whisper quiet air-conditioning, writing
table, flat screen LCD television, DVD & CD
player and large double glass doors overlooking
the surrounding Hunter Valley Wine Country.

Hunter Rooms Queen & 2 singles (Max 4)

From $245- twin/double per night
Rates are for 2 people
Extra person - $40 per night
Kids under 12 stay free sharing existing beds

Vineyard Rooms King or Twin (Max 2)

From $295 - twin/double per night
Rates are for 2 people

Spa Cottages King (Max 2)

From $345 - twin/double per night
Rates are for 2 people

2 Bedroom Cottage- (1-4 pax) Max 6

(2 bathrooms, living area, mini kitchenette)
(Each bedroom has its own ensuite with bathtub
& shower)
Kids under 12 stay free sharing existing beds.
From $465- per night for 4 people
Extra person - $40 per night

* Please note: We have a minimum two night stay

on weekends Fri/Sat or Sat/Sun.
The rates above are Non service rates. There is an
extra $10 surcharge per night for daily servicing.
*All rates are current as of the date of print & are
subject to change without notice.
What happens next?

Once you have made the decision The Hunter

Resort is the place for your special day, there are
few simple things you need to do to secure the
booking and get the plans under way. Heres
what we need:
Sign and return the attached booking contact.
On receipt of the contract we will send you an
invoice for a holding deposit of $1,000.00 receipt
of payment to confirm your booking.
If your guests would like to stay at the resort,
they can contact our Reservations team on (02)
49987777 extension # 1 to make a booking or
online at www.hunterresort.com.au
If you are staying on site for your Wedding night,
we would like to give you a Vineyard Room as our
guest for that evening. You can upgrade this
room to a Spa Cottage for an additional $160.00.
If you havent had the opportunity to meet with
us face-to-face, we strongly suggest you arrange
a time to come and visit the site. This helps us
to develop a true sense of how you would like
your day to be. REMEMBER at anytime, we are
only a phone call or email away for any query big
or small!
As mentioned in the kit, we have a thorough list
of people who can assist in creating the ideal
wedding day. Just ask.
No later than one month prior to your wedding
date we suggest we have another face-to-face
meeting to go through ALL the details.
At this time we will require details on: Guest
numbers, menus, seating arrangements, set-up
arrangements, entertainment, order of events,
beverage package and any other facets of the day
we will be involved in.
The final month: as with all weddings, there are
always those last minute changes to be made.
During this final time we shall be in touch as
often as required so your mind is at ease so your
day will be perfect. Final numbers are to be
locked in no less than 21 days prior to the event.
BOOKING CONTRACT
This contract is between:
The Hunter Resort Pty Ltd ("Venue") ABN: 89003384307
And ____________________________________________________ &
________________________________________________ ("Client")
WEDDING TIME/DATE________________________________________
(Time/Day/Month/Year)
RATES: You accept The Hunter Resort rates are quoted in
Australian Dollars, inclusive of GST, and subject to availability.
Period of validity is as specified on the attached schedule. While all
attempts are made to maintain published prices, menus, package
activities, transfers, or tour options, they may be subject to change
at the discretion of Hunter Valley Resort Management due to
changing market availability without notice.
ACCESS/DURATION: Room set up is no more than 3 hours prior to
the agreed function time start. Additional set up time can be
negotiated with prior written agreement and may incur additional
room hire charges. Function is for a period of five (5) hours only.
Overtime will be charged at a rate of $300.00 per hour thereof.
DEPOSIT: A deposit of $1,000.00 shall be paid by the Client to
secure this booking.
PAYMENT SCHEDULE:
50% of the contracted amount less deposit is payable 120
days prior to the agreed date of function
Next 25% is then due 30 days prior to the function
Final 25% is due 7 days prior to arrival at the resort
MAINTENANCE: Every effort is made to provide the services and
facilities as advertised. To maintain our high standards, regular
unscheduled maintenance may occur to our facilities, or the winery
or brewery may be closed to the public due to occupational health
& safety reasons. On some occasions, it may not be possible to
provide prior notice.
PROVISION OF GOODS AND SERVICES: The annexed Reservation
Advice forms part of this contract and describes the goods and
services to be provided to the Client by the Venue, including
effective dates and times, and attendance numbers for whom the
said goods and services are to be provided.
OBLIGATIONS: We cannot be held responsible for such things as
civil strife, acts/threats of war, water, natural/other disasters,
military exercises, epidemics, weather, power/equipment failure,
terrorist activity, strikes, government action, acts of God, or similar
events. Nor will we guarantee the performance of any
subcontractor.
FINAL ATTENDANCE NUMBERS: Final attendance numbers must be
notified to the Venue twenty one days prior to arrival. Any
reduction in attendance numbers subsequent to notification of final
numbers will be subject to charging at the full contracted amount.
Should the attendance numbers decrease by 10% or more at any
stage prior to notice of final numbers, the Venue shall be entitled
to charge for 90% of the contracted attendance numbers.
TRADING TERMS: Unless credit facilities have been established
with us, full prepayment is required. If any of these requirements
set out above are not met, we reserve the right to release all space
held. Final accounts are to be settled at checkout. Please note we
will charge the clients credit / charge card for any outstanding
account / invoice. We must also retain the right to modify or cancel
any accommodation if it cannot be provided for any reason. You
agree to be held responsible for any cancellation fees charged.
GUESTROOM CHECKIN TIME: 2.00pm / CHECK OUT TIME - 10am.
Check in prior to 2.00pm is on a request basis only, and should be
requested at time of reservation. A full day charge may be
applicable. For a guaranteed arrival prior to 1.00pm a guest must
be reserved from the previous day.
LOSS AND DAMAGE: The Client will remain financially responsible
for any loss/damage to the property of the Venue caused by the
Client's guests /invitees and also agrees to pay us at the applicable
nightly rack room rate for the room and/or equipment until repairs,
replacement, cleaning or airing of same is fully completed.
RESPONSIBLE SERVICE OF ALCOHOL: The Client agrees that they,
and their guests, understand that it is against the law to sell or
supply alcohol to, or obtain alcohol on behalf of, a person under the
age of 18 years. Further, under the NSW liquor laws, licensees and
staff must ensure that patrons do not become intoxicated.
Intoxicated persons will be removed from the premises
immediately, or will be refused entry to the premises.
CHANGE OF DATE/CANCELLATIONS: We hope this does not happen.
However, in the event of a cancellation or change of date, 100% of
the contracted amount will only be refunded if the booked time is
resold to another Wedding function. Cancellation charges are per
the Payment Schedule.
PAYMENTS: As this is an individually negotiated contract, payment
is required by way of cash, EFTPOS or cheque. American Express
and Diners Club payments will incur a commission charge of 3%.
Mastercard, Visa & EFTPOS payments will incur a commission charge
of 1%. If credit terms have been agreed in advance and in writing,
settlement must be within seven days of receipt of invoice. Interest
will be charged on overdue amounts at 15% per month. Accounts
settled by bank transfer into our account must be as invoiced. You
agree to fax/email a remittance for same and also agree you will
pay any bank/transfer charges.
AUTHORITY: I am authorised to accept The Venue terms &
conditions on behalf of The Client. The persons signing this
contract hereby confirm their full capacity and authority to do so.
The person(s) and organisation(s) listed as the Client shall be liable
in full for all costs and charges raised as a result of the herein
agreed booking and authorise any outstanding invoice to be charged
to the credit / charge card. This Agreement is the entire Agreement
between the parties and supersedes all Agreements and
understandings as to the matters which are the subject of this
Agreement and there are no understandings, representations or
warranties of any kind between the parties except as are expressly
contained in the provisions of this Agreement. This Agreement may
be amended by an instrument in writing signed by or on behalf of,
or executed under seal by each of the parties to this Agreement.
The law governing this Agreement is the law of New South Wales
and any action between the parties shall be taken in a Court in New
South Wales and the parties agree to submit to the non-exclusive
jurisdiction of the courts of that State. This contract shall remain in
full force and effect irrespective of the granting of any indulgence
of time or in any other capacity whatsoever by the Venue.
The Client We .......................................................... &
...................................................................................
accept the Terms and Conditions of The Hunter Resort Pty Ltd
Declared at (Your address):...
.Postcode........
Phone (h) (m)
Email
Signed...........................................................................
Print Name..............................................Date..
Witnessed by:
Signed...........................................................................
Print Name..............................................Date..
Address..
.Postcode........
Number of Wedding Guests Approx
The Venue (For and on behalf of The Hunter Resort Pty Ltd)
Signed Philip Hel General Manager
Version: July 2017