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Engineering Procedure

SAEP-136 31 May 2011


Saudi Aramco Management of
Electric Equipment Obsolescence Program
Document Responsibility: Electrical Substations Equipment Standards Committee

Saudi Aramco DeskTop Standards


Table of Contents

1 Scope.............................................................. 2
2 Applicable Documents.................................... 2
3 Terms and Definitions..................................... 3
4 Program Components..................................... 6
5 Program Description....................................... 6
6 Responsibilities............................................. 10
7 Electrical Obsolescence Flowchart............... 15

Appendix A Equipment Manufacturer Survey.. 17


Appendix B Obsolescence Criteria
and Scoring Procedure........................ 18

Previous Issue: 26 July 2009 Next Planned Update: 31 May 2016


Page 1 of 26
Primary contact: Qahtani, Ali Mohammed on 966-3-8760544

CopyrightSaudi Aramco 2011. All rights reserved.


Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

1 Scope

This SAEP describes the implementation and administration of the Saudi Aramco
Electrical Equipment Obsolescence program. The purpose of this program is to allow
proactive action of flagging obsolete equipment, expedite mitigations, monitor and
report on the state of Electrical Equipment obsolescence at all Saudi Aramco facilities.
In itself, the result of the obsolescence measurement does not constitute justification,
inclusion or approval of a project in the Capital Program.

2 Applicable Documents

The requirements contained in the following documents apply to the extent specified in
this procedure.

2.1 Saudi Aramco References

Saudi Aramco Engineering Standards


SAES-P-100 Basic Power System Design Criteria
SAES-P-103 Direct Current and UPS Systems
SAES-P-116 Switchgear and Control Equipment

Saudi Aramco Materials System Specifications


16-SAMSS-502 Metal-Enclosed Low-Voltage Assemblies
16-SAMSS-503 Indoor Controlgear - Low-Voltage
16-SAMSS-504 Indoor Metal-Clad Switchgear - 1 to 38 kV
16-SAMSS-506 Indoor Controlgear - High Voltage
16-SAMSS-507 High Voltage Motor Controller - Outdoor
16-SAMSS-508 SF6 Gas Insulated Circuit Breakers, Outdoor -
34.5 kV through 230 kV
16-SAMSS-510 Manually Operated Pad Mounted SF6 Switchgear
16-SAMSS-519 Indoor Switchboard
17-SAMSS-510 Form-Wound Synchronous Turbine Generators
17-SAMSS-514 Battery Charger/Rectifier
17-SAMSS-516 Uninterruptible Power Supply (UPS) Systems
17-SAMSS-520 Form-Wound Brushless Synchronous Motors

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Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Saudi Aramco Best Practice


SABP-P-020 Transformer Condition Assessment

2.2 Industry Codes and Standards

International Electrotechnical Commission


IEC 62402 Obsolescence Management - Application Guide

3 Terms and Definitions

3.1 Terms

Approved Third Party Supplier: A spare parts supplier, other than the
Original Equipment Manufacturer, who has the license to supply spare
parts/upgrades for a specific device. Approval of such a supplier needs
complete type test data, performed on the equipment, for evaluation.

BI-19 Project: A special Master Appropriation in the Capital Budget.


It provides funds for construction or purchase of miscellaneous assets with
minimum capital value of $20,000 and maximum total project cost of
$4,000,000.

Capital Projects: A project with a value over $4,000,000 and documented in


the annual budget as separate budget items.

Controlgear: Equipment manufactured to either 16-SAMSS-503 (Low Voltage


Controlgear), 16-SAMSS-506 (High Voltage Controlgear) or 16-SAMSS-507
(High Voltage Motor Controller - Outdoor).

Critical loads: Loads for which a single contingency failure could cause a loss
of power which would create an immediate hazard to human life or cause a
significant reduction in Saudi Aramco production, or loads which cannot be
shut-down for a minimum of five days annually for scheduled maintenance on
upstream power supply equipment. Examples of critical loads are: major
computer centers, critical care areas in clinics and hospitals, major office
buildings, process units in major gas plants, major GOSPs, Terminals, and
process units in refineries, as defined in SAES-P-100.

DC Power System: Consists of batteries, battery chargers and output


distribution Panel boards, built to 17-SAMSS-514.

Electrical Equipment: Equipment used to transmit and distribute electricity.


Major Electrical Equipment is listed in Section 5.1.

Page 3 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Electrical Master Plan: A plan headed by FPD, to address all expected future
projects, including the replacement of obsolete equipment.

Electrical Obsolescence Team: A team composed of representatives from


Proponent, FPD, POD, MS and CSD coordinated by POD.

End of Life: Discontinuance of production by the original manufacturer.

Lifetime Buy: Purchase of a supply of components sufficient to support the


product throughout its life cycle or until the next planned technology change.

High Voltage: Voltages 1000 V or greater unless otherwise designated in a


specific MSAER or referenced international standard, as defined in SAES-P-100.

Low Voltage: Voltages less than 1000 V, unless otherwise designated in a


specific MSAER or referenced international standard, as defined in SAES-P-100.

Obsolete Equipment: No longer useful, i.e., when the function(s) performed


by the equipment or system is physically or economically unsupportable.

Obsolete: No longer available because of the lack of availability of service


provision, support of software, production by the OCM and there is no
replacement available, or processed material supply.

Obsolescence: Obsolescence is defined as the process of becoming obsolete.


Obsolescence can be used to describe the process through which Electrical
system/ equipment is considered obsolete if it lacks vendor support and spare
parts availability. The circumstances and parameters contributing to
obsolescence have been identified in the 8 Obsolescence Criteria contained in
Appendix B of this procedure.

Obsolescence Management: Coordinated activities to direct and control an


organization with regard to obsolescence.

Obsolescence Management Plan: The Strategy to identify and mitigate


obsolescence through all stages and products lifecycle. [IEC]

Obsolescent: Subject to an announced future end of service provision, support


of software, production by the OCM or OEM, or processed material supply.

Original Component Manufacturer (OCM): Manufacturer of an item,


material or component that is intended for embodiment into an assembly or a
product by an original equipment manufacturer (OEM).
Commentary Note: (i.e., a drawout circuit breaker or a relay).

Page 4 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Original Equipment Manufacturer (OEM): Manufacturer of an assembly or


a product.
Commentary Note: (i.e., a switchgear).

Redundant System: A system where a load is supplied by two power sources;


such as a double ended switchgear, or where two loads exist with the same
function; such as run and standby pumps.

Spare Parts: For purposes of determining obsolescence, spare parts for major
equipment shall be limited to components of type tested assemblies. This does
not include items such as relays, fuse blocks, CTs, etc.

Switchgear: Equipment manufactured to either 16-SAMSS-502 (Low Voltage


Switchgear) or 16-SAMSS-504 (High Voltage Switchgear).

UPS System: Consists of batteries, battery charger/rectifiers, inverters, static


transfer switch, bypass line (bypass transformer and maintenance bypass
switch), and output distribution panelboards, built to 17-SAMSS-516.

3.2 Abbreviations
AOC Aramco Overseas Company
ASC Aramco Services Company
BOE Board of Engineers
CSD Consulting Services Department
DC Direct Current
EPI Engineering Program Item
EOT Electrical Obsolescence Team
FPD Facilities Planning Department
MSAER Mandatory Saudi Aramco Engineering Requirements
MSO Material Supply Organization
OCM Original Component Manufacturer
OEM Original Equipment Manufacturer
POD Power Operations Department
PMT Project Management Team
SAES Saudi Aramco Engineering Standards
SAMSS Saudi Aramco Material Specification System

Page 5 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

UPS Uninterruptible Power Supply

4 Program Components

The Electrical Equipment Obsolescence Program was developed in 2003 in response to


a BOE request to measure and track the status of obsolescence of Saudi Aramco
Electrical Equipment. The main objective is to ensure the continued availability of a
safe and reliable power supply system. The Obsolescence Program currently consists of
the following components:
DATABASE: A Company-Wide database of Electrical Equipment information,
accessible to all Business Lines, Admin. Areas and Departments that will be
maintained in an up-to-date manner as prescribed by this document.
CRITERIA: An eight point Obsolescence Criteria and scoring system with
guidelines that are intended to provide an objective measure of obsolescence for
existing Electrical Equipment. The Criteria will be periodically applied using the
database to determine and track equipment obsolescence.
REPORTS: Upon completion of the Criteria evaluation, the results will be archived
and obsolescence reports will be generated with flags highlighting specific areas of
obsolescence risks and concerns.
FPD PLANNING: Electrical Equipment Obsolescence Reports shall be provided to
Facilities Planning Department (FPD) as an input to the development of the business
case analysis for new project submittals by Proponents, and shall be used for future
updates of the Electrical Master Plan.

5 Program Description

This section provides an overview of the management requirements of the Electrical


Equipment Obsolescence Database, Obsolescence Criteria, Scoring, and Reporting
Systems.

5.1 Database

The database contains detailed information on the Electrical Equipment for each
Saudi Aramco facility. The database tracks the following equipment types:
Low voltage and high voltage switchgear as defined in 16-SAMSS-502 and
16-SAMSS-504.
Low voltage and high voltage circuit breakers as defined in 16-SAMSS-502
16-SAMSS-504 and SAES-P-116.

Page 6 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Low voltage and high voltage control gear as defined in16-SAMSS-503 and
16-SAMSS-506.
Outdoor motor controllers, as in 16-SAMSS-507.
Low voltage and high voltage outdoor switches, as defined by
16-SAMSS-508 and 16-SAMSS-510.
Low voltage switchboards, as defined by 16-SAMSS-519.
UPS systems as defined by 17-SAMSS-516 and SAES-P-103.
Battery chargers as defined by 17-SAMSS-514.
Excitation controls as defined by 17-SAMSS-510 and 17-SAMSS-520.

5.1.1 Database Information Gathering

Database contains fields of data originating from the Proponent, CSD,


FPD, MSO, and the Vendor. Each organization will be responsible for
performing its own information gathering.

5.1.2 Database Access

The Obsolescence Database will be shared over the Company intranet to


the assigned Proponent, CSD, POD, MSO, and FPD representatives with
password access.

5.2 Electrical Equipment Obsolescence Criteria

5.2.1 Criteria Description

The Electrical Equipment Obsolescence Criteria consists of 8 individual


criterions, which are questions selected to fully cover all obsolescence
aspects. When scored and summed, they produce an objective measure
of that equipment obsolescence. Additionally, threshold values for each
criterion have been established, those criteria that are at or below the
threshold value will be flagged. These measurements provide for a more
in-depth indication of the condition of the equipment. See Appendix B:
Obsolescence Criteria and Scoring Procedure for a detailed list of the
Obsolescence Criteria and instructions for their use.

5.2.2 Electrical Equipment Obsolescence Criteria Application and Scoring

5.2.2.1 The Electrical Equipment Obsolescence Criteria are to be


scored utilizing the information retained in the database.
The Criteria require careful and deliberate evaluation using the
best information and data available, therefore application of the

Page 7 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Criteria will not be automatic and will require specific


individual scoring for each plant.

5.2.2.2 The Electrical Equipment Criteria are to be applied and scored


for each piece of equipment, identified in Section 5.1, within
each plant. Each criterion has a 0-10 scoring, with 0 being the
lowest score, and a weighting factor listed below. The score
multiplied by the weight produces the individual criterion score.

Table 1
Score Range Weight Score Range
Description Criterion #
0-10 Factor (WF) X WF
Rate the availability of spare parts from the
1 2
OEM or an approved third-party supplier
Rate the years of vendor support 2 1.5
Rate the speed of spares delivery 3 1
Rate the equipment condition 4 1.5
Rate the facility importance and the criticality
5 1
of the fed load
Rate the redundancy of Supply/Load 6 1
Rate the failure incident rate since last PM 7 1
Rate the cost of equipment maintenance
8 1
and spares
Total

5.2.2.3 The overall score then will be corrected based on age


consideration factor listed in Table 2. The sum of the weighted
individual scores multiplied by the aging consideration factor
provides the Equipment Obsolescence rating.

Table 2

No. of Years < 10 10-15 15-20 20-25 25-30 30-35 35-40 40-45 45-50 50-60 >60
SWGR/ MCC 1 1 1 1 1 0.95 0.85 0.70 0.5 .0 0
Transformer 1 1 1 1 1 1 0.95 0.85 0.75 .25 0
UPS 1 0.95 0.80 0.5 0 0 0 0 0 0 0
Rectifiers
1 1 0.95 0.80 0.5 0 0 0 0 0 0
& Chargers
Vented
1 0.9 0.8 0 0 0 0 0 0 0 0
Battery

Page 8 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

5.2.2.4 The weighted sum of the first three criterions1, 2, and 3


determines whether the equipment is obsolete or not. A score of
17.5 and less (out of 45) will indicate obsolete equipment.

5.2.2.5 Each criteria question is assigned a Flag Threshold. If the


numeric evaluation score is equal to or below the threshold
value a Flag is set for that criteria question. These flags are
additional indicators of equipment condition of the Electrical
Equipment.

5.2.2.6 Obsolescence evaluation request is initiated by EOT, proponent,


or by the vendors. EOT will enter the score and the evaluation
comments. The team will finalize the agreed upon score.

5.3 Obsolescence Reporting

An obsolescence report will be generated and affected users will be notified


when criteria scoring falls below the threshold score.
Commentary Note:

Obsolescence Reports to be made accessible via the Intranet.

5.4 Obsolescence Management Plan

The Electrical Equipment obsolescence condition, as measured through this


SAEP, is one of the inputs to developing the business case justification for
Electrical Equipment upgrade or replacement projects. In itself, the result of the
obsolescence measurement does not constitute justification, inclusion or
approval of a project in the Capital Program. Following are general guidelines
that shall be used to plan for obsolete equipment identification and replacement:

5.4.1 Obsolete equipment whose failure would constitute a safety hazard shall
be rectified immediately under a BI-19 Project, or submitted to FPD for
introduction into the capital plan as a safety priority. These items will be
assigned a rank of 1.

5.4.2 Projects for the replacement/retrofitting of all other obsolete equipment


not covered with this procedure shall be submitted to FPD for
assessment and potential inclusion into the capital plan, based on
Business Case Analysis.

5.4.3 Before submitting any business case, each Proponent shall conduct
assessment to determine the condition and expected life of the
equipment. Reference Switchgear and Controlgear Condition
Assessment Guidelines for recommended methodologies.

Page 9 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

5.4.4 Each proponent shall provide supporting documents, e.g., equipment


condition assessment report.

5.4.5 EOT will evaluate and score the vendor support, spare part availability
and spare part speed delivery criteria (1 through3) where these three (3)
criteria are the basis to determine the equipment obsolescence.

5.4.6 Once equipment obsolescence is confirmed, EOT will evaluate the


following conditions to rank and set the priority:
a. Risk Assessment
Equipment condition, criticality of the fed load, redundancy of
Supply/Load and failure incident rate since last PM.
b. Economical Analysis
Cost of equipment maintenance, spare parts and storage cost.

5.4.7 Selection of mitigation will be selected in the following forms:


a. Either a spare parts measures solution, e.g., surplus material
management, end of life buy, and OEM/Vendor extension support.
The evaluation of this option shall include a cost adder equals to
the delta in cost between new equipment that meet safety
requirement and a replacement which does not meet.
Commentary Note:

Typically, this difference is between 4-10 % of the total cost.

b. Or a retrofit/replacement alternatives solution, e.g., Component


Replacement, Roll-in Replacement, Assembly Replacement.
The selected option shall meet current standard safety requirement
such as Arch flash. And it shall be based on Life Cycle Cost
(LCC) analysis equalized to 10 years.

6 Responsibilities

Administration of the electrical obsolescence program shall be as follows:

6.1 Electrical Obsolescence Team

6.1.1 POD Obsolescence Coordinator

POD is responsible for the overall administration, coordination, and


execution of the Electrical Equipment Obsolescence Program.
The Electrical Equipment Obsolescence Coordinator will be appointed

Page 10 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

by the Manager of POD to carry out these day-to-day tasks.

6.1.2 Database Access and Security

Each Proponent Department representing plant(s) as well as FPD, CSD


and MS Departments, shall identify a Department Electrical Equipment
Obsolescence Coordinator to POD. POD will maintain the list of
Department Coordinators and is responsible to provide each with
Electrical Equipment Database security access. Department
Coordinators will be the single point contact for all interdepartmental
Obsolescence communications.

6.1.3 Database Input and Timing

The Electrical Obsolescence Team is responsible to obtain and input


vendor specific Database information.

The Electrical Obsolescence Team shall coordinate the overall


completion of the yearly update of the Electrical Equipment
Obsolescence Database by January 31 of each year.

6.1.4 Criteria Application - Scoring and Timing

The Electrical Obsolescence Team shall utilize the Criteria clarifications,


guidelines and scoring matrices/tables to determine the composite score
for the particular system being evaluated. The team shall utilize the
detailed steps outlined below:

6.1.4.1 Determine the members for the representative team that will be
evaluating the particular facility system(s).

6.1.4.2 Setup a coordination meeting for the members of the evaluation


team. Select a team evaluation coordinator for the purpose of
communication and expediting the process. Confirm that the
proponent has populated the database of their facilities.

6.1.4.3 Obtain, or develop when not available, single line diagrams


and electrical system descriptions for the facilities to be
evaluated. The team coordinator should verify that all the
members have the drawings and access to the database
including vendor, proponent, and MS data, as well as any
appropriate reference material.

6.1.4.4 Reconvene the evaluation team after the site visit. The team
shall verify that the gathered information is consistent with the
data existing in the Electrical Equipment database for each

Page 11 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

specific site. The team shall coordinate any modifications to


the database to maintain consistency between the database and
the site.

6.1.4.5 Assemble the evaluation team, review the one line diagrams
and any available system descriptions and perform a site visit.
The following activities should be performed during the site
visit:
Physically inspect the electrical equipment that will be
evaluated
Investigate spare parts storage and warehousing, the use of
cannibalized or salvaged spare parts, frequency of failures
and the type of system problems that are occurring
Inspect the training system, troubleshooting and testing
facilities
Talk to representatives from Engineering, Maintenance and
Operations in order to develop an understanding of their
perspective of the electrical equipment
Review the equipment functional location code structure in
SAP

6.1.4.6 Notify each team member that they are responsible for
individually scoring the Site Specific Criteria (supply
comments, support scoring rationale). The individual scores
shall be input into the system and archived. The individual
scores will be used as the basis for the team scoring and
subsequent discussions.

6.1.4.7 The evaluation team shall develop the composite score for the
system being evaluated. POD shall login and input the
composite scores as well as all commentary.

6.1.4.8 Detailed instructions for applying the Criteria against the


database, and in scoring obsolescence, are defined in
Appendix B: Obsolescence Criteria and Scoring Procedure.

The scoring results for the Vendor Survey criteria universally apply to all
Saudi Aramco facilities with similar electrical equipment.

The scoring results for the Site Specific Survey criteria are site specific
and dependent on the specific site conditions and circumstances.

Page 12 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

6.1.5 Obsolescence Scoring Reports - Distribution and Timing

The Electrical Obsolescence Team is responsible to generate and


distribute the Obsolescence Reports for each plant Electrical Equipment
where criteria scoring indicate significant system changes. Distribution
shall correspond to no later than four weeks from the completion of the
scoring activity and be sent to all Electrical Equipment Obsolescence
Department Coordinators.

6.2 Proponent, FPD, MS and PMT

6.2.1 Proponent Responsibilities

6.2.2.1 Assure that the Electrical Equipment data exists, for the various
systems at their facilities.

6.2.2.2 Identify the electrical obsolescence coordinator who will be


responsible for security access to the Electrical Equipment
Database within his organization. He is also responsible to
update the Electrical Equipment Database with his Department
data to coincide with the completion of any Obsolescence
Scoring activity. Proponent Coordinators will receive
Electrical Equipment Obsolescence Reports and are
responsible for its internal distribution. Coordinators will also
be the single point contact for all interdepartmental
Obsolescence communications.

6.2.2 MS Responsibilities

6.2.2.1 Identify a Department Electrical Equipment Obsolescence


Coordinator who is responsible for security access to the
Electrical Equipment Database within his department.

6.2.2.2 Conduct yearly vendor survey and supply data to electrical


obsolescence team.

6.2.2.3 Enter Electrical Equipment parts cost and supply data to the
Electrical Equipment Obsolescence Database.

6.2.2.4 Catalogue and manage selected surplus materials.

6.2.3 FPD Responsibilities

6.2.3.1 Identify a Department Electrical Equipment Obsolescence


Coordinator who is responsible for security access to the
Electrical Equipment Database and will be the single point

Page 13 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

contact for all interdepartmental Obsolescence communications.

6.2.3.2 Use the Electrical Equipment Obsolescence Database as one


input to a business case analysis on new project submittals from
proponents, and for future updates to the Electrical Master Plan.

6.2.3.3 Maintain its traditional role of business case and project


alternative analysis and the development of project
justifications consistent with the Capital Programs investment
policies and requirements of Corporate Planning and Finance.

6.2.3.4 Utilize Obsolescence criteria evaluations to identify business


opportunities and assist in the development of migration,
upgrade and replacement Programs and Planning Strategies via
updates of the Electrical Master Plan.

6.2.4 CSD Responsibilities

6.2.4.1 Standards Coordinator shall be the responsible for ownership


of this SAEP.

6.2.4.2 Assist with all technical matters associated with this effort.

6.2.4.3 Review and approve equipment condition assessment reports.

6.2.5 PMT Responsibilities

It is required by all new Electrical Equipment projects that they deliver


to MS standardization, a complete data set, in a format that can be
quickly and easily imported into the database. The data set shall cover
all electrical products within the systems defined by this procedure.

In addition PMT should coordinate to retain electrical systems that can


be used for similar system future support.

Page 14 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

7 Electrical Obsolescence Flowchart

(EOT/OEM/Proponent) Obsolescence
Trigger

(EOT/Proponent) Validate obsolescence concern by No


Score > 17.5
evaluating criteria 1, 2 and 3 Alert

Score < 17.5

(EOT/Proponent) Apply ranking scoring criteria 4, 5, 6, 7 and 8

(EOT/Proponent) Posted the agreed Group scoring for criteria 1-8 Ranking
(Group Scoring)
Evaluate spare parts measures:
1. Surplus Material Management Yes Include the arc flash
2. End of Life Buy delta in LCC
3. OEM/Vendor extension Support evaluation
Agreement nt
1. Other
Unresolved
(Group Scoring)
(EOT)
Evaluate retrofit/replacement alternatives:
2. Component Replacement
3. Roll-in Replacement
4. Assembly Replacement

No Alternative Meets
SAES-P-100 Safety
Requirements

Yes

Inform
(EOT) Scope and prioritize potential projects Proponent

(Proponent) Issue Submittal Request via ePS

(FPD) Evaluate Submittal Request

Page 15 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Revision Summary
31 May 2011 Major revision.

Page 16 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Appendix A Equipment Manufacturer Survey

Manufacturer

Equipment Type

Survey Questions:

1 Are spare parts available Yes No

2 Are the available spare parts complete or limited

3 Are these original equipment spare parts new or refurbished?

4 How many years will these parts be available

5 Can a large quantity of spare parts be available?

6 What is the average delivery time for non-stocked spare parts?

7 Do you have an existing spare parts agreement with Saudi Aramco?

8 Is there a factory-built direct replacement/retrofit for the equipment?

9 Is design test data available for this direct replacement/retrofit


equipment?

10 Can you refurbish/recondition this equipment?

11 Where is the refurbishment work done?

12 What is the warranty period for new/reconditioned/refurbished equipment

13 Is an equipment / parts catalogue available?

14 Please provide contact information (name or position, complete address,


telephone number, fax number and e-mail)

Page 17 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Appendix B Obsolescence Criteria and Scoring Procedure

The obsolescence evaluation criteria are listed below and described in more detail later:

Criterion 1

Rate the availability of spare parts from the OEM or an approved third-party supplier

Criterion 2

Rate the years of vendor support

Criterion 3

Rate the speed of spares delivery

Criterion 4

Rate the equipment condition

Criterion 5

Rate the facility importance and the criticality of the fed load

Criterion 6

Rate the redundancy of Supply/Load

Criterion 7

Rate the failure incident rate since last PM

Criterion 8

Rate the cost of equipment maintenance and spares

Page 18 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Appendix B Obsolescence Criteria and Scoring Procedure (Cont'd)

Obsolescence Criterion 1

Rate the availability of spare parts from the OEM or an approved third-party
supplier

Criterion Clarification:

Are spares available within the Saudi Aramco system?

Are spares available from the Original Equipment Manufacturer?

Are spares available from an approved third party supplier?

Data Source:

EOT in collaboration with MS shall provide information on the availability of spare


parts through:

Saudi Aramco spares system


Vendor questionnaire

Guideline for scoring:


Score Spares Availability
0 No spares available
Limited spares available within Saudi Aramco system, the
3
OEM or the approved third party supplier (FLAG)
Only normal consumable spare parts available within Saudi
7 Aramco system, the OEM or the approved third party
supplier
All spares available within Saudi Aramco system, the OEM
10
or the approved third party supplier
A flag is triggered on a score of "3" or less.

Page 19 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Appendix B - Obsolescence Criteria and Scoring Procedure (Cont'd)

Obsolescence Criterion 2

Rate the years of vendor support

Criterion Clarification:

This score should be based on the years of stated support available.

Data Source:

EOT in collaboration with MS shall provide information from the Vendor


questionnaire.

Guideline for scoring:


Score Years of Support
0 No support available
2 Support available for only 2 years
5 Support available up to 5 years (FLAG)
8 Support available from 5 to 10 years
10 Support for 10 years or more

A flag is triggered on a score of "5" or less.

Page 20 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Appendix B - Obsolescence Criteria and Scoring Procedure (Cont'd)

Obsolescence Criterion 3

Rate the speed of spares delivery

Criterion Clarification:

This score should be based on the time required for the delivery of spare parts from any
source.

Normal lead time for one complete unit could take up to 1 year.

Data Source:

Vendor questionnaire
Recent proponent purchase orders

Guideline for scoring:


Score Delivery time
0 Greater than six months
2 Within 6 months
4 Within 4 months (FLAG)
6 Within 2 months
8 Within 1 month
10 Within 1 week

A flag is triggered on a score of "4".

Page 21 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Appendix B - Obsolescence Criteria and Scoring Procedure (Cont'd)

Obsolescence Criterion 4

Rate the equipment condition

Clarification:

This score should be based on the equipment physical condition.

Data Source:

Proponent shall conduct a comprehensive examination and assessment to determine the


condition and expected life of the equipment. Refer to SABP-P-020 Transformer
Condition Assessment; and Switchgear and Controlgear Condition Assessment
Guidelines for recommended methodologies.

Guideline for scoring:


Condition
Good If condition index falls between 7 to 10
Fair if condition index falls between 3 to 6.99
Poor if condition index falls between 0 to 2.99

A flag is triggered on a score of "2.99" or less.

Page 22 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Appendix B - Obsolescence Criteria and Scoring Procedure (Cont'd)

Obsolescence Criterion 5

Rate the facility importance and the criticality of the fed load

Criterion Clarification:

The score should be based on the type of facility and the criticality of load being fed.
These loads are a single contingency failure could cause a loss of power which would
create an immediate hazard to human life or cause a significant reduction in Saudi
Aramco total production as defined in SAES-P-100 which includes: Refineries, Gas
Plants, Abqaiq Plants, Crude Gathering Facilities, GOSPS, and Water Injection.

Data Source:

Proponent shall provide information on the criticality of the load based on the above
definition and utilizing:

OSPAS Data
Single line diagrams

Guideline for scoring:


Score Load Criticality
0 Critical
10 Not critical

Page 23 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Appendix B - Obsolescence Criteria and Scoring Procedure (Cont'd)

Obsolescence Criterion 6

Rate the redundancy of Supply/Load

Criterion Clarification:

The load can be fed from two power sources (such as a double ended switchgear).

There are two or more loads performing the same duty (such as running and standby
motors on process pumps).

Data Source:

Proponent shall provide information on the redundancy of the load based on the above
definition and utilizing:

Single-line diagram
Process and Instrumentation Diagrams

Guideline for scoring:


Score Redundancy
0 Not redundant
10 Redundant

Page 24 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Appendix B - Obsolescence Criteria and Scoring Procedure (Cont'd)

Obsolescence Criterion 7

Rate the failure incident rate since last PM

Criterion Clarification:

This score should be based on the number of failures that have occurred since the last
Preventive Maintenance (PM) on a specific piece of equipment. Failures caused by
human error shall not be considered.

Data Source:

Equipment Proponent (i.e., Plant or POD) shall provide information on the equipment
rate of failure between consecutive PM (maintenance records).

Guideline for scoring:


Score Failure Rate
0 More than 2 failures since last PM
3 2 failures since last PM (FLAG)
7 1 failure since last PM
10 No failures since last PM

A flag is triggered on a score of "3" or less.

Page 25 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program

Appendix B - Obsolescence Criteria and Scoring Procedure (Cont'd)

Obsolescence Criterion 8

Rate the cost of equipment maintenance and spares

Criterion Clarification:

This score should be based on the cost of the equipment spare parts in comparison to a
complete equipment replacement.

Data Source:

Equipment Proponent (i.e., Plant or POD) shall provide information on the equipment
maintenance cost rate and spare part cost compared to new equipment cost.

Guideline for scoring:


Score Cost of Equipment Maintenance and Spares
0 More than 60% of equipment value (FLAG)
3 40% of equipment value
7 25% of equipment value
10 10% or less of equipment value

A flag is triggered on a score of "0"

Page 26 of 26

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