SAEP-140 - Project Training Impact Assessment PDF

Engineering Procedure
SAEP-140 5 November 2012

Project Training Impact Assessment
Document Responsibility: Training and Development / PD&QAD / JSC&TU
Saudi Aramco DeskTop Standards

Table of Contents
1 Scope 2
2 Applicable Documents 4
3 Instructions.. 4
4 Responsibilities 5
5 Approval and Distribution.. 6
Appendix A1 Training Requirements Statement (TRS)... 8

Appendix A2 Contract Language for Training Requirements... 14
Appendix A3 Training Impact Assessment (TIA) Sample. 15
Appendix A4 EBTP Training Evaluation Survey (TES).. 26
Previous Issue: 27 August 2011 Next Planned Update: 5 November 2017

Complete RevisionOctober 2012 Page 1 of 28
Primary contact: Reakes, Michael L. on 966-3-673-3768
T&D Online
CopyrightSaudi Aramco 2012. All rights reserved.
Document Responsibility: Training and Development SAEP-140
Issue Date: 5 November 2012
Next Planned Update: 5 November 2017 Project Training Impact Assessment
1 Scope
When Saudi Aramco plans a new plant, plans to acquire new equipment or plans a new
large project (covered by a Budget Item (BI) under BI-10 capital projects, or BI-19
Project Briefs), a review of training requirements must be conducted early in the project
lifecycle.
The requirement for the Proponent (supported by their Project Management Team) to
consider, document and cost training requirements in the project proposal is mandated
in Project Proposal document SAEP-14, Paragraph 3.2.2.(item 18), paragraph 3.7
(Training Impact Assessment and costing of training requirements), and Exhibit III -
Contract Development Checklist Item 6 (this requires contract language to be sent to
bidders to get quotes for the training requirements identified in the Training Impact
Assessment). Additional information can be found at T&D Online.
This document (SAEP-140) provides the instructions for identifying the training
requirements needed to safely operate and maintain the equipment or plant during the
Project Proposal development stage of BI-10 Capital Projects and BI-19 Project Briefs,
Additionally, the procedure documents and optimizes the delivery of training (dependent
on the numbers to be trained).
Two documents are used in the preliminary review of training requirements:
1. The Training Requirements Statement (TRS) (see Appendix A1) is prepared by

the Administrative Area (AA) Proponent at the Department level prior to Project
Proposal for BI-10 Capital Projects or as part of the scope of work (SOW) for
BI-19 Project Briefs. This TRS document shall include: Section A - Details of the
Proponent; Section B - Details of the Budget Item; Section C- Details of the
Project Timescale; Section D - a list of all existing/new processes that requires
training and the number of engineers, operators, maintenance and other personnel
who require the training; Section E - a list of all existing/new equipment that
requires training and the number of engineers, operators, maintenance and other
personnel who require the training; Section F the numbers and types of
apprentices and regulars that are required, with estimated dates.
2. The Training Impact Assessment (TIA) (see Appendix A3) is produced by the
Project Training Planning (EBTP) Team [formerly termed Early Budget Item
Training Planning (EBTP) Team] based on data in the TRS (Appendix A1) and
with input from the Proponent, Saudi Aramco Project Management Team
(SAPMT), Industrial Training Department (ITD), and others. The TIA includes
an Executive Summary and specific actions that are required to ensure that the
training is budgeted and is in place by the required timescale. The identified
training requirements for each process or piece of equipment are documented by
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staffing requirements in a Knowledge and Skills Matrix (KSM). This KSM is

annotated with the recommended training solution (e.g., vendor training, in-house
course, etc.). The TIA also contains suggested Contract Language for Training
Requirements (Appendix A2) to enable the PMT to obtain the required budgets to
allow the proponent to safely operate and maintain the equipment, systems and
processes.
The primary objective of the TRS and TIA is to document the scope of identified
training early in the project development, and ensure that required training resources and
deliverables are procured and ready at the appropriate time. The process is necessary to
assist the Proponent to plan, budget, allocate and ensure that Saudi Aramco personnel
will be adequately trained to operate and/or maintain the project equipment, systems,
and processes safely and effectively.
The completed TIA will recommend the best training delivery strategies and is provided
to Proponent Department Manager, Saudi Aramco PMT Manager, ITD Director, and
others as required. The ITD and the Proponent Department will use the TIA
information to help enhance their pre- and post-commissioning operational training
planning and budgeting, which can start prior to Factory Acceptance Testing (FAT) and
Site Acceptance Testing (SAT), or as late as post-commissioning operations.
The TIA is designed to ensure that T&D assists the Proponent, PMT and ITD to:
Maximize training quality and effectiveness
Highlight operational safety awareness
Emphasize loss prevention and asset management
Ensure that required training for all job skills disciplines is delivered
Evaluate training and job certification alternatives that satisfy Saudi Aramco
operations, safety and business objectives
Verify compliance with Saudi Aramco training and job certification and task
standards (JTS) in the preliminary project design
Allocate sufficient resources to procure and support identified training
Meet Proponents requirements for measurable training outcomes, both pre- and post-
commissioning
Appendix A1 presents a sample of a Training Requirements Statement (TRS)
Appendix A2 presents suggested Contract Language (SAEP-14, Exhibit III, Item 6)
Appendix A3 presents a sample of a Training Impact Assessment (TIA)
Appendix A4 presents a sample of a Training Evaluation Survey (TES)
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2 Applicable Documents
All projects shall refer to and comply with the applicable documents listed in this
section and summarized in the Appendices (A1-A4).
Saudi Aramco Engineering Procedure

SAEP-14 Project Proposal
Saudi Aramco General Instructions

GI-0202.309 Allocation of Costs - New Facilities Start-Up
GI-1809.001 Job Certification
3 Instructions
Major Capital Projects
This section describes the process required for preparation of the TRS for all BI
projects and the associated TIA associated.
The TRS shall describe the potential job skills training, certification and associated
resources required for the project to be completed safely. The Proponent of the
project shall complete the TRS prior to submission of the Project Proposal. All BI-10
Major Capital and BI-19 Projects require a completed and approved TRS as per
instructions contained in SAEP-14. A TRS is mandatory even if the Proponent deems
training is not required. The EBTP team shall archive all TRS documents.
The TRS shall be approved by the Proponent Department Manager and shall include
specific training requirements of the BI project. The approved TRS shall be
transmitted directly to the Project Planning Proposal team to develop the TIA for
inclusion with the Project Proposal.
EBTP shall use the TRS data in association with the project BI-10 Design Basis
Scoping Paper (DBSP) or BI-19 Scope of Work (SOW) to conduct a preliminary
training requirements analysis and apply this information in compiling the TIAs
initial Knowledge & Skills Matrix (KSM). Training requirements analysis shall
distribute the training population by quantity, job skills discipline, and equipment,
systems, and processes identified as requiring training. The training population
shall include the projected number of apprentices and regular employees (transfers).
The TIAs KSM data shall be submitted by EBTP to the PMT for inclusion in the
Project Proposal no later than the 60% Project Proposal stage.
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Additionally, EBTP shall provide the Contract Development Checklist Language

(See Appendix A2) to the PMT for inclusion in the Project Proposal. This will help
ensure that the provisions of SAEP-140 are met and reduce the possibility of a
supplier overcharging for training associated with the project.
The TIA will be completed by the assigned EBTP analyst. The TIA will be used by
the proponents and others to plan and budget the operational funding for training
(throughout the five-year Operating Plan), in accordance with applicable General
Instructions.
4 Responsibilities
4.1 Training and Development (T&D)
T&D is responsible for the following:

- Assigning a EBTP analyst to address proponent TRSs and function as its
team leader in developing the TIA. The Analyst will receive input for the
TIA from representatives assigned to the project. These include Proponent,
PMT, ITD, and others as required. Once vendors are selected by the PMT,
the EBTP analyst receives a courtesy copy of the vendor training packages
from the PMT. The analyst will review these training packages and evaluate
the impact on ITD operations, training forecasts and training equipment
requirements.
- Requesting Subject Matter Experts (SME) and other expertise to assist in
developing the TIA, as required.
- Sending Proponent Department Manager a Training Evaluation Survey
instrument approximately six (6) months following project completion and
acceptance of projects Mechanical Completion Certificate (MCC).
The training survey will provide project-specific feedback to EBTP regarding
pre- and post-commissioning training delivery, effectiveness and best practices.
4.2 Project Management Team (PMT)
The Project Management Team (PMT) Project Manager is responsible for

attending or sending a representative to the TIA kickoff meeting scheduled by
the EBTP team related to his project(s). The PMT is responsible for ensuring
that the results and recommendations in the TIA are included in the Project
Proposal. PMT ensures that vendors respond to these training requirements by
providing training quotes and training packages/plans to meet the Proponents
training needs.
- Proponent training costs pre- and post-commissioning are not paid through
project capital funds. Training deliverables for operating and non-operating
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personnel are charged to the appropriate Proponent Net Direct Expenditure

(NDE) account. (Refer to GI-0202.309, Training Costs, paragraph 4.5).
4.3 Proponent Department

- The Proponent is responsible for producing the TRS as early as possible at
the start of Project Proposal, ideally at the 30% Project Proposal stage, but
not later than the 60% Project Proposal stage. Additionally, Proponent will
designate representatives to participate in meetings for completing the TIA
through all stages. The Proponent shall implement the TIA in accordance
with the approved Operating Plan.
- Proponent shall complete the EBTP Training Evaluation Survey document
approximately six (6) months following project completion and acceptance of
projects Mechanical Completion Certificate (MCC).
4.4 BI-19 Proponents
BI-19 Proponents are responsible for:

- Preparing a Training Requirements Statement (TRS) as part of the BI-19
Project Brief and scope of work.
- Ensuring that the Training Impact Assessment (TIA) findings and
recommendations are implemented in project execution and included in the
annual operating plan as required.
- Completing the EBTP Training Evaluation Survey document approximately
six (6) months following project completion and acceptance of projects
Mechanical Completion Certificate (MCC).
5 Approval and Distribution
The following section defines the approval process for the Training Requirements
Statement (TRS) and distribution of the Training Impact Assessment (TIA).
5.1 Major Capital Projects
The Proponent Department shall complete, approve, and submit the TRS to
EBTP in the 30-60% Project Proposal completion stage.
Proponent shall review and concur with the KSM for submission to PMT for
inclusion in the Project Proposal.
Proponent Manager, ITD Director, and PEDD shall be provided copies of the
TIA for internal planning use and for inclusion in their Operational Plans.
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5.2 BI-19 Projects
The Proponent shall develop and approve the Training Requirements Statement
(TRS) at the Admin Area Approved Project Brief stage.
Proponent Manager, ITD Director, and PEDD shall be provided copies of the
TIA for internal planning use and for inclusion in their Operational Plans.
Note: There is no management approval requirement for the TIA.
Revision Summary
27 August 2011 Revised the "Next Planned Update". Reaffirmed the contents of the document, and reissued
with editorial changes.
5 November 2012 Major revision based on streamlined EBTP workflow and TOIM 08-06 revisions.
Page 7 of 28
Appendix A1 Training Requirements Statement (TRS)

EARLY BI TRAINING PLANNING
REQUEST FOR TRAINING IMPACT ASSESSMENT
Note: All data in this form must be reviewed and approved at Manager level by the proponent before submitting
to the Training & Development Early BI Training Planning (EBTP) Team.
A. PROPONENT REQUESTER
1 Name
2 Network ID
3 Contact Phone
4 Organization/Department
5 Manager Name (with Network ID)
B. BUDGET ITEM (BI) DETAILS

6 Name
7 Budget Item (BI) Number
Designated BI Operations Engineer

8
(Name & Network ID)
9 Proponent Department
10 Total Expenditure ($MM)
Is this a BI under the control of the Project

11
Management Team (PMT)?
If YES to previous question,
12 Name of the PMT Project Engineer
13 Network ID of the PMT Project Engineer
14 Contact Phone Number
Page 8 of 28
C. ANTICIPATED BI ACTIVITY DATES
15 What is the planned date of the 30% Project Proposal (PP)?
15A What is the planned date of the 60% Project Proposal (PP)?
Note: To gain maximum benefit from the EBTP process, data should be submitted by the 60% PP date.
Processes and equipment are normally specified by the 30% PP date, but specific vendors will not
normally be allocated until the 60% PP date.
16 What is the planned Expenditure Request Approval date (ERA)?
17 What is the Expenditure Request Completion (ERC) date?
18 What is current anticipated date for Factory Acceptance Testing (FAT)?
19 What is the current anticipated date for Site Acceptance Testing (SAT)?
What is the current anticipated date for Process or Equipment

20
Commissioning?
21 What is anticipated on-line streaming date?
Page 9 of 28
D. PROCESSES
22 Are any NEW or existing processes included in the BI?
If YES to above question, list processes below. If NO, then go to Section E.
If Existing (E) How many personnel are associated with these

New (N)
where in processes for this BI?
Process Name or
Saudi
Existing (E)
Aramco Engineers Operators Maintenance ______
Page 10 of 28
E. EQUIPMENT & SYSTEMS

23 Is any NEW equipment or system included in the BI?
If YES to above question, list equipment below.
How many personnel are associated with this

New (N) If Existing (E)
equipment for this BI
Equipment Name or where in
Existing (E) Saudi Aramco
Engineers Operators Maintenance _____
Training Impact:
For all NEW equipment where training is needed for a large number of personnel, equipment will normally be
required by the Industrial Training Centers to develop and deliver in-house training.
Unless all personnel will attend vendor training (in or out of Kingdom) T&D training personnel must attend
all vendor training as part of the Train the Trainer program. These ITC trainers will then be able to develop
in-house (post phase) course materials and deliver training in future, if needed.
Page 11 of 28
F. TRAINING POPULATION
APPRENTICES
1 How many apprentices will be required for the BI?
2 What is the breakdown of apprentice numbers in the following categories:
Field Metals
Instrument Electrical Operation Welders Clerical Support
Machinist Mechanic
3 When do you want apprentices to start their apprenticeship program?
REGULARS
4 How many regular employees will be required for the BI?
5 What is the breakdown of regular employees in the following categories:
Field Metals
Machinist Mechanic
6 When do you need regular employees to start their training?
What is the total number of personnel (apprentice and regulars) to operate and/or
7
maintain the process, system and/or equipment through the business plan?
8 What is the anticipated time frame for training?
Start Date End Date
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APPROVAL
Approved by:
Proponent Department Manager: Phone Number: Network ID:
Signature: Date:
This form should be approved by the proponent department manager, scanned and returned by email to:
*EBTP = EBTP@exchange.aramco.com.sa
EARLY BI TRAINING PLANNING TEAM
PROGRAM DEVELOPMENT & QUALITY ASSURANCE DIVISION
JOB SKILLS CURRICULUM & TESTING UNIT
Page 13 of 28
Appendix A2 Contract Language for Training Requirements
Project Initial Training Requirements Analysis
BI 10-99999
The Early BI Training Planning Team in accordance with SAEP-14 and SAEP-140 has
conducted an Initial Training Requirements Analysis and has identified (n) items of
equipment that require(s) training to prepare Saudi Aramco personnel to assume safe and
efficient operations/maintenance. To ensure the availability of technically qualified and
certified personnel for this project we require the following:
Purchase Requisitions for the identified equipment sent to manufacturers shall include
requirements for the manufacturers to provide fixed quotes for complete training
packages including a schedule for the training requirements listed in the attachment.
Such purchase requisitions and any resulting Purchase Orders, if any, shall include
provisions that allow for these training requirements to be procured by COMPANY or
SAUDI ARAMCO at the fixed prices and/or rates quoted by the manufacturer, at any
time within one (1) year after commissioning of the complete equipment to the WORK
Site.
For each piece of identified equipment, if, after technical and commercial evaluation,
CONTRACTOR's proposed manufacturer is other than one of the Specified
Manufacturers, CONTRACTOR shall provide COMPANY with a list of all technically
qualified Specified Manufacturers and technically qualified CONTRACTOR-selected
manufacturers with the costs and/or rates for training requirements as quoted by the
manufacturers.
The attached Knowledge & Skills Matrix (KSM) addresses identified equipment items
and the desired training requirements. This allows for the CONTRACTOR and/or
manufacturer to develop a training plan/package to meet the project personnel training
requirements.
Training should be considered when Purchase Requisitions for equipment, systems and
processes are issued and sent to manufacturers. We require that vendors and/or the
manufacturers provide fixed training quotes and training packages that will provide
trained, qualified and certified personnel.
Page 14 of 28
Issue Date: 22 October 2012
Next Planned Update: 22 October 2017 Project Training Impact Assessment
Appendix A3 Training Impact Assessment (TIA) Sample
BI 10-999999
Sample Project
Training Impact Assessment (TIA)
T&D Early BI Training Planning (PD&QAD/ JSC&TU)
BI Number Proponent TRS Approver BI Project Description
Distribution:
Name Username Job Title/ Department
Page 15 of 28
TIA Page: Executive Summary
BI 10-99999 - Sample BI Project

Training Impact Assessment (TIA) Executive Summary
The Early BI Training Planning (EBTP) Team conducted an analysis for this project based on
SAEP-14, SAEP-140, and TOI 07-02, using information supplied in the attached Training
Requirements Statement (TRS) and supplementary meetings and communications.
The EBTP team has identified in the Knowledge and Skills Matrix (KSM) the equipment,
systems and processes that require training. Training recommendations for the safe and
efficient operation of the equipment/systems are identified in the right-hand column of the
KSM document.
The total of X,XXX training seats required is distributed as follows: xxx Operators, xxx
Engineers, xxx Mechanical Maintenance Technicians, xxx Electrical Maintenance Technicians,
xxx PCST (Instrumentation) Maintenance Technicians, xxx FMM (Field Metals Mechanic)
Maintenance Technicians, xxx Lab Technicians, plus xxx seats for curriculum developers /
industrial skills instructors (to develop in-house courses for subsequent delivery at the
Industrial Training Centers.)
Analysis:
a) Vendor Training XX identified equipment/systems require vendor training (to be held
In-Kingdom or Out-of-Kingdom as indicated.) These vendor training sessions also require
2 Engineers and 2 Skills Trainers seat in pre-commissioning vendor training to enable the
development and delivery of post-commissioning in-house specialty courses by the
Industrial Training Department (ITD).
b) In-House and On-the-Job Training XX identified equipment/systems require on-job
training (in Kingdom, at existing facilities).
c) Existing In-House ITC Training Existing in-house courses have been identified and the
relevant BET number(s) have been included in the right-hand column of the KSM document.
Actions:
This TIA identifies the basic training requirements for identified equipment/systems. This allows
Saudi Aramco PMT, CONTRACTOR, and/or manufacturer to budget for and develop a training
plan or package to meet project training objectives and skills requirements. In accordance with
SAEP-14, SAEP-140, and TOI 08-06, here is a summary of the actions that should be taken by
those to which this TIA is addressed (Proponent Department Manager, Saudi Aramco Project
Management Team [SAPMT] and the Industrial Training Department Director).
Page 16 of 28
1) All addressees should review the recommendations carefully and promptly advise of any
corrections, additions and enhancements. The EBTP team will assume (by default) that
this document is acceptable to all those to whom it is addressed, unless the EBTP team
receives an email within one (1) month of this transmittal. Please email feedback to the
EBTP Team: *EBTP@aramco.com. A revised document will be issued, if needed.
2) The Proponent Department Manager should budget for, and implement, all the identified
vendor training plus all in-house on-job training (OJT) using proposals scoped and
contracted by the Saudi Aramco Project Management Team (see below).
3) The Proponent Department Manager should budget for, reserve and communicate to
Training & Development the availability of the identified places in vendor training courses
for Industrial Training Department trainers (for curriculum development of in-house
courses).
4) The Proponent Department Manager should budget for and procure all required specialized
training equipment/systems for the Industrial Training Department to use when conducting
in-house courses and for departmental on-job training (for the appropriate number of
trainees at the appropriate time).
5) The Industrial Training Department Director shall budget to produce the required in-house
courses (using any specialized equipment/systems, for the appropriate number of trainees
at the appropriate time.
6) The Saudi Aramco Project Management Team shall (per SAEP-14, paragraph 3.7) support
the Proponent Contract Manager and ITD Director to implement the recommendations of
this Training Impact Assessment by requesting fixed-price quotations for all identified
training equipment, training courses, services and materials.
7) The Saudi Aramco Project Management Team shall address training requirements using
suitable contract language as per SAEP-140 Appendix A2, when Purchase Requisitions are
issued and submitted to vendors, manufacturers and licensors. Purchase Requisitions shall
include requirements for fixed-price quotes for training packages including identified
training objectives with a validity of at least one (1) year following commissioning of the
complete equipment to the WORK Site.
8) The Saudi Aramco Project Management Team shall include contract provisions to receive
all equipment and systems publications and training manuals in electronic format, and
permit SAUDI ARAMCO to adapt, re-format, publish and distribute by any means within
any site of Saudi Aramco, so that information needed for in-house training and support is
made available, without additional fees, waivers, licenses or permissions.
Page 17 of 28
9) The Saudi Aramco Project Management Team, in cooperation with Proponent

Management, shall budget for redundant equipment to be purchased and installed in
Industrial Training Centers. Equipment identified to support development and delivery of
core curricula and post-phase training programs is specified in the Training
Recommendations section in the right-hand column of the KSM.
10) The following equipment or systems are recommended for purchase and installation in
COMPANY Industrial Training Centers (example):
a. Honeywell Experion PKS DCS (2 sets of equipment)
b. Honeywell Safety Manager ESD (2 sets of equipment)
c. Ingersoll Rand Turbo Expander Compressor barrel assembly (2 complete units)
Page 18 of 28
TIA Page: Knowledge & Skills Matrix (KSM)
ITD
Process/Equipment Maintenance Lab. Training Training
No Operators Engineers Trainer
(Vendor - if known) Mech. Elect. PCST FMM Tech. Seats Recommendations
s
In-House Training (ITD)

Process Control Operation Operation, Operate, Identified Courses:
System & MMI & Software Not Not Checkout, Not Not Not BET # 40047678
Automation Process Installation & Reqd Reqd Troubleshoot Reqd Reqd Reqd Purchase two (2)
Distributed Control Control Configuration & Repair redundant DCS
R1 equipment for ITCs
System [DCS]
Licensor:
Honeywell Experion
17 2 0 0 5 0 0 0 24 Pre-Commissioning
PKS
143 14 0 0 40 0 0 0 197 Post-Commissioning
160 16 0 0 45 0 0 0 221 Total Training Seats
In-House Training (ITD)

Process Control Identified Courses:
Operation Operation, Operate,
System & BET # 40038152
MMI & Software Not Not Checkout, Not Not Not
Automation BET # 40040633
Process Installation & Reqd Reqd Troubleshoot Reqd Reqd Reqd
Emergency Purchase two (2)
Control Configuration & Repair
R2 Shutdown System redundant ESD
[ESD] equipment for ITCs
Licensor:
Honeywell Safety 17 2 0 0 5 0 0 0 24 Pre-Commissioning
Manager
143 14 0 0 40 0 0 0 197 Post-Commissioning
160 16 0 0 45 0 0 0 221 Total Training Seats
Page 19 of 28
TIA Page: Training Requirements Statement (TRS)

EARLY BI TRAINING PLANNING
REQUEST FOR TRAINING IMPACT ASSESSMENT
Note: All data in this form must be reviewed and approved at Manager level by the proponent before submitting
to the Training & Development Early BI Training Planning (EBTP) Team.
A. PROPONENT REQUESTER
1 Name Mohammad H. Qahtani
2 Network ID qahtsh0t
3 Contact Phone 874-1234
4 Organization/Department Downstream / Jazan Refinery Development
5 Manager Name (with Network ID) Mohammed H. All (alimhs0a)
B. BUDGET ITEM (BI) DETAILS

6 Name Jazan Refinery Development
7 Budget Item (BI) Number 10-01010
Designated BI Operations Engineer

8 Mohammad H. Qahtani [qahtsh0t]
(Name & Network ID)
9 Proponent Department Jazan Refinery Development (30022901)
10 Total Expenditure ($MM) 7000
Is this a BI under the control of the Project

11 YES
Management Team (PMT)?
If YES to previous question,
12 Name of the PMT Project Engineer Omar A. Bahammam
13 Network ID of the PMT Project Engineer bahammoa
14 Contact Phone Number 874-1122
Page 20 of 28
C. ANTICIPATED BI ACTIVITY DATES
15 What is the planned date of the 30% Project Proposal (PP)? 06/30/2011
15A What is the planned date of the 60% Project Proposal (PP)? 12/31/2011
Note: To gain maximum benefit from the EBTP process, data should be submitted by the 60% PP date.
Processes and equipment are normally specified by the 30% PP date, but specific vendors will not
normally be allocated until the 60% PP date.
16 What is the planned Expenditure Request Approval date (ERA)? 10/31/2012
17 What is the Expenditure Request Completion (ERC) date? 02/28/2017
18 What is current anticipated date for Factory Acceptance Testing (FAT)? 04/30/2015
19 What is the current anticipated date for Site Acceptance Testing (SAT)? 10/31/2015
What is the current anticipated date for Process or Equipment

20 10/31/2016
Commissioning?
21 What is anticipated on-line streaming date? 02/28/2017
Page 21 of 28
D. PROCESSES
22 Are any NEW or existing processes included in the BI? YES
If YES to above question, list processes below. If NO, then go to Section E.
If Existing How many personnel are associated with these

New (N)
(E) where processes for this BI?
Process Name or
in Saudi
Existing (E)
Aramco Engineers Operators Maintenance ______
Crude Distillation E Jeddah Ref 1 15 22

Jeddah Ref
Vac Distillation E 1 15 18
Riyadh Ref
Riyadh Ref
Hydrocracking E 2 14 20
RT Ref
Naphtha
E Jeddah Ref 1 11 15
Hydrotreating
Diesel
E Riyadh Ref 1 12 15
Hydrotreating
Riyadh Ref
Hydrogen Prodn E 1 14 12
RT Ref
Gas Saturation /
E Jeddah Ref 1 12 10
LPG Treating
MDEA
Regeneration & E Jeddah Ref 1 10 5
Amine Treating
Sour Water
E Jeddah Ref 1 10 5
Stripping
Offsites Flare Jeddah Ref
E 1 11 6
Effluent Treating Riyadh Ref
Tank Farm E Jeddah Ref 1 12 4
Utilities Fuel Gas,
E Jeddah Ref 2 12 4
Air, Water
Sulfur Forming Unit N 1 10 6
Isomerization Unit
N 2 15 12
(ISOM)
Paraxylene
Separation N 2 14 10
(Aromatics)
Ethylbenzene
Dealkylation N 2 12 11
(Aromatics
Page 22 of 28
E. EQUIPMENT & SYSTEMS

23 Is any NEW equipment or system included in the BI? YES
If YES to above question, list equipment below.
If Existing (E) How many personnel are associated with this

New (N)
where in equipment for this BI
Equipment Name or
Saudi
Existing (E)
Aramco Engineers Operators Maintenance _____
Smart MCC N 2 0 4
Sulfur Forming
N 2 10 6
Unit (pelletizer)
Tail Gas Treating
N 2 16 6
Unit
Distributed
ALL AREAS
Control System E 2 45 4
(SW specific)
(DCS)
Emergency
Jeddah
Shutdown System E 1 45 4
Refinery
(ESD)
Burner
Jeddah
Management E 1 45 4
Refinery
System (BMS)
Training Impact:
For all NEW equipment where training is needed for a large number of personnel, equipment
will normally be required by the Industrial Training Centers to develop and deliver in-house
training.
Unless all personnel will attend vendor training (in or out of Kingdom), T&D training
personnel must attend all vendor training as part of the Train the Trainer program. These
ITC trainers will then be able to develop in-house (post phase) course materials and deliver
training in future, if needed.
Page 23 of 28
F. TRAINING POPULATION
APPRENTICES
1 How many apprentices will be required for the BI? 244
2 What is the breakdown of apprentice numbers in the following categories:
Field Metals
Machinist Mechanic
22 12 26 26 134 2 12 10
3 When do you want apprentices to start their apprenticeship program? 11/01/2011
REGULARS
4 How many regular employees will be required for the BI? 284
5 What is the breakdown of regular employees in the following categories:
Field Metals
Machinist Mechanic
30 18 31 23 158 2 10 12
6 When do you need regular employees to start their training? 06/01/2014
What is the total number of personnel (apprentice and regulars) to operate and/or
7 756
maintain the process, system and/or equipment through the business plan?
8 What is the anticipated time frame for training?
Start Date 06/01/2014 End Date 05/31/2016
Page 24 of 28
APPROVAL
Approved by:
Proponent Department Manager: Phone Number: Network ID:

Mohammed H. All 874-1212 alimhs0a
Signature: Date:
March 3, 2011
This TRS form should be approved by the proponent department manager, scanned and returned by email to:
*EBTP = EBTP@exchange.aramco.com.sa
EARLY BI TRAINING PLANNING TEAM
JOB SKILLS CURRICULUM & TESTING UNIT
Page 25 of 28
Appendix A4 EBTP Training Evaluation Survey (TES)
Training & Development

Program Development & Quality Assurance Division
EBTP Training Evaluation Survey

To enable T&D to assess the effectiveness of Project Training Proposal (EBTP) recommended training strategies,
please complete this training survey and email to the EBTP team. Thank you for supporting our training and
development efforts.
BI Project No. Project Name Proponent / AA Proponent BI Eng
Training Component YES NO N/A Comments
Overall, training strategies recommended by EBTP were effective

and contributed to the success of the BI project.
VENDOR TRAINING (IK)
Was EBTP-recommended vendor training procured/delivered?
Did vendor deliver all specified learning objectives?
Did trainees demonstrate required competency after training?
Did trainees receive any certification endorsed by vendor?

Were processes, systems or equipment commissioned safely and
successfully as a result of vendor training?

Did EBTP forecast the number of IK trainee seats accurately?
Are you satisfied with trainee skills after vendor training?

VENDOR TRAINING (OOK)
Was EBTP-recommended vendor training procured/delivered?
Did vendor deliver all specified learning and skills objectives?
Did trainees receive any certification endorsed by vendor?


efficiently as a result of vendor training?
Did EBTP forecast the number of OOK trainee seats accurately?
Are you satisfied with trainee skills after vendor training?
Page 26 of 28
IN-HOUSE TRAINING (ITC)

Was EBTP-recommended in-house ITC training delivered?
Was redundant equipment procured and installed in the ITC?

efficiently as a result of in-house or ITC training?

Did EBTP forecast the number ITC trainee seats accurately?
Are you satisfied with trainee skills after in-house training?
ON-JOB TRAINING (OJT)

Were trainees assigned to facilities with similar equipment,
systems or processes prior to project commissioning?

Were knowledgeable mentors or instructors assigned to your

trainees during remote OJT?
Did trainees complete facility-specific LST or JTS during OJT?

efficiently as a result of OJT?

Are you satisfied with trainee skills after OJT?
POST-COMMISSIONING TRAINING
Will post-commissioning training support development of

apprentice uptake over the projects 5-year business plan?
Is the OCD manpower forecast in the TIA still accurate over the
projects 5-year business plan period? If not, please comment.

Do you anticipate additional post-commissioning vendor training

requirements (IK, post-phase, or specialty)?

GENERAL BI TRAINING PLANNING ASSESSMENT

Was the project TIA useful in allocating training seats and/or
identifying redundant equipment for ITCs?

Was any equipment, system or process missing from the TIA that
eventually required or will require training?

Was any equipment, system or process listed in the TIA that did
not require training?

Do trainees demonstrate job skills competency with satisfactory

and measurable performance in the workplace?

Page 27 of 28
Have you received feedback from trainees immediate

supervision regarding trainee performance, post-commissioning?

Has EBTP-recommended training translated to improved job skills

performance in the workplace (increased production, improved
quality, safer behavior, etc)?
ADDITIONAL COMMENTS
***END OF DOCUMENT***
Page 28 of 28

SAEP-140 - Project Training Impact Assessment PDF

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Engineering Procedure

SAEP-140 5 November 2012

Saudi Aramco DeskTop Standards

Appendix A1 Training Requirements Statement (TRS)... 8

Previous Issue: 27 August 2011 Next Planned Update: 5 November 2017

Two documents are used in the preliminary review of training requirements:

1. The Training Requirements Statement (TRS) (see Appendix A1) is prepared by

staffing requirements in a Knowledge and Skills Matrix (KSM). This KSM is

Appendix A1 presents a sample of a Training Requirements Statement (TRS)

Appendix A2 presents suggested Contract Language (SAEP-14, Exhibit III, Item 6)

Appendix A3 presents a sample of a Training Impact Assessment (TIA)

Appendix A4 presents a sample of a Training Evaluation Survey (TES)

Saudi Aramco Engineering Procedure

Saudi Aramco General Instructions

Major Capital Projects

Additionally, EBTP shall provide the Contract Development Checklist Language

4.1 Training and Development (T&D)

T&D is responsible for the following:

4.2 Project Management Team (PMT)

The Project Management Team (PMT) Project Manager is responsible for

personnel are charged to the appropriate Proponent Net Direct Expenditure

4.3 Proponent Department

4.4 BI-19 Proponents

BI-19 Proponents are responsible for:

5 Approval and Distribution

5.1 Major Capital Projects

5.2 BI-19 Projects

Appendix A1 Training Requirements Statement (TRS)

5 Manager Name (with Network ID)

B. BUDGET ITEM (BI) DETAILS

7 Budget Item (BI) Number

Designated BI Operations Engineer

10 Total Expenditure ($MM)

Is this a BI under the control of the Project

If YES to previous question,

12 Name of the PMT Project Engineer

13 Network ID of the PMT Project Engineer

14 Contact Phone Number

C. ANTICIPATED BI ACTIVITY DATES

15 What is the planned date of the 30% Project Proposal (PP)?

16 What is the planned Expenditure Request Approval date (ERA)?

17 What is the Expenditure Request Completion (ERC) date?

18 What is current anticipated date for Factory Acceptance Testing (FAT)?

What is the current anticipated date for Process or Equipment

21 What is anticipated on-line streaming date?

If YES to above question, list processes below. If NO, then go to Section E.

If Existing (E) How many personnel are associated with these

E. EQUIPMENT & SYSTEMS

If YES to above question, list equipment below.

How many personnel are associated with this

1 How many apprentices will be required for the BI?

2 What is the breakdown of apprentice numbers in the following categories:

3 When do you want apprentices to start their apprenticeship program?

4 How many regular employees will be required for the BI?

5 What is the breakdown of regular employees in the following categories:

6 When do you need regular employees to start their training?

8 What is the anticipated time frame for training?

Start Date End Date

Appendix A2 Contract Language for Training Requirements

Project Initial Training Requirements Analysis

Appendix A3 Training Impact Assessment (TIA) Sample

T&D Early BI Training Planning (PD&QAD/ JSC&TU)

BI Number Proponent TRS Approver BI Project Description